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HomeMy WebLinkAboutMacari Vineyards 2024-33 RESOLUTION 2024-697 ADOPTED DOC ID: 20506 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-697 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 30,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and Winery, to hold Special Events 2024-33 at Macari Vineyard, 24385 Main Rd., Cutchogue, New York as applied for in Application MV2a-ef for Garden Party on August 2nd, 9th, 16th, 23rd, 30th and September 29th 2024.from 4PM to 8PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr,Doherty, Evans Noncarrow, Denis From: Noncarrow, Denis To: nicole@macariwines.com Subject: Special event resolution Attachments: Printout-20506-1034-M63870.d.oc Hi Nicole, Please see attached resolution with the information on your special events. Any questions please give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. MACARI V I N E Y A R D S RECEIVED NORt"P60X Or LONG ISLAND.Nl V:YORK JUL g July 17th, 2024 Southold Town Clerk Southold Town ZBA 53095 Route 25 Southold, New York, 11971 " To Whom It May Concern: Meadowlark North Fork by Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 would like to continue to host our garden parties on the following dates 8/2/24, 8/9/24, 8/16/24, 8/23/24, 8/30/24, 9/29/24. Macari Vineyards would like to invite Braun's Seafood (permit#: LMP-24-00023) to service local seafood dishes to our guests and their families at Meadowlark North Fork on Friday evenings. All ordering, delivering, setup and cleanup will be handled directly by Braun's Seafood. Meadowlark North Fork will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town code and regulations are met. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter. Very,Truly Yours, Alexandra Macari TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [X]No ❑ If Yes,Fee of$ has been submitted X❑ If No, Fee of$ $400 has been submitted Updated 8/7/2018 X❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured R❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) 0 Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 7/17/24 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered-and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s) name: Meadowlark North Fork by Macari Vineyards 7/17/24 Garden Party r Date of Submission Name of Event SCTM Ws 1000-Section 1000 Block-109 Lot(s)1-13.1 Dates of Each Event: 8/2/24 8/9/24 _ 8/16/24 8/23/24 8/30/24 9/29/24 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event:Braun's Seafood will be serving local seafood to order and Meadowlark North Fork will serve wine (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From 4:00 PM to 8:00 PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 100 Number of cars expected 55 Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s) Will food be served? [ X Yes [ ]No If yes provide number and name(s)of food vendor(s) Braun'S Seafood Suffolk County permit#(s)LMP-24-00023 Will other vendors be on the premises during the event? [ ]Yes [ x]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935 Contact Person and Contact Tel.# Nicole Hennessey - 631-603-7116 e-mail address nicole@macariwines.com Event Location: Street-Hamlet Address: 24385 Main Road, Cutchogue, NY 11935 SCTM# 473889109.-1-131 Will any services be requested [ ]Yes [X No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Macari Vineyards, PO Box#2 Mattituck NY 11952 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ] Yes [X]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take 1p ace. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan maybe a survey, site plan and/or aerial view (for example Goggle Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s) that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. , (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300) or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold, AND aqualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special even ta- ake any and all inspections necessary in co ection with this Special Event. OdekruL' rint name of Owner I of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access. tent(,$) or temporary structure(s)- or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access tent(s). or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to snake any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 i HOLD HARMLESS AGREEMENT I The applicant of this Special Permit shall defend, indemnify and hold harmless the Town of Southold, its officers, employees, and representatives from and against any and all damages, f liability,judgments, losses, and expenses, including but not limited to attorney's fees, including 3 damages arising from injuries or death of persons and damage to property which arise from or are connected with the event in question, or caused by the negligent misconduct, and/or omissions under this Agreement and that of applicant's agents, servants and/or employees. If this Agreement is being executed in a representative capacity,the individual executing this Agreement hereby represents that this action has been authorized. Dated: �,tx A17 . �►ems ►��� ,(�� ,� Sworn to before me this Day of Cheryl Simon wowypubft State of New Vxk No,31-4970341 Due lli ed In Suffolk County Comminion EWm February 4,20 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/22/24 Receipt#: 333157 Quantity Transactions Reference Subtotal 1 Event Fee MV2 a-f $150.00 1 Event Fee MV3 a-e $150.00 1 Late Fee MV3 a-e LATE $250.00 1 Late Fee MV2 a-f LATE $250.00 Total Paid: $800.00 Notes: Payment Type Amount Paid By CK#5048 $800.00 Macari, Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Macari, Vineyards 150 Bergen Ave Po Box 2 Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:MV2 a-f LATE .4co o® CERTIFICATE OF LIABILITY INSURANCE DATE(MWODArYYY) 05/08/2024 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(los)must be endorsed. IF SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsemerit(s). PRODUCER NARTMACT EILEEN CUSHMAN GEORGE FORMES PROM a 631-722-4100 FAX ,:631-722�I500 1116 MAIN ROAD eAPDREW;.MAIL EILEEN.CUSHMAN ERICAN-NATIONAL.COM PO BOX 2336 INSURERS AFFORbINO COVERAGE NAIL AQUEBOGUE,NY 11931 INSURER A.-FARM FAMILY CASUALTY INS CO INSURED INSURERS. MACARI VINEYARDS AND WINERY LTD 150 BERGEN AVE INSURERC: PO BOX 2 INSURER D: MATTITUCK,NY 11952 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS NTYPEOFINSURANCE mmim AOD B pOUCYNUMBER PC1UCYEFF POLICYEXP LIMITS A COMYERCIALOENERALUABILITY X 3101X3749 09/15/2023 09/16/2024 EACHOCCURRENCE $ 1.000.000 CLAIDAMAGE TO MS•MADE E91 OCCUR PREMISES Ea o��neo S 100,000 XX COMMERCIAL POLICY MEDEXP(AnV onepersan) a 5 000 PERSONAL A ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2000000 X POLICY❑JECT LOC PRODUCTS-COMPlOPAGG S 2,000,000 OTHER: S A AUTOMo91LEW191L1TY 3152C4956 09/15/2023 09/15/2024 OMeIl an SI ELIM S 1,000 000 ANYAUTO BODILY INJURY(Per pemon) S AALLLrOWNED X SCHEDULED BODILY INJURY(Per aoddent) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS S A UMBRELLAaIAB OCCUR 3152E2279 09/16/2023 09/15/2024 EACHOCCURRENCE s 5,000,000 Exc9ss LIAR HCLAIMS-MADE AGGREGATE S DED RETENTIONS S WORKERS COMPENSATION AND EMPLOYERS'LIABILITY 5TATUT• - ANYPROPRIETORrPARTNEWEXECUTNE YIN OFFICERIMEMSEREXCLUDED'! NIA EL EACH ACCIDENT S (MandstaryInNH) E.L.DISEASE-EAEMPLOYEE S Itiyaa daeclaeunder OES�RIPTION OF OPERATIONS bolow E.L.DISEASE'POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Addldonel Remarks 6chedule,may be attached Irmore apaoo III raqulmd) CERTIFICATE HOLDER AS ADDITIONAL INSURED LOCATION:24385 MAIN ROAD CUTCHOGUE NY 11935 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN . TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 RTE 25 SOUTHOLD.NY 11971 AUTHOR¢EDRI SENTATIVE 'L,U..� e ©19 014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and loao are realstered marks of ACORD Born, Sabrina From: t..;:Born, Sabrina Sent: " Monday,Ju'v 22, 2024 8:59-AM To: ':'Chance, i:-iul;J, 'inson, Benjamin; Noncarrow, Denis; Norklun, Stacey; Schroeder, Subject: pps. Macari (LATE) Attachments: i` ial Evnts.;` -,ari Vineyards_20240722090123.pdf Importance: Good Morning, Please find attached,two (2) special event applications from Macari. Their first event is on August 2°d, 2024 so there would be a rush to get an approval for these. Thank you, 5444ta7? gaw Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Special Events-Macari Vineyards_20240722090123.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1