Loading...
HomeMy WebLinkAboutEV & EM Vineyards - not approved Permit#: E7E TC Checklist for Special Events Warms/Wineries/Private Events) Applicant Name: FvanemL C, 1 Date Received: 0 �cgq Number of Events on Application: �h'cation(a116 pages completed) (max of 6 per application)Fees to be cZApplication llected: fee($150.00) Late Application fee($250.00-if application is received less than 60 days) LI Current Certificate of Ins. Application sent.for approvals to the following people: Gwynn Schroeder Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. COED APR - 5 2024 IgUthold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated.review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $1.50.00 per application — up to six (6) multiple events of the same type may be permitted on one,(l) application for a fee of$150.00. However, specific details of each event must be included with this application'` r `k n•� l All applications musf".be suli664ed iat feast 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250 00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. AU use of residential propea for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without roperty owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[ VYes [ ]No Vif Yes,Fee of$ S has been submitted 11 If No,Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional in red VA Parkin,g/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) 00K Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the eve ee application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my.application. 416121 ated &Ignature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of�Southold, and can only take place on land preserved through the sale of development rights to ttie County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 L. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Date of Submission Name of Event lrl SCTM Ws 1000-Section Block- Lots) 2 , Dates of Each Event: If Multiple Dates are requested, applicant must give all information Sfora lutes. Nature of Event: P l 1 l' On (Please attach a detailed description'of EACH event to this application) Time Period(Hours)of Event: From to Town Services requested: ( )Yes ( No If yes,Describe Police Dept. Highway Dept. Describe Services 1 n Maximum Number of Persons"Attending At One Time: 1 O 6 /Number of cars expected Q Is a Tent or other temporary structure being used? [ ]Yes [Ii]'NO If yes provide size(s) Will food be served?[ Yes [ ]No If yes provide number and name(s)of food vendor(s) C l��t�,1 r1 V'e C Suffolk County permit#(s) C yl r LG lflS'� Will other vendors be�onththe premises during the event?[ Yes [ ]No If yes how many? Describe Type of vendor(s) a-V cklo (oc r,( v J�c Property Owner(name/address): m V l N-L4 0t "62 •V mW�� _ - I t Contact Person and Contact Tel.# ✓� ►� e-mail address CIn s Vn0 ic VC4✓U &M V 1 KWaerdS - CG Event Location: Street-Hamlet Address: 51 U `� KG 1 In 0-UoLd 0 L aV rT/l SCTM# Will any services be requested [ ]Yes No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: U-(.J-Cll Updated 8/7/2018 Have any of the development rights been sold to a Town of Southold [ ] Yes [ and/or Suffolk County Agricultural Program? [ ]Yes [vfNo If yes to either or both also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE _FXPtCTFD AATTFNDANCF IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next pagel A Parking)/Event Plan may be a survey, site plan and/or aerial view fur example Google Earth)Q the subject property.INDICATE ON THE PLAN ALL of the following-information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The.size and location of any existing building(s)or structure(s)that will be in operation during the course of the event•and any proposed building, structure,or signs to be erected temporarily for the event.. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) , The location of all temporary utilities to be installed for the event, if any. (8). The layout of any parking,area for automobiles and other vehicles and the means of ingress an'&egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) : A traffic control plan for,vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speaker's and other audio equipment. (1,1), A description of emergency access and facilities related to the event. (12)1 . Provisions to dispose of any garbage,trash,•rubbish or other refuse; (13). Location and description of any additional lighting to be utilized in conjunction with the event. ' (14) Location•of sanitary facilities on site. Traffic Control Plan Events,for three hundred(300)or more people,also require submission and approval of a traffic control plan,acceptable to the Town.of Southold,.AND a qualified traffic controller must be provided..Please attached a written'.description and/or noItate.onIthe.parking event.plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,.3)How they will direct the entrance, circulation,parking, and exiting of cars on site,and 4),Contact information'for use by;Southold•Towp Police: Oul f•'S'SIGNATURE I'am,the' Owner of the Property where this event is to be held'and I agree to comply with the laws,, rules, regulations, conditions, and requirements of the Code of the Town of Southold,including but not"limited to the conditions listed below,as well as all other applicable.agency rules and regulations perta`inig to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein"and attachments hereto are true and correct to the best of my knowledge, d d'agree to provide notice to the Town immediately should there be any material changes regarding'- M—this application.. r - Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make nd I ins cti s necessary in connection with this Special Event l 17 a 610 ��'►�5 f/ Print name of Owner gignature of Owner Print name of Authorized Person/Representative Sig Am of A orized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to,adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly_prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional,day, will require a separate permit application, fee, and related documents for review, etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day,of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event. including but not limited to parking, ingress/egress/access, tent(s)or temporary strubture(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporay structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land-without a permit issued by the Suffolk County_Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures fiill"compliance,with�11 fine, safety,building,and other Town laws. u .S 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers.must be in a location that affords`the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT.' APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 401, 10 w � fi n vkVL ,g 16, 1f�6 44 14 0, t 3165 Main Laurel NY 71SAb t i ! ti me Ev&Em Vineyards $ yam Ott ;v si Jk 1 r . 4.�ji*�'ix,�`R`r•'�t l `; ! ., v •y 5 -� �l ,'�. �'...4 �.�y4,£ � aT TS � Y •'�" 3F� � tF y1]' }' l' F ♦ � 3 � - T �i GYP � / �` � bF � LY4 � +, - ,�' e i`�. Ac0�l�2O ' CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYM 04/05/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTANAME: Matthew Daley Farm Family Insurance PHCN; 631-744-3350 FAX No: 631-744-3383 85 Echo Ave-Suite 2 E-MAILmatt.dale farm-famil .com ADDRESS: Y@ INSURERS AFFORDING COVERAGE NAIC# Miller Place NY 11764 INSURERA: Farm Family Casualty Insurance Company 13803 INSURED INSURER B: Evanem Vineyards LLC INSURER C: 3165 Main Road INSURER D: INSURER E: Laurel NY 11948 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR.CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE POLICY NUMBER MMIDD MIDD LIMITS A X COMMERCIAL GENERAL LIABILITY X X 3102X3156 03/01/2024 03/01/2025 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR PREGE TO RENTED M MIS Ea occurrence $ 100,000 X Liquor Liability MED EXP(Any one person) $ 5,000 X Contractual Liability PERSONAL BADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY❑X 38CT LOC PRODUCTS-COMPIOPAGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY X X 3101 C6953 03/01/2024 03/01/2025 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per acdd t A X UMBRELLALIAB OCCUR X X 3101E4529 03/01/2024 03/01/2025 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION I SPER OTH- AND EMPLOYERS'LIABILITY YIN TATUTE ER ANYPROPRIETOR/PARTNERIEXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Event Date: 06/08/2024 The Town of Southold is listed as additional insured for general liability on policy 3101X7436. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988 2015 ACORD CORPORATION. All rights reserved. Town-of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/05/24 Receipt#: 325214 Quantity Transactions Reference Subtotal 1 Event Fee LEVa(,L -6.. $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#0586 $150.00 EVANEM, Vineyards LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: EVANEM, Vineyards LLC 3165 Main Rd Laurel, NY 11948 Clerk ID: DENISN Internal ID:6.8.2024 Mudd, Jennifer From: Noncarrow, Denis Sent: Friday, April 5, 2024 2:01 PM To: Schroeder, Gwynn Cc: Born, Sabrina; Mudd,Jennifer; Franke, Diana; Noncarrow, Denis Subject: Special event from ev em Vinyards Attachments: Evanem 2_20240405140625.pdf Thankyou Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Born, Sabrina From: Schroeder, Gwynn Sent: Thursday,June 13, 2024 9:49 AM To: Noncarrow, Denis Cc: Rudder, Lynda; Krupski, Al; Born, Sabrina; Mudd,Jennifer Subject: RE: Special Event resolutions I will have to talk to Paul. Can you please send, I don't seem to be able to find it.Thanks. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,June 13, 2024 9:48 AM To:Schroeder, Gwynn <gwynns@southoldtownny.gov> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Krupski, Al <aik@town.southold.ny.us>; Born,Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: RE: Special Event resolutions What should we do with this one as the time has passed. EEV2a (see attached). Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Schroeder, Gwynn Sent:Thursday,June 13, 2024 9:42 AM To: Noncarrow, Denis<denisn@southoldtownny.gov> Cc: Rudder, Lynda <Ivnda.rudder@town.southold.ny.us>; Krupski, Al <alk@town.southold.ny.us>; Born, Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us> Subject: RE:Special Event resolutions Denis, I am still waiting for responses from the committee for EV&EM event for EEV3a. I will nudge them today. Gwynn From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,June 13, 2024 9:18 AM To: Schroeder, Gwynn<Rwynns@southoldtownny.gov> Cc: Rudder, Lynda <Ivnda.rudder@town.southold.nv.us>; Krupski,Al<alk@town.southold.nv.us>; Born, Sabrina <sa bring.born @town.southold.ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us> Subject: RE: Special Event resolutions Are we putting just that one for EV& EM on.There are 3. And one of them is a past date now. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.south oldtownn y.gov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From:Schroeder, Gwynn Sent:Wednesday,June 12, 2024 2:27 PM To: Noncarrow, Denis<denisn@southoldtownny.gov> Cc: Rudder, Lynda <Ivnda.rudder@town.southold.nv.us>; Krupski, Al<alk@town.southold.nv.us> Subject:Special Event resolutions Denis, Please prepare the resolutions for the approval of the following special events: EV& EM Vineyards,App.# EEV1a-b Pellegrini Vineyards,App.# PV1a-e Oysterponds Historical Society,App.#0HS1a Senor Taco,(event 7/27/2024) No app.#provided—please include the prohibition of parking on adjacent preserved property to the north. Thank you. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold gMnns@southoldtownny.gov 631-765-5806 2