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HomeMy WebLinkAboutPindar Vineyards 2024-28 Q RESOLUTION 2024-595 �3-11P A°�'"� ADOPTED DOC ID: 20404 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-595 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2,2024: _ RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards,to hold Special Event 2024- 28 at Pindar Vineyards, 37645 Main Road, Peconic, New York as applied for in Application PV 1 a for Good Day for a 5k Run on Sunday, July 21 st and Sunday, October 6th, 2024, from 9AM-5PM with a condition of having a "flagger" posted at the Rail Road Crossing dirt path on the Pindar property. Provided they adhere to all conditions on the application ,permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith, Krupski,Jr, Doherty, Evans l . - SUFFOj,�� Tvp a,— ��o RECEIVED ®,y JUN - 7 @24 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications fora Special Event Permit are subject to an inter-departmental coordinated review by the,, Southold Town Board,Town Attorney;Town Assessors, Land preservation, Building,Planrimg,Zoning s Board of Appeals and Police Departments,,and the Suffolk.Coun'ty Planning Commission. Application .fee. $150.00 per application = up .to six (6) multiple events of the-same,type may be _ s permitted on one (1) application for a fee.of$15Q 00. -However, specific:details of each ieypnt must;be included with`this application. All applications must-be submitted,at least 60'business days before the event Applicants are encouraged to submit applications-as early as possible. Any cainpleted application that is'not submitted 60 or more business days;prior 4o the scheduled <s event may be,rejected or subject to a late processing fee of$250.00,:by the Office of the Town.Clerk, unless-a waiver is obtained. Requesting an expedited review must be submitted in writing-to the Town. y Clerk.-The Town Clerk will forward all applications to the Special Events Committee for processing. The ;Committee will„obtain comments on all applications:'from relevant Town, County, and/or State , agencies and will forward 'completed applications,to the ToNyn Board with a recommendation as to whether to grant or deny the application. ' - - i) The Town reserves the right to request additional information from an applicant to address-issues related to the health, safety,and welfare of the,community., , When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner,thereof that are by invitation such ' as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [ ]No ❑ If Yes,Fee of$ has been submitted ❑ If No,Fee of$ has been submitted Updated 8n12018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured 0 A Parking/Event Plan: consisting of'a survey, site plan and/or aerial view of the subject properly that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three-hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of.Southold ANb a,,qualified traffic controller must be provided at the - event. (See application form for details)El o Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours„of the event to ensure compliance•with any and all special event permit'conditions. ' :E My signature below;affirms that I have submitted all the information required above in,connection o with.mY�application:- •�:. i'. '�, �:., `»- •, C1 �./o `tq- • - ,l '�2... •G'. � ten:, 4"n . Awed . - � . Signature n , Activities associated witk outdoor public events area strictly prohibited from_taking place on land preserved through the sale of development_rights to,the Town,-of f Southold, and,can only take place on land preserved through the sale of development rights to the County of Suffolk with a�,permit issued by the Suffolk.County Farmland.Committee. If food is to4e served, it must be•catered andprepared off-site by=food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection 'Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Rermit# Applicant(s)name:.. -?.Pl r4doar' V 1 N e o►r AS Date of Submission �0 ^] Name of Event Good 1/a 'P0 ir' Pr ku N =k n ' SCTM Ws 1000-Section 95 . Block- 2• Lot(s) < <J Dates of Each Event: 1 21 2y 10 (0 2 11 ., If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: :- S k. r u w T-k r u +r e V 1 r4e4 A r' (Please detailed detailed description of EACIN event to this application) 'Time Period(1Iours)cof Event: .,From >G: I a m, to., = 5 Pine° _ 11 r ll1 q .• 5' qi, i b t, �7r Town Services-requested: ( _)Yves. Igo If-yes;Describef Police V Highway.Dept' r - a Describe Services ' „ t Maximum Nufliberof Persons Attending Al One Time: 200 Number cif cars expected Is agent or of'her temporary structure being used? [XYes [� ]No If yes provide. ze(s')` X 10 Will food be'served?[ 'yes [ ]No If-yescprovide number and name(s)of food,vendor(s), .. 'The 'Via 'Mack mood 1 ruG 1CS Suffolk County permit#,(s) PToo 11 Royal E1►te t6(bGt PToollygalzy) Will other vendors be'bn the-premises during the event? [ ]Yes [VNo If yes how many? Describe "' 41 Type,of yendor(s) Property Owner;(name/address): _ l e X Q Nder' D0. l a N O,S Contact Person and Contact Tel.# ,(�(a1 re u •a W S tC,t �?J1 ?J 2 eX+• 0' e-mail address C LLi re.0 Pl m&r• N e+ Event Location:Street-Hamlet Address: 31645 2ou+e- 25 Pe-cow i G �5• - 2 - �5 Will any services be requested [ ]Yes JWNo. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: �'0. 6 o X 3 3 Z N C o w 1 C , N •y • (q JrV Updated 8n/2018 Have any of the development rights been sold to the Town of Southold[ .] Yes [34fto and/or Suffolk County Agricultural Program? [ ]Yes [)("No 1f yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE_IS 300 OR.MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event.Plan may be a survey, site,plan and/or aerial view (for example Google Eart>t) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/ev„ent plan showing: • i1., (1) The size of the property and its location in relation'to.abutting streets or highways. (2), The size and location of any existing buildiiig(s)or,,structure(s)that will�,be in operation during the course of the event and any proposed building, structure,or signs to-'be erected a temporarily for the event. ` ,(3,) The location of the,stage or.tents,if any.: ; ,. (4) The designated'areas of use for spectators,exhibitors,vendors,employegs and` a� -i, organizers. o (5)' Location of all entries:and exits. a, (6). : The location of all fire extinguishers and otlie -fire safety equipment.` ,F ( )'' The location o f all temporary utilities to beediistalled,for the event,if any. n ': (8) The layout of any parking area for automobiles and other vehicles and the means of y ingress and egress fQr`such•parking areas. The"parking spaces must all ovy.for,390 sq. ft. per car. (9) A tra ffic control plan for vehicles entering and leaving.the sitejor the proposed event. (1Q) Plan for the use of live,outdoor music,loudspeakers and other sounds which will be used, ° if ariy,,and the type-and location"of speakers and other audio equipment. (I I) A description_of emergency access and facilities related to the event. (12) Provisions to dispose bf any garbage,trash,rubbish or other refuse: (13) Location anddeseription of any additional lighting to be utilized in conjunction with the ' event. (14) Location of sanitary facilities on site: Traffic Control Plan', Events for three hundred(300)or more people also require submission and approval of a traffic control plan', acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description-and/or notate on the paiking-,event plan the following: 1);Who will be , conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. „ OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the - information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 ., Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the properly during the hours-of fhe permitted special event to make any and all inspeetions necessary in " connection with this Special Event Aley,awaer �gw11QtJOS . Print name of Owner Signature of Owner Clare �4 'i aWSL Print name of Authorized Person/Representative Signature f Authori erson/Representative ` PERMISSION ISHEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately'`supervise and direct all parking to be on the,premises or at another site, and to provide 'parking assistants and any' additional traffic controls ' necessary for this evert. Parking is strictly_prohibYted on ANY Town, County'or State Roads or Righ is off ice- 2. Traffic control at,events for three hundred(30,0) or more people shall be provided_ by a qualified:traffic, controller in accordance with the-attached,:approved traffic control plan: 3. :One "on-premi es`sign3 not larger than sib ( 'squar e feet in size may bey displayed not longer than' thirty (30) days bef to this event, and removed immediately after the.evenC. Directional parking.signs" shall,be adequately displayed.`', 1 i 4.' Applicant indemnifies and holds harmless-the Town of Southold from all claims, damages,;expenses, 'suits and losses including but not limited to attorneys'fees arising from activities under this permit. 5. Tent proposals must receive permit approval'from"the Southold Town Building,,Inspector before ; placement o`n the property and must meet all fire and safety codes. 46. This permit'is'valid only for the time,'date; place'and use`specif ed 'above, arid for the designated event. "Each additional day will require a.separate permit application; fee,,`and'related documents for review, etc. at least 60 business days prior to the scheduled event. F 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8., On-site,food preparation,,is NOT permitted,;although food may be catered subject'to all- Suffolk, County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, gress/egress/access, tents ortemporary structure(s),; or temporary sanitary facilities, shall be conducted on Town of Southold Purchaselof Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ing er ss/egress/access, tent(, or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstrtictdd'at all times.- 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 PINDAR WINERY SITE PLAN '• 4.h a. FRONTLOT / . i1/ 11 sq. 219 Cars MIDDLE • . / 10S,000 sq. ft. 105,000/300 sq. 1 Cars BACKLOT 1// sq. ft. 1// 11 sq. ft. �''� I♦ ; FRONT ��� . 550 Cars i Search:route,person or place p (� EVENT ROUTE MAPS + 4 }- TRAILS MAP Need a route map for your event?Create a"'' smarter map with plotaroute.com CJ > START NOW • .{ 3 Easy Steps: It 1. Click'Start Now" v y, 2. Download on our websde Q 3. Enjoy ©Thunderforest,©OpenStreetfyd I� .. a Run The Vineyards Pindar 5K - Running route mapped by Ken Culbertson 424 views 1 year ago OW 0 comments Starts near Southold,US 0 SEARCH REARBY Rate this route (0) Access Online Forn 3.185 miles T 164 ft 1 •i 141 ft® Off-Road 359 kcal DISTANCE ASCENT I DESCENT TERRAIN CALORIES coRFicuer 0 LOCAL WEATHER Client#: 1650901 PINDAVIN _ -- - _. - _ .,-. ..._ . ACORD. CERTIFICATE OF LIABILITY INSURANCE °AT06/20°"Y„Y' 6l6/2024 THIS.CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Rebecca Scala USI Insurance Services,-LLC PHONE 2.12 842-3700 FAX Alc No Ezt: A/C No):' 261 Madison Ave E-MAIL ADDREss: rebecca.scala@usi.com New York,NY 10016 212 842-3700 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Federal Insurance Company 20281 INSURED INSURER B: Pindar Vineyards LLC INSURER C: 591 Bicycle Path,Suite A INSURER D: Port Jefferson Station,NY 11776 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE-LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HE IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS-SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR I SR WVD POLICY NUMBER MM/DD MM/DD A COMMERCIAL GENERAL LIABILITY 35931460 5/31/2024 05/31/2025 EACH OCCURRENCE $1 00D 000 CLAIMS-MADE �OCCUR PREMISES(Ea oc�Turrenc. $1 000 000 MED EXP(Any one person) $10 000 -PERSONAL SADVINJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY 7 ECT. LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILITY 73560257 5/31/2024 05131/202 COEaMBINED accident SINGLE LIMIT 1 000 000 r X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X AUTOS ONLY X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY Per accident A UMBRELLA LIAB OCCUR 79874674 5/31/2024 05/3112020 EACH OCCURRENCE $10 000 000 X EXCESS LIAB X I CLAIMS-MADE AGGREGATE $1 O 00O 000 DED I X I RETENTION$0 _ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE - - E.L.EACH ACCIDENT - $ OFFICER/MEMBER EXCLUDED? - NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) The certificate holder is included as additional insured as required by written contract with respects to General Liability. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25, ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S45026771/M45026737 RBSCO Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/08/24 Receipt#: 329888 Quantity Transactions Reference Subtotal 1 Event Fee PV2 a-b $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2183 $150.00 Pindar Vineyards LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pindar Vineyards LLC 37645 Route 25 Peconic, NY 11958 Clerk ID: DENISN Internal ID:PV2 a-b Noncarrow, Denis To: Schroeder, Gwynn Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd, Jennifer; Norklun, Stacey; Franke, Diana Subject: Pindar 5ks. 2 events. Attachments: Pindar_20240608071236.pdf Please let us know. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southold townn v.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 4 Noncarrow, Denis From: Schroeder, Gwynn Sent: Thursday,June 27, 2024 1:21 PM To: Noncarrow, Denis Subject: Special Event Resolutions Denis, Would you pl ase prepare authorizing resolutions for the following special event for Tuesday,July 2 Town Board mtg. EM& EV,Appl cation#EEV3aa, event 7/13/2024 Crossroads Wine, LLC- No application# provided (fireworks), date 7/6/24 Sage Basin Pr perties (DBA) Brick Cove Marian,Application# BCM-IA-F Pindar Vineyai ds,App.#PV2a-b Thank you. Best, Gwynn Schroeder Government daison Officer Office of the S ipervisor Town of Southold jzwv_ nns a soutlioldtowiuly. ov 631-765-5806 i Noncarrow, Denis From: Noncarrow, Denis To: claire@pindar.net Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: Special Event Reso Attachments: Printout-20404-1034-M63721.doc Hi Claire Please see attached resolution about your special event. Thank you Happy 4cn Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.pov denisnC@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1