HomeMy WebLinkAboutEV & EM Vineyards 2024-27 RESOLUTION 2024-594
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" ADOPTED DOC ID: 20403
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-594 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 2,2024:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to EV &
EM Vineyards to hold Special Event 2024-27 at 3165 Main RD, Laurel, New York as applied for
in Application EEV3a for a Birthday Party on July 13th 2024, from 7PM to 10:OOPM
These events are approved with the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking, improvements or activities for these events are permitted on adjacent land
where development rights have been sold to the Suffolk County.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events .This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
r
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Doroski, Councilman
SECONDER:Brian O. Mealy, Councilman
AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans
Permit#: L E V J
TC Checklist for Special Events (Farms/Wineries/Private Events)
Applicant Name: IE\/ + & V i VK{'I a,,r cis f
Date Received: (t Z"C Number of Events on Application: .
/ (max of 6 per application)
./ Application (all 6 pages completed)
Fees to be collected:
Application fee($150.00)
/Late Application fee($250.00-if application is received less than 60 days)
Current Certificate of Ins.
,/ Application sent for approvals to the following people:
Gwynn Schroeder ,/ Denis Noncarrow Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
RECEIVED
cz
os JEAN — 6 2024
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application. ,-, y'"
All applications must'be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety, and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
AU use of residential propea for profit, such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: ease indicate submission of the following by checking off the boxes and signing below.
VA completed application form signed by the owner and the event manager. Applications without
proper
ty owner's signature/approval will be rejected..FEE: Is the application being submitted at least 60 days before the event[ ]Yes [
❑ If Yes,Fee of$ has been submitted
2/if No,Fee of$ Ll U has been submitted
Updated 8/7/2018
dThe applicant/owner of the property where the special,event is proposed to take place must provide a
c tiff to of insur nce not less than 2 million dollars naming the Town of Southold as an additional
7Lar-k ng�Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes'the locations,of do-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
VN�] Events for three hundred 000) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
,,rent.(See application,form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in-connection
with my application.
262 Ye,
D led Signature
Activities' associated with' outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of,Southold,,and can only t�ke placef on
1arid preserved through the,sale,of development rights to the County of Suffolk with a permit issued by
the`9tiffolk'County Farmtdnd.Committee.'
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name:
Date of Submission y Name of Event
SCTM#'s 1000-Section 2-15 Block- Lot(s)
Dates of Each Event: �' 2
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: (N0 1 /AnnwtrF\aL/-'jF-"vcA4-
(Please attach a detailed description oW IIACH event to this a ication)
Time Period(Hours)of Event: From YY-\ to ,
Town Services requested: ( )Yes ( �o If yes,Describe Police Dept. Highway Dept.
Describe Services Ill .IPA
Maximum Number of Persons Attending At One Time: 0 Number of cars expected,
Is a Tent or other temporary structure being used? [ ]Yes [ yes provide size(s)
Will food be served?[ /es [ Io If yes provide number and name(s)of food vendor(s) (,JAI II
, n f n2MkjVT1 t A r.* Suff .County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes U40110'If yes how many? Describe
Type of vendor(s) P-S I()A
Property Owner(name/address):
Contact Person and Contact Tel.# 8
e-mail address Y)n a vi
Event Location;Street-Hamlet Address: -6 Y10 In
SCTM# WO 2 r
Will any services be requested [ ]Yes VINo. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: sct mo wS Q N I
Updated 8/7/2018
Have any of the development rights been sold to e Town of Southold[ ]Yes [' No and/or Suffolk
County Agricultural Program? [ ]Yes [v
TNo If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next pale)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Goggle Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
Ak parking/event plan showing: `
(1) The size of the property and.its location in relation to abutting streets or highways.
(2) The size and location of any.existing building(s)or structure(s)that will be in operation
y during,tha,course of the-event and�any,proposed building, strecture,or signs to be erected
temporarily for the event. ;
(3) The location of the stage or.tents,if any.
(4) The designated areas of use for spectators, exhibitors,vendors,employees and
organizers.
(5) Location'of all entries and exits.
(6) The location-of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be 'installed for the-event, if any.
(8). The layout of any parking,area for automobiles and other vehicles and the means of
ingress anii,egress for such parking areas. i e parking spaces must allow for 300 sq. ft.
per car. ;
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live',outdoor music, loudspeakers and otfier"sounds which will be used,
if any, and the type and location of speakers and:other audio equipment.
.(11) A description of emergency access and facilities related#o the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse:
(13), Location and description of any additional.lighting to be iitiliaed�in conjunction with the
event.
(14) Location of sanitary facilities`on site. is
Traffic Control Plan
Event's.foi�three•hundred(300)or more people.also,require submission and approval of a traffic control
plan, acceptable to the Town of Southold;AND a dualified traffic controller�must be provided.Please'.
attached a written description and/or notate"on the parking event-plan the following: 1)Who will,be
conducting;.iiaffic,2)Where they will be stationed on site,3)How they will direct the entrance,
ciretzlatiori harking, and exiting:of cars ousite;.and-4)Contact;irilormation l'or:use,by Southold:'Town
Police:
OWNER,?§I IGNATUREc
I am"the.;bipner of the Property where this,eyent is to be held and I agree to,comply with the laws„
ih&s,'regulations, conditions,"dnd requirements of the Code of the Town of Southold, including liut' -
not limited to the conditions`listed below,as well as all other applicable agency rules and regulations
pertain' M -to the activities under this event. Furthermore,I hereby swedr,br affirm that the 4`
information contained herein and attachments hereto are true and correct'to the best of my knowledge,
dMd agree to provide notice to the Town immediately should there be any material changes regarding'
to this application..
Updated 8/7/2018
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special eve=all 'ons necessary in
connection with this Special Even
Print name of Owner Signature of Owner
✓T'i men (��r�.A. ,
Prmt name of Authorized Person/Representative Si afar o Authorized Person/R—epresen&Pe
PERMISSION IS HEREBY GRANTED,SUBJECT TO TIC FOLLOWING CONDITIONS: 1
1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strict-1,y prohibited on ANY Town, County or State Roads or Rights of
Way.
2. Traffic control at events"for'three hundred(360)'of-more'people'shall be•grovided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be.displayed not longer than
thirty (30) days before this event, and removed immediately after the event: Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies.and'holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under.this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for.the,time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc.at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted,;although-food may be catered subject to all Suffolk
County Department of Health regulations: J"
9. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent, or tempbrarv,structure or-temporary sanitdr3�,facilitie&,.shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, iiik ess/egress/access,
tent(s) or temporary structure(s). or temporary sanitary facilities,•shall be conducted on Suffolk.County
Purchase of Development Rights land without a permit issued by the Suffolk County Varmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
Updated 8/7/2018
from the'building(s) on the property, to a public'way or remote safe area, shall remain open and
unobstructed at all times. r
13. Owner assures;,f .11 c6mpliance with all fire, safety,building,and other Town laws..
.14. Music,when outdoors, is required to stogy at the time specified in the,permit.Placement of the,
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties. `
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Even
16. ADDITIONAL CONDITIONS:
4
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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3165 Main
Laurel,NY 11`9.18 # i fA„ VA i
Ev&Em VineyardsN IN
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AC4C>v® CERTIFICATE OF LIABILITY INSURANCE DATE(`MODNYM
06/03/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Matthew Dale
Farm Family Insurance 631-744-3350
PHONE FAX NO7 631-744-3383
85 Echo Ave-Suite 2 ADDRESS: mattdale @fans-fami .00m
INSURE 8 AFFORDINGCOVERAGE NAILS
Miller Place NY 11764 INSURERA: Fans Family Casualty Insurance Company 13803
INSURED
INSURER B
Evanem Vineyards LLC INSURERC:
3165 Main Road INSURER 0:
INSURER E•
Laurel NY 11948 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUB POLICY EFF POLICY EXP
LTR POLICY NUMBER LIMNS
A X CONIMERCI►LGENERALLIABILRY 'X X 3102X3156 03/01/2024 03/01/2025 EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE �OCCUR P REMISES AMAGE TO RENTED ffence $ 100,000
X Liquor Liability MED EXP one Person $ 5,000
X Contractual Liability PERSONAL&ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLES PER: GENERAL AGGREGATE $ 2,000,000
POLICY PRO-
JECT LOC PRODUCTS-COMPIOPAGO $ 2,000,000
OTHER: S
A AUTomoBILEL1ABiL1TY X X 310106953 03/01/2024 03/01/2025 COMBINED SINGLE LIMIT $accident 1,000,000
X ANYAUTO BODILY INJURY(Par person) $
OWNED SCHEDULED BODILY INJURY
AUTOS ONLY AUTOS (Per accident) $
HIRED NON-OWNED- PROPERTYDAMAGE
AUTOS ONLY AUTOS ONLY (Pr.
r aocid.,t $
1
A X ux1eRELLALIAB OCCUR X X 3101E4529 03/01/2024 03/01/2025 EACH OCCURRENCE $ 2,000.000
EXCESSLWB CLAIMS-MADE AGGREGATE $
DED I I RETENTION $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS'LIABILITY YIN ST ER
ANYPROPRErORIPARTNERIEXECunVE EL EACH ACCIDENT $
OFFICERIMEMBEREXCLUDED? NIA
(Mandatory InNN) E.L.DISEASE-EA EMPLOYEE $
B yes,describe under
DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMN $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remartro Schedule,may be attached If more space Is mqul ed)
Event Date: 07/13/2024
The Town of Southold is listed as additional insured for general liability on policy 3101X7436.
CERTIFICATE HOLDER CANCELLATION
Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Southold NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORD:EOREPRESENTATIVE �
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 06/06/24 Receipt#: 329711
Quantity Transactions Reference Subtotal
1 Event Fee EEV 3a $150.00
1 Late Fee EEV 3a Late $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#0597 $400.00 EVANEM, Vineyards LLC
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: EVANEM, Vineyards LLC
3165 Main Rd
Laurel, NY 11948
Clerk ID:' JENNIFER Internal ID:EEV 3a Late
Mudd, Jennifer
From: Mudd,Jennifer
Sent: Friday,June 7, 2024 9:28 AM
To: Born, Sabrina; Mudd,Jennifer; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn;
Stype,John
Subject: Special Event- EV&EM
Attachments: EEV 3a.pdf
Good Morning,
Please see attached special event application.
Thank you,
Jew
Jennifer M. Mudd
Sub-Registrar and Deputy Town Clerk
Account Clerk
Southold Town Clerk's Office
53095 Route 25
P.O. Box 1179
Southold,NY 11971
Phone: 631-765-1800 ext. 1274
Fax: 631-765-6145
r
1
Noncarrow, Denis
From: Schroeder, Gwynn
Sent: Thursday,June 27, 2024 1:21 PM
To: Noncarrow, Denis
Subject: Special Event Resolutions
Denis,
Would you pi ase prepare authorizing resolutions for the following special event for Tuesday,July 2 Town Board mtg.
EM& EV, Application# EEV3aa, event 7/13/2024
Crossroads Wine, LLC- No application #provided (fireworks), date 7/6/24
Sage Basin Prc perties (DBA) Brick Cove Marian,Application # BCM-IA-F
Pindar Vineya ds, App.#PV2a-b
Thank you.
Best,
Gwynn Schroeder
Government L aison Officer
Office of the S ipervisor
Town of Southoold
gwyiins@soutl.oldtowiilly.gov
631-765-5806
1
Noncarrow, Denis
From: Noncarrow, Denis
To: kristen@evandemvineyards.com
Subject: Special events Resolution
Attachments: Printout-20403-1034-M63720.doc
Hi Kristen
Please see attached Resolution for your special event.
Thank you
Happy 4th
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisnPsoutholdtownny.aov
631-765-1800
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