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HomeMy WebLinkAboutLieb Cellars 2024-29 RESOLUTION 2024-596 ADOPTED DOC ID: 20430 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-596 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 2,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Lieb Cellars to hold Special Event 2024-29 at Lieb Cellars, 13050 Oregon Road, Cutchogue, New York as applied for in Application LC la for a Private event on Thursday, July 11th 2024 from 3pm to 9pm. These events are approved with the following conditions: Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans r" Permit#: _0%, TC Checklist for Special Events (Farms/Wineries/Private Events) Applicant Name: L 1 'e- <<<o-S Date Received: I.Z 7� �'� Number of Events on Application: Application(all 6 pages completed) (max of 6 per application) -1 Fees to be collected: 'Application fee($150.00) ` - Late Application fee($250.00-if application is received less than 60 days) `- Current Certificate of Ins. Application sent for approvals to the following people: Gwynn Schroeder ✓ Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. RECEIVED JUN 2 7 2024 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any coMp eted application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to alate processing fee of g250-00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation'such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE. Is the application being submitted at least 60 days before the event[, ]Yes ><No ❑ If Yes,Fee of$ has been submitted If No Fee of $210 ^�has been submitted _. _ Updated 8/7/2018 X The applicant/owner of the property where the special event is proposed to take place must provide a certificate_ of insurance not less than 2 million dollars naming the Town of Southold as an additional insure A Parkin, /Event Plan: consistin of a suree site ,lan and/oraerial,view of the subjectproperty.that g - - -. ya-_-,plan r- J includes the locations of on-site parking,sanitary facilities, and tents or other temporary structure(s). (See application form for details) OEvents for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) IR_S griature ro,of Pperty_g)MA__ on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. - /-'-,4,"�V D ted Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name:Lieb Cellars Date of Submission 6/27/24 Name of Event Private Event SCTM#'s 1000-Section Block- Lot(s) Dates of Each Event: 7/11/24 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event:Private Event(25 guests)with caterer at Lieb Cellars Tasting Room (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 3PM to 9PM Town Services requested: ( )Yes M No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 30') Number of cars expected 15 max Is a Tent or other temporary structure being used?[ ] Yes[<No if yes provide size(s) Will food be served?[)d Yes [ ]No If yes provide number and name(s)of food vendor(s) 631-603-7378 Rolling in Dou pizza Truck Suffolk County permit#(s)'RSR i&0001'579 I Will other vendors be on the premises during the event?[ ]Yes [XNo If yes how many? Describe Type of vendor(s) Property Owner(name/address): `Oregon-Road-Estate-Vineyard-/-1-3050-Oregon-Rd-Cutchogue,11935 Contact Person and Contact Tel.# Event Manager:Alicia Ekeler-Valle (631)398-9792 e-mail address alicia@liebcellars.com (cc: shelby@liebcellars.com) Event Location:Street-Hamlet Address: 13050 Oregon Road, Cutchogue NY 11935 SCTM# 1000—®83a 00—0 o 00-002.®O t Will any services be requested [ ]Yes X No. If Yes describe Police Highway _Other: Mailing Address to Send Event Permit to: 13050 Oregon Road, Cutchogue NY 11935 Updated 8/7/2018 Furthermore,I hereby,authorize Code Enforcement Personnel of the Town-of Southold to enter the property during the(tours of the permitted special event to'make any_and all inspections necessary�in connection with this Special Event_. Print name a of Ofivner Signature o wner Print name of Authorized Person/Representative Signatur uthor a erson epresentative PERMISSION IS IiF_,REBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town,County or State Roads or Rights of �X= 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents or tempor structure(.,or temporary sanitary facilities,,shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities_shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk, County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 877 _0f9 Have any of the development rights_been sold_to the Town of Southold' Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If M to either o botl.also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A - TRAFFIC CONTROL PLAN(see next age) A Parking/Event Plan may be a survey,site plan and/or aerial view(for exam.ple Google Earth)of the subject pmperty.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (1 1) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWN ER'S Si NAT R I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,1 hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 PERMITS TO OPERATE A FOOD ESTABLISHMENT AND PERMIT FEE PAYMENTS ARE NOT TRANSFERABLE. Notify the Bureau of Public Hoalth Protection of any change of ownership,typo of business activity,business name,or billing address by calling 631-852-5999.Permits become void upon change of ownership.Now owners must apply and pay for o now permit prior to beginning operation,Operating without a valid permit may subject you to legal action,Including a hearing,Ones and possible suspension of the operating permit, MICHAEL MICHEL/OLD HARVESTER INC. ROLLING IN DOUGH PIZZA P.O.BOX 409 GREENPORT,NY 11944 DETACH PERMIT HERE AND DISPLAY PROMINENTLY TO THE PUBLIC- Suffolk County Department of Health Services 360 Yaphank Avenue Suite 2A ewcaR "cac+rr mf "MSQ°'w scF=aomiID"" Yaphank, NY 11980 631-8525999 sUsrou wu�n vvww.suffolkcountyny.govihealth ownrv�ro�wtN�vrta PERMITFaa7ty FA0001775 TO OPERATE A FOOD ESTABLISHMEN_T Issued: 12/11/2023 ROLLING IN DOUGH PIZZA 308 MAIN ST, UNIT D GREENPORT, NY 11944 OWNER NAME:OLD HARVESTER INC. Restaurant seats=o Permit ID Number.FSP-16-0001579 Off-Premises Catering Approved Exterior Seats=0 Single-Service Tableware Required Catering Seats=0 Bar seats=o Total Seats=0 Valid From 5/8/2023 To 6/30/2024 This permit will expire upon the date specified or upon a change of ownership. This permit is NOT transferrable and is granted subject to compliance with the provisions of Article 13 of the Suffolk County Sanitary Code and all applicable state,local,and municipal laws,ordinances,codes,rules,and regulations. THIS PERMIT MUST BE PROMINENTLY DISPLAYED TO THE PUBLIC SIMCCEL-01 SSCHMITT '4�oRo CERTIFICATE OF LIABILITY INSURANCE DATE(M 6/271202202YYY) 4 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Neefus on Ave.Agency (A//cc,,Nt o,Exty(631)722-3500 (A/C,No):(631)722,3591 711 Union Av E-MAIL - Aquebogue,NY 11931 ADDRESS:info@nsainsure.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:American Fire&Casualty Ins 24066 INSURED INSURER B: Simcha Cellars LLC 8r Susan Hearn INSURER C 535 Meadow Lane INSURER D: Cutchogue,NY 11936 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTRNSR TYPE OF INSURANCE A D SUBp POLICY NUMBER I POMIMM rPOOLICDY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR BKA59235274 2/9/2024 2/9/2025 DAMAGE TO RENTED 300,000 X P E Ea o rrence $ X LIQUOR LIABILITY$1M MED EXP(Any oneperson) $ 15,000 PERSONAL&ADV INJURY 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑jpaT 7 LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY EOMaBBIINdED SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED- SCHEDULED AUTOS ONLY AUTOS BODILY p BODILY INJURY Per accident $ AUT OS ONLY AUTOS NNV Perr. ,dent AMAGE $ $ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION 1PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE_ ER_ ANY PROPRIETOR/PARTNER/EXECUTIVE I I N/A E.L.EACH ACCIDENT__ _$______ We ER/MEMEXCLUDED? - - — I Eyes tory m Jr)NH E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Liquor Liability BKA69236274 2/9/2024 2/9/2025 Each Common Cause 1,000,000 A Liquor Liability BKA69235274 2/9/2024 2/9/2025 General Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Town of Southold Is listed as additional insured with respect to General Liability as required by written contract CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Town Route ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD S UO R uw 06/27/24 To Whom It May Concern, We are requesting an expedited review of our Special Event Permit from the Town of Southold for a Private Event Booking request for July 11, 2024 that would like to book a food truck for their event. This is for a small private event for a maximum of 30 guests that would like to book a local food truck,Rolling in the Dough Pizza Truck,to serve food during the private event. We greatly appreciate your consideration and expedited review. If you have any questions,please feel free to contact me directly at(631) 734-1100 or by email at shelbynliebcellars.com. Sincerely, Shelby Hearn General Manager&Partner LIEB CELLARS E: shelby@liebcellars.com 0: 631-734-1100 ext 1002 www.liebcellars.com SUHRU WINES E: shelby@suhruwines.com 0: 631-603-8127 www.suhruwines.com Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/27/24 Receipt#: 331461 Quantity Transactions Reference Subtotal 1 Event Fee LC 1a $150.00 1 Late Fee LC 1 a Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#3192 $250.00 Lieb, Cellars CK#3193 $150.00 Lieb, Cellars Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Lieb, Cellars 13050 Oregon Rd Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID: LC 1a Late Mudd, Jennifer From: Mudd,Jennifer Sent: Thursday,June 27, 2024 2:23 PM To: Born, Sabrina; Mudd,Jennifer; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn; Stype,John; DeChance, Paul;Johnson, Benjamin; McGivney,Julie; Squicciarini,James Subject: Lieb Cellars (LC 1 a) Special Event Attachments: LC 1 a.pdf Tracking: Recipient Read Born,Sabrina Mudd,Jennifer Noncarrow,Denis Norklun,Stacey Schroeder,Gwynn Read:6/27/2024 2:23 PM Stype,John DeChance,Paul Johnson,Benjamin Read:6/27/2024 2:23 PM McGivney,Julie Squicciarini,James Good Afternoon, Please see attached Special Event Application. Thank you, Jen Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: LC 1a.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Mudd, Jennifer From: Schroeder, Gwynn To: Mudd,Jennifer Sent: Thursday,June 27, 2024 2:23 PM Subject: Read: Lieb Cellars (LC 1 a) Special Event Your message To: Schroeder, Gwynn Subject: Lieb Cellars (LC 1a) Special Event Sent: Thursday, June 27, 2024 6:22:53 AM (UTC-12:00) International Date Line West was read on Thursday, June 27, 2024 6:22:58 AM (UTC-12:00) International Date Line West. 1 Noncarrow, Denis From: Noncarrow, Denis To: Alicia Ekeler Cc: Sabrina Born (sabrina.born @town.southoId.ny.us); Mudd,Jennifer Subject: Special event Attachments: Printout-20430-1034-M63722.doc Hello Please see the attached resolution for your special Event. Any questions give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.aov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable Maws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1