HomeMy WebLinkAboutFamily Friend Birthday Party DENIS NONCARROW �� ®�� Town Hall,53095 Main Road
TOWN CLERK ® P.O.Box 1179
Southold,New York 11971
REGISTRAR,OF VITAL STATISTICS i Fax(631)765-6145
MARRIAGE OFFICER °��® ®�� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
June 28, 2024
WJF Farms LLC
Attn: Kendall Fabb
8405 Cox Lane
Cutchogue,NY 11935
Dear Kendall Fabb,
This office is in receipt of your special event application for a `Family Friend Birthday Party'. It was
decided that a Special Event Permit was not needed for this event. Please find check 41608 in the amount of
$250.00 enclosed and your application.
Sincerely,
Sabrina M. Born
Deputy Town Clerk
Encl.
DENIS NONCARROW `$� ' Town Hall,53095 Main Road
TOWN CLERK ® '- P.O.Box 1179
w Southold,New York 11971
REGISTRAR.OF VITAL STATISTICS p Q Fax(631)765-6145
MARRIAGE OFFICER �' i
r�� ... � Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER' www.southoldtownnygov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
APPLICATION FORA PERMIT TO HOLD A
SPECIAL EVI NT '
Please provide ALL of the information requested below-bfcomplete applications WILL NOT be
reviewed.
Date of Submission
Name of Event jPArAt(%j (Z.IeRp 16IRTHbPq ?W'Ky,
Name of Organization: C� �'o 12�o�D 0+�� N►C S
Is this allot-For-Profit Events o
Contact's Name: I�ENDAc« F�cR$
Mailing Address: INFO@ aR-E6o�N R0 O�dt�S•CQM
Contact's Phone Number: �bi >> -135 ' ok)q5
Contact's Email Address: gH05 Co LkWF- jCvTCi0C U - NY IIQ35
Event Location and Site Diagram:
(Use additional paper if necessary) Q '
Event Date(s): . J uhe- g 4i\ i `610'A,'-A 4 -q
(Include set up and shutdown times and dates)
Nature of Event:
(Please attach a detailed description to this application)
Time Period(Hours) of Event: From ptA to e'er
Maximum Number of Expected Attendees: ,5
Specify any special requirements (i.e. road closure, police presence): �I
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802
Mailing Address to Send Event Permit to: sgo5 CaX LANi% ! CQ C \0TVC 1 N�1 9 3S
Event/Fees:
v $250 for events with less than 1000 expected attendees
$500 for events with 1000 or more expected attendees
Clean-up Fees(Can NOT be waived):
$1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY)
$250 or more Clean-up deposit all other events
CERTIFICATE OF INSURANCE-REQUIRED Not less than$2,000,000 naming the Town of
Southold as an additional insured.
***NOTE• PLEASE SEE ATTACHED REVISED, ADOPTED TOWN
POLICY***
Additional information and requirements may be required as deemed necessary'by the Town Board.
Print name of Authorized Person filling out Signa a of t sized Person filling out application
application
*Upon the request by applicant,the Town Board may waive in-whole or in part any of the application
requirements.
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TOWN OF SOUTHOLD_
Policy for Special Events on Town Properties and Roads
In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the
review of events that are proposed to utilize or be held on any land owned, leased or controlled
by the Town of Southold and, in particular, special events on Town roads, and with the exception
of community organized parades,the issuance of a Special Event Permit by the Town Board will
be subject to the following guidelines:
l. All.events must be sponsored by a not-for-profit organization or recognized charity and
the applicant must verify that all proceeds generated by the event are wholly for the
benefit of said organization or recognized charity.
2. Events that require the closing of a road shall not be held on a holiday or at the same time
or location of previously approved community or special events absent authorization
from the Chief or Captain of the Police Department.
3. All motorcycle events shall be,limited to 600 participants.
4. Applicants may only receive approval for one event in each calendar year.
5. The prior issuance of an approval does not bind the Town Board to approve the same or a
similar event in the future.
6. Failure to comply with any condition of approval may result in revocation of approval
and/or denial of future applications.
In addition to the above, all Bicycle and/or Running Special Events shall be subject to the
following guidelines:
1. There shall be no bicycle and/or running special events conducted within the Town of
Southold during the period of June 1 to November 1.
2. Organizers and participants of bicycle and/or running special events shall fully adhere to
the "rules of the road"including every applicable provision of the New York State
Vehicle and Traffic Law, including but not limited to VTL §§1231-1234.
3. Organizers of bicycle and/or running special events shall post a deposit of one thousand
five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event
condition.
4. Where the expected number of persons or the duration of the bicycle and/or running
special event may impact the health, safety and welfare of the public, as a condition to
granting the permit, the Town Board, upon the recommendation of the Chief of Police,
may require the applicant to reimburse the Town for the costs of increased police
protection, public safety oversight, and public works facilitation, including any additional
equipment as may be deemed necessary by the Chief of Police to adequately and safely
control and protect the persons attending the event, the event area and traffic in and
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