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HomeMy WebLinkAboutCutchogue-New Suffolk Historical Council - Family History Day Southold Town Board - Letter Board Meeting of June 18, 2024 RESOLUTION 2024-555 Item # 5.35 ADOPTED DOC ID: 20361 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-555 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 18, 2024: WHEREAS the Cutchogue-New Suffolk Historical Council has supplied the Town of Southold with a Clean-up Deposit fee in the amount of$250.00 for their Family History Day and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of$250.00 to Cutchogue-New Suffolk Historical Council, PO'Box 714, Cutchogue, NY 11935. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIM'OUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated .Lune 19. 2024 Page 54 Vendor No. ClieckA7i<:f `::.:. :r• Tow n of Southold New York - Payment Voucher Vendor Name Vendor Address t tere-al ::'.: Ja'-2gmL.. �� 5�r, �6 .V. a �r � A,ud},t;Aat::::::::::::: :: _ •:::: ::::;: Vendor Telephone bfumtwq .... .:::.::: J l � Vendor Contact / Vll/lV & lk Invoice Net Purchase Order Invoice Invoice "' '• • • `' Number Da te Total Discount Amount Claimed Number Description of Goods or Services :'Genera�:I edgeiEundarid:Accoun[:Iiiumlier ...... ...... ... C T a Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Signaturr�/t Company Name Date Title Date � � (5 �"1 ,I TC Checklist for Parade/5K*/Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: 6&UCAW�/V P/UU �uf'vl �Sfoo'1C ` Name of Event: T a*-N k5tcm DaAi, Date(s) of Event: *No 5K and Bicycle events during the period of June I to November P WEvent fee check (or request to be waived) JRoad clean-up check (CANNOT BE WAIVED) Current Insurance certificate N"A nW PAJ 1 4E�tp" Application sent for approvals to the following Depts.:I PD Hwy Land Pres. TA Records Mngmnt/TC J Approval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation -� Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: qo aIt—3(P, Approval letter to Organization's contact person w/copy of TB resolution After Event: jConfirmation from Chief of PD to release clean-up fee JTB Resolution to refund clean-up fee TB Clean-up Reso. Voucher and copy of TB clean-up Reso. to Accounting Dept. 7Whole application file to Records Management (include copy of voucher&reso.) DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 +� Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER �! www•southoldtownnygov RECEWE® OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD aPfl 15 2024 APPLICATION FOR A PERMIT TO HOLD Southold ` own Clerk SPECIAL EVENT Please provide ALL of the-information requested below.Incomplete anWications WILL NOT be reviewed. Date of Submission Name of Event (I % %6t')IA L4 1 Name of Organization: Is this a Not-For-Profit 1Evvent?Y o 1 :6 Contact's Name: Mailing Address: W�rl Contact's Phone Number: �C >I Contact's Email Address: 1(Y([(�b� a-0�' C Event Location and Site Diagram: (Use additional paper if necessarryl /'n- Event Date(s): , e1 "1��� "[% i Ueuth &An TtLA4 (Include set up and shutdown times and dates) �,�-__ j Nature of Event: I(ti (nS�L4 �,Y�_tL�t�LU'�lU� (Please attach a detailed des ription to this applieatio ) Time Period(Hours)of Event: From 'a:(y to Li 3 Maximum Number of Expected Attendees: Specify any special requirements(i.e. road closure,police presence): If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: \ • CC1�' 1 W( Event Fees: _ $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REWIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ` QL qq��,�, a. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Sin of Au ze ers ing out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 CUTCNEW-01 MEICHLER ACORO� CERTIFICATE OF LIABILITY INSURANCE DATD/YYVY) 4/11 11/2/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency PHONE FAX P.O.Box 1406 A/c,No,Exe:(631)765-3811 a/c,No:(631)765-3846 Southold,NY 11971 E-MAIL INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk Historical Council&Old House INSURER C: Society P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMBS LTR SD D MM A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FA]OCCUR X HUP1488-07 5/1/2023 5/1/2024 DAMAGETORENTED $ 100,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- LOC PRODUCTS-COMP/OPAGG 2,000,000 OTHER: 1HIRED NON OWN A $ 1,000,000 AUTOMOBILE LIABILITY COMBINED, ccidrI)SINGLE LIMIT ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident AUTOS ONLY AUUTOS ONLY Perr. tlentDAMAGE $ A X UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE HUU1489-07 5/1/2023 5/1/2024 AGGREGATE $ DED I X I RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED' N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ^.9 ,:1968,�9aAs'4r'''"Aa!" JI IQ y- �df it7� Qt;r` -45mys �''`> AA•q,5�,-� i,3� �� .may •, SO BLS' 'fu .y' Ing cook, it 01, Know `s,"a�....g."'«94; 5Olk .yA,.r..> .;'{,•4,'. -may "' 11M+'' ni: p 'r IS W. ® '. ,J ' Mks, � 1 e • ' , • i,.w°,.,_, ' cr an 1, MAP. CW JkN.V% . • t.,1�dMy tesA Y!N l..✓.E P N L.,+f E l d 1 L.frON :E A.t,IO NA .CHURCH HOG a • .�`aq a[y j�'� ' /!"\A.r31,i.+.t } 'y !.9' ;..�l;G�j, �5v. d... . a,,m �- `to"4:go In °a .,�,4 A! yW}�f.1,.,)i.,{Y.fJpQ.y��p+=s4yay�y�HY.Y YI �{.' n3FffM• � � ^,Y Ash'µ t'.A° ' f.M'. r ��,.. �� 'Ss .w siar��rf a",e.` " ai t a.i :?,,',Tt.'.�«3 '�1{E��1°d0'.aW"'. t�J1d�"'a��•:�`�ti�4':.??`':'�.'h�,`'m� - .� ia� .eix' � �:.`.�c►�se �.-9 �d-�a '? , IN£ a"��m,�,.�; - .°rk:`.. 'A'.ex•..___. a.y'-...,.,.... �„ _B,r'ly:a ,tss' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT Date: 04/15/24 Receipt#: 325651 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 6.1.2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1699 $250.00 Cutchogue, - New Suffolk Historical Coun Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, - New Suffolk Historical Council P O Box 714 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:6.1.2024 Noncarrow, Denis To: Special Events PD Subject: Cutchogue New Suffolk Historical event. Attachments: CNSHC_20240415132801.pdf Please see attached for event on June 15t Let us know and thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.pov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Town of Southold Police Department Special Event Cost Analysis Event: Family History Day Date(s): June 1, 2024 Location: Village Green, Cutchogue Patrol Allocation for Euent Reg Hours OT Hrs Hrly Wage Total Comments Police�Officefrs<`� - ,Special Patrol Reg~Hours OT Hrs Comments CR U 17.. , !Bicycle Patrol. 77 K;9 Unit H ghway Pat of Marine Units Traffic cortol:. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $19.11 $152.88 TC Officer#2 8 $19.11 $152.88 TC Officer TC Officer TC Officer PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $466.76 Prepared by Chief M. Flatley 4/15/2024 Page 1 Noncarrow, Denis From: Flatley, Martin Sent: Monday,April 15, 2024 2:18 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mudd,Jennifer; Norklun, Stacey; Orientale, Michael; Born, Sabrina Subject: RE: Cutchogue New Suffolk Historical event. Attachments: Family History Day.xls I have no objections to this event being approved. My Cost Analysis Report is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Monday, April 15, 20241:23 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born, Sabrina <sabrina.born@town.southold.ny.us> Subject: Cutchogue New Suffolk Historical event. Please see attached for event on June 15L Let us know and thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception,.review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Southold Town Board-Letter Board Meeting of April 23, 2024 ,uf�+ RESOLUTION 2024-367 Item# 5.21 ADOPTED DOC ID: 20177 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-367 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 23, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Wu c o�ue-Nw_ Suff6lk Historfcal-Cou cil�to hold its amily_HT�ory Day, on the Cutchogue Village Green, Cutcho� oeu n)Saturdav, June 1st, 2024 from 10:00 AM to 4:30 PM, (with a Rain date of June 2nd)provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. ` ��L.-I Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated April 24, 2024 Page 40 DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK coP.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS G Fax(631)765-6145 MARRIAGE OFFICER 'y RECORDS MANAGEMENT OFFICER ��,( .�� Telephone oldt 76 n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 24, 2024 Attn: Mark MacNish Cutchogue-New Suffolk Historical Council PO Box 714 Cutchogue,NY 11935 Dear Mr. MacNish, The Southold Town Board, at its regular meeting held on April 23,d, 2024 has granted permission to the Cutchogue-New Suffolk Historical Council to hold its Family History Day on Saturday, June I", 2024 (Rain date: June 2) from 10 AM to 4:30 PM. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Grattan at the Police Department, 631-765-2600, as soon as possible,to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl.