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HomeMy WebLinkAboutPeconic Bay Vineyard 2024-24 t RESOLUTION 2024-551 y�o�F yam ADOPTED DOC ID: 20372 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-551 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 18,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Peconic Bay Vineyard, to hold Special Event 2024-24 at the Peconic Bay Vineyards, 31320 Main Road, Cutchogue,New York as applied for in Application PBV4a for a wedding on June 21, 2024 from 5:OOPM to 10:00 PM, provided they adhere to all conditions on the application,permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Permit#: TC Checklist for Special Events (F rms/Wineries/Private Events) Applicant Name: ¢ 0 Date Received: (�11312 Lf Number of Events on Application: �rZl �I Z 1 o l (max of 6 per application) _ZApplication(all 6 pages completed) Fees to be collected: Application fee($150.00) ✓Late Application fee($250.00-if application is received less than 60 days) ur'er tg�erGifi'cate;gf'Ins. ✓Application sent for approvals to the following people: ✓Gwynn Schroeder ✓ Denis Noncarrow '/Stacey Norklun After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. oo RECEIVED Southold Town Clerk TOWN-OF SOUTHOLD Town"Code Chanter 205-"Public Entertainment and Special"Events"" SPECIAL EVENT PERMIT-INSTRUCTIONS AND APPLICATION:FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,-Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments;.and the,Suffolk County Planning Commission. . Application fee: $150.00 ,per applications'—'up to six (6) multiple'events of the same type may be- permitted on one_(1) application for a-fee of,$150.00. However, specific details of each event must be .included with this application. .All applications must be submitted at least 60 business.days before.-the event. Applicants. are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled . event may be rejected or subject to a late processing fee of$259.00 by the Office'of the,town Clerk; . unless a waiver is obtained.. Requesting an expedited review'must be.submitted in-writing to.the Town Clerk.The Town Clerk will forward all applications to the Special Events.Committee for.processing.. The Committee. will obtain comments -on all 'applications from relevant Town, County and/or State agencies and.will forward.completed applications ,to the. Town ,'Board with .a,recommendation.as to . whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,.and welfare of the community. When is a Permit Required? All Special,Events;per Southold Town Code Article I, Section'205-2(Definitions)must,'obtain a permit. Occasional events on private.residential properties hosted by the owner:thereof that are-by invitation such as family gatherings,:weddings, graduations, parties or:not-for'profit'fundraisers do not,require,permits. Any use of residential prope , for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the'Town Clerlo Please indicate submission.of the following by'checkhig off the boxes and-signing below. VA completed application form signed by the .owner and the event.manager. Applications.without operty owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before.the event[ es No If Yes,Fee of$ has been submitted ❑ If No,"Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional i ured A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities; and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control 1m acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing,Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required ab n co ction with my application. D D ed tgnature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health'Food Protection Unit Updated 8/7/2018 i i APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Date of Submission f3 1 Name of Event L o m J C�)t We c)+ �K Jc,2z,n(� SCTM#'s 1000-Section Block- Lot(s) Dates of Each Event: i If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: �I ���r��� fZ� AkJSI (Please attic atticd a detailed de cription of EA4tH event to this application) Time Period(Hours)of Event: From v+� to ® yr Town Services requested: ( )Yes (' )No If yes,Describe 'Police Dept. Highway Dept.'✓ v Describe Services Maximum Number of Persons Attending At One Time: 5°� Number of cars expected Is a Tent or other temporary structure being used? [v] Yes [ ]No If yes provide size(s) �D k 0 Will food be served?[ Yes [ ]No If yes provide number and name(s)of food vendor(s) E Z�'5 E O Suffolk County permit#(s) Will other vendors be on the premises during the event? [ ]Yes [�/J No If yes how many? Describe Type of vendor(s) , f ' c, Property Owner(name/address): S 0 `p j %C>V ; ' ��� �`-^'\ J I 1 Contact Persona d Contact Tel.# Q -� C ?Qq�D�ul�t� '—Cy �l pp i e-mail address 1✓�-Q` (,> LG Event Location: Street-Hamlet Address: 310 Kk SCTM# Will any services be requested [ Yes ] No. If Yes describe Police " Highway Other: Mailing Address to Send Event Permit to: Updated 8/7/2018 i Have any of the development rights been sold to the Town of Southold[ ] Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) i A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing buildings)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site, and 4)Contact information for use by Southold Town Police. I OWNER'S SIGNATURE: i I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true land correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 I I Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee,.and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities: shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event; including but not limited to parking.in ess/egress/access, tents or temporary structure(s)., or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the;occupancy of any building exceeding the legal limitations under the fire code or other codes which would.prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 I from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. i 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: i ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 6/13/24, 12:49 PM Screenshot 2024-06-13 at 12.46.23 PM.jpg �# �W = ` CII)T Li 2 5 •� � C _ 0 a L)��� cr-) L1,w.� l https://maiI.goog le.com/mail/u/0/#inbox/QgrcJHrngzHXPWxRdDIgPPWfrhrxtpjKsSv?projector-1 1/1 6/13/24, 12:49 PM Screenshot 2024-06-13 at 12.46.23 PM.jpg ll= _._.' ems••--"'�".��'�—t1, iM 1 a 4% M zs co - 0 1 V) �j �V" I )SC) hftps://mail.google.com/mail/u/0/#inbox/QgrcJ HmgzHXPWxRd DlgPPWfrhrxtpjKsSv?projector-1 1/1 6/13/24, 12:49 PM Screenshot 2024-06-13 at 12.46.23 PM.jpg NO 1 \ �---� _ A , JL i 2 5 �° g ° co_-4- flwa It 'tog u;. � ,a 's �r r ^ � NJ I A Q- 5 cb c:_ Lsv)� �O�t5va' (Ilo"iAl https://maiI.google.com/mail/u/0/#inbox/QgrcJ H rngzHXPWxRdDlgPPWfrhrxtpj KsSv?projector-1 1/1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/13/24 Receipt#: 330317 Quantity Transactions Reference Subtotal 1 Event Fee PBV 4a-c $150.00 1 Event Fee PBV 4a-c Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#1144 $400.00 CROSSROADS WINE LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Bay Vineyards 31320 Main Road Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID: PBV 4a-c Late _ `,-CROSSROADS-WINE LLC ., x h' 9`WEST�57TH'STRE ET_ 019; '30TH FL," .. � � ,.NE YORK•;NY;1 W - - 1• 21 AT Y TO THE•• ^� - rum,.; » '> ±"' _` �.<:.� „_ �• »JP3Norgan Chasetihk .�r4 S: :FOR 2: •',;�.," =�-��,. =.11- .,".,:�- III.�1. .�. �,.- "`�....';'-� ,; T�-J--� --:..--ro �.,s`i1-• �;.�"''-._ '.>.'',�. .�°'., Y� 0 0�`b;..1:4�4' :0:: L�0 0 0�0�:2rL .- 4.' _6�6..8',5;.2r��5y6;B• r� �``=Ii�yr�-,,,'�P `�`,F:-�a,�"�- ""�"s'r^•,.' - --°->,..''^'. .r•,_�^'""�^''-•-r'"- x'*+b.`� -_,+a.�..�',;F.r-�,n_,,,'�"xe- '"•��•�� vo^ .:.r-• '- .*.;_-P -. -_.I(,--_as:,v br�F.'.-. +j'rs:� am'�^:+.T' z+—, _ram'•.-'.mm r�'r." --- awe—io.�,,_nmi� �-p..._ "._ '. ...,' �_*y�.;:-`r<h.... v , c Mudd, Jennifer From: Mudd,Jennifer Sent: Thursday,June 13, 2024 4:17 PM To: Mudd,Jennifer; Norklun, Stacey; Schroeder, Gwynn; Stype,John; DeChance, Paul; Johnson, Benjamin; McGivney,Julie; Squicciarini,James Cc: Noncarrow, Denis; Rudder, Lynda; Born, Sabrina Subject: Peconic Bay Vineyards (PBV 4a-c) Special Event Attachments: PBV 4a-c.pdf Importance: High Tracking• Recipient Delivery Noncarrow,Denis Delivered:6/13/2024 4:17 PM Rudder,Lynda Delivered:6/13/2024 4:17 PM Born,Sabrina Delivered:6/13/2024 4:17 PM Mudd,Jennifer Delivered:6/13/2024 4:17 PM Norklun,Stacey Delivered:6/13/2024 4:17 PM Schroeder,Gwynn Delivered:6/13/2024 4:17 PM Stype,John Delivered:6/13/2024 4:17 PM DeChance,Paul Delivered:6/13/2024 4:17 PM Johnson,Benjamin Delivered:6/13/2024 4:17 PM McGivney,Julie Delivered:6/13/2024 4:17 PM• Squicciarini,James Delivered:6/13/2024 4:17 PM Good Afternoon, Please see attached Special Event Application. Thank you, Jen Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: PBV 4a-c.pdf 1 � Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 I Mudd, Jennifer From: Schroeder, Gwynn To: Mudd,Jennifer Sent: Friday, June 14, 2024 8:27 AM Subject: Read: Peconic Bay Vineyards (PBV 4a-c) Special Event Your message To: Schroeder, Gwynn Subject: Peconic Bay Vineyards (PBV 4a-c) Special Event Sent: Thursday, June 13, 2024 8:16:35 AM (UTC-12:00) International Date Line West was read on Friday, June 14, 2024 12:26:31 AM (UTC-12:00) International Date Line West. 1 Mudd, Jennifer From: McCullough, Lillian Sent: Friday,June 14, 2024 8:46 AM To: Mudd, Jennifer Cc: Noncarrow, Denis Subject: RE: Emailing: Mattituck Chamber of Commerce - Old Fashiond Street Fair.pdf Hi Jen--No comment from me, as this isn't taking place on preserved land.Thanks! -----Original Message----- From: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Sent:Wednesday,June 12, 202410:57 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven<sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Stype,John <johnst@southoldtownny.gov>; DeChance, Paul <pauld@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McGivney,Julie<juliem@southoldtownny.gov>;Squicciarini,James <jacks@southoldtownny.gov> Cc: Noncarrow, Denis<denisn@southoldtownny.gov>; Born,Sabrina <sabrina.born @town.southo Id.ny.us> Subject: Emailing: Mattituck Chamber of Commerce-Old Fashiond Street Fair.pdf Good Morning, Please see attached Special Event Application from Mattituck Chamber of Commerce for an Old Fashioned Street Fair event on 7/13/2024. Thank you, Jen Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Mattituck Chamber of Commerce-Old Fashiond Street Fair.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Noncarrow, Denis From: Schroeder, Gwynn Sent: Monday,June 17, 2024 12:35 PM To: Noncarrow, Denis Subject: FW: Special Event Application_Peconic Bay Vineyards Attachments: Re: Special Event Application_Peconic Bay Vineyards; Peconic Bay Special Events Denis, Apologies for the confusion, but I guess this is why we request applications be submitted so far in advance. As you will see from the attached,the ZBA Chairman and the Town Attorney agree the Jazz on the Vines event will need a separate permit application. I have emailed and left messages for the applicant, hopefully he will respond. Thus, the resolution will only be for the wedding on 6/21/2024. If you want to wait until we have a clean application and all the paperwork to draft the resolution,that's your call. Hopefully,you or I will have documents in hand shortly. Gwynn 1 Noncarrow, Denis From: Noncarrow, Denis To: peter@pbvineyards.com Cc: Sabrina Born (sabrina.born @town.south old.ny.us); Mudd,Jennifer Subject: june 21st wedding Attachments: Printout-20372-1034-M63642.doc Please see attached resolution in regards to your special event applicant.Approved is June 21s'only. Any questions please give us a call. Have a great day. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.aov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1