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Home My WebLink AboutOrient Fire Department Memorial Day Parade Vendor No. Town of Southold New York - Payment ment Voucher y Vendor Name Vendor Address ......... ........................................... ........ Ort'��t Fre-A>A- Fol ZOX 1�r� .. Vendor Telephone Number l6X� .................... Vendor Contact } i� ...............__............:::::.:: Invoice Invoice Invoice Net Purchase Order tuber Descri tion of Goods or Services :iGenCYa I edger:Fund andAccoiiiit't fiimtiar' :: Number Date Total Discount Amount ClaimedNu p Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly . been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Signature- 679A' ' Company Name Date Title /��i/ Date t// j Q Southold Town Board-Letter Board Meeting of June 4, 2024 �auFrot+° RESOLUTION 2024-498 Item# 5.24 ADOPTED DOC ID: 20315 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-498 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 4, 2024: WHEREAS the following groups have supplied the Town,of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit C.A:S.T. 2/07/2024 $1500.00 Attn: Cathy Demeroto PO Box 1566 Southold,NY 11971 Southold UFSD 4/11/2024 $250.00 Attn: Danielle Donohue PO Box 470 Southold,NY 11971 Orient Fire Dept. 3/22/2024 $250.00 Attn: Burke Liburt PO Box 37 Orient,NY 11957 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty ABSENT: Louisa P. Evans Generated June 6, 2024 Page 46 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/22/24 Receipt#: 324546 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 05/27/2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2002 $250.00 Orient, Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Orient, Fire Department 23300 Main Road Orient, NY 11957 Clerk ID: DIANAF Internal ID:05/27/2024 Lk RESOLUTION 2024-318 ryO�� f ADOPTED DOC ID: 20130 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-318 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9, 2024: RESOLVED that the Town Board of the Town of Southold hereby 14rants permission to the Orient Firs Depament to hold its AnnualElVIemorial Day Para a in Orient on Monday, 1VIay 27;2024%bejjinninjz at 7:30 AM. The paradewill begin at the Orient Firehouse and take Tabor Road to Orchard Street to Navy Street to Village Lane to Main Road and back to the Firehouse,provided they follow all the conditions in the Town's Policy for Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski,Mealy, Smith, Krupski Jr, Doherty, Evans f' DENIS NONCARROW �� ` �, Town Hall,53095 Main Road TOWN CLERK ® '�' P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� ��' www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF TIIE TOWN CLERK TOWN OF SOUTHOLD April 11, 2024 Burke Liburt, Chaplain Orient Fire Department PO Box 3 Orient,NY 11957 Dear Chaplain Liburt: The Southold Town Board, at its regular meeting held on April 9, 2024, granted permission to the Orient Fire Department to hold its annual Memorial Day parade on May 27, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Grattan at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, 2jg--� Lynda M Rudder Southold Deputy Town Clerk Enc. Town Hall,53095 Main Road DENIS NONCAII,I�,OW �� '�`" �: ;,� `�. � TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ;" ' : Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER Gam' : " OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAR 2 2 2024 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVtNT Toipm, Clark Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission o� 1D02 Name of Event Name of Organization: Is this a Not-For-Profit Event es o 1 _ Contact's Name: Ul�(� l� ant C `�1 Mailing Address: Contact's Phone Number: ,qq Contact's Email Address: ' u v1 �D L3��"�-�- e-e ( Event Location and Site Diagram: \ \ \ \-®c6c 7 (Use additional paper if necessary) N0,-V Event Date(s): t`1/ \ �� O�— � 13P (Include set up and shutdown times and dates) Nature of Event: E&A O[ 1Ok—y . PN e- " l9� (Please attach a detailed description to this application) Time Period (Hours) of Event: From In �jO to Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): C � V If a Tent or other temporary structure will be used please contact the Southold Town Building De artment at 631-765-1802 �� ,o �� p��It �C ��; (� Mailing Address to Send Event Permit to: [ C A)�( �i` J Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUMD: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Pr nt name o Authorized Person fil mg out Signature of Author' erson filling out app ication application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special 'events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route,but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 QR - �� co -� P �v CE M ." � - . �f CENTRAL Y. C . . CEM. cn z OLO 'A R � K 1 tit G r - C Oc- a+c-r ls 5 v QOJ �O v i ft. ie� LA• +v 9•Q� All Ar)►v z l Description of Orient fire Department Memorial Day Parade The Orient Fire Department Memorial Day Parade is a one- hundred- year tradition celebrating fallen heroes of significant wars including those who are actively serving today. It is very much a Community event. Clergy from the adjacent communities provide prayers at the following memorials: -Souls Lost At Sea Memorial -World War I Memorial -World War II Memorial -Korea/Vietnam Memorial -The Civil War Memorial (Obelisk) -Final prayer on the Fire House Grounds ------ ------ ------ ------ ORIEFIR-01 KCANTW L CERTIFICATE OF LIABILITY INSURANCE DATE 1 3/221222/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lupton&Luce a/c N ,Fart:(631)727-4114 AINE D 225 Howell Ave No):(631)727-7138 Riverhead,NY 11901 EDD E •info@luptonandluce.com INSUR S AFFORDING COVERAGE NAIC# INSURER A:Arch Insurance Group 11150 INSURED INSURER B Orient Fire District INSURER C: 23300 Main Road INSURER D: Orient,NY 11957 INSURER E- INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSO WVD POLICY NUMBER iMMn3DIYYYYI IMMIDDIYYYYILIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS MADE OCCUR X MEPK10405504 9/15/2023 9/15/2024 DAMAGE TO RENTED occurrence) $ 300,000 MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY- $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 X POLICY ipw LOG PRODUCTS-COMP/OP AGG $ 10,000,000 OTHER $ A AUTOMOBILE LIABILITY COMB,INd.n SINGLE LIMIT $ 1,000,000 ANYAUTO MEPK10406504 9M5/2023 9/15/2024 BODILY INJURY Perperson) $ OWNED X SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ X AUTOS ONLY X AUTOS ONLY P eOPE�dent) E $ A X UMBRELLA I= X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAS CLAIMS-MADE MEUM09312704 9/15/2023 9/15/2024 AGGREGATE $ DED RETENTION$ Aggregate $ 10,000,000 WORKERS COMPENSATION PERTU OTH- AND EMPLOYERS'LIABILITY Y I N ANY FICEWMkMBEREXCLUDED?ECLInVE ❑ NIA EL EACH ACCIDENT $ (Mandatory m NHH) E.L.DISEASE-EA EMPLOYE $ IF yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) RE:Memorial Day Parade-6/27/2024 Certificate holder is included as additional insured per provisions of attached endorsement#GL2014 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Town Main Southold ACCORDANCE WITH THE POLICY PROVISIONS- PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) 01988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold Police Department Special Event Cost Analysis Event: Orient Fire Department Memorial Day Parade Date(s): May 27, 2024 Location: Orient Village Patrol;Allo cation"f or Event _ _ > Reg Hours OT Hrs Hrly Wage Total& Comments Police Officers Sgt. Garcia 0.5 1 $159.95 PO Bogden 1 0.5 $129.99 Specia P t o s Reg Hours OT"HrsComments B le Patrol< ;K-9 Unit Highway"Pat ol `: '' PO Onufrak 1.5 $115.80 Traffic*C;ontr`ol Reg Hours OT Hrs jHrlyWage Total Comments TC Officer 1.5 $19.11 $28.66 TC Officer TC officer TC Officer TC Officer Equipment Costs 1_ PD Vehicles _ _#of vehicles $/hr Total 3 $10.00 $30.00 $30.00 Command Van Marine Patrol Boats Total Department Cost for Event = $464.40 Prepared by Chief M. Flatley 3/29/2024 Page 1 Franke, Diana From: Flatley, Martin Sent: Friday, March 22, 2024 4:00 PM To: Franke, Diana Subject: RE: Special Event: Orient Fire Department- Rivised Attachments: Orient FD Memorial Day Parade2024CAnosalary.xls I have no objection to this event being approved. My Cost Analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Friday, March 22, 2024 3:52 PM To: Flatley, Martin<mflatley@town.southold.ny.us>; Blasko, Regina<rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Stype,John <johnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us> Subject: RE: Special Event: Orient Fire Department-Rivised You are correct.Sorry, my apology about that. Diana From: Flatley, Martin<mflatlev@town.southold.ny.us> Sent: Friday, March 22, 2024 3:31 PM To: Franke, Diana <dianaf@town.southold.ny.us>; Blasko, Regina<rblasko town.southold.ny.us>; DeChance, Paul <pauld@southoldtownnv.gov>; Goodwin, Dan<dang@southoldtownnv.goy>; Grattan,Steven <sgrattan southoldtownny.gov>; McCullough, Lillian<li Ilia nm @southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun town.southold.nv.us>; Orientale, Michael <michaelo southoldtownnv.govv>; Spiro, Melissa <Melissa.Spiro town.southold.nv.us>; Stype,John<iohnst southoldtownny.gov> Cc: Born, Sabrina <sabrina.born town.southold.ny.us> Subject: RE:Special Event: Orient Fire Department 1 This is just a parade permit, correct? Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Franke, Diana <dianaf@town.southold.nv.us> Sent: Friday, March 22, 2024 3:13 PM To: Blasko, Regina <rblasko@town.southold.nv.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatlev@town.southold.nv.us>; Goodwin, Dan<dang@southoldtownny.goy>; Grattan, Steven <sgrattan@southoldtownnv.gov>; McCullough, Lillian<1i Ilia nm@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>; Stype,John <iohnst@southoldtownny.gov> Cc: Born,Sabrina <sabrina.born town.southo Id.ny.us> Subject: RE: Special Event: Orient Fire Department From: Franke, Diana Sent: Friday, March 22, 2024 3:12 PM To: Blasko, Regina <rblasko@town.southold.nv.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatlev@town.southold.nv.us>; Goodwin, Dan <dang@southoldtownnv.gov>; Grattan,Steven <sgrattan southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun town.southold.nv.us>; Orientale, Michael<michaelo@southoldtownnv.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Stype,John <iohnst@southoldtownny.gov> Cc:Sabrina Born (sabrina.born town.southold.nv.us)<Sabrina.born @town.southold.ny.us> Subject:Special Event: Orient Fire Department Good Afternoon, Attached, please find an application for a fireworks permit for The Orient Fire Department Memorial Day Parade, submitted on 03/22/2024. Please review and send me your comments and/or recommendations. Thank you, Account Clerk 2 Franke, Diana From: Franke, Diana Sent: Friday, March 22, 2024 3:13 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Stype,John Cc: Sabrina Born (sabrina.born@town.southold.ny.us) Subject: RE: Special Event: Orient Fire Department Attachments: SE Orient FD.pdf From: Franke, Diana Sent: Friday, March 22, 2024 3:12 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Stype,John <johnst@southoldtownny.gov> Cc:Sabrina Born (sabrina.born@town.southold.ny.us)<sabrina.born@town.southold.ny.us> Subject:Special Event: Orient Fire Department Good Afternoon, Attached, please find an application for a4ivwxe4s permit for The Orient Fire Department Memorial Day Parade, submitted on 03/22/2024. Please review and send me your comments and/or recommendations. Thank you, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 i TC Checklist for Parade/5WBicycle*/Town Property/Road Closure Special Events Applications Name of Organization: Ori-ext r lt Name of Event: 6 Dates of Event: *No 5K and Bicycle events during the period of June 1. to November 1* Y V Event fee check (or request to be waived) J Road clean-up check (CANNOT BE WAIVED) JCurrent Insurance certificate Application sent for approvals to the following Depts.: J PD J H v Land Pres. TA v Records Mn mnt/TC Hwy g JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher&reso.)