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Home My WebLink AboutCleary Consulting ~T ,T?, ~B~rl'lt A* NEV[T,T*E ~ CLE~ ~GIS~ OF ~T~ STATISTICS ~GE O~ICER ~CO~S ~AGEME~ O~CER ~0~ OF ~FO~T~ON OF~ Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephon~e (631)~ 765~1800 ' southoldt~wn J~or~hf0rk.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 305OLV 2004: WAS'ADOPTED AT THE REGULAR MEETING OF TFIE SOUTHOLD TOV~N BOARD ON APRIL 6, 2004: RESOLVED that the Town Board o£th¢ Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute the revised agreement with Clearv Consulting dated March 17, 2004 in regard to the Hamlet Revitalization Study. Elizabeth A. Neville Southold Town Clerk D~e: 3/~9/04, Attn: · ' ~ We Are Sending for Your:. ~ Approval ~ Distribution ~ Review 6~:Comment_ ~-1 Records ~-1 Use ~-~ Information The FollOwi ~ng:. Description Copies ~ Date . ' ' ' :~?'17/04 Executed Hamlet stUdy Agreement Comments: SENT VIA: 1 Class Mall SENT BY:'~ Patrick Cleary, AICP, PP 529 Asharoken Avenue - Northport, NY 11768 PhOne (631) 754-3085 - Fax (631) 754-0701 Emil: cleary@optonline.ner www. clearyconsulting, com JOSHUA Y. HORTON SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD FAX TRANSMISSION SHEET FAX TO: FROM: DATE: FAX NO: Patrick Cleary, Cleary Consultants Supervisor Josh Horton March 24, 2004 631-754-0701 NUMBER OF PAGES INCLUDING TRANSMITTAL SHEET: 7 MESSAGE: Attached is a signed copy of the Hamlet Study Revised Consulting Service Agreement. Original will be mailed today. Please sign and return, so that we have a duly signed agreement for our file. Thanks Patrick. PLEASE CALL 631-765-1889 WITH ANY QUESTIONS OR TRANSMITTAL PROBLEMS planning & Environmental Services March 17~ 2004 Honorable Joshua Horton Supervisor, -Town of Southold 53095 'Main Road: South01d, NOw York I 1971 5 Re. Hamlet Study -Revtsed Consulting Semee AgreemenI Dear Josh, Attached is the revised Hamlet Study agreement. The primary changes include: · The addition of a specific affordable housing component, With a, caveat stating that the Hamlet Study will not hold up any pending or forthcoming affordable housing projects. . · You and/or the Town stakeholders. Board are specified as the body that selects the · The tasks 0fthe stakeholders are more fully defined. · The number and e~t~ht of stakeholder meetings and participation iR left up to yOU. · The schedule has been compressed to about 6 months (depending upon the extent of stakeholder meetings etc.). Please letme know if you wOuld like any further:modifications. Patric~C~e~ry, AICP,PP Cleary Consulting 529Ashafoken Avenue · Northport. NY 11768 Phone (631) 754-3085 -Fax (631) 754-0701 Email: cleary@optontine.net www. dearyconsulting.com I 2004 Planning & Environmental Services March 17, 2004 Honorable Joshua Horton Supervisor To_wn 0fSouthold ' 530}95 ~ R0ad . SoUthotd; New~ York t 1971 Dear Supervisor Horton, l%rstram to our recent discusaions; Ctea~ Consulting is pleased to submit the following .revised agreement to provide prOfessional planning services ,to the Town of Southoid reg~ding~a Hamlet Study f0~: the Town's 10. hamlet areas This proposal i~ an ~xtension of the woi:k 9f tt~ Comprehensive Implementation Strategy, and was one :of the planning tools evaluated therein. The goal 6£ stren .gt. heinng and focusing new growth within the Town's traditional hamlets has broad'supp0rt~ and represents` a progressive approach toward community planning a/zd is consistent With the principle of"smart growth" community planning.- Building on this goal, the CIS presented a. new concept involving the delineation of traditional hamlet centers; surrounded by areas of transitional residential development coined HALO Zones. This'concePt channels development into those areas Of the Town best suited to support it, '~while preserving the. Town's agricultural land and open ~space core. There are in~¢ations, however, that the planning and physical fi'amewOrk to support growth, is not in place. Planning is needed tO identify potential constraints before they become critical. Some of these are: · Constraint/s in physical availability ofbultdable land · 'Constraints in the road network~and traffic density · Constraints in availabilityofparkAng area · Constraints in provision of public water and/or sewage ·Constraints inhousing density and business diversity 7.onstraints in maintaining.the quality (charm) 0f existing villages 529 Asharoken Avenue · Northporr, NY 11768 Phone (631) 75zt-3085 · Fax (631)'754-0701 Email:-cleary~ optonline.ner www. clearyconsulting.com As with all broad-brash community planrfifig ideas, the devil is in the details, This proposal puts forth a thorough'and engaging program that will flesh out'the hamlet work described in the CIS, and prOvide a vehicle for future action. ~Tl/.e, central charge is to assist a representative crossrsecfion i~f residents from each of the nin~ villages (stakeh01ders) in developing a' 'list of' steps that. will be implemented betw~e~3::it! the' immediate futuife, which Will s~n~en the m'abilSty of those villages are .thCy prepare, for, increases in ~business and residential aetivity.~ The stakeholders for. each individual village will establish specific goals and performance targets. I. : ' SCOPE OF WORK: 1. ltanflet Center BOUndaries: For the most part,-.the Town's hamlet areas are vaguely defined. Formalizing -the haml, et boundaries is the first step in properly planning for the future of these areas, and the Town as a whole. The 'CIS made an i~nifial effort at delineating hamlet Center boundaries. This task will refine the hamlet 'center boundaries based on a detailed data based protocol, as well ~as input from hamlet stakeholders. 2.~, ,llainlet Center Resource Catalogs Before any proactive hamlet planning Can be accomplished; a thorough understanding of each individual hamlet's physical resources must be cataloged. ThiS task involves collecting an army of diverse data, including: · Individual propertyidentifications · Owners name and adckess · Land area of each parcel · Exfsting zoning · Ex~sting land use · Building square footage, # stories · Building- construction type and condition · Architectural features · Tenant/Business mames · Number o f residential .units · AsSessed valuation · Historic resoUrCes · Pubic &~private, off-street & on-street parking · Public transit f~cilifies; bus stops, train stafion~ etc. · Utilities &public infrastructure · V~cant land/buildings This information will:be collected into a Hamlet Resource Catalog., A separate' catalog will be compiled for each of the 10 hamlets. In addition, a new map of each hamlet will' be produced. The primary source for much of this data will be the Town's GIS system. In addition, ~data from the Tax and Planning De~artmem Will be hamlet · field hamlet foundation 3. HALO Zones: The CtS p~esented a n~w trans~i~onal development c6neept, identified as HALO z°heS. The HALo zonesare designed as floating zones that, subject:to ~,ertain:eonditi0ns, ean be put in place to accommodate new residential growth a~d development: This approach is necessary to transfer development out of the ~ghly-prized agri~ult{tral and ~open spaces areas, and also ~because, the exis~g ha~ffet tensers are fairly will bnilti°ut;, and do not' 'have sufficient ~rea to'accept significant new growth: Several tasks:are required a;. HALO Zone Development Analysis: ThisLtask involves evaluathig all o£ the areas that might be eligible for the new HALO designation to determ~e Jf new development can oe physically accommodated, What env/ronmental ConStraints are present? ItoW a~e the parcels ConfigUred? Is road frontage available? Can-water and sewage b6 accommodated? ,Are other-hTffra~tmCmral resources available? Where are already protected parcels located? ~ the~ lands identified in the farmland inventory?- These factors, among others, must be eValUated~to defmitively establish ~e viabi:~i,ty of the HALO zone concept generally, a~d to assess its applicability Specifically. - b, ItALO Standards The CIS pu~ forth a fairly detailed se~ of standards that would apply to justify the HALO zoning designafion~ as well as development, within the HALO zones in the furore. Following on the heels 0fTask a. above, the HALO standards will be refined and revised to more accurately reflect ~the specific circumstances of the actual hamle~ areas. 4. Affordable Housing The pmvisi0n of an adequate Supply of safe, efficient, well designed and constructed~ a~d affordable housing is one of the most critical, planning challenges facing Southold today. The Hamlet Study will. integrate and support the Town's current affordable housing efforts, The Hamlet Study w/il explore affordable housing oppOrturfities in and around the hamlet centers, and will develop the required support infi:astmcture, both physical and regulatory, to facilitate, affordabl~ housing,opportunities. Recognizing that the development of properly scaled affordable housing projects in and,around the hamlet centers ,is a Well e~tablished commUmty plug gdal; and is-completely consistent with previ0as planning studies, the Hatia!ct Smdy,-¢411 n0t delay any such projegts that might take place prior to the co~plefio~ 'of thi~ study, in any wa3/. Creating aff6rdab~e housing projects is a primary goal 0fthe Hamlet:Study. . : 5. EmPoweri~g Hamlet Stakeholders , .~ Establishing a -¢ision and setting the future course of each h~let is best left to ' those-that haVe a;' stake in the .hamlets themselves. This tas!~'proposes the ~reatiohr0? Stakeholder, groups within each hamlet and to engage these groups proacfiveiy t0 r~fine the v/sion for each Immlet and to set goals, identify significant projects and de:~elop impJementafioh strategies. Investing authority in individual stakeholder groups is a fundamentally democratic msthod of gaining broad based, grass roots-'~ouy in" of future planning goals and visions: While often initially c0nte~,fious and frustrating; in the enfl} this'process forges unusually durable agreements regarding the future course ofa5ti0ns. Stakeholders will be seleCted bythe Town Supervisor and or ]?own Board. This task involves a series of Stakeholder meetings for,every hamlet. The number Of meetings required will~ likely, vary fi:om hamlet to hamlet, with a minimum of tWo meetings. The Stakeholder groups will ~be charged with, at a minimum~ accomplishing the followingtasks: ,a. Approving the Hamlet Center boundaries b. Identifying Hamlet strength and weaknesses c, Establishing Hamlet vision/goals d. Identifying potential projects e, Creating an implementation strategy While each hamlet will be free to address local issues as they see fit, several ~ound roles will be established at the outset that must be incorporated into their individual hamlet planning, as ,follows: · Each hamlet will, contribute to solving the Town's affordable housing cris~s. 4 · Hamlet plans shall support the preservation Of the Town's agricultural and open ipace'resources. Hamlet plans- shall:$uppor~.th~ long-term resolution of regional transportation pr0blems~ and shall-also, address local pedestiian an~' vehicular issues. ~ Hamlet plans shall reflect a balance of residentifil - busine, ss and ' passive/public/open space uses · The Ln~stmct~al ne~ds Of each Hamlet and the surroUnding HALO zones shat~: be addressed ia each Hamlet plan. · .The Hamlet plans. Shall: explore. Ihe underlying · reg~lat0ry ~amew0rk; particularly existing .zoning use and dimensional 'controls. ' ' · 6. Hamlet Master Plans; Allof the3vork conducted in Tasks 1 - 5 will be synthesized into 'individual. Ham!St Master plans. This task is essenti~ly the report production phase, involving the e0mP~lati0n of information, the design and produCti0ti of the ocuments~ II. Schedule: This proposal essentially invoB~es 10 separate planning studies. It was originally Proposed to work methodically, moxSng fr~m one hamlet to the next. All efforts would be devoted to hamlet #1. and that "project" completed, before moving on the hamlet #2. This option affords the greatest oppommity for overall town-wide public involvement and Board oversight. This approach however, due to its linear nature, would take longer to complete all 10 hamlets. Based upon our recent meeting, it is now understood that the process will be compressed. Hamlet studies will be grouped and work Undertaken simult ~aneously. The length of the~ project will ultimately.depend upon the number of meetings required by the stakeholders of each hamlet. This schedule will ~be set by the Town Board. Estimated schedule - Approximately 6 months (depending on number and eXtent ~of Stakeholder meetings9 III. Fee: The tasks identified above are proposed for each of the Town's 10 hamlets. These tasks can be completed, based upon the following fee schedule, wh/ch reflects, a Cumulati;ve fee for all 10 hamlets: · Task 1 - Hamlet Center BoUndaries $ 2,500 · TaSk 2 - Hamlet Resource Catalogs $ I2,500 · Task 3 HALO Zones $ 7;500 · , Task 4 - Affordable Housing $ 6,000 5 · Task5-EmpoweringHamle[Stakeholdets $11,500' · Task 5 -Ha~nle~ MasterPItms $ 2.000 Total $42,000 This, fee 'does not include any .extraordinary out of pocket expenses; or the ~reproduction of additional copies of reports and/or mapping. IV. Authorization toProceed, If.thiS prop.Os, al ]s de~ermined to be aeceptable as Submitted, authorization to proceed shall be indicat,edl by executing the document .in the-appropriate-location below and ~emmi'ng,tl~e dd~Cment to cle~z~y consulting f~r Counte/Ssigna!~:e~ T0wa of Southold Cleary ConSulting 6