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HomeMy WebLinkAboutDistinguished Gentleman's Ride �suFror �� © RESOLUTION 2024-415 ADOPTED DOC ID: 20 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-415 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Distinguished Gentleman's_Ride to hold a otorcyl"e`Ride on May 19th, 2024 from 12: 00 pm to 1:00 pm from BreezeHill Farm to the Sun Shine Shack at Orient State Park, provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Applicant has reached out to Captain Grattan to set up Escort. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans TC Checklist for Parade/5K*Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: ) AJgvv,,+[ft a4A/ S 12,1 J-e, Name of Event: '' l Yj I A Q�� S Date(s) of Event: J I nb R *No 5K and Bicycle a nts during the_period of June 1 to November I* Event fee check(or request to be waived) Road clean-up check (CANNOT BE WAIVED) Current Insurance certificate Application sent for approvals tot e following Depts.: 1� J PD f H Land Pres. r TA Records Mn mnt/TC �'Y g JApproval from Chief of Police _T Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: ���� J`� �✓ Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee ✓ TB Resolution to refund clean-up fee TB Clean-up Reso. #: 'L 0 Z`I - q50 Voucher and copy of TB clean-up Reso. to Accounting Dept. ✓ Whole application file to Records Management(include copy of voucher& reso.) _ Q��gUFFO�,��o _ DENIS NONCARROW �� G.j Town Hall,53095 Main Road TOWN CLERK _ p P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS s Fax(631)765-6145 MARRIAGE OFFICER o aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 `�► www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May, 7th 2024 Megan Jones 23 Peacock Court Riverhead N.Y. 11901 Dear Megan, The Southold Town Board, at its regular meeting held May, 8th, 2024, granted permission Distinguished Gentleman's ride to told its North Fork Ride on Sunday May 191h, 2024 from 12:00 pm to 1:00pm. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best o€-luck with your vent. Sinc ely, enis carrow, Town Clerk Enc. DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERIK + ' P.O.Box 1179 ' Southold,New York 11971 REGISTRAR OF VITAL STATISTICS : Fax(631)765-6145 MARRIAGE OFFICER �. . � �® Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER •� www.southoldtow=y.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APR 3 0 2024 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications'WILL NOT be reviewed. Date of Submission 130 IiA Name of Event Distinguished Gentleman' s Ride -- North Fork Name of Organization: Distinguished Gentleman' s Ride Is this allot-For-Profit Event?Yes/No f„rther ; nfn about Grganization attached. Contact's Name: Megan Jones Mailing Address: 23 Peacock Court, Riverhead, NY 11901 Contact's Phone Number: 6 31 . 9 8 8 . 010 2 Contact's Email Address: northforkmoto@yahoo. com Event Location and Site Diagram: Motorcycle ride from BreezeHill to Orient State Park May 19th 2024 gather at BreezeHill from 11-12, then ride to Orient State Park for a reception hosted and coordinated with Event Date(s): Ian Wile from The Sunshine Shack/T ; tt l e Creek nwsters Map attached of proposed route NatureofEvent: Distinguished Gentleman' s Ride (Please attach a detailed description to this application) Time Period(Hours)of Event: From 12pm to 1pm Maximum Number-of Expected Attendees:, 41 registered riders as of 4 . 30 Specify any special requirements (i.e. road closure,police presence): Simply hoping for a motorcycle police escort so our group can safely stay together. No road closures necessary since group rides slooly in a tight formation. a If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Megan Jones 23 Peacock Ct. Riverhead, NY 11091 Is there any chance of having these fees waived since this is a Event Fees: charity event for mens health and we don't expect any clean—up $250 for events with less than 1000 expected attendees necessary. $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): R,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events .CERTIFICATE.OF INSURANCE RE,OVA,LED; Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Megan Jones Print name of Authorized Person filling out Signature of Authorized P son filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 ® �® axe The Distinguished Gentleman's Ride •i ABN 71 165 454 740 AE�erAN� PO Box 3211,Marrickville Metro 1 N� 2204 NSW Australia info@gentlemansride.com To Whom It May;Concern, The Distinguished Gentleman's Ride is a global charity event founded in 2012 that raises money and awareness for prostate cancer and men's mental health for Movember(Registered charity in Australia ABN 48894537905) charities. The Distinguished Gentleman's Ride is organised under the company Cafe Racer Aficionado Pty Ltd (ABN 71 165 454 740). The event encourages classic and vintage style motorcycle owners to ride together dressing in suits with classic manners. After 8 weeks of fundraising, participants ride together to celebrate the funds raised and to raise awareness of men's health within the community. Since 2012, The Distinguished Gentleman's Ride has had over 500,000 participants around the world and raised over$45 million (USD)for prostate cancer research and men's mental health. The event continues to take place in over 105 countries around the world. In 2024, The Distinguished Gentleman's Ride authorises Megan Jones to manage the event on behalf of our organization in North Fork. The event will take place on the 19th May 2024, under the supervision of me and my organization. Megan has trained under our host management training modules and has conducted themselves in the most professional manner ensuring the highest levels of safety and caution are met. They are an instrumental part of the future success of The Distinguished Gentleman's Ride in North Fork. If you have any further questions, please do not hesitate to call or email me. Kind Regards, Ramsey Sayed (Global Operations Manager) The Distinguished Gentleman's Ride +61415126412 4/30/24,10:40 AM Breeze Hill Farm to Sun Shine Shack Orient Beach-Google Maps Gongle Maps Breeze Hill Farm, 31215 County Road - Route 48, Drive 19.6 miles, 37 min Peconic, NY 11958 to Sun Shine Shack Orient Beach,40000 Main Road, Orient, NY 11957 Proposed DISTINGUISHED GENTLEMANS RIDE ROUTE 4 e., "ek zr. Y nsnl a"heewH„� �a^ su n s •'O0pt8,eaq,,, r: , ti r� " 'S S •� `"07�. Cn .,otlniry�lUtl, -r� ,. �ePeanrt Pmhn z. .,x , r s Q r"''"X eeaaa� a� t ' se 9 rt rp,�,.. ,.inlet Po ^'C. .y•. •Fi ':Cbun rk 37 mlill ^�k le ` 3 n Y' i t 19.am§i •FYI•� •„.� "},r. r 4(, 'C fG^Q ca Ine%u Ba� It Y cr I Ctl "G4k, 'nPsriz +nau HA im E 4a,y. ¢• •t-: Y �N2JI 3TMBaEE :'•"�t �`'µ �i 9 f spa9 .�x.�r �e9aRls r '• t J., , G3z re s 9termano'' it- F '1 yr+e d<,'.•as m u a -•t: t c �y. jfJ} T Y bun Per Edecationel Farm ` IY iaY� 4 ,y tne P'fdrvin,-�,,�t '',Hbtel,'6 Cdtte9ea•®. !� ,'y' -,ik' ::a'... 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Map data©2024 Google 1 mi■ ■ via NY-25 E/Main Rd 37 min 36 min without traffic 19.6 miles Explore nearby Sun Shine Shack Orient Beach P Y 000 Restaurants Hotels Gas stations Parking Lots More https://www.google.com/maps/dir/Breeze+Hill+Farm,+County+Road+-+Route+48,+Peconic,+NY/Sun+Shine+Shack+Orient+Beach,+40000+Main+Ro... 1/1 DATE(MMIDDIYYYY) A�® CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE 19 ISSUED AS A MATTER OF INFORUTION ONLY AND CONFERS NO RIGHTS UPON THE 04/30/024 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: HiSCOx Inc. PHONE (888)202-3007 A C No 5 Concourse Parkway E Suite 2150 ADDR' LESS: contact@hiscox.com Atlanta GA,30328 INSURERS AFFORDING COVERAGE NAIC# INSURER A: Hiscox Insurance Company Inc 10200 INSURED INSURER B North Fork Moto LLC INSURER C: 23 Peacock ct INSURER D Riverhead,NY 11901 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD MMIDD LIMITS X COMMERCIALGENERALLUIBILITY EACH OCCURRENCE $ 300,000 CLAIMS-MADE FX I OCCUR DAMAGE TO RENTED PREMISES Ea oocu nce $ 100,000 MED EXP(Any one person) $ 5,000 A P102.879.036.1 01/24/2024 01/24/2025 -PERSONAL BADVINJURY $ 300,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 300,000 X POLICY 0 JECT LOC PRODUCTS-COMP/OP AGG $ 300,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ NON-OWNED PROPERTYtDAMAGE $ HIRED AUTOS AUTOS Per acciden UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEM BER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ IF yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I$ r DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) CERTIFICATE HOLDER CANCELLATION Town of Southold 53095 Route 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO BOX 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold,NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/01/24 Receipt#: 326654 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 5/19/24 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1061 $250.00 North Fork Moto LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Distinguished, Gentlemen's Ride C/o Megan Jones 23 Peacock Ct Riverhead, NY 11901 Clerk ID: SABRINA Internal ID:5/19/24 Noncarrow, Denis To: PD Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd, Jennifer Subject: 5/19/2024 Event. see attached. Attachments: DGR_20240501132920.pdf Please get back to us ASAP with thoughts. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Arthur J.Gallagher&Co(Aus)Limited ABN 34 005 543 920 AFSL 238312 Gallagher Level 12,80 Pacific Highway,North Sydney NSW 2060 Ph:(02)9242 2000 ajg.com.au Insurance I Risk Management I Consulting 27 February 2024 To Whom It May Concern: CERTIFICATE OF CURRENCY This is to certify that the following policy is current as at the date stated above. This certificate is issued as a matter of information only and confers no rights upon the holder. This certificate provides a summary of the policy cover and is not intended to amend, extend, replace or override the policy terms and conditions contained in the actual policy document. CLASS OF INSURANCE: Public and Products Liability INSURED: Cafe Racer Aficionando Pty Limited trading as The Distinguished Gentleman's Ride 2024 INSURER: Zurich Insurance Australia Limited POLICY NUMBER: 712307307GLR PERIOD OF INSURANCE: From 1 February, 2024 at 4:00pm local standard time To: 1 February, 2025 2024 at 4:00pm local standard time INTEREST INSURED: All sums which the Insured shall become legally liable to pay by way of compensation and all costs awarded against you in respect of _Personal Injury and /or Property Damage happening during the Period of Insurance and caused by an occurrence in connection with the Business LIMIT OF LIABILITY: Public Liability $20,000,000 Products Liability $20,000,000 SITUATION: Worldwide, ."IMPORTANT NOTICE" We accept no responsibility whatsoever for any inadvertent or negligent act, error or omission on our part in preparing these statements or in transmitting this certificate by email or for any loss, damage or expense thereby occasioned to any recipient of this letter. Yours sincerely, Geoff Byrne Arthur J Gallagher&Co(Aus) Limited i Town of Southold Police Department Special Event Cost Analysis Event: Distinguished Gentleman' Ride Date(s): May 19, 2024 Location: Peconic to Orient Beach State Park yatr,.ol,Allocationfor Event Reg Hours OT Hrs Hrly Wage Total Comments P,.olice�Officers Special LFatrol Reg Hours OT Hrs Total Comments CRU Bicycle Patrol K-9 II Unit Highway Patrol .r P.O. Onufrak 1. 1.5 $77.20 $115.80 P.O. Flatley Marine Units Traffic Co trod map, MR Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer.#2 TC Officer TC Officer TC Officer Equi ment Costs PD Vehicles #of vehicles $/hr Total 1 $10.00 $15.00 Command Van Marine Patrol Boats Total Department Cost for Event= $130.80 Prepared by Chief M. Flatley 5/1/2024 Page 1 2� Noncarrow, Denis From: Flatley, Martin Sent: Wednesday, May 1, 2024 2:19 PM To: Noncarrow, Denis; Blasko, Regina; Lessard, Diane; Stallbaumer, Nicole; Grattan, Steven Cc: Born, Sabrina; Mudd,Jennifer Subject: RE: 5/19/2024 Event. see attached. Distinguished Gentleman's Ride Attachments: CA Dist Gent Ride.xls I have no objections to this event being approved, my cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 a The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, May 1, 2024 1:25 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lessard, Diane <diane.lessard@town.southold.ny.us>;Stallbaumer, Nicole<nstallbaumer@southoldtownny.gov>; Grattan,Steven <sgratta n@southoldtownny.gov> Cc: Born, Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject: 5/19/2024 Event.see attached. Distinguished Gentleman's Ride Please get back to us ASAP with thoughts. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.aov denisn@southoldtownny.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i RESOLUTION 2024-450 ADOPTED DOC ID: 20277 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-450 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21,2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Bicycle Shows U.S. 2/13/2024 $1500.00 Attn: Glen Goldstein 230 Smith Hughes Road Narrowsburg,NY 12764 Distinguished Gentlemen's Ride 4/30/2024 $250.00 Attn: Megan Jones 23 Peacock Ct. Riverhead,NY 11901 L I Antique Power Association 4/12/2024 $250.00 Attn: Ed Yeager PO Box 1134 Riverhead,NY 11901 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Evans ABSENT: Jill Doherty Vendor No. GheckNi'>?< >> Town f o Southold New York - Payment a e ment Voucher Y Vendor Name Vendor Address Distin guished uished Gentlemen's Ridedi Vendor Telephone Number 23 Pea o c c k Ct. 631-988-0102 Vendor Contact Megan Jones Riverhead NY 11901 Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount ClaimedNumber Description of Goods or Services 5>:>G:e'ne[aIr'J'ed'ecFiui3'and AccquntNiuuber:'' ............................ ............... ....................... ....... Clean-up Deposit- 2024-450 5/21/2024 250.00 250.00 Motorc le Ride 250 00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title Deputy Si gnatur Company Name own Clerk Date 5/23/2024 Title epUty own Clerk Date 5/23/2024