HomeMy WebLinkAboutMacari Vineyards 2024-19 RESOLUTION 2024-448
ADOPTED DOC ID: 20276
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-448 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 21, 2024:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari
Vineyards and Winery, to hold Special Events 2024-19 at Macari Vineyard, 24385 Main Rd.,
Cutchogue,New York as applied for in Application MV 1 a-e for Garden Pizza Party on May 24,
May 31 st, June 7th,14th and 21 st, 2024 from 4PM to 8PM, subject to the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Greg Doroski, Councilman
AYES: Doroski, Mealy, Smith, Krupski Jr, Evans
ABSENT: Jill Doherty
i
Permit#: y 67Pi
TC Checklist for Special Events Farms/Wineries/Private Events
n
Applicant Name: aL") V JwAffk t
Date Received: 15N19,9 Number of Events on Application:
•� (max of 6 per application) 5124
v Application(all 6 pages completed) 5)3 1
Fees to be collected: cod -f
Application fee($150.00) a i
Late Application fee($250.00-if application is received less than 60 days)
Current Certificate of Ins.
fApplication sent for approvals to the following people:
-.,(—Gwynn Schroeder —1 Denis Noncarrow Stacey Norklun
After emailing application and all applicable paperwork to the people above, put application in
`pink' pending folder.
MACARI
V I N E Y A R D S _
61ORTtA FORA 00 ON,11AANO.NCY;YORK
• RECEIVED.
MAY - 8 2024
I n;Z7 A
May 7=1, 2024 Southold Town Clare
Southold Town ZBA
53095 Route 25
Southold, New York, 11971
To Whom It May Concern:
Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 will be hosting a
pizza and wine night on the following Fridays 5.24.24, 5.31.24, 6.7.24, 6.14.24, 6.21.24.
Macari Vineyards would like to invite 1653 Pizza (permit#: FA0007116) to service pizzas by the
pie to our guests and their families at Meadowlark North Fork on Friday evenings. All ordering,
delivering, setup and cleanup will be handled directly by 1653 Pizza. Meadowlark North Fork
will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town
code and regulations are met.
We are requesting the approval of this Special Events Permit from the Town of Southold so we
may finalize arrangements.
Macari Vineyards and Winery sincerely appreciate your assistance in this matter.
Truly Yours,
Alexandra Macari
a w.
VD
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building, Planning,Zoning
Board of Appeals and Police Departments, and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
All applications must be submitted at least 60 business days before the event Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days Prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety, and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential-property for profit such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
❑ A completed Uplication form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [X]No
❑ If Yes, Fee of$ has been submitted
X❑ If No,Fee of$ $400 has been submitted
Updated 8n12018
X❑ The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
X❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
lSignature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
5/7/24
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Meadowlark North Fork by Macari Vineyards
Date of Submission 5/7/24 Name of Event Pizza Garden Party
SCTM#'s 1000-Section 1000 Block-109 Lot(s) 1-13.1
Dates of Each Event: 5/24/24 5/31/24 6/7/24 6/14/24 6/21/24
If Multiple Dates are requested, applicant must give all information for all dates.
r
Nature of Event: 1653 Pizza will be serving pies to order and Meadowlark North Fork will serve wine
(Please attach a detailed description of EACH event to this application)
Time Period(Hours) of Event: From 4:00 PM to 8:00 PM
Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: 100 Number of cars expected 55
Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s)
Will food be served? [ X Yes [ ]No If yes provide number and name(s)of food vendor(s) 1653 Pizza
Suffolk County permit#(s)FA-000716
Will other vendors be on the premises during the event? [ ]Yes [ x]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935
Contact Person and Contact Tel.# Nicole Hennessey - 631-603-7116
e-mail address nicole@macariwines.com
Event Location: Street-Hamlet Address: 24385 Main Road, Cutchogue, NY 11935
SCTM# 473889109.-1-131
Will any services be requested [ ]Yes No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: Macari Vineyards, PO Box#2 Mattituck NY 11952
Updated 8/7/2018
Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No If yes to either or both also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
---- --EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Goggle Earth) of
the subject property. INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300) or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Updated 8/7/2018
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special eve o mak any and all inspections necessary in
con ection with this-Special Event.
r nt ame of wn Sign re of Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly_prohibited on ANY Town, County or State Roads or Rights of
Way-
2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tents, or temporary structure(s). or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities'associated with this event, including but not limited to parking, ingress/egress/access.
tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur., Two emergency-fire exits and exit paths
Updated 8/7/2018
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building, and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
CERTIFICATE OF LIABILITY INSURANCE FDA' (MMIDDIYYY1f)
05/08/2024
THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsemefit(s).
PRODUCER Ac coMrer EILEEN CUSHMAN
GEORGE FORMES PHONE 631-722�100 N,:631-722-4500
1116 MAIN ROAD E'"'a ,EILEEN.CUSHMAN ERICAN-NATIONAL.COM
PO BOX 2336 INSURERS AFFORDING COVERAGE NAIL
AQUEBOGUE,NY 11931 INSURERA:FARM FAMILY CASUALTY INS CO
INSURED
MACARI VINEYARDS AND WINERY LTD INSURERB.
150 BERGEN AVE INSURERC:
PO BOX 2 INSURER 0:
MATTITUCK, NY 11952 INSURERE:
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LLTTR R TYPE OF INSURANCE ADD S B POLICY NUMBER POLICYEFF IPOUC� LIMITS
A COMMERCIALGfiNERALLIABILITY X 3101X3749 09/15/2023 09/15/2024 EACH OCCURRENCE S 1,000,000
CLAIMS-MADE Fx1 OCCUR PREMISES Ea occurrenee S 100,000
XX COMMERCIAL POLICY MED EXP(Any one person) s 5.000
PERSONAL B ADV INJURY S 1,000 000
GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000.000
X POLICY❑JEST r LOC
PRODUCTS-COMP/OPAGG $ 2,000,000
OTHER: $
A AUTOMOBILEuAniuTY 3152C4956 09/15/2023 09/15/2024 OMBBIINED SI E LIMIT s 1,000 000
ANY AUTO BODILY INJURY(Per person) $
ALL OWNED SCHEDULED
AUTOS X AUTOS BODILY INJURY(Per accident) S
HIREDAUTOS AN�OSWNED PROPERTY DAMAGE S
S
A unneRELLA1JAe ocCUR 3152E2279 09/15/2023 09/15/2024 EACHOCCURRENCE s 5,000.000
EXCESS Like CLAIMS-MADE AGGREGATE S
DED I I RETENTIONS $
WORK ERSCOMPENSATION
AND EMPLOYERS'LIABILITY YIN ST TUT ER
ANY PROPRIETORIPARTNER/EXECUTIVE
EL EACH ACCIDFM S
OFFICERIMEMBEREXCLUDE09 NIA
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S
If yyou describe undo,
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I S
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
CERTIFICATE HOLDER AS ADDITIONAL INSURED
LOCATION:24385 MAIN ROAD CUTCHOGUE NY 11935
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN .
TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS.
53095 RTE 25
SOUTHOLD,NY 11971 AUTHORREDR P SENTATIVE
019 W 014 ACORD CORPORATION. All rights reserved.
ACORD 25(20141011 The ACORD name and loao are realstered marks of ACORD
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Town of Southold
P.0 Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 05/08/24 Receipt#: 327055
Quantity Transactions Reference Subtotal
1 Event Fee McrV-1(a-e) $150.00
1 Late Fee McrV-1 (a-e) Late $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#5043 $400.00 Macari, Vineyards
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Macari, Vineyards
150 Bergen Ave
Po Box 2
Mattituck, NY 11952
Clerk ID: DIANAF Internal ID:McrV-1 (a-e)Late
Franke, Diana
From: Franke, Diana
Sent: Wednesday, May 8, 2024 12:09 PM
To: Schroeder, Gwynn
Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis
Subject: Special Event: Macari Vineyards
Attachments: Macari V.pdf
r
Good Morning,
Please see attached the Application for a Special Event Permit from Macan Vineyards received on May 08, 2024. Please
note that we are waiting for an updated Certificate of Liability Insurance.
Thank you so much,
"&u!Lt V'a e
Account Clerk
Southold Town Clerk's Office
(631)765-1800 Ext 1228
1
Noncarrow, Denis
From: Schroeder, Gwynn
Sent: Friday, May 17, 2024 4:40 PM
To: Noncarrow, Denis
Cc: Rudder, Lynda
Subject: Special Permit Resolutions
Denis,
Per approval of the committee, please prepare for Tuesday's Town Board mtg. approval resolutions of special permits
for Meadowlark, Peconic Bay Vineyard and Pindar.
Thank you.
Best,
Gwynn Schroeder
Government Liaison Officer
Office of the Supervisor
Town of Southold
jzwynns@southoldtownny.gov
631-765-5806
1
Noncarrow, Denis
From: Noncarrow, Denis
To: nicole@macariwines.com
Subject: Special Events
Attachments: Printout-20276-1034-M63481.doc
Hi Nicole,
Please see attached resolution in regards to the Town Boards Approval of your Special Events.
Any Question, please give us a call.
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownnv.aov
denisn@southoldtownnv.aov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
{ a' . ���
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board, Town Attorney, Town Assessors, Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250 00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety, and welfare of the community.
When is a Permit Required?
All Special Events, per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
❑ A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes N]No
❑ If Yes,Fee of$ has been submitted
X❑ If No,Fee of$ $400 has been submitted.
Updated 8/7/2018
l l
X❑ The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
X❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
X❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
6/19/24 �
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below. Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Meadowlark North Fork by Macari Vineyards
Date of Submission 5/7/24 Name of Event Garden Party
SCTM Ws 1000-Section 1000 Block-109 Lot(s) 1-13.1
Dates of Each Event: 5/24/24 5/31/24 6/7/24 6/14/24 6/21/24
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Eve Braun's Seafood food truck will be serving local dishes to order and Macari will serve wine
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From 4:00 PM to 8:00 PM
Town Services requested: ( )Yes (X)No If yes,Describe Police Dept. Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: 100 Number of cars expected 55
Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s)
Will food be served?[ Yes [ ]No If yes provide number and name(s)of food vendor(s) Braun's Seafood
Suffolk County permit#(s)LMP-24-00023
Will other vendors be on the premises during the event? [ ]Yes [ x]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935
Contact Person and Contact Tel.# Nicole Hennessey - 631-603-7116
e-mail address nicole@macariwines.com
Event Location: Street-Hamlet Address: 24385 Main Road, Cutchogue, NY 11935
SCTIVI# 473889109.4-131
Will any services be requested [ ]Yes [X No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: Macari Vineyards, PO Box#2 Mattituck NY 11952
Updated 8/7/2018
r
Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property,INDICATE ON THE PLAN ALL of the following information•
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators,exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Updated 8/7/2018
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special Event.
Print name of Owner Signature of Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED.SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town,County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited to parking, ingress/egress/access
tent(s)or temporary structure( or temporary sanitary facilities shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event including'but not limited to parking, ingress gress/access.
tents or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
Updated 8/7/2018
t
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety, building, and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8n/2o 18
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT
Date: 06/20/24 Receipt#: 330850
Quantity Transactions Reference Subtotal
1 Event Fee mv2a-e $400.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#14902 $400.00 macari vineyards and winery
ltd.
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: macari vineyards and winery ltd.
PO Box 2
150 Bergan Ave
Mattituck, NY 11952
Clerk ID: DENISN Internal ID:mv2a-e
Noncarrow, Denis
To: Schroeder, Gwynn
Cc: Sabrina Born (sabrina.born @town.southold.ny.us); Mudd,Jennifer
Subject: Maracri events
Attachments: Macari_20240620135340.pdf
Thank you . here it is.
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.aov
denisn@southoldtownnygov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Noncarrow, Denis
To: Schroeder, Gwynn
Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer, Norklun, Stacey; Paul
D;Johnson, Benjamin
Subject: FW: Special Event: Macari Vineyards
Attachments: Macari V.pdf
This one also and thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.aov
denisn@southoldtownnygov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Franke, Diana
Sent:Wednesday, May 8, 202412:09 PM
To:Schroeder, Gwynn<gwynns@southoldtownny.gov>
Cc: Born,Sabrina<sabrina.born@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject:Special Event: Macari Vineyards
Good Morning,
Please see attached the Application for a Special Event Permit from Macari Vineyards received on May 08, 2024. Please
note that we are waiting for an updated Certificate of Liability Insurance.
Thank you so much,
da&w�JU7l/�B
Account Clerk
Southold Town Clerk's Office
(631)765-1800 Ext 1228
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