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HomeMy WebLinkAboutPeconic Bay Vineyards 2024-17 RESOLUTION 2024-446 ADOPTED DOC ID: 20274 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-446 WAS ADOPTED AT THEREGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Joseph Doorhy,to hold Special Event 2024-17 at the Peconic Bay Vineyards, 31320 Main Road, Cutchogue,New York as applied for in Application PBV 1 a for Kaits Angels Fundraiser- Hand Bag Wingo on August 2, 2024 from 5:00PM.to 9:00 PM,provided they adhere to all conditions on the application, permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Evans ABSENT: Jill Doherty Permit#: PBY i Cc TC Checklist for Special Events ff arms/Wineries/Private Events) Applicant Name:V -DKr I is :d 5 e PWOYqC 1��724 tile Date Received: y h O I a"r Number of Events on Application: (max of 6 per application) JApplication(a116 pages completed) Fees to be collected: Application fee($150.00) X Late Application fee($250.00-if application is received less than 60 days) JCurrent Certificate of Ins. J—Application sent for approvals to the following people: JGwynn Schroeder \�J Denis Noncarrow Stacey Norkhm After emailing application and all applicable paperwork to the people above, put application in `pink' pending folder. RECEIVED 0� APR 10 2024 TOWN OF SOUTHOLD Southold Town Clerk Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board, Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encoural4ed to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signiny, below. I� A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [D+Yes [ ] No ❑ If Yes, Fee of$ `, �-- has been submitted ❑ If No. Fee of$ has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional �� insured lA Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ��+.� „r kc1 /4s� or✓ -A" [�/Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. �-/o -,r-V'-'- Dated � tur Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 ®Sup coo APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. PyPJJrI l C � J Special Event Permit# Applicant(s)name: je 5 we)14- 17rao.QLA4 Date of Submission y�6/-a �( Name of Event l� .v B ps GtJi;✓to 0 SCTM#'s 1000-Section `w 3 Block- ! Lot(s) / `1• f Z Dates of Each Event: v? -A-oZ Y If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: /�a�air a V'er- 2 (Please attach a detailed description of EACH event to this application) Time Period (Hours) of Event: From '�J OvO to A'V, Town Services requested: ( )Yes (Q.)No If yes, Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: Number of cars expected Ap- Is a Tent or other temporary structure being used? [je] Yes [ ]No If yes provide size(s) 1p0 ¢ /oo Will food be served? [ ] Yes [k]No If yes provide number and name(s)of food vendor(s) Suffolk County permit# (s) Will other vendors be on the premises during the event? [ ] Yes [44 No if yes how many? Describe Type of vendor(s) C Property Owner(name/address): � ,�+ Contact Person and Contact Tel.# f`�•e.+l' -7 e-mail address Updated 8/7/2018 Event Location: Street-Hamlet Address: 10a c.flw r c /g,l V".yob .31 3 ,2O /144- A.,, r d- Gu dS-_y.97-v-- jouASCTM# Will any services be requested [ ] Yes [id No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 11a jr- m-g- Sul, )' . o Tom'-ru c cL Ar;-I: K Q S Have any of the development rights been sold to the Town of Southold [ ] Yes [0 -No and/or Suffolk County Agricultural Program? [ ] Yes [QgNo If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parkinj!/Event Plan may be a survey, site plan and/or aerial view (for example Goo& Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller-must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2) Where they will be stationed on site, 3) How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. Updated 8/7/2018 OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore, I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of 6wner Signature of Owner �y'/a'*✓ �crGZ Print name of Authorized Person/Representative Sig re of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly,prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including, but not limited to parking ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. Updated 8/7/2018 10. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 li KAITANG-01 GANCONA ACORO-�� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYI) 4/10/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements. PRODUCER CONTE CT Neefus Stype Agency aM�"N,Em:(631)722-3500 (FJA XC,No):(631)722-3591 711 Union Ave. Aquebogue,,NY„11931 E oAa .info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# _ i L INSURER A:GuideOne Mutual Ins.Co. 15032 INSURED INSURER B: Kait's Angels/Friends of the INSURER C: Mattituck Lions Club PO Box 1081 INSURER D: Mattituck,NY 11952 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLIC(MMfDDY EXP LIMITS LTR wom A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 1�OQO�000 t9a CLAIMS�uY/1DE X OCCUR X 100305" 2/12/2024 2/12/2025 occurrence) I MED EXP(Any one person $ 5,000 PERSONAL&ADV INJURY 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY ma LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: AUTOMOBILE LIABILITYCOMBINED SINGLE LIMIT ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS D BODILY INJURY Per accident $ AUTOS ONLY AU OS ONLY PeOr acEclRdentDAMAGE $ UMBRELLA LIAR HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ WORKEkS COII�PEI�ATION AND EMPLOYERS;LIABILITY Y/N STA U E ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICE UMEMWHE EXCLUDED? N/A (MMandatory In NH) E.L.DISEASE-EA EMPLOYE If Kos,descrbe under DESCRIPTION OF OPERATIONS below I E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule maybe attached if more space Is required) Town of Southold Is Included as additional Insured with respect to General Liability as required by written contract. CER`�'JIA�7£tL�ER CANCELLATION "'OP_RIF.T" SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN To To 1179 Sou ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD �a'MAf p°v b <, 'aa"fj � w rIYVI y R t^ `b 64 k a a ex IIIIIIIIIIIII jjlll�� r AN Alt as � .T ,ski;, ��ui l��°19:�'� a �"_? ,• " �i 4 f ,4` _ w , rt P--170, YARD lee YARD v Parking area for " ISO vehicles <y to parking for � vehicles from west driveway Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/10/24 Receipt#: 325459 Quantity Transactions Reference Subtotal 1 Event Fee PBV 1a $150.00 Total Paid: $150.00 Notes: In U Payment Type Amount Paid By Credit Card-Ref# $150.00 Doorhy, Joseph VhUjWdS CroSSY'o COL S 3 Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Doorhy, Joseph 1125 Ole Jule Lane Mattituck, NY 11952 Clerk ID: SABRINA Internal ID: PBV 1a Born, Sabrina From: Born, Sabrina Sent: Wednesday, April 10, 2024 3:58 PM To: Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: Peconic Bay Vineyards (Doorhy) Attachments: Sp. Evnt-PBV la (Doorhy)_20240410154900.pdf Attached,please find a special event application from Joseph Doorhy (Kait's Angels) for Hand Bag Wingo to be held at Peconic Bay Vineyards on 8/2/24. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph:'631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp. Evnt-PBV 1a (Doorhy)_20240410154900.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Noncarrow, Denis From: Schroeder, Gwynn Sent: Friday, May 17, 2024 4:40 PM To: Noncarrow, Denis Cc: Rudder, Lynda Subject: Special Permit Resolutions Denis, Per approval of the committee, please prepare for Tuesday's Town Board mtg. approval resolutions of special permits for Meadowlark, Peconic Bay Vineyard and Pindar. Thank you. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold gMnns(cr�,southoldtownny.gov 631-765-5806 i i Noncarrow, Denis From: Noncarrow, Denis To: Joe Subject: Peconic Bay Vineyard Special event/Kait's Angels Attachments: Printout-20274-1034-M63479.doc Hi Joe, Please see attached Resolution on your special event. Any questions,give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.aov denisn9southo1dtownnv.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1