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HomeMy WebLinkAboutPindar Vineyards 2024-18 RESOLUTION 2024-447 ADOPTED' DOC ID: 20275 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-447 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 21,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards,to hold Special Event 2024- 18 at Pindar Vineyards, 37645 Main Road, Peconic, New York as applied for in Application PV 1 a for Good Day for a 5k Run on Sunday, May 26, 2024, from 9AM-5PM with a condition of having a "flagger" posted at the Rail Road Crossing dirt path on the Pindar property. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Evans ABSENT: Jill Doherty Permit#: '" " TC Checklist for Special Events Farms/Wineries/Private Events Applicant Name: VjY, Date Received: 14 oZ I4 Number of Events on Application: (max of 6 per application) Application(all 6 pages completed) Fees to be/c�ollected: V Application fee($150.00) Late Application fee($250.00-if application is received less than 60 days) Current Certificate of Ins. JApplication sent for approvals to the following people: IGwynn Schroeder I Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above,put application in `pink' pending folder. Q/. LD.7 2024 own plerk" TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APP%ICATION FORM ; Applications for a Special Event Permit are subject�to an inter-departmental coordinated-review by the Southold Town Board, Town Attorney-,Town Assessors, Land Preservation,Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County,Planning.Commission. Application fee: '$150:00 per application-—'up'to six (6) multiple"events'of the same type-nay be „permitted on one (1) application"fora fee of$150.00; ,{,However, specific details-of'each event must be included_with this application. � p' q1• �. 4' 'k � a , W, � F.1 �l, All applications must-be submitted at least 60 business days before the event Applicants* are encouraged to-submit applications as early as possible., Any completed application that is not submitted 60 or more business dates prior to the scheduled event may be rejected or subject to a late lrocessing fee of$250'00 by the Office of the Town Clerk unless a waiver is-obtained. Requesting-an expedited review must lie!submitted in writing to the Town Clerk. The Town Clerk will_forward all applications to the,,$pecial Events Committee for processing. The Committee will obtain comments on all applications from' relevant Town,'.County and/or State agencies and will forward completed-applications to the flown Board with a recomritendation as t6 whether to grant or deny the°application. The Town reserves the right to request additional information from an applicant to address issues related to the health,-safety, and welfare of the community. ' . When is a Permit Required? 9 All.-Special Event 'per Southold Town Code Article I, Section 205-2,(Definitions)must obtain a permit. Occasional events on private residential properties hosted by-the owner thereof that'are by invitation-such as family gatherings, weddings, graduations, patties or not-for-profit fundraisers do-'not require.permits. "Any use of residential liropdrty for profit, such as a venue for weddings or-other events is'prohibited. a This application is'deemed complete once all'the following requirements are submitted to the Town , Clerk: Please indicate submission of We following by checking off the boxes and signing below.- - � y 0 , n N r U • + , A completed application form signed by the owner and'the event manager. _.Applications without property owner's signature/approval will be.rejected FEE: Is the application being submitted at,.least 60 days before the event.[ ] Yes [f]] No ❑ If Ye$,Fee of$ has been submitted .If No, Fee of$ ''T.o.- 0 V has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured' ❑ A PT rking/Event Plan: consist' g of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary..structure(s). (See application form for details) " s OEvents for three hundred (300) or more people require submission and approval-of a'traffic -control lan acceptable to,the Town of Southold,AND a qualified traffic controller must be provided at the ,,event. (See application form for details) „ ❑ Signature of Property Owner on.the application authorizing Code.Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the, ,event to ensure compliance,with any and alt special event permit conditions. ; 1VIy signature below affrins that I have submitted all the information required above in' connection with,my, application. a 9 o- Dated Signature, . Activities associated with -outdoor public events are strictly',prohibited from taking<place on land preserved through the sale of development,rights to the Town of.Southoltl,and can only take place on n 'ldnd preserved through the sale of development rights to the County of Suffolk with a permit issued by ' the Suffolk County Farmland Committee. If food is to-be served, it must be catered and prepared off-site by food vendors who hold a permit,to -operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.° ' t � Updated 8/7/2018 APPLICATION"FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below Incomplete applications WILL NOT be :) • • reviewed. - _ , Special Event Permit,# Applicants)name: 1 1 N.4O,r' V L Ne of a S , Date of Submission y .q Name of Event GOOd Da TD r. RU h1 5(� SCTM#'s 1000-Section. 5a Block-' 2 Lot(s) 15 Dates of Each Event:. 12(o 12� If Multiple Dates are`requested, applicant must give all information for all dates. -Nature of.Event: r u N }'h r Q- +r l 2' U-l N e a,r A, (Please attach-a detailed description of EACH event to this'application) Time Period(Hours)of Event: From, I'A Wl Ito_ n, 0 t� 'n,, U p •nt, �—i) a, 7a D o'•, `�' n Town Services requested: ( )Yes XNo 'If yes,Describe ' Police Dept.: Highway Dept. Describe Services + ru ck + e u Maximum.Number bf:Persons Attending At One'Time:.2d0 Numberyf cars 100 expected ' ° Is a Tent d'r other tetxipora structure being used? ] Yes [•. ]No' If yes,provide size(s) ( X 0 pOp. up! _4.'eNt Will food be served?.[ (]'Yes [ ]No If yes provide number and name(s)of food vendor(s) 1`O y 0. E ('14e. be) Suffolk Countypermit#'(s), P 100Hy 8 Will other vendors be on the'premises during the event? [ ] Yes WNo If yes how'many? Describe Type of vendor(s) property Owner(name/address): eXa N, r. t a tJ S A p Contact Person and Contact TeI.# 'C(Q i re 4 • a w IL 1 16 3( 1 3- - b�260 a Y,4•*0 e-mail address 0.1 ee@ N dOt,r N E Event Location: Street-Hamlet Address:—. 3716q5 jzouje 2 S cc o N i c U SCTM# S 5 . —2. 'Will any services be requested°[' ] Yes �]�N0. If Yes describe Police Highway e Other: 1 Mailing Address to Send Event Permit to, PO' Q>OX 552 T e e o N i C 1 q 51B Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ] Yes ,[�(f No and/or Suffolk County Agricultural Program? [ ] Yes XNo -If yes to either or both also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT+PLAN TO THIS APPLICATION IF THE* EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU.MUSMALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A ParlOng/Event Plan may be a survey, site plan and/or aerial view (for example Go6gle Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information A parking/event plan showing: (l), The size of the property,and its location in relation`to'abutting.streets or highways. _(2) :The size and location•of any:existing building(s) or strueture(s)that will be in operation. 'during the,course.of the event and any proposed building; structure, or signs to fie,erected temporarily for-the event.' (3) The location of the'stage.or tents, if any,, o (4) The designated areas'of use for spectators, exhibitors,vendors, employees and,, (5) Location;of ai entries and exits: _ (6) The location,of all fire extinguishers and other fire safety equipment.,, < ; . (7)• The locationoof all-temporaiy utilities to be installed for-'the event,'if any. (8)- The layout of any parking area for automobiles and other vehicles and the.means of a' `ingress and egress fo`r4suclt pharking areas. The pi.ing;spaces must allow-for`-3,00 sq:kft., per car. (9)- A traffic control plan for vehicles entering and leaving the site'for the proposed event.` (10) Plart for the use of live,outdoor music,loudspeakers and other sounds•which will be used, ' if any;and the type'and location of speakers and-other audio equipment. (11) A description oP emergency access`and facilities related to the event. (12) Provisions to dispose of any garbage,itrash,rubbish or other refuse. (13) ' Location,and description bf any additional lighting to'be utilized in conjunction with the event. - (14), Location of sanitary facilities on site. Traffic Control Plan ' 'r Events for three hundred(300) or more people also require submission and approval of a traffic control 9 plan, acceptable to the Town of Southold,AM)a qualified traffic controller must be provided."Please 9 attached a written description and/or notate on the parking event.plan fhe following:-1)Who will be. `. conducting traffic, 2)Where-they wilrbe-stationed on site, 3)How'they will,direct-the entrance, circulation,parking,.,and exiting of cars on site, and 4).Contact,`informaiion for use.by Southold Town x ° Police. OWNER'S SIGNATURE: ° I gm°the Owner of the Property where this event is to be held and I agree to comply With,the laws, tl rules, regulations, conditions, and requirement$of the Code of the Town of Southold;including but e not limited to thetconditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear.or affirm that the information contained herein and attachments hereto are true and correct to the best of my.knowledge, c ► and agree to provide notice to the Town immediately,should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the{ibur`s of the permitted'special'eveizt"to make any an alCWpectioit necessary an connection with this Special Event. (ex a ride r Nawi law os Print name of Owner Signature o Owner QC I 6 i rc u I aWs,� .Print name''of Authorize erson/Represeritative Signatur 'of Authorized rson/Representative PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this'perrnit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and. to provide parking. assistants and any additional traffic controls necessary for this.event. Parking is strictly prohibited on,ANY Town, County or State Roads'or-Ri hg is of Way. ., 2: -Traffic control at events fo'r three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,,approved traffic control plan. . o J:„ •O e 'Son-premises", n not_l,r' er than six' 6 u e•fe, t in size ma 'be s la ed not�lon er than .. Pgg ( ) $q e Y q' P Y , g thirty (3 0),days,-before this event,;and removed immediately after the.event. Dire ctional,parking.signs- shall be"adequately displayed. 0. 4. Applicant indemnifies and holds harmless the Town.of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5.. Tent proposals must receive permit approval'from the Southold Town Building Inspector before placement-on the property and must meet all fire and safety codes..- ! 6. .This permit is valid only for"the time,'date,---place and use specified above,and.for"the designated event. Each"additional day will require'a,separate permit application, fee, and related documents for . -review, etc. at least 60 business days prior to the scheduled event. 7. 'Adequate temporary sanitary facilities must be provided by applicant for this event 'and applicant agrees to remove the temporary facilities from the,premises within 48 hours after the day of the event. 8. On,site food.preparation is NQT permitted, although food may be catered subject_ to all Suffolk County Department of Health regulations. a 9. NO activities associated with this,event including but not limited to parking. ingress/egress/access;. tents) or temporary structure(s) or temporary sanitary-facilities, shall be conducted on Town of Southold Purchase of Development Rights land 10. NO activities associated-with this event including but not limited to parking, in ess/egress/access p. tent(s) or temporarv..structure(s). or temporary sanitary facilities,'shall be conducted on Suffolk County Purchase.of Development Rights- land without a permit issued by. -the Suffolk County Farmland Committee. , 11. IssVance of this permit does not authorize in any manner the occupancy of any building-exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. e 12. Access shall be provided for emergency vehicles, to:all public assembly areas, all buildings, all work' areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7./2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times-.-- I Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS- ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued•- Updated 8/7/2018 • . WINERYSITEPLAN FRONTLOT 65,800/300 sq. • Cars MIDDLE • 105,000 sq. ft.105,000/300 sq. `♦ II ` I 1 CarsMIDDLE `'I BACKLOT 111 sq. I 111 11 sq. 550 Cars `y Qb EVENT ROUTE MAPS e. O TRAILS MAP Need a route map for your event?Create a smarter map with plotaroute.com T•, 241) START NOW 3 3 Easy Steps: R T Click "Start Now" 2. Download on our weLsde ©Thunderforest,©OpenStreeW2n 3..Enjoy Run The Vineyards Pindar SIC Running route snapped by Ken Culbertson 1 year ago 424 views lb 0 comments Starts near Southold,US ® sEaern n[aRsv Rate this route 0 (0) Access 0w ne Forn 3.185 miles T 164 ft 141 ft o Off-Road# 359 kcal)ISTANCE ASCENT!DESCENT TERRAIN CALORIES . L'ONFR URF LOCAL WEATHER Client#- 1650901 PINDAVIN _ ---- --. - DATE(MMIDD/YYYY) ACORM CERTIFICATE OF LIABILITY .INSURANCE 4/08/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES _BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED_ REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER AME:ME:N Gabriella Saad NA U,SI Insurance Services, LLC PHONE 212 842-3700 FAX 261 Madison Ave E-MAIL EXt: vc'No New York, NY 10016 ADDRESS: Gabriella.Saad@usi.com 212 842-3700 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Great Northern Insurance Company 20303 INSURED INSURER B:Federal Insurance Company 20281 Pindar Vineyards LLC INSURER C: 591 Bicycle Path,Suite A Port Jefferson Station,NY 11776 INSURER D: INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED,BELOW HAVE BEEN ISSUED TO THE INSURED,NAMED ABOVE FOR THE POLICY PERIOD. INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF-ANY CONTRACTOR OTHER DOCUMENT'WITH RESPECT TO, WHICH THIS. CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCK- POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - . TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DDIYYYY YYY MMIDD/ Y A COMMERCIAL GENERAL LIABILITY 35931460 _ 05/31/2023 05/31/2024 EACH OCCURRENCE - $1,000 000 CLAIMS-MADE �OCCUR _ _ PREMISES Ea occurrence) $1,000 000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000;000 - GEN'L AGGREGATE LIMIT APPLIES PER: - GENERAL AGGREGATE $2,000,000- PRO- n POLICY JECT —I LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 73560257 05/31/2023 05/31/202 COMBINED SINGLE LIMIT (COMBINED $1,000,000 IX ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOSAUTO S ONLY X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY Per accident B UMBRELLA LIAB OCCUR 79814674 5/31/2023 05/31/2024 EACH OCCURRENCE $1 O 000 000 X EXCESS LIAB X I CLAIMS-MADE AGGREGATE $10 000 000 DED I X RETENTION$O $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN S T T ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? N/A - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION-OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ - DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) -The certificate holder is included as additional insured as required by written contract with respects to General Liability. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25, ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE U& �r ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S44371079/M40175440 SXHCW Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/17/24 Receipt#: 325812 Quantity Transactions Reference Subtotal 1 Event Fee PV 1a $150.00 1 Late Fee PV 1 a Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#2144/2151 $400.00 Pindar, Vineyard Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pindar, Vineyard 591-A Bicycle Path Port Jefferson Sta., NY 11776 Clerk ID: SABRINA Internal ID:PV 1a Late Born, Sabrina From: Born, Sabrina Sent: Wednesday,April 17, 2024 3:55 PM To: Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn Subject: Emailing: Special Evnt-PV 1 a_20240417155724.pdf Attachments: Special Evnt-PV 1a_20240417155724.pdf Importance: High Pindar Vineyards-event 5/26/24 Your message is ready to be sent with the following file or link attachments: Special Evnt-PV 1a_20240417155724.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Noncarrow, Denis From: Schroeder, Gwynn Sent: Friday, May 17, 2024 4:40 PM To: Noncarrow, Denis Cc: Rudder, Lynda Subject: Special Permit Resolutions Denis, Per approval of the committee, please prepare for Tuesday's Town Board mtg. approval resolutions of special permits for Meadowlark, Peconic Bay Vineyard and Pindar. Thank you. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold g_wynns@southoldtownny.gov 631-765-5806 1 Noncarrow, Denis From: Noncarrow, Denis To: claire@pindar.net Subject: 5k special event Attachments: Printout-20275-1034-M63480.doc HI Claire, Please see attached Town Board Resolution with approval on your special event. Any questions please let us know. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownnv.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 1