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HomeMy WebLinkAboutSalt Air Farm 2024-16 Southold Town Board - Letter Board Meeting of May 7, 2024 =o�5UfF0(,�oG RESOLUTION 2024-408 Item# 5.13 a ADOPTED DOC ID: 20220 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-408 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 7,2024: i RESOLVED that the Town Board of the Town of Southold hereby grants permission to Prudence Heston, to hold Special Event 2024-16 at the Salt Air Farm , 1535 New Suffolk RD, Cutchogue,New York as applied for in Application SAF1a for a wedding on August 17, 2024 from 8AM to 11:OOPM. All parking must be contained on site. Provided they adhere to all conditions on the application , permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. �L ;� I Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated May 8, 2024 Page 28 Permit#: S n TC Checklist for Special Events (Farms/Wineries/Private Events) Applicant Name: SO.A+ Al ( (k,,(V%A Date Received: 1-!1 It I qL`T Number of Events on Application: (max of 6 per application) ✓Application(a116 pages completed) J Fees to be collected: ✓Application fee($150.00) Late Application fee($250.00-if application is received less than 60 days) ✓Current Certificate of Ins. ✓Application sent for approvals to the following people: ✓Gwynn Schroeder ✓ Denis Noncarrow -"'Stacey Norklun After emailing application and all applicable paperwork to the people above,put application in `pink' pending folder. Mudd, Jennifer From: Mudd,Jennifer Sent: Wednesday,April 17, 2024 10:08 AM To: Born, Sabrina; Noncarrow, Denis; Norklun, Stacey; Schroeder, Gwynn; Stype,John Subject: Special Event Application (Salt Air Farm) Attachments: SAN a.pdf Good Morning, Please see attached Special Event Permit Application. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 RECEIVED �oS�FFot,��v APR 1 6 2024 Southold Town Clerk So Cl � TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be reiected or subject to a late processing fee of$250 00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to .•J whether to grant or deny the application. e; The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner-thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential proper for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ® A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event YJ Yes [ ]No If Yes,Fee of$ has been submitted ❑ If No,Fee of$ has been submitted QlA Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A ParkingLEvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control lhn acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) pJ,4*V �-Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 19 0y Q-0�A\' Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ]Yes No and/or Suffolk County Agricultural Program? K Yes [ ]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARIINNG/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(.see next page) A Parldng/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject grMgeM.INDICATE ON THE PLAN ALL.of the W owing information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: 'aPA Date of Submission 51 n I Py Name of Event ��-�- SCTM#'s 1000-Section 1©et Block- Lot(s) 10 , Dates of Each Event: If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: � e�N -� (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From `?-*S+g-v�-n to kk P✓N. Town Services requested: ( )Yes (y`No If yes,Describe Police Dept. Highway Dept. Describe Services fyjYi Maximum Number of Persons Attending At One Time: 100 Number of cars expected SO cr• k e_sS Is a Tent or other temporary structure being used?[-)(]Yes[ ]No If yes provide size(s) -_e- 1 �-, �►�R�a.•.� ©8 b,�.�e • t�v -a d,�. �fzc k�zsesJ-, 40 7-(-00 A �0 19c)- Will food be served?[X]Yes [ ]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[,]Yes [ ]No If yes how many? Describe Type of vendor(s) Q_A-e�Ln:�j- ,Ng%tc., `Sce...�� ��.�.��eri py cS2 "'C'_p Property Owner(name/address): Ib' &s C_L�c/nc%(n Iolf Contact Person and Contact Tel.# Ca e-mail address t Event Location:Street-Hamlet Address: I5-65 ��..� Ste► t a ��d �i5'�-c c�o�ve, �`� U�� , SCTM#. t09 -_7 Will any services be requested [ ]Yes `4 No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this SpecialEvent. Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERIMSSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town.,County or State Roads or Rights of �X 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ing er ss/egress/access. tent(s)or temporary structure(,$),or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to narking, ingress/egress/access. tent(s) or temporary structures) or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire;'safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 24 r owl � s s 1i' L r . If Cate-riT'g Tent. Ret ption Tent Bathroalxt:. -. r tric'Hook-up Trailer y. �. \ -Guest Entrarnce Parking Area t'at'.3case-natc. the driveways at the head of I the field are for loading end unloading ONLY: All vehiclesmitst lie moved to Q: arking area no later than 30 mirkutes fore ceremony start time. COUNTY OF SUFFOLK Steven Bellone SUFF01 K COUNTY EXECUTIVE Department of Economic Development and Planning Theresa Ward Commissioner Division of Planning and Environment SUFFOLK COUNTY FAWY LAND COMMITTEE AGRICULTURAL DEVELOPMENT PERMIT Application#: 2014001 Meeting Date: January 21,2014 Resolution;r: FC-03-2014 Permit#: PFC 2014014 Date Issued: April 3,2017 Property Address: 1535 New Suffolk Road,Cutchogue,Town of Southold Tax Map#: 1000-110.00-01.00-001.006 Pursuant to Chapter 8 of the Suffolk County Administrative Local Laws,permission is hereby granted to WICKEiAM ROL DINGS.LLC To install and maintain 1) ONE(1)50 FOOT By 500 FOOT AREA FOR A DESIGNATED PERMEABLE PARKIN AREA.TO BE USED ON AN INTERMITTENT BASIS.ASSOCIATED WITH A U-PICK AGRICUL'lt'URAL OPERATION On the above-captioned property,subject to the following conditions: 1. The permeable panting area shall be located as depicted in the Applicant's"Salt Air Farm Site Plan," dated January 6, 2014 and received by Suffolk County on January 8, 2014, which is attached as Exhibit A, to the Department of Economic Development and Planning. Division of Planning and Environment Staff Report for Application No.2014001;and 2. The permeable parking area shall be 50 feet wide and 500 feet in length;and 3. A permanent cover crop shall be planted and shall be maintained on the permeable parking area;and 4. The aforementioned improvements shall be limited to those necessary for Agricultural Production and/or Agricultural Tourism, as defined by Chapter 8 of the Suffolk County Administrative Code, as amended;and 5. Any vehicles associated with aspects of the event other than the U pick portion, such as catering or venue set-up,shall not be parked on the subject parcel;and 6. Issuance of the permit shall be held until an application is submitted,if required by the Department of Economic Development and Planning,Division of Planning and Environment,for the subdivision by conveyance to heirs or next of kin of the underlying fee of SCRPTM No. 1000-110.00-01.00-001.005 Page 1 of 2 A griculturai Development Permit#PF C 2014014 info two separate parcels, to be used for agricultural production, to the Suffolk County Farmland Committee for i:s review and recommnendation to the Suffolk County Legislature: and Note: A review by rre SC Division of Planning and Environment, in consultation with.the SC Law Departnent, on Marren 30, 2017, l:as resolved 'she issue, and no BMdier action is required. Ihe following parcels can be retained as Rio separate County PDR parcels: SCT.VL T 1000-110.00-01.00- 001.006 and 1000-110.00-01.00-001.007. 7. The landowner shall be responsible for compliance with all conditions Farmland Committee Resolution #FC-03-2014, the deed of development rights, the contract of sale, and all applicable federal,state, county and town statutes,rules,regulations,and guidelines. r� _.A7.LYutta PL.F.sche Chief Environmental Analyst AC")?V® CERTIFICATE OF LIABILITY INSURANCE r ATE(MMIDDIYYYY) �./ 03/27/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: ___ _ Farm Family Casualty Insurance Company PHONE EXn.— 631-727-7767 I is No.631-727-7941 18 First St E-MAIL ADDRESS__ enc.kirk@farm-family.com Riverhead,NY 11901 _ INSURER s AFFORDING COVERAGE I NAIC q INSURERA: Farm Family Casualty Insurance Company 113803 INSURED I —�- INSURER B: Prudence Heston INSURER C: DBA Salt Air Farm LLC INSURER D: ' 1535 New Suffolk Rd INSURER E Cutchogue NY 11935 INSURER F: ^ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER -'---^' I POLICY EFF I POLICY EXP - -- — LTR TYPE OF INSURANCE POLICYNUM13ER MMIDDIYYYY MMIDD/YYYY i LIMITS A i x COMMERCIAL GENERAL LIABILITY X I X 3152135154 105/27/2022 05/2712023I _ _ ' I EACHOCCURRENCE S 1,000,000 �_ CLAIMS-MADE I-X OCCUR 05/27/2023 05/27/2024rDAMAGE TO RENTED I --- I PREMISES _E�a_oc�ur_encce) S 100,000 X CONTRACTUAL LIABILITY i05/27/2024 05/27/2025 MED EXP(Any one person) I S___ 5,000 -_— f IPERSONAL BADVINJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: i j GENERAL AGGREGATE S 2,000,000 I Xi POLICY D PRO- EC LOC 1 PRODUCTS,COMPIOPAGG S 2,000,000� �...._._j OTHER: ; F_ S i AUTOMOBILE LIABILITYj 1 ! COMBINED SINGLE LIMIT I ANY AUTO i BODILY INJURY(Per person) S -(OWNED ;;����SCHEDULED ----- ! AUTOS ONLY �_.J AUTOS I ! BODILY INJURY(Per accident) S HIRED NON-OWNED j I PROPERTY DAMAGE �— AUTOS ONLY AUTOS ONLY S I I 3_LPBf accident)_ is If i UMBRELLA LIAB I OCCUR II III ; 11I EACH OCCURRENC�E _ EXCESS LIAB AGGREGATE _I______ I-S DED S_ _ I RETENTIONS { I I I V s 1WORKERS COMPENSATION J ! ! ! I PER OTH- ANDEMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETORIPARTNERIEXECUTIVE I I I --- N!Ail ! E.L.EACH ACCIDENT S OFFICERIMEMBEREXCLUDED9 I t -- (Mandatory In NH) ! 1 E.L.DISEASE-EA EMPLOYEEI S If yos.describe under ---- .DESCRIPTION OF OPERATIONS below I I E.L.DISEASE-POLICY LIMIT S ! f I ( I I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attagheq ff mgre space IS required) CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, New York 11971 AUTHORIZED REPRESENTATIVE I Kirk Associates LTD 9)1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/16/24 Receipt#: 325761 Quantity Transactions Reference Subtotal 1 Event Fee SAF1a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2885 $150.00 Salt, Air Farm LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Salt, Air Farm LLC 1535 New Suffolk Rd Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID:SAF1a Noncarrow, Denis From: Noncarrow, Denis To: freddyshouse@optonIine.net Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: Printout-20220-1034-M63414 Attachments: Printout-20220-1034-M63414.doc Hi Prudence, Attached is a resolution for special event approvals. Any questions,give us a call. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnv.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.