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Home My WebLink AboutKim's Kindness Southold Town Board- Letter Board Meeting of April 23, 2024 RESOLUTION 2024-365 Item# 5.19 ADOPTED DOC ID: 20178 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-365 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 23, 2024: WHEREAS Kim's Kindness has supplied the Town of Southold with a Clean-up deposit fee in the amount of$250.00 for their Kim's Kindness 5K and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of$250.00 to Kim's Kindness, c/o Alice Fletcher, 620 Ridgemont Rd, Earlysville, VA 22936. �L ;�� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Anne H. Smith, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated April 24, 2024 Page 38 Vendor No. C..h..._k.N...... N ew Y or k - PaY ment Vouc her Town of Southold, ere :li' :::<: :....> : Vendor Name Vendor Address IJll........(�,::)':>::.;;::;:-;: • 1 t 5 I �5 Vendor Telephone Number 34 ? a a- 3 Vendor en or Contact I �l �iry�J'rWl Invoice e nv ice In voice Invoice Net Purchase Order Number Date Total Discount Amount ClaimedNumber Description of Goods or Services z[>:GeiieCal edgee,Fund.gt?...Ac._.pn..N .... ..eC 10a y- 4 Jai a� alp . �a�,o /u, refi c ::: _ IS K Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. P,�_� Signatu Signature � Company Name Date 4 a Title 1 n Date y A Southold Town Board- Letter Board Meeting of March 28, 2023 Q� ao�su.....o RESOLUTION 2023 317 Item# 5.19 ADOPTED DOC ID: 19016 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-317 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission toKim spy FKindness 5 to use the following route for its 2024 5K in Mattituck, on Saturday Apri 1 13th, �r J 0024- beiinning on the South side of Route 25 on Reeve Avenue, Reeve Ave even with the north side of the Church, head south; left on to New Suffolk Avenue- proceed east; right onto Marratooka Road—proceed south; Loop left on Center and Bungalow back to right on Marratooka; Cross New Suffolk onto Marratooka Lane; left on Route 25- heading west; Right on Wickham Avenue, proceed north, right onto Pike Street, finish at the school; provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. The fees have been waived for this event with the exception of the clean-up deposit. s L-_j . Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski,.Mealy, Doherty, Evans, Russell Generated March 29, 2023 Page 33 � j DENIS NONCARROW 5 Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 3 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S ® .� Fax(631)765-6145 MARRIAGE OFFICER �O a� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER d 'j► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 29, 2023 Kim's Kindness 620 Ridgemont Rd Earlysville, VA 22936 To Whom It May Concern: The Southold Town Board, at its regular meeting held on Tuesday, March 28th, 2023 granted permission to Kim's Kindness 5K for its 2024 5K in Mattituck, on Saturday, April 13", 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has NOT been filed with this office yet. Please be sure to provide Certificate of Insurance before this event. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible,to coordinate traffic control. Very truly yours, A 4U Denis Noncarrow Southold Town Clerk Enc. • .. I CMS /��N�s� S� s�� .r- --- =-=_=�_--- Ole DENIS NONCARROW � .,� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER 'r 4 RECORDS MANAGEMENT OFFICER of �'b� Telephone oldt wnny.gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov (1 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F E B 1 7 2023 APPLICATION FOR A PERMIT TO HOLD A SPECIALE'VI;NT �:+.a:. Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission o2 `o l 23 Name of Event 1<1 m 'S Ri ndn.esS S K Name of Organization: L41,y" S k r A /)e•S S Is this a Not-For-Profit Event?Yes/No /� —f r Contact's Name: A i CC. r I e Mailing Address: (aZo gs-C4 je- jM4 16ad ZAV L_-C U jQ VA 2,Zq.36 Contact's Phone Number: Lt 3 4 Q 10 O - 3 40 S Contact's Email Address: a b•Ce �L+G o� �-/Q-�'IUO• com Event Location and Site Diagram: S e a Q--flaLh e-al = Sawit hold e- as Tin.rk�tj (Use additional paper if necessary) Event Date(s): 1016 1 Z•3 CSevf ye 10/ 7La_..3 �Vra2"t (Include set up and shutdown times ang dates) Nature of Event: Chdx F / i M S (Please attach a detailed description to this application) Time Period (Hours)of Event: From 6' OD 6W to /O:00 aM Maximum Number of Expected Attendees: , /00 Specify any special requirements (i.e. road closure, police presence): fyes , / re.0aa( C v5j a✓1 0 �rLl ✓LS 'i/Yl 1 ASV �G�r� n If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: .24 'Gt " VA 2Z936 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE.OF INSURANCE RE,pUWD: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. , l cc A. Flikh,w Print name of Authorized Person filling out S' uthorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 RECEIVED February 10, 2023 F E8 1 7 2023 Attention: Denis Noncarrow—Town Clerk Town of Southold—Town Hall Southold Town Clerk 53095 Main Road Southold, New York 11971 RE: Application for a Permit to hold a Special Event Kim's Kindness 5K—October 7,2023,8:00 am to 10:00 am rain or shine Dear Clerk, In 2022, my dear cousin Kim Pawlowski, a longtime resident of Mattituck, passed away suddenly. Her death was a shock to our entire extended family, as Kim was one of the most generous and kind person you would have ever known. She spent many hours volunteering at the local homeless shelter and helping out at the soup kitchen. She was a living donor and gave her kidney to a family friend,which was the purest act of kindness anyone could give. In her honor, her family started a charitable foundation known as Kim's Kindness https://kimskindness.org/), which raises money to support LOCAL non-profit organizations as well as an educational scholarship to students at Mattituck High School. As a family, we have been working on fundraising ideas to help raise not only money but also awareness of the acts of kindness that will continue in Kim's honor. As an avid runner, I have been involved in my local community in which I have assisted with many local biking and running events. Using my experience,I am committed to establishing an annual 5k fundraising event in Mattituck in Kim's honor. We are working with John McHugh of Strong Island Running Club who will provide race day professional assistance. I have reached out to Lydia Barns with Mattituck Cutchogue Union Free School District, who has been running the annual Turkey Trot, for additional support for this event. Upon approval of the application, we are prepared to work with either Strategic Risk Transfers or USATF to obtain the necessary insurance coverage for this event. As you can see, we have the knowledge and the support to be able to host this special event. Therefore, I am remitting this application for a permit to host the Kim's Kindness 5K Special Event on October 7th, 2023. The race will start at 8:00 am and we will require all runners/walkers to be off the course by 10:00 am. We will be using the same course as the Mattituck-Cutchogue Turkey Trot and the route is attached to this application.We will need to be able to set up mile markers on Friday,October 6th and have volunteers set up along the route as early as 7:00 am on race day Lastly, we are seeking the same level of support from the local police and road closures as is provided for the annual turkey trot noted on the attached course map. Should you have any questions regarding this application, please contact me at 434-960-3405 or email me at feTch'ei ahoo.com. Yours kindly, EL er cc: Paul Pawlowski & Katie Capuano �•� .��' �`A. . . ,,ray ii '4..'_ � _ _ - . . . y �„}'� • _. �. �P! t•1 - $ 4t- ar rr `` �tr�S�7f t,_ - -- - � ••f; - _. - _ RWGPS `e"�'\ 4 aE' .J�1_ w�A'� _• •ems �A - - - •�"ty�1 - - .I en 10 'r4 ^ p µ .$'. - - :- •!•1 etk:=..�,: - 1.-, mr...sa ^"" _ [rya - p k,;— `-� cs`r �� - _ �^i. .. 1: 'ten �. -. •� ��; •'"»y, x� Jam. �K, _.• �;:.- _ �_..' : - � �t 'i, .�' '� � ,., - - - _ .'�_^, .. - - - - - - �°. __ -.-_ - '�:•"- �...+' i `S•_r--wd..- _z-.-..�_Y.-..,:f,,•2 i,..`.a_.-i.l. s.. i tv is-._:-- Sta rt: -The start is on the south side of main road on reeve Ave. - Reeve Ave even with the north side of the Catholic Church. - Run south to New Suffolk Ave,turn east. -Turn south on Marratooka road (there is normally a cop stopping traffic at this intersection) -Turn East on center st -Turn left(northwest)on bungalow -This loops back to Marratooka. -Turn right(north) and continue back to New Suffolk Ave. -Turn west on new Suffolk Ave and then an almost immediate turn north on Marratooka Ln.continue until it ends on Main Rd and turn west. (There is normally a cop at this intersection and cones set up on the north side of the road in the shoulder to separate the runners from the passing traffic. Runners should cross all the way to the north side of the road at this intersection). - Run west on main road past the school and then turn north on wickham Ave. -Turn East on pike st. The finish is on pike st at the intersection of pike and the tennis court parking lot exit(just west of maple). Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/17/23 Receipt#: 308294 Quantity Transactions Reference Subtotal 1 Event Fee 10.7.23 $250.00 -1 Event Fee 10.7.23 -$250.00 Total Paid: $0.00 Notes: Payment Type Amount Paid By Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Fletcher, Alice 620 Ridgemont Rd Earlysville, VA 22936 Clerk ID: DENISN J Internal ID: 10.7.23 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/17/23 Receipt#: 309322 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 4.13.2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#218 $250.00 Fletcher, Alice Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Fletcher, Alice 620 Ridgemont Rd Earlysville, VA 22936 Clerk ID: DENISN Internal ID:4.13.2024 Franke, Diana From: Flatley, Martin Sent: Friday, February 17, 2023 2:25 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Ginas,James; Goodwin, Dan; Mudd, Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Cc: Franke, Diana Subject: RE: Kim's Kindness 5k. 10/7/23 Denis, Although I would like to accommodate this fundraiser, our department is not in a position to devote the necessary manpower to provide traffic control for a 5K on October 7, 2023.This is a Saturday on Columbus Day weekend, one of our busiest traffic weekends of the year,with farm stands and wineries in full swing and our department already providing a three-officer detail at the Harbes Family Farm in Laurel. It would be difficult to disrupt the flow of traffic on the North Fork, especially having to close down State Rt. 25 for the runners as our plan calls for. I'would suggest the group looks for a different day to hold this event, perhaps after the Fall weekend traffic subsides. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, February 17, 2023 1:13 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>;Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun @town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born, Sabrina<sabrina.born@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Franke, Diana <dianaf@town.southold.ny.us> Subject: Kim's Kindness 5k. 10/7/23 Please review and respond. Thank you Denis Noncarrow Southold Town Clerk. Noncarrow, Denis To: alice_fletcher@yahoo.com Cc: Franke, Diana; Sabrina Born (sabrina.born@town.southold.ny.us) Subject: 10/7/2023 Kim's Kindness event proposed. Good Morning, Your special event application was sent to other departments for their recommendations. The Police Chief came back to us saying that he would like to accommodate the event but during that weekend,there are too many other events going on to add another one due to traffic issues. He recommends finding a weekend after the fall weekend traffic issues subside. You can email us back with other possible weekends that may work and we can go back to the Police. Any questions give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Flatley, Martin Sent: Wednesday, February 22, 2023 3:56 PM To: Noncarrow, Denis Subject: RE: [SPAM] - Re: 10/7/2023 Kim's Kindness event proposed. Denis, The weekends in the Fall are tough,they are busier for us than the summer for the most part.September 23 would be out as that is Maritime Festival weekend and we devote all of our resources to that. September 30 we are in full swing with Fall traffic and the Harbes Detail. We could try October 28th, but that's cutting it close on Fall weekend traffic and we already have a Halloween parade scheduled for Greenport Village at 1100 hrs. November 4 might be a good alternative. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, February 22,2023 3:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us> Subject: FW: [SPAM] - Re: 10/7/2023 Kim's Kindness event proposed. See below. What you think. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 -----Original Message----- From: Alice Fletcher[mailto:alice_fletcher@yahoo.com] Sent: Wednesday, February 22, 2023 3:11 PM To: Noncarrow, Denis<denisn@southoldtownny.gov> Cc: Franke, Diana <dianaf@town.southold.ny.us>; Born,Sabrina <sabrina.born @town.southo Id.ny.us> Subject: [SPAM]- Re: 10/7/2023 Kim's Kindness event proposed. Denis, Thank you so much for getting back with me. Can you let me know if either September 23rd or September 30th would work? Alice On Wednesday, February 22, 2023 at 09:22:16 AM EST, Noncarrow, Denis<denisn@southoldtownny.gov>wrote: Good Morning, Your special event application was sent to other departments for their recommendations. The Police Chief came back to us saying that he would like to accommodate the event but during that weekend, there are too many other events going on to add another one due to traffic issues. He recommends finding a weekend after the fall weekend traffic issues subside. You can email us back with other possible weekends that may work and we can go back to the Police. Any questions give us a call. Denis Noncarrow Southold Town Clerk. l Town of Southold, New York www.southoldtownny.gov<http://www.southoldtownny.gov/> denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov> 631-765-1800 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 2 Noncarrow, Denis From: Alice Fletcher <alice_fletcher@yahoo.com> Sent: Wednesday, February 22, 2023 8:24 PM To: Noncarrow, Denis Subject: [SPAM] - Re: [SPAM] - Re: 10/7/2023 Kim's Kindness event proposed. Denis, Unfortunately, November 4th is not a good day for our race coordinator. So, we are going to need to do the event in the spring of 2024. Can you ask for availability in March and April of 2024. Thankyou Alice Sent from Yahoo Mail for iPhone<https:Hoverview.mail.yahoo.com/?.src=iOS> On Wednesday, February 22, 2023, 4:26 PM,Alice Fletcher<alice_fletcher@yahoo.com>wrote: Denis, Thank you for your speedy reply. I want this to be a well supported event! So, let's go with November 4th for 2023. It might be too early-but we want to make this in an annual event-so can the PD give me some dates in April 2024? Please let me know what the next steps will be. All the best, Alice On Wednesday, February 22, 2023 at 04:07:11 PM EST, Noncarrow, Denis<denisn@southoldtownny.gov> wrote: This is back from PD The weekends in the Fall are tough,they are busier for us than the summer for the most part. September 23 would be out as that is Maritime Festival weekend and we devote all of our resources to that.September 30 we are in full swing with Fall traffic and the Harbes Detail. We could try October 28th, but that's cutting it close on Fall weekend 1 traffic and we already have a Halloween parade scheduled for Greenport Village at 1100 hrs. November 4 might be a good alternative. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov l denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov> 631-765-1800 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. -----Original Message----- From:Alice Fletcher [mailto:alice_fletcher@yahoo.com <mailto:alice_fletcher@yahoo.com>] Sent: Wednesday, February 22, 2023 3:12 PM To: Noncarrow, Denis<denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov>> Cc: Franke, Diana <dianaf@town.southold.ny.us<mailto:dianaf@town.southold.ny.us>>; Born,Sabrina <sabrina.born @town.southold.ny.us<mailto:sabrina.born @town.southold.ny.us>> Subject: [SPAM] - Re: 10/7/2023 Kim's Kindness event proposed. Denis, I meant to include October 28th too On Wednesday, February 22, 2023 at 09:22:16 AM EST, Noncarrow, Denis<denisn@southoldtownny.gov <mailto:denisn@southoldtownny.gov>>wrote: Good Morning, 2 4 � - Your special event application was sent to other departments for their recommendations. The Police Chief came back to us saying that he would like to accommodate the event but during that weekend,there are too many other events going on to add another one due to traffic issues. He recommends finding a weekend after the fall weekend traffic issues subside. You can email us back with other possible weekends that may work and we can go back to the Police. Any questions give us a call. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov<http://www.southoldtownny.gov/> denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov> <mailto:denisn@southoldtownny.gov <mailto:denisn@southoldtownny.gov>> 631-765-1800 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 3 Noncarrow, Denis From: Flatley, Martin Sent: Friday, March 24, 2023 8:28 AM To: Noncarrow, Denis Subject: RE: [SPAM] - Kim's kindness 5k April 13,2024 Hi Denis, Yes that would be fine, Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, March 24, 2023 7:25 AM To: Flatley, Martin<m,flatley@town.southold.ny.us> Cc: Born,Sabrina<sabrina.born @town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us> Subject: FW: [SPAM] - Kim's kindness 5k April 13,2024 Hi Chief This is that one we have been back and forth on.Would this date work for April 2024. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.gov_ 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 From:Alice Fletcher[mailto:alice fletcher@yahoo.com] Sent:Thursday, March 23,2023 9:50 PM To: Noncarrow, Denis<denisn@southoldtownny.gov> Subject: [SPAM] - Kim's kindness 5k April 13,2024 Denis I finally heard back from the race director and we would like to have this race on Saturday April 13, 2024. Please confirm with the police department that this date will work for them. Considering that we are a year away I'm hoping that they can accommodate this request. All the best Alice Sent from Yahoo Mail for iPhone ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 2 Noncarrow, Denis From: Alice Fletcher <alice_fletcher@yahoo.com> Sent: Thursday, March 23, 2023 9:50 PM To: Noncarrow, Denis Subject: [SPAM] - Kim's kindness 5k April 13,2024 Denis I finally heard back from the race director and we would like to have this race on Saturday April 13, 2024. Please confirm with the police department that this date will work for them. Considering that we are a year away I'm hoping that they can accommodate this request. All the best Alice Sent from Yahoo Mail for iPhone ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. i Town of Southold Police Department Special Event Cost Analysis Event: Kim's Kindness 5k Date(s): April 13, 2024 Location: Mattituck area Patrol Allaca#ion fbr.Event", _.. _ ... _. Reg Hours OT Hrs Hrly Wage Total Comments Police Officers Sgt.Witzke 2 $171.58 PO Hinton 2 $137.24 PO Mele 3 $93.87 Reg Hours OT Hrs Hrly Wage Total Comments CRU : " PO Chenche 3 $205.08 PO Sanders 3 $185.31 Bicycle Patrol__ Hig.,Y"t?atrolµ PO Onufrak 3 $217.47 PO Flatley 3 $217.47 Marine-Units .._ Traffic Con#rol __ .. _..w. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 tC Officer 42 TC Officer TC Officer TC Officer . ...... ..... Egdipmen#Costs __ _._..__ _...._--- _..w..__... ..... .- PD Vehicles #of vehicles $/hr Total 7 $10.00 $180.00 $190.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,418.02 Prepared by Chief M. Flatley 3/24/2023 Page 1 Town of Southold Police Department Special Event Cost Analysis Event: Kim's Kindness 5k I Date(s): April 13, 2024 I Location: Mattituck area WtUonj6rV...Ev-- Reg Hours OT Hrs Hrly Wage Total Comments Police ice, Sgt.Witzke 2 $171.58 PO Hinton 2 $137.24 PO Mele 3 $93.87 67�7,W7 IW�IWIIW7. TO Reg Hours OT Hrs H ly Wage Total comments PO Chenche 3 $205.08 PO Sanders 3 $185.31 r cycle -9 i PO Onufrak 3 $217.47 PO Flatley 3V $217.47 aj hi �10 I NN RIC Control Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer#2 TC Officer TC Officer TC Officer Equipment , J PD Vehicles #of vehicles $/hr Total !7 $10.00 $1830.00 $190-00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,418.02 Prepared by Chief M. Flatley 3/24/2023 Pagel