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Regular Meeting Minutes
TOWN HALL ANNEX CONFERENCE ROOM
(Via ZOOM Webinar)
THURSDAY, February 22, 2024 at 3:00 PM
Attendees: Chairperson Ostroski, Commissioner Surchin, Commissioner Wexler, Commissioner
Woodhouse, Commissioner Santana, and Commissioner de Conciliis.
Kim Fuentes, Coordinator; Julie McGivney,Assistant Town Attorney; and Jill Doherty, Town
Councilwoman
3:00 P.M. Motion was offered by Chairperson Ostroski, seconded by Commissioner Surchin
to open the meeting. Vote of the Commission: Ayes: Commissioners Ostroski, Surchin,
Santana, Woodhouse Santana, and de Conciliis. (This Resolution was duly adopted (6-0).
WORK SESSION: 3:00 P.M.
• The Commission discussed potential updates to the Town Code, Chapter 170, and the need
to amend the Commission's Landmark list.'
• Julie McGivney explained to the Commission that she is researching all town files to find any
and all documents that relate to each individual property that is currently on the landmark list
in order to establish legitimate landmark status.
• Both Julie McGivney and Jill Doherty described a strategy to move forward which will include
Code Committee meetings and Town Board approvals.
Lucy Barnes— 150 Baywater Avenue, Southold (3:20 P.M.):
• Lucy Barnes appeared before the Commission during the work session to ask for input by
the Commission relating to the second story of the dwelling that was added in the 1980's,
and asked about proposed interior improvements on subject property. It was suggested that
she inquire with the Building Department relating to interior work.
• The Commission cannot recommend or advise until a complete application is presented.
• During this work session, an application was presented to the Commissioner's Coordinator.
The coordinator will review the application and offer feedback.
• A site visit of the property was scheduled for February 26, 2024 at 9:00 A.M.
Karen Constant—565 Village Lane, Orient
Karen Constant was introduced to the Commission Members. She presented documents and
asked whether HPC approval was required to replace a roof, in-kind, on subject property.
• There was further discussion relating to materials being used for roof shingles. The
Commissioners informed the applicant of a potential metal roof supplier.
• She was instructed to submit an application and return to the Commission's next meeting.
Page 2, Minutes of Meeting of the Historic Preservation Commission
February 22, 2023
• The Commission further discussed the possibility of landmarking a barn on the property.
PRESUBMISSION CONFERENCE:
3:51 P.M. -ASIP HOUSE — Richard B. Sachs —8255 Bridge Lane—(Continued from January 25,
2024) for a Certificate of Appropriateness under Section 170-7(b) of the Southold Town Code at a
registered landmark property demolish existing dwelling and accessory structures, and to
construct a new single-family dwelling, pool house/cabana and in-ground swimming pool,
including the new fencing; located at 8255 Bridge Lane, Cutchogue, SCTM No. 1000-84-1-4.6.
• The applicant's representative, Daniel Butler,Architect, appeared before the Commission to
describe the demolition and reconstruction of the dwelling and accessory structures.
• A Notice of Disapproval is still required from the Building Department.
• Mr. Butler presented preliminary plans depicting a site plan, floor plan and elevations. The
dwelling will be shifted further away from the property line.
• The Commission asked that elevations be amended to align windows better and requested
that the roof pitch be identical.
• Mr. Butler explained to the Commission the increase in height of the dwelling from 24 feet to
28 feet: first floor and second floor will be 9 feet in height.
• Dan Butler will return to the Commission with more detailed architectural plans showing use
of similar materials; cedar shingles, wood windows, and a full materials listing.
Regular Meeting Called to Order: 4:24 PM
Motion to open the regular meeting by Commissioner Ostroski, seconded by Commissioner
Marina. Vote of the Commission:AYES: Commissioner Ostroski, Surchin, Wexler,
Woodhouse, Santana and de Conciliis. (6-0). Motion approved.
Pledge of Allegiance:
Approval of Minutes: Motion to approve January 25, 2024 meeting minutes by Commissioner
Surchin, seconded by Commissioner Wexler. Vote of the Commission: AYES: Commissioner
Ostroski, Surchin, Wexler, Woodhouse, Santana and de Conciliis. (6-0). Motion approved.
PUBLIC HEARINGS: (1)
4:25 P.M. -ANDREA SIMITCH -for a Certificate of Appropriateness under Section 170-7(b) of the
Southold Town Code at a registered landmark property to replace roofing of an existing single-
family dwelling,_located at 2500 Hobart Road, Southold, SCTM No. 1000-64-3-7.
• The applicant did not appear.
A Motion was made to admourn a public hearing for March 28, 2024 by Commissioner
Woodhouse and seconded by Commissioner Surchin. Vote of the Commission: AYES:
Commissioners Ostroski, Surchin, Wexler, Woodhouse, Santana, and de Conciliis (6-0).
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Page 3, Minutes of Meeting of the Historic Preservation Commission
February 22, 2023
Old Business:
1. Landmark Incentive— No new activity
2. Potential Awards or Request Historical Status, include individuals, non-profit organizations,
etc. Discussion of individuals in the community.
3. HPC Handbook. Revision is currently in process.
4. Shiloh Baptist Church —The church will be sold.
New Business:
Potential Commission Member: Dorothy Dean Thomas
• Ms. Thomas appeared before the Commission gave a narrative of her career history and
experiences.
Work Session (continued)
4:49 P.M. -Treiber, 405 Rackets Court, re: Certificate of Appropriateness #11.23.21.
• The Commission reviewed photographs of the finished construction of the subject dwelling.
• The Commission requested a set of the most current plans from the Building Department
and indicated that a site visit should be scheduled.
EXECUTVE SESSION: 4:33 PM
4:33 P.M. Motion was offered by Chairperson Surchin, seconded by Commissioner Wexler to
enter into Executive Session in order to,discuss personnel. Vote of the Commission: Ayes:
Commissioners Ostroski, Surchin, Wexler, Santana. Woodhouse and de Conciliis. (This
Resolution was.duly adopted (6-0).
4:44 P.M. Motion was offered by Chairperson Ostroski, seconded by Commissioner Santana
to exit Executive Session. Vote of the Commission: Ayes: Commissioners Ostroski,
Surchin, Wexler, Santana, Woodhouse and de Conciliis. This Resolution was duly adopted
Meeting Adjourned: 4:68 P.M.
Motion to exit the public meeting was made by Commissioner Surchin, seconded by
Commissioner Woodhouse. Vote of the Commission:AYES: Ostroski, Surchin Wexler,
Woodhouse, Santana, and de Conciliis. Motion approved. (6-0)
Next HPC work session and regular meeting, with Zoom access, scheduled for March 28.
2024 hearing scheduled in the Annex Building, Second Floor Conference Room.
Meetings in 2024: March 28, April 25, May 23, June 27, 2024
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