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Home My WebLink AboutPolar Plunge RESOLUTION 2024-340 �; v F1 ADOPTED DOC ID: 20152 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-340 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9, 2024: WHEREAS the North Fork Cheer Booster Chub has supplied the Town of Southold with a Clean-up deposit fee in the amount of$250.00 for their Polar Plunge event held on April 6, 2024 and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of$250.00 to the North Fork Cheer Booster Club, c/o Denise Taormina, PO Box 44, Laurel, NY 11948. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans I Vendor No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Eiferedaiy NDY"I�'l I u d /Iw'�t 1cJ(JU ��L�'(J �V• dx '`f Aidit Date ' Vendor Telephone Number i�p' U ✓ J �t��C�l ' Y\� I �l b Tow.ri Cleik.. Vendor Contact vn, i aD�rn► n cL Invoice Invoice Invoice Net Purchase Order ............... ... Number Date Total Discount Amount Claimed Number Description of Goods or Services :GeneraI tiedder:Fund and:Accouti tt Nii'mbet. .. �At r y)- 0-3 a: Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. A4)XSi gnat �"�` L �/I Signature Company Name Date �a' Title I Southold Town Board - Letter Board Meeting of February 27, 2024 SUPo(t RESOLUTION 2024-187 Item# 5.16 (A.0"�° a ADOPTED DOC ID: 20004 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-187 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 27,2024: RESOLVED that the Town Board of the Town of Southold hereby 11rantspermission-for the North Fork Cheer Booster Clu!b�to hold Polar Plunge]at the New Suffolk Beach on.A,pril'e- 2024,rom 10:00am to 1:06pm. Provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and that they comply with the Town of Southold's Policy for Special events on Town Properties and Roads; They are also to reach out to Chief Flatleyto review event. Support is for this year only, as the Southold Town Board continues to evaluate events. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilmdn AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated February 28, 2024 Page 34 - DENIS NONCARROW �� G.y Town Hall,53095 Main Road TOWN CLERK = P.O.Box 1179 o y Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER �' RECORDS MANAGEMENT OFFICER �0,� �a� Telephone oldt 76n .gov FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 27, 2024 North Fork Cheer Booster Club Denise Taormina Rebecca O'Brien P.O. Box 44 Laurel New York, 11948 Dear Denise and Rebecca. The Southold Town Board, at its regular meeting held February 28th, 2024, granted permission to The North Fork Cheer Booster Club to told its Polar Plunge on Saturday, April 61h, 2024 from 1 Oam to 1:00pm. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of 1 with your event. Since ely, . is Noncarrow, own Clerk Enc. r � � . ......... DENIS NONCARROW �� Town Hall,53095 Main Road TOWN CLERK ® �'S' P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ! � � Fax(631)765-6145 MARRIAGE �OFFICER ' �°� "` �'� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �� 'a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVtNT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission I ru 73 2(3-7- i Name of Event ODS p5 l neezr ' R)1Q Name of Organization: &W-0\ foLk GwdeK Chi b Is this a Not-For-Profit Event?Yes/No Contact's Name: De w [QoP-Mina DP. 9 Ca Mailing Address: P0 BoX "M Laurel ', kly ITIR O 40Ye, i 11435 Contact's Phone Number: C e 31 - M o .. Contact's Email Address: n yak acCe YC 1-r" Event Location and Site Diagram: u) (Use additional paper if necessary) - ---- Event Date(s): rl (Include set up and shutdown times and dates) FEB 2 9 2024 Nature of Event: ' (Please attach a detailed des iption to this application) Town U`nrlk Time Period (Hours) of Event: From 0;00At1, to P imI -- -- Maximum Number of Expected Attendees: A1 rin- 1 Specify any special requirements (i.e. road closure; police presence): vile nae -* hulmu. f&. to-It a - W lr e aeady rece;yed dAxe -oce foe this. , this. \ ��, u'170o:�d G.150 1�!-�,�0 `�� -�oo�y �!r'�hk t M�-�c�n�O S�, c�Jr,n' �ultc+a•'Cl�� --I o r c�,k SR- -JFa.,- 4),a- VQ1of b C)\e-e.T &04 W a j If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: qy��Qal Event Fees: $250 for events with less than 10,00 expected attendees $500 for events with 1000 or more expected attendees i Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) J $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements/may be required as deemed necessary by the Town Board. Dew 1 �Uryhin�l Print name of Authorized Person filling out Signature of Authorized Person filli�pplicati��._ application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 AID ASS CIATION INSUPANCE MANAGEMENT INC MEMBER CERTIFICATE OF INSURANCE 2/16/24 Thank you for purchasing your insurance from AIM. This is your Member Certificate and should be kept with your permanent records. Insured#: NY209486 NAMED INSURED MEMBER- Named Insured&Mailing Address PRODUCER NAME NOFO Cheer Booster Club Inc Education Support Purchasing Group AIM Association Insurance Attn:Nancy Mullen or Current Officer c/o AIM Management,Inc. P.O.Box 531 P.O.Box 674051 PO Box 674051 Cutchogue,NY 11935 Dallas TX,75267.4051 Dallas TX,75267-4051 Company/Coverage Policy# Effective Dates Deductible Limits of Insurance Concert Specialty Insurance GL2023AIM14455 9/19/23-2/14/24 $0 Each Occurrence $1,000,000 Company/Commercial General Liability Concert Specialty Insurance GL2023AIM14455 2114/24-9/19/24 $0 Each Occurance $2,000,000 Company/Commercial General Liability Concert Specialty Insurance GL2023AIM14455 9/19/23-2/14/24 $0 General Aggregate $2,000,000 Company/Commercial General Liability Concert Specialty Insurance GL2023AIM14455 2/14/24-9/19124 $0 General Aggregate $2,000,000 Company/Commercial General Liability Concert Specialty Insurance GL2023AIM14455 9/19123-2/14/24 $0 Products-COMP/OPS $2,000,000 Company/Commercial General Liability Concert Specialty Insurance GL2023AIM14455 2/14/24-9/19/24 $0 Products-COMP/OPS $2,000,000 Company/Commercial General Liability Personal&Advertising Injury $2,000,000 Concert Specialty Insurance GL2023AIM14455 9/19/23-2/14/24 $0 Personal&Advertising Injury $1,000,000 Company/Commercial General Liability Damage To Rented Premises $50,000 Concert Specialty Insurance GL2023AIM14455 2114/24-9/19/24 $0 Damage To Rented Premises $50,000 Company/Commercial s General Liability Concert Specialty Insurance GL2023AIM14455 9/19/23-9/19/24 $0 Medical payments-any one person $5,000 Company/Extended Medical Payments Concert Specialty Insurance D02023AIM12382 9/19/23-9/19/24 $0 Aggregate $1,000,000 Company/Professional Liability (Directors&Officers Liability) Retro-active Effective Date: 9/19/20 AID ASSOCIATI N INSURANCE MANAGEMENT INC Town of Southold is added as an additional insured to the General Liability Policy only. Event:Polar Plunge New Suffolk Beach Date:April 6,2024;10 a.m:12 p.m. Certificate Holder: This member certificate,together with the common policy conditions,coverage part(s),coverage form(s),and endorsements,if any,complete the above numbered Town of Southold policy. Copies of the Master Policies are available upon request or may be printed at 53095 Main Rd. www.aim-companies.com Southold,NY 11971 AUTHORIZED REPRESENTATIVE Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/21/24 Receipt#: 323086 Quantity Transactions Reference Subtotal 1 Event Fee 4.6.2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#267 $250.00 North Fork Cheer Booster Club inc, Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: North Fork Cheer Booster Club inc, 22355 County Road 48 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:4.6.2024 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/21/24 Receipt#: 323087 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 4.6.24 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#266 $250.00 North Fork Cheer Booster Club inc, Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: North Fork Cheer Booster Club inc, 22355 County Road 48 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:4.6.24 i Noncarrow, Denis From: Flatley, Martin Sent: Wednesday, February 21, 2024 3:01 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mudd,Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Cc: Douglass,Janet; Foote, Nancy Subject: RE:April 6th Event/NF Cheer Attachments: NFBoosterPlunge.xls I have no objections to this event being approved. My cost analysis report is attached. I will set up a hotline now for the complaints of illegal parking in the New Suffolk hamlet. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 N The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, February 21, 2024 2:20 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <meIissa.mira bell i@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Cc: Douglass,Janet<janetd@town.southold.ny.us>; Foote, Nancy<naincy.foote@town.southold.ny.us> Subject:April 6th Event/NF Cheer Please see event attached and respond as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn southoldtownny.gov 631-765-1800 1 Town of Southold Police Department Special Event Cost Analysis Event: NF Booster Club "Freezin for a Reason" Polar Plunge Date(s): April 6, 2024 Location: New Suffolk Beach Polat " ,,All atio Event, V., Wage Total Comments rw Reg Hours 1011T Hrs �Hrly Reg Hours OT Hrs Total Comments Ni;gliMla- WAt"147- Marine GIF I HM 11 Kirincic 1.5 $68.67 1.5 HM Dimon $68.23 1.5.5 WAQ& OEM,,00—c Mpt—rdf. . j&tq% JlRaeg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer#2 TC Officer TC Officer TC Officer 5W �r4f of vehicles kwhiWee"mM Costs PD Vehicles les $/h r Total Command Van_ -Marine Patrol Boats 1.5 $90/hr $135.00 $135.00 ,Total Department Cost for Event = -- $261.90 Prepared by Chief M. Flatley 2/21/2024 Page 1