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HomeMy WebLinkAboutStrawberry Festival �SUFiOif I © RESOLUTION 2024-321 ADOPTED DOC ID: 20133 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-321 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9, 2024: RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2024-285, adopted at the March 26, 2024 regular Town Board meeting, as follows: RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Mattituck Lions Club to use Strawberry Fields in Mattituck,NY from June June 311 through June 17t", 2024 for the Annual Strawberry Festival and be it further RESOLVED that the Town Board of the Town of Southold authorizes the Town Clerk to issue a Special Events Permit to the Mattituck Lions to hold its Annual Strawberry Festival at Strawberry Fields Mattituck, NY from Rine 1 Oth June 3rd through June 17th, 2024 provided 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold and the County of Suffolk as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution 3. No permanent markings be placed on town, county or state roads or property for the event; 4. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; 5. No alcohol is to be served at the event as per Town Code. Alcohol is prohibited on all Town and County Parks. Some of the requirements for issuing a Special Permit may be waived. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the Renewal of Contract with Suffolk County land Preservation, subject to a renewal of the applicable lease for the parcel between the Town of Southold and the County of Suffolk and any user fee imposed by the County of Suffolk. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans TC Checklist for Parade/5K*/Bicycle*/Town Property/Road Closure Special Events Applications Name of Organization: M*iiU/0, Ll br)S �kjb Name of Event: r� -- -� - J 1 Y Date(s) of Event: In 10 - U 1 *No 5K and Bicycle events during the period of June 1 to November 1* Event fee check (or request to be waived) rq2 b�?j J Road clean-up check(CANNOT BE WAIVED) Current Insurance certificate J rr Application sent for approvals to the following Depts.: y T! J k (I. P&rkS -j':Pt JPD L Hwy Land Pres. V TA V Records Mngmnt/TC JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) U;aq-9g5 om�n&� Town Board Reso. #: Ze5o Approval letter to Organization's contact person w/copy of TB resolution After Event: Confirmation from Chief of PD to release clean-up fee TB Resolution to refund clean-up fee TB Clean-up Reso. #: Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher&reso.) DENIS NONCARROW ®� �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS "® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER D� g . ` ww,.v southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F E B 1 5 2024 APPLICATION FOR A PERMIT TO HOLD A �eiih°��Olr $- 9ta�s `I#�l`>{ c SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission. `/�' ao a S� Name of Event �J�i�F�w C-J�P�'�p 1i ✓�-� Name of Organization: �jP_1_rr"7vc_1iL Lr©:ems G(�b Is this a Not-For-Profit Event?Y7No Contact's Name: jlpl GPlJ �oca�,l5► Mailing Address: //�Z S oi_e Contact's Phone Number:' Contact's Email Address: Ja-e oft e ipruLc esA Event Location and Site Diagram: _!!5r7-eLn&-he rzy 4,jej S (Use additional paper if necessary) Event Date(s): (Include set up and shutdown times and dates) Nature of Event: ' -fur— 1 11 4 (Please attach a detailed description to this application) Time Period (Hours) of Event: From `7 /9v+. to !/: Na' Pr►^ Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure; police presence): I a - If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: A.I. -s— d.L C -0-6k ACM, �tyc'iA_ Event Fees: -C_- $250 for events with less than 1000 expected attendees S500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) �$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town.of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. /91-bo..P:,;� s -,4 1 1--le.ee- d- Cv 1 -&r�,/:-ts, 0e,�/rc�g Su !/L lo�✓dt� !� Print name of Authorized Person filling out Sign o Authorized PersoA filling out application application `Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. J _ H/9 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and t. around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. ' 4 A/��® DATE(MMIDDIYYYY) a CO CERTIFICATE OF LIABILITY INSURANCE 02/01/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. if SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME CT John Adams ".`;!:f; (4211 1-800-316-6705 FtuC.Noll: 847-934-6186 DS' Insurance Services,Inc. ADDRESS: lionsclubs@dspins.com 1900 E. Golf Road, Suite 650 RSS: Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIC0 INSURER A: ACE American Insurance Company 22667 INSURED INSURER B: Mattituck Lions Club INSURER C: Mattituck New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD SUBR POLICY EFF POLICY EXP LTR ..,,TYPE OF INSURANCE POLICY NUMBER MMIDD MMIDD LIMITS A GEN 1�6f/ERE TY EACH OCCURRENCE s 1,000,000 rEEF X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence S 1,000,000 CLAIMS-MADE FRI OCCUR HDO G48333205 09/01/2023 09/01/2024 MED EXP oneperson) S 5,000 X Agg.Per Named Insured PERSONAL BADVINJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE s 10,000,000 GEHL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG S 2,000.000 X POLICY PRO LOC S A INNED AUTOMOBILE LIABILITY CEO,acciden SINGLE LIMIT S 1,000,000 ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED ISA H10778906 09/01/2023 09/01/2024 BODILY INJURY(Per accident) S AUTOS AUTOS NON OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS Pe,accident) S UMBRELLA LIAD OCCUR EACH OCCURRENCE S - 1Yr`F.017' XfESS @UkB CLAIMS-MADE AGGREGATE S DED RETENTIONS S WORKERS COMPENSATION WC SLIM ET OH. AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERIFXECUTIVE❑ N/A E.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S It Yyeess describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2024 Strawberry Festival The following persons or organizations granting use of real property,including structures thereon are included as Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. ...SUftQ-ir�;,C�`bJFl3 `i+ PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION ffolk County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Su Su Box Count THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 100 Hauppauge New York 11788 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ACORO CERTIFICATE OF LIABILITY INSURANCEF72/0112024 ATE(MM/DDIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT John Adams DSP Insurance Services,Inc. IAiONE xt, 1-800-316-6705 NC Na: 847-934$186 1900 E. Golf Road, Suite 650 ADDRESS: lionsclubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIc1I INSURERA: ACE American Insurance Company 22667 INSURED '^"i`°k:'"'' INSURER B Mattituck Lions Club INSURER C: Mattituck New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDL SU R POLICY NUMBER MMILOIDYl rE FF MMIDDIYYYp LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence S 1,000,000 CLAIfvO44ADE a HDO G48333205 OCCUR 09/01/2023 09/01/2024 MEDEXP one person) S 5,000 _ X`Agq:Per'Ifamed Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE S 10,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG S 2,000,000 X POLICY 7 PRO LOC S A AUTOMOBILE LIABILITY EataBldNdeD SINGLE LIMIT S 1,000,000 ANY AUTO BODILY INJURY(Per person) S AUT OWNED SCHEDULED ISA H10778906 09/01/2023 09/01/2024 BODILY INJURY(Per accident) S NON-OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS Per accident S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE S DED RETENTIONS S WORKERS COMPENSATION WC TORyLI1U OTH- AND EMPLOYERS'L(I}BILITY. YINER ANY'PR&M&OA/ ARTNERIEXECUTIVE E.L EACH ACCIDENT S 'OFFICCRQ11E[u,BER'EXCLUDED? N/A(Mandatoryin NH) E.L DISEASE-EA EMPLOYEE S I(yes describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2024 Strawberry Festival The following persons or organizations granting use of real property,including structures thereon are included as Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. ***Town of Southold*** PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION ..._ -t:frtrra!�.1E;a:Y�r•' Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold New York 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/15/24 Receipt#: 322862 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 6.10.2024,6.17.21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#10552 $250.00 Mattituck, Lions Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Lions Club PO Box 595 Mattituck, NY 11952 Clerk ID: DENISN Internal ID:6.10.2024,6.17.2024 Noncarrow, Denis From: Flatley, Martin Sent: Thursday, February 15, 2024 4:15 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mudd,Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Subject: RE: Strawberry Fest/2024 Attachments: CA for Strawberry Festival 2024nosalaries.xls I have no objections to this event being approved as long as Suffolk County and the Town of Southold provide a decision on whether they are going to permit the Festival to serve beer and wine on this parkland. My cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 � . The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, 00 return the original message and all copies to us at the address above via the U.S. Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday, February 15, 2024 2:28 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born, Sabrina <sabrina.born @town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject:Strawberry Fest/2024 Please see attached and give us your info as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 Town of Southold Police Department Special Event Cost Analysis Total Cost=j $23,124.46 Prepared by Chief.M. Flatley 2/15/2024 Page 2 Town of Southold Police Department Special Event Cost Analysis Event: Mattituck Lions' Strawberry Festival I Date(s): June 12-18, 2024 Location: Strawberry Fields Fairground , Mattituck Reg Hours OT Hrs Hrly Wage Total Comments Police Officers meµ'�_ Lt. Latham 8.00 $812.88 Lt. Brewer 24.00 $2,438.64 Sgt. Garcia 24.00 $2,193.60 SPO Locke 32.00 $772.48 PO Creighton 16.00 $455.04 PO Mele 16.00 $532.16 Reg Hours 0'-T"H"rs 'T Comments CRUZ. PO Chenche 24.00 $1,740.48 PO Sanders 24.00 $1,740.48 Bi ycle'-Patrol PO Bogden 16.00 $1,188.48 PO Hinton 16.00 $1,165.92 PO Williams 16.00 $1,188.48 PO Onufrak 32.00 $2,493.12 PO Flatley 32.00 $2,493.12 -Kariff,7URITARIERE 117-IN r R AIA W,O�t-— Reg Hours IOTI-Irs II , 1" Total Comments TC Officers 152.00 19.111 All hours for 5 TCOs TC Officer OT 58.00 19.11 TC Officer TOTAL= Equipment LEI' 1#of vehicles Icost/hr hours Total Police Vehicles 10 $10/hr 2511 $2,510.00 Marine I Command Van I $25/hr 40 $1,000 ATVs 2 $1 O/hr 40 $400.00 Prepared by Chief.M. Flatley 2/15/2024 Page 1 Noncarrow, Denis To: Special Events PD Subject: Strawberry Fest/2024 Attachments: Matt. Lions_20240215151556.pdf Please see attached and give us your info as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.qov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Q�Og�FFO(,��o DENIS NONCARROW o~� G.y� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 va Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER o aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 `�► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March, 27, 2024 Joseph Doorhy 1125 Ole Jule Lane Mattituck New York 11952 Dear Joe, The Southold Town Board, at its regular meeting held March, 26th, 2024, granted permission to The Mattituck Lions club to hold its Strawberry Festival from June 10th to June 17th, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of luck with your event. Si er y enis Noncarrow, =flown Clerk Enc. Southc Id Town Board - Letter Board Meeting of March 26, 2024 0 e` RESOLUTION 20 4-285 Item # 5.21 IN- `y� 0a ADOPTED DOC ID: 20048 THIS IS TO CERTIFY THAT THE FOLLOWING ESOLUTION NO. 2024-285 WAS ADO ED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAR H 26, 2024: RESO LVED that the Town Board of the Town of South ld does hereby grant permi ion to the Mattituck Lions Club to use Strawberr Fields in Mattituck,NY from June 1 Qth through June 17th, 2024 for the Annual Strawberry Festival and be it further I RESOLVED that the Town Board of the Town of Southold authorizes the Town Clerk to issue Special Events Permit to the Mattituck Lions to hgld its Annual Strawberry Festiv 1 at Strawberry Fields Mattituck,NY from June 1 C ith through June 17th, 2024 providod 1. They file with the Town Clerk a Two Million Dol ar Certificate of Insurance naming the Town of Southold and the County of :uffolk as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution 3. No permanent markings be placed on town, county or state.roads or property for the event; 4. Any road markings or signs for the event be remo ed within twenty-four(24) hours of the completion of the event; 5. No alcohol is to be served at the event as per Tow a Code. Alcohol is prohibited on all Town and County Parks. Some Of the requirements for issuing a Special Permit mE�y be waived. Provi d they adhere to all conditions on the application 'and permit and to the Town of Southold Policy or Special Events and subject to the Renewal of Contract with Suffolk County land Prese ation.Subject to a renewal of the applicable lease 6r the parcel between the Town of South Id and the County of Suffolk and any user fee imposed by the County of,Suffolk. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approv al or is unable to properly control traffic flow into and out of the event. ;L ��L1--A I Denis Noncarro Southold Town Clrk Genes ted March 27, 2024 Page 43 TC Checklist for Parade/5K*/Bicyc1e*/Town Property/Road Closure Special Events Applications Name of Organization: ���/` ��b�S �Iub Name of Event: t — T �,5 'Y d Date(s) of Event: to to - U 1 �' *No 5K and Bicycle events during the period of June 1 to November 1* Event fee check (or request to be waived) (J'' r�� b�I> d��. ko J Road clean-up check (CANNOT BE WAIVED) vk Current Insurance certificate Wfe I V (%. ParkS Application sent for approvals to the following Depts.: J PD L Hwy V Land Pres. V TA V Records Mngmnt/TC JApproval from Chief of Police Cost Analysis from Chief of Police Approval from Land Preservation Approval from Highway Dept. TB Resolution for approval (once approval and cost analysis comes from Chief of PD) Town Board Reso. #: U5 Approval letter to Organization's contact person w/copy of TB resolution Aft r Event: Confirmation from Chief of PD to release clean-up fee JTB Resolution to refund clean-up fee TB Clean-up Reso. #: p o.Q y+ 3 V Voucher and copy of TB clean-up Reso. to Accounting Dept. Whole application file to Records Management(include copy of voucher&reso.) -�kfw�&A le-� . DENIS NONCARROW ®� �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 911 `� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER IFEC �f OFFICE OF THE TOWN CLERK R��� �� �`� � ` TOWN OF SOUTHOLD F E B 1 5 2024 APPLICATION FOR A PERMIT TO HOLD A SOW-hold , c SPECIAL EVENT — 0���� ��� `` Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission 2 Name of Event .S�/"��Gv l��P�p Y'e��r'✓a-� - Name of Organization: p�Trr7v�iL LrD:�s G(v6 Is this a Not-For=Profit Event? o Contact's Name: Mailing Address: lid-5- Contact's Phone Number: Contact's Email Address: �o t o����� �� ® o A a�i;.�� ,,-;�4 Event Location and Site Diagram: 4,ld S (Use additional paper if necessary) Event Date(s): (Include set up and shutdown times and dates) Nature of Event: (Please attach a detailed description to this application) Time Period (Hours) of Event: From 1 ✓lam to !J: ys ooi— Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence)-. ©<<z ✓� 'c �w�rn� If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: //02 S' P,L C A =wc V4. Event Fees: -CV__/$250 for events with less than 1000 expected attendees S500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) —�$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REOUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. f �o ��, f Gtl d- {K- %r9��i:-ts ii�•-a/rr.q Svi v//L e-caus�{ Print name of Authorized Person filling out Sign o Authorized Persd filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. e f 3/7/-2� S/M wkoH19le- Q0�- wC1N_ 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: l. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public; as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: l. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; 'and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 0 DATE(MMIDDIYYYY) ACORO � CERTIFICATE OF LIABILITY INSURANCE 02/01/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER NAME CT John Adams ;V' Y. j+ PHONE DSPAns.ucance Services,Inc. C Na 1-800-316-6705 Na: 847-934-6186 1900 E. Golf Road, Suite 650 a DRIESS: lionsclubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIc# INSURER A: ACE American Insurance Company 22667 INSURED INSURER B: Matt INSURER Cituck Lions Club - _ Mattituck New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ITR D SUBR YIDYEXP L a! i.TYPEOF INSURANCE l POLICY NUMBER MMIIDDIYYY POLICY LIMITS A GEN ItA5L,I/aaT1TY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence S 1,000,000 CLAIMS-MADE FRI OCCUR HDOG48333205 09/02/2023 09/01/2024 MED EXP oneperson) S 5,000 X Aga.Per Named Insured PERSONAL BADVINJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE S 10,000,000 GENrLAGGREGATELIMITAPPLIESPER: PRODUCTS-COMPIOPAGG s 2,000.000 X1 POLICY F1 PRO LOC S A AUTOMOBILE LIABILITY EPAaB.1d ISINGLELIIdiT S 1,000,000 ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED ISA H10778906 09/01/2023 09/01/2024 BODILY INJURY(Per accldenp S NON-OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS Per actFd_at S UMBRELLA LIAR- OCCUR EACH OCCURRENCE S E ESS LU18' CLAIMS-MADE AGGREGATE 5 DED RETENTIONS S WORKERS COMPENSATION WC STATLI OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE Y/N E.L.EACH ACCIDENT S OFFICERAIEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S Ityyeess describeunder DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,It more space is requlred) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2024 Strawberry Festival The following persons or organizations granting use of real property,including structures thereon are included as Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. '**SiiffoGfv PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION Suffolk County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Su olk aunt THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 100 Hauppauge New York 11788 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ' , � .�;fr,,,,,.. Fla• DATE(MMIDDNYYY) ACOORU CERTIFICATE OF LIABILITY INSURANCE 02/01/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER CONTACT — NAME: John Adams DSP Insurance Services,Inc. PNONE 1-800-316-6705 1 arc Na: 847-934-6186 1900 E. Golf Road, Suite 650 ADDRESS: Iionsclubs@dspins.com Schaumburg,;IL 60173 INSURE S AFFORDING COVERAGE NAICS INSURERA: ACE American Insurance Company. 22667 INSURED''-4�' !'1.-- INSURER B: Mattituck Lions Club INSURER C: Mattituck New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY.PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE D S POLICY EFF POLICY EXP POLICY NUMBER MMIDWYYYY) (MMIDDAIYM LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 x COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence S 1-000,000 —., CIAIN1§4AADE ❑X OCCUR HDO G48333205 09/01/2023 09/01/2024 MED EXP one Person) S 5,000 _ X'-Aod-%Pe"llTamed Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE S 10,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG s 2,000.000 X POLICY PECTRO- LOC S A AUTOMOBILE LIABILITY CEOs a�t:Ul ED SINGLE LIMIT 1,000,000 ANY AUTO BODILY INJURY(Per person) S ALLOOWNED SCHEDULED ISAH10778906 09/01/2023 09/01/2024 BODILY INJURY(Per accident) S HIRED AUTOS AUTOSWNEO (per a c dm DAMAGE S S UMBRELLA LIAB OCCUR EACH OCCURRENCE s EXCESS LUIB HCLAIMS-MADE AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION I WC STATU- I JOT11 AND EMPLOYERS'LtOBILITY. Y I N FR ANl(�F'RC�PFt1E70RYPARTNERIEXECUTIVE❑ N/A E.L.EACH ACCIDENT S -OFFItZi IBw,BE EXCLUDED? (Mai 0aMf tt H) EL DISEASE-EA EMPLOYEE S if vyeess desalbe urider DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2024 Strawberry Festival The following Persons or organizations granting use of real property,including structures thereon are included as Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. ***Town of Southold*** PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE.HOL-BER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold New York 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 26(2016/03) The ACORD name and logo are registered marks of ACORD -.`4; Noncarrow, Denis From: Flatley, Martin Sent: Thursday, February 15, 2024 4:15 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mudd,Jennifer; Mirabelli, Melissa; Norklun, Stacey, Orientale, Michael; Born, Sabrina; Spiro, Melissa Subject: RE: Strawberry Fest/2024 Attachments: CA for Strawberry Festival 2024nosalaries.xls I have no objections to this event being approved as long as Suffolk County and the Town of Southold provide a decision on whether they are going to permit the Festival to serve beer and wine on this parkland. My cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 f - L. { The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (H)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday, February 15, 2024 2:28 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mira bell i@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun @town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject:Strawberry Fest/2024 Please see attached and give us your info as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.go_v 631-765-1800 1 Town of Southold Police Department Special Event Cost Analysis Total Cost= $23,124.46 Prepared by Chief.M. Flatley 2/15/2024 Page 2 Town of Southold Police Department Special Event Cost Analysis Event: Mattituck Lions' Strawberry Festival Date(s): June 12-18, 2024 Location: Strawberry Fields Fairground , Mattituck Patro'I Allocation for Event" Reg Hours OT Hrs Hrly Wage Total Comments Lt. Latham 8.00 $812.88 Lt. Brewer 44.00 $2,438.64 Sgt. Garcia 24.00 $2,193.60 SPO Locke 32.00 $772.48 PO Creighton 16.00 $455.04 PO Mele 16.00 $532.16 ` Special Patrol` �'. Reg Hours OT Hrs Comments ICY Rlg1 a _ PO Chenche 24.00 $1,740.48 PO Sanders 24.00 $1,740.48 j NIe Patrol" PO Bogden 16.00 $1,188.48 PO Hinton 16.00 $1,165.92 K_=_9�Uriit° _ � PO Williams 16.00 $1,188.48 HighwaY�,Patrol�� . �r. PO Onufrak 32.00 $2,493.12 PO Flatley 32.00 $2,493.12 ,Marine Units`$ Traffic Control '' Reg Hours 40Hrs Total Comments TC Officers 152.00 19.11 All hours for 5 TCOs TC Officer OT 58.00 19.11 TC Officer TOTAL= j Equipment,Costs n, im #of vehicles cost/hr hours Total Police Vehicles 10 $10/hr 251 $2,510.00 Marine Command Van 1 $25/hr 40 $1,000 ATVs 2 $10/hr 40 $400.00 Prepared by Chief.M. Flatley 2/15/2024 Page 1 Noncarrow, Denis To: Special Events PD Subject: Strawberry Fest/2024 Attachments: Matt. Lions_2024021 51 51 556.pdf Please see attached and give us your info as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Q�osuFFoc�-�o DENIS NONCARROW o~� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Z Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER 0 aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 `t► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March, 27, 2024 Joseph Doorhy 1125 Ole Jule Lane Mattituck New York 11952 Dear Joe, The Southold Town Board, at its regular meeting held March, 26th, 2024, granted permission to The Mattituck Lions club to hold its Strawberry Festival from June loth to June 17th, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of luck with your event. 3Si er y I ' efiis Noncarrow, Town Clerk Enc. I South Id Town Board - Letter Board Meeting of March 26, 2024 �p5L��x�pp93 RESOLUTION 20 4-285 Item # 5.21 n y� aa ADOPTED DOC ID: 20048 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-285 WAS ADO ED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAR H 26, 2024: RES VED that the Town Board of the Town of Southold does hereby grant permi ion to the Mattituck Lions Club to use Strawberry Fields in Mattituck, INIY from June 1 0th through June 17th, 2024 for the Annual Strawberry Festival and be its fiirther RESC VED that the Town Board of the Town of Southold authorizes the Town Clerk to issue a Special Events Permit to the Mattituck Lions to hold its Armual Strawberry Festiv 1 at Strawberry Fields Mattituck,NY from June 1 th through June 17th, 2024 providid 1. They file with the Town Clerk a Two Million Dotfolk Certificate of Insurance naming the Town of Southold and the County of as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution 3. No permanent markings be placed on town, county or state.roads or property for the event; 4. Any road markings or signs for the event be remo ed within twenty-four(24) hours of the completion of the event; 5. No alcohol is to be served at the event as per Towa Code. Alcohol is prohibited on all Town and County Parks. Some f the requirements for issuing a Special Permit mE y be waived. Provi d they adhere to all conditions on the application ind permit and to the Town of Southold Policy or Special Events and subject to the Renewal of Contract with Suffolk County land Preset ation.Subject to a renewal of the applicable lease or the parcel between�l the Town of Southt Id and the County of Suffolk and any user fee imp sed by the County o�Suffolk. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarro Southold Town Cl rk Gener ted March 27, 2024 f Page 43 �gUFiO(,r RESOLUTION 2024-321 ADOPTED DOC ID: 20133 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-321 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9,2024: RESOLVED that the Town Board of the Town of Southold hereby amends resolution #2024-285, adopted at the March 26, 2024 regular Town Board meeting, as follows: RESOLVED that the Town Board of the Town of Southold does hereby grant permission to theMattituck-Lions Calub o use Strawberry Fields in Mattituck,NY from itine 10ih June 31 through June 171", 2024 for the9Annual-Stra-wberry-Eest ti Land be it further RESOLVED that the Town Board of the Town of Southold authorizes the Town Clerk to issue a Special Events Permit to the Mattituck Lions to hold its Annual Strawberry Festival at Strawberry Fields Mattituck, NY from ;June 3r t K oug_Jh unet' th 2QZ4 r vided 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold and the County of Suffolk as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution 3. No permanent markings be placed on town, county or state roads or property for the event; 4. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; 5. No alcohol is to be served at the event as per Town Code. Alcohol is prohibited on all Town and County Parks. Some of the requirements for issuing a Special Permit may be waived. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the Renewal of Contract with Suffolk County land Preservation, subject to a renewal of the applicable lease for the parcel between the Town of Southold and the County of Suffolk and any user fee imposed by the County of Suffolk. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans -�' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/15/24 Receipt#: 322862 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 6.10.2024,6.17.21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#10552 $250.00 Mattituck, Lions Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Lions Club PO Box 595 Mattituck, NY 11952 Clerk ID: DENISN Internal ID:6.10.2024.6.17.2024 Vendor No. CheckNo,.: : Town of Southold, New York - Payment Voucher ....:............................................................... Vendor Name Vendor Address E itered liy .......... Ma l"r�r �.►cm,s bUUb 1 a5 Ol L qua,.n >e:: Vendor Telephone Number ................................. ........ ........... Vendor Contact Door ktA . ....................:................................ ... .... ....... Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services ::GenecaE L edger Eund AM.Accbuuf I�ut bdr: . ' 64 r r, faJd5a Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. L"�� I Signa 1"U14 Title Signature Company Name Date Title -rft-k Al & Date It ,r:�outhold Town Board - Letter Board Meeting of July 16, 2024 RESOLUTION 2024-637 Item# 5.22 ADOPTED DOC ID: 20434 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-637 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 16, 2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Steve Grattan, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck Lions Club 2/15/2024 $250.00 Attn: Joseph Doorhy 1125 Ole Jule Lane Mattituck,NY 11952 Oysterponds Historical Society 4/23/2024 $250.00 Attn: Melissa Groeneveld PO Box 70 Orient,NY 11957 New Suffolk Civic Assoc. 3/25/2024 $250.00 PO Box 642 New Suffolk,NY 11956 Southold Village Merchants 3/13/2024 $250.00 c/o Joan Tyrer PO Box 1356 Southold,NY 11971 Cutchogue-NS Free Library 2/21/2024 $250.00 c/o Rosemary Winters PO Box 935 Cutchogue,NY 11935 Church of the Harvest 5/8/2024 $250.00 Generated July 18, 2024 Page 38 Southold Town Board- Letter Board Meeting of July 16, 2024 c/o Pastor James Whelen PO Box 1086 Riverhead,NY 11901 Mattituck Chamber of Commerce 6/12/2024 $250.00 c/o Kelly Fogarty PO Box 311 Mattituck,NY 11952 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated July 18, 2024 Page 39