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HomeMy WebLinkAboutSparkling Pointe 2024-12 �ggFi01, RESOLUTION 2024-320 ADOPTED DOC ID: 20132 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-320 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Sparkling Pointe,to hold Special Event 2024-12 at the Sparkling Pointe, 39750 County Road 48, Southold,New York as applied for in Application SP 1 a-d for weddings on 5/24/24, 6/29/24, 9/6/24 and 9/13/24 ending no later than 11PM. This event is approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. Maximum number of vehicles allowed on site for this event is 58. 3. No parking for this event is permitted on land where development rights have been sold to the Town Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans -d�— Permit TC Checklist for Special Events (Farms/Wineries/Private Events) Applicant Name: Swkh'n � Ppfrilf, ,LL—C", Date Received:_ Number of Events on Application: (max of 6 per application) JApplication (all 6 pages completed) Fees to be/collected: J Application fee($150.00) / Late Application fee($250.00-if application is received less than 60 days) t/ Current Certificate of Ins. Application sent for approvals to the following people: Gwynn Schroeder Denis Noncarrow Stacey Norklun After emailing application and all applicable paperwork to the people above,put application in `pink' pending folder. Franke, Diana From: Franke, Diana Sent: Thursday, March 21, 2024 3:37 PM To: Noncarrow, Denis; Schroeder, Gwynn; Norklun, Stacey Cc: Sabrina Born (sabrina.born @town.southoId.ny.us); Mudd,Jennifer Subject: Spec. Event: Sparkling Pointe, LLC Attachments: Sparkling Pointe.pdf i Hi, Please see attached the Application for a Special Event Permit from parkling P`omte, LL�eceived on 03/21/2024. Thank you, oaii l C5 1='+8 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 F ot REGENED COD M AR 2 1 2024 TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors, Land Preservation, Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250 00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions) must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential proper for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town \CCllerk: Please indicate submission of the following by checking off the boxes and signing below. �J A completed a lication form signed b the owner and the event manager. Applications without P -Pn !m Y property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event Yes [ ]No If Yes,Fee of$ 6 has been submitted o, ee o has been submitted Updated 8/7/2018 LJ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional \n insured NJ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) EvefTfs for three hundred (300) or more people require submission and approval of a traffic control llan, acceptable to the Town of Southold AND a qualified traffic controller must be provided at the \n event. (See application form for details) NJ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitte information required above in connection with my application. 51 Z'D Ia Dated ature "a&idou KJ Trl' Y- �v s Activities associated with outdoor public events are strict y prohibited from taking place dn land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be ""��� reviewed, Pn vat tV C�'tIS Special Event Permit# Applicant(s)name:,*CVfl/__I l n f1 Date of Submission !S 2b Name of Event WeAdl( + Wt yOJe r v(' h7 SCTM#'s 1000-Section S Block- d Lot(s) Dates of Each Event: D14 DA 13 a- If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: 'n G ? rI/w (Please attaell a detailed description of EACHi event to t� I this application) Time Period(Hours) of Event: From y O'r[ d to no 1 cc � T a"\ r P M Town Services requested: ( )Yes KNo If yes,Describe Police Dept. Highway Dept. Describe Services V GLr i2S, VYW S� q Maximum Number of Persons Attending At One Time:��0'�� Number of cars expectedJ0�sq_d Is a Tent or other temporary structure being used? V]Yes ]No If yes provide size(s) V0,6t -r-�w�s Will food be ed? ] Yes [ ]No If yes provide number and name(s)of food vendor(s) SQ¢ CC Suffolk County permit#(s) Will other vendors be on thepremises during the event? [ ]]Yes �I[ ]No If yes how many? A,CI-e Describe Type of vendor(s) II�IC� DYQj01a�s-�. VJULI�(.i /�� Property Owner(name/address): o-n ?�O i LL,'' 1, Jr� 1.? �� I<u1 �� �l� KW Contact Person and Contact Tel.#RVVlG VVQ1 CA t asl��i� �� �OS f) e-mail address QL C1Q�i/-6 Event Location: Street-Hamlet Address C- X L '�3' nith 61d P\ M1i SCTM# Will any services be requested [ ] Yes [ No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: �� � Ijmc Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ] Yes )aVo and/or Suffolk County Agricultural Program? [ ] Yes No if yes to either or both, also indicate on the attached plan the boundaries of the reserve area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s) that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this,.Special Event. lam Print r�- Print name of Owner Si of Owner (�ryl ari dd� &gw-��s " Print name of Authorized Person/Representative Si of Authorized Person/Re es'ent tive PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly_prohibited on ANY Town, County or State Roads or Rights of 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities. shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access. tent(s) or temporary structure). or temporary sanitary facilities, shall be conducted on Suffolk County_ Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 S PARKLI .N G P . -NTE- . - 01 METHODE C. HAMPEN0. 1SE To,Whom.This May Concern: Please accept this application for Special Events/Weddings to be held at Sparkling Pointe. It is our goal to obey the rules and of course be respectful of our neighbors during all events.All private events held at Sparkling Pointe will end no later than 11pm.We do not allow weddings and private events to have guests exceed our approved indoor occupancy. Please let me know,if I can be of further assistance. I can be reached any time via email at aczartosieski sparklingpointe.eom or at the office at 631-765-0200. Amanda Czartosieski Private Events Manager Sparkling Pointe Vineyards.and Winery o. 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 a f. 631.765.5264 www.sparklingpointe.com 0. 1 - NT�E ..LI : G ' P S 'PA. RKI. M E T H E CH AM PEN O I S E Nature of Event Description: . Sparkling Pointe holds.private events_and weddings on-site.When applicable,tents are set up in the back of the building. However, not all events require tents. Restrooms are contained inside of the building. During tbese..weddings and special events,we a,reclosed to the public.All weddings and p va events end no later-than 11pm. anda Czartosieski Private Events Manager Sparkling Pointe Vineyards an Win ry. • 39750 COUNTY ROAD 48. SOUTHOLD, NEW .PORK 119.71 p: 631.765.0200 • IF. 631.765.5264 www_sparklingpointe.com We estimate 60 cars per wedding/event. We have 41 parking spaces and are able to park 10 cars on the east side of our property and up to 20 cars in the driveway to the west without blocking the flow of traffic. ., -it ; . ^-. •2 � `, Zfll Ate IN �f�, ��.' 1� `mow\' ` \` • - ',. `, ..\ �.. nnro aaw..r uo�m ei'•'14'001 i NORTH ROAD COUNTY ROAD 48 GU.I.eM. e Q TRr ' Y Y ? Iso- L ENRY ANDS Q. EXIT �.� ►+sa; ;�Y . i (7 e M�+�e ,ewe"' � �•'�• ��. r� Ei1Q• �� t I FAT < Z i i J 'aar c a O t I y y Z• J Z' YJ• �� Senn��. OVERALL 917E PL.W mm I .w i I N41� I I I I D0.4LNADE CA rlu eTtONa• J an: ns •u.rYwrr.erv. Y:Vy 1•.M�• PTIAL SITE PLAN APPROVED tY eRMu Ynn.w.wa.uwerr rwc.o. � _• 'D nr�a[o.•u uM� .�n R, ENLAROEO rowrratotmlole mr.r..m YUY rn.w.cu n. srm PARKING CALCULATIONS .....e PLAN mer.n. mtx R. VMTA&ARU 0"=MM [n VVw ViV•O[ •1 aCA Emqmm MI Yl.[I[O/11•CIp1 iM�[Twl TASTWO ROOM nn�s[WKt fu►[op p•lr wY,pnR � !n[Vq YZIYZ ♦ WIN faMaei.[wwraq I' IRY1•/JM�NMY•��®.1 M�� m/[I nYY MYI[IY.Y!Cu n. /� 101N IMAM VK[f ngc9.IN✓'[cV bQ�i.R � -/ S(TE PLAN APPROVAL-AMENDED F' I �J► � 1 1 . � • • 1. IN ` t41"N • * �� - S u' 2 0 2 3 - 2 0 2 4 9 CREEKSIDE CATERING Restaurant: La Plage p. (631) 744-9200 laplagerestaurant@yahoo.com laplagerestau ran t.com Contact: Wayne Wadington EAST END EVENTS CATERING, INC. Restaurant: C)'s American Grill v p. (631) 379-2070 cjagr@optonline.net eastendeventscatering.com Contact: Chris Richards £v is GRACE & GRIT EVENTS Full Service Catering and Event Planning p. (631) 876-5221 f riva@graceandgritevents.com T` •� graceandgritevents.com tContact: Riva Weiss IRISH COFFEE PUB CATERING 0001,R Restaurant: Irish Coffee Pub *'"yaws.. a• p. (631) 277-0007 �Y catering@irishcoffeepub.com irishcoffeepub.com Contact: Stephen Mahood 8 w j tS yBC "r LOMBARDI'S LOVE LANE ' •�; 8 'r.vs i; Lombardi's Love Lane Market I zo p. (631) 298-9500 lauren@lombardicaterers.com lom bard islovelanemarket.com ■__ r Contact: Lauren Lombardi PLATED SIMPLY k Full Service Catering and Event Planning ' p. (631) 298-7077 events@platedsimply platedsimply.com Contact: Liz Werkmeister _a s 4 Prc s e I OF I � Y I'. • J r� J + � Y �. J J �`�_4r ° j•Y +� Sri s �, % �• '•!��•• f �• / '•1 K is SOA °a { Z CERTIFICATE OF LIABILITY INSURANCE DAT03/21/24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTANAME:CT Matthew Daley Farm Family Insurance PA/CN o Ext: 631-744-3350 ac No:631-744-3383 85 Echo Ave-Suite 2 E-MAIL l matt.dae farm-famil ADDRESS: matt.daley@farm-family.com Miller Place, NY 11764 1 INSURERS AFFORDING COVERAGE NAIC# INSURERA: Farm Family Casualty Insurance Co. 13803 INSURED INSURERB: United Farm Family Casualty Insurance Co. 29963 Sparkling Pointe LLC/Threshold Blue LLC INSURERC: 39750 County Road 48 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MMIDDY EFF MM/DDY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY X 3101 X7436 08/31/23 08/31/24 EACH OCCURRENCE $ 1,000,000 �X OCCUR DAMAGES(RENTED CLAIMS-MADE 100,000 PREMISES Ea occurrence $ MED EXP Any one person $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO JECT ❑LOC PRODUCTS-COMPIOP AGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 3101C3305 08/31/23 08/31/24 COMBINED SINGLE LIMIT $ 1,000000 (E., ccldn , ANY AUTO BODILY INJURY(Per person) $ OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR 3101E2535 08/31/23 08/31/24 EACH OCCURRENCE $ 10,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 10,000,000 DIED RETENTION$ r $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) THE TOWN OF SOUTHOLD IS LISTED AS AN ADDITIONAL INSURED ON POLICY 3101X7436. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 ROUTE 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD, NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/21/24 Receipt#: 324461 Quantity Transactions Reference Subtotal 1 Event Fee SP1 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#6658 $150.00 Sparkling, Pointe L L C Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Sparkling, Pointe L L C 39750 Cr 48 Southold, NY 11971 Clerk ID: DIANAF Internal ID:SP1 Noncarrow, Denis From: Schroeder, Gwynn Sent: Friday, March 29, 2024 3:10 PM To: Noncarrow, Denis; Rudder, Lynda Subject: Special Events Approval Sparkling Point Attachments: 240321_Sparkling Pointe-Special Event App.pdf Denis, The attached was approved by the special events committee. I hope you have a nice Easter. Best, Gwynn Schroeder Government Liaison Officer Office of the Supervisor Town of Southold gWnns@southoldtownny.gov 631-765-5806 1 Noncarrow, Denis From: Noncarrow, Denis Sent: Wednesday, April 10, 2024 11:01 AM To: 'Amanda Czartosieski' Subject: Special events Attachments: Printout-20132-1034-M63250.doc Hi Amanda Please see attached about your Special event apps. Thank you,talk soon. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownn v.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 ao�gUFiOl, RESOLUTION 2024-320 ADOPTED DOC ID: 20132 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-320 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 9,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Sparkling Pointe, to hold Special Event 2024-12 at the Sparkling Pointe, 39750 County Road 48, Southold,New York as applied for in Application SP 1 a-d for weddings on 5/24/24, 6/29/24, 9/6/24 and 9/13/24 ending no later than 11PM. This event is approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. Maximum number of vehicles allowed on site for this event is 58. 3. No parking for this event is permitted on land where development rights have been sold to the Town Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans 2 TOWN OF SOUTHOLD Town Code:Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All ajj!pIkhtions°insist be submitted at Yeast 60: business days before the event ApnliO&A are encouraged fo submitanulications_as early as osp sible Any cdhipf&ed application #lint 'is 'not:`submitfi d&60_or more business days_peibe fd tli'e.:seli'edul6d, �cnt Lay°'be rejected o r culiiect t'o a l ate'Pro cessing f0g of S250 00 by the Office of the Town Clerk; uniess'a.waiver is oU `ned: Requesting aii'expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain continents on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is:a Permit Rsauit'ed? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Attu use of resiilential �rolieW Ifor r eofIt Sucl%as"a veniie`for'weddings or other events is nrobiWed. This aplilicationiis,deemed complete.bheO all the following requirements.are submitted to the Town �Clerlts Please indicate submission oi`flie following'by checking off Elie liozes anil signing tieloiv. 1 A completed application. form.signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE- Is the application being submitted at least 60 days before the event Yes No PP g Y � � If Yes,Fee of$ has been submitted o, -ee o has been submitted Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please lwovide:ALL of the hifdrination requested below.Incomplete-application-s WILA.NOT be reviewed.. ibt-lvxte Special EventTern-ift W Applicant(s)ant(s)nain Date of Submission 312-6 1�-Lj Name of Event Youfe F vm-�S- SCTM Ws 1 000-Section 9 —Block- ( 0 Dates of Each Event: to aq 14�L C1 1 1 I :)-y If Multiple Dates are requested,applicant must give all information for all dates. i Nature of Event: wA dJ4­kAq j N-Vb-f� -VQ vd, '(Please attiell'a detailed description of EACHII event to this application) Time Period(Hours)of Event: From ycvl —to no jeZV +AaV\ t IPM Town Services requested: )Yes V'No If yes,Describe Police Dept. Highway Dept. Describe Services' \j O�V'Its ;;;;�2,4 l!� : Maximum Number of Persons Attending At One TimeO 2-06 Number 6��60f�A y If yes.pr6vide sizes Sits Is a Tent or other temporary structure be ifig,,used?, i� 6�X]Yes .]No Will foodbe'serve-0 JYes No If yes provide number and name(s)of food vendor(s) c�Z Z .Suffolk County permit#,- Will other vendors be on the premises during the event?[)(j Yes [ .]No If yes how many?41n-eb Describe Type of vendor(s Property Owner(name/address): [.' d ti r i g] Co, Contact Person and Contact Tel.#Rm a*j a e-mail address QC-1,qK+6 Event Location:Street-Hamlet Address: S6 CZ4_01 61d PV M11 TM Will Will any services be requested ]Yes )�No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 9aW,(—Q CL's aboc Updated 8/7/2018 Furthermore,)hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with thisLSpecial Event. Print name of Owner SiP,�_ of Owner Print name of Authorized Person/Representative Si' yr ofAutharized PcrsonlRe esent tive, PERMISSION IS.HEREBY GRANTO),S>IMMC-1 TO THE FOLLOWIN CONDIT1iONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.'Parkink is"strictlybiol ibited on.ANYToWn. C6un1y or State Roads or Riglits.of Wav 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60`business.days,pt or:to the scheduled-event. 7, Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. N(J activities.asseici ted.with this event, including but not limited to parking,.-ingress/egress/access: tent�, or te_ porary st`ructtire( , or tenjpor�y•santtar_y facilities.shall be.conducted on Towii'ofSouth6ld Purchase ofDevelopment:Ri�lits land._ 10. NO activities associated with this event, inchiditig.$tit ijbilimited to parkingJn=ss/ems ess/access_; tent(s) or 1e4D6f6b,Ai-dd6ire(�). 61; temnorarV sanitary facilities..sball be conducted on Suffolk_Cou►it Purchase of Development. Rights land without a permit "issued by the Suffolk. County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 t 4--"' PARKL, 1 POINT*E M E TH 0 D E C H A M PENO ISE To Whom This May Concern: Please accept this application for Special Events/Weddings to be held at Sparkling Pointe. It is our goal to obey the rules and of course be respectful of our neighbors during all events.All private events held at Sparkling Pointe will end no later than 11pm.We do not allow weddings and private events to have guests exceed our approved indoor occupancy. Please let me know if I can be of further assistance. I can be reached any time via email at a'czart6sie$kigc pa�kiiiiirpbirite.c6'M or at the office at 631-765-0200. Amanda Czartosieski Private Events Manager Sparkling Pointe Vineyards and Winery s e 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • f. 631.765.5264 www.sparklingpointe.com ' PARKLING POINTE M ETHODE C H A M PENO ISE Nature of Event Description: Sparkling Pointe holds private events and weddings on site.When applicable,tents are set up in the back of the building. However, not all events require tents.Restrooms are contained inside of the building. During these weddings and special events,we are closed to the public.All weddings and p va events end no later than 11pm. j anda Czartosieskt Private Events Manager Sparkling Pointe Vineyards a►, Win ry 0 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p: 631.765.0200 • f. 631.765.5264 www.sparklingpointe.com We estimate 60 cars per wedding/event. We have 41 parking spaces and are able to park 10 cars on the east side of our property and up to 20 cars in the driveway to the west without blocking the flow of traffic. 481, NI *-I J ^ w, 13 y t, —_~ tpliK,ONKIa.Y CCGim MlVllt� .Iql, OUNT1' ROAD 48 • NORTH ROAD G �.. .�. o iaH+.a r 157, Q Y O� Y e W >- 2- arino. .✓r w 110 Aft -•„'r ar.rrw F 4000 �V EXtS � ENVY o < z >'�F BMW �!� � 0 -� cn f. t _ �'n�l �„ •1 ra OVERALL SITE PI.NI �"' ��•' '�. �w'�� ORAINAQE G`frrn aTl6Na• 1 ro f � w .rer..era �� +'•vim P 1L Sl PLAN APoaOVEO IY ENLARGED rLLMOq rws pin•.• is Y.pnr nor fe.Mwn. 1vw1rdldrtNt,n Nlrp rwna.rw.rorl PARKING CALCULATIONS ww WE rn cart. rw w.n, PLAN ' q,CTAIL AMAmvurrwid une�r OIRCQ Ate, ran mprYVYft al ruv r.r wrn.ex.rrclw rwiri Mh o Tw}eyri��.lW�pp��R�0.�0{{4�,, rNOOUCTM AR[A rnr nsrrsrnnmr r.r� wa rewsrs.rMa.woi 1 Rr«.ruw.rr..a.wmwm rua+..e.n� q�a r�rnrr,.n�an. A rmu r+++e.s V.cesr ralei..✓� -J SITE PLAN APPROVAL.AMENDED i .m • F: d a` E � i r, TN 3 '4 h q s m` 1 48 i �. a •. � • fi t } 2 0 .2 3 2 0 2 4 ' CREEKSIDE CATERING : i v Restaurant: La Plage • i ::` w' a; i p. (631) 744-9200 "',"''�• ' � x laplagerestaurant@yahoo.com ' u" k laplageresta urant.com � •y� g a; s Contact: Wayne Wadington EAST END EVENTS CATERING, INC. Restaurant: C)'s American Grill ,- re' `�r cjagr@optonline.net a. eastendeventscatering.com ::x ,,; _. • • Contact: Chris Richards GRACE & GRIT EVENTS Full Service Catering and Event Planning ; .. $ p. (631) 876-5221 riva@graceandgritevents.com graceandgritevents.com i Contact: Riva Weiss 1 IRISH COFFEE PUB CATERING { Restaurant: Irish Coffee Pub p. (631) 277-0007 it b`, catering@irishcoffeepub.com -�.-- •;•"�.. g �. _ �" irishcoffeepub.com Contact: Stephen Mahood . ARDI'S LOVE LANE r c Lombardi's Love Lane Market p. (631) 298-9500 ' 'p 'r ^<'<?r.i.. ..y.%.�. •ice'. ^_` lauren@lombardicaterers.com " A` lombardislovelanemarket.com Contact: La uren Lombardi rah NZ!, 1 PLATED SIMPLY f ,. ..„: Full 8 1=• 9 "' '' :.�T.: Service Catering and Event Planning z f' p. (631) 298-7077 „3 events@platedsimply platedsimply.com i Contact: ►z er on L' Wkmelster � 4 C,,.....«.......-x............w.....»....w...a....,....o....,............v...e...mar.n ..-.,_....,,.e:.w. Z... »,..-......A.... ....+w•..........:._x-.w...a...m..,...s-.+w _. a-v+m+ne».».-.w...+. K--Nnn..e.+.�.wm+.no.,re.,.u.rvuaa..w,e," 3 V � r e, s 411 � 4� yyqq".ILI Ir , { t CERTIFICATE OF LIABILITY INSURANCE DATE 03/21/24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Matthew Daley Farm Family insurance PHONE_. . 631-744-3350 FAX 631-744-3383 IQ,t 6 {AIC No: 85 Echo Ave-Suite 2 E-MAIL lY@fafe matt.dae //�� rrrl- mii .com ADDRESS: matt.dale�@f�rt-h-f6iiijty.com Place, NY 11764 INSURERS AFFORDING COVERAGE NAIC# INSURE RA: Farm Family.,Casual Insurance Co, 13803 ,INSURED INSURERS: United Farm Family Casualty Insurance Co. 29963 Sparkling Pointe LLC/Threshold Blue LLC INSURERC: 39750 County Road 48 INSURER D: INSURER E: Southold NY 11971 INSURER F.: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AOOL SUER .POCKY EFE.. POLICY EXP. LIMITS .LTR• POLICYNUMBER MMIDDIYYYY MWDD A ..X COMMERCIAL GENERAL LIABILITY x 3101X7436 08/31123 08/31%24 EACH OCCURRENCE $_ 1,000,000 AGt TORE TED 100,000 CLAIMS-MADE OCCUR PREMISES Ea occurrence) $ MED EXP(Any one person) S 5,000 PERSONAL SADVINJURY $ 1,000,000 GEN'L AGGREG ATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,000 X :POLICY PRO-. LOC PRODUCTS-COMP/OPAGG S 2,000,000 JECT OTHER,, $ B AUTOMOBILE LIABILITY 3101C3305 08/31/23 08/31/24 COMBINED SING E11MIT $ 1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED X AUTOS SCHEDULED AUTOS ONLY BODILY INJURY(Per accident) $ HIRED NON-OWNED :pi;OPER"CY.DAMAGE: X AUTOS ONLY X AUTOS ONLY LOP ` ;� $ A X UMBRELLA LIAB x OCCUR 3101E2535 08/31/23 08/31/24 EACH OCCURRENCE -$ 10,000,000 . EXCESS LIAB CLAIMS-MADE AGGREGATE :$ 10,000,000 DED 1 .RETENTION S $ WORKERS COMPENSATION PER STATUTE OR AND EMPLOYERS'LIABIUTY YIN ANYPROPRIEfOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT S OFFICERIMEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE;$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached it more space is required) THE TOWN OF SOUTHOLD IS LISTED AS AN ADDITIONAL INSURED ON POLICY 3101X7436. CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 ROUTE 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD,NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Noncarrow, Denis From: Noncarrow, Denis To: Amanda Czartosieski Subject: Special events Attachments: Printout-20132-1034-M63250.doc Hi Amanda Please see attached about your Special event apps. Thank you,talk soon. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1