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Home My WebLink AboutNorth Fork Chamber of Commerce St. Patrick's Day Parade V� RESOLUTION 2024-121 ADOPTED DOC ID: 935 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-121 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 30, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission tp T e rNorth Fork Chamber of Comm xand the Cutchogue Fire Department.to use the 4following route: staging on Eugene's Road and begin at Cox Lane,west to Cases Lane, ending at the Village Green for its 17"knnual St. Patrick's Da a ;a_de in Cutchoho ue on Saturday,March 09, 2022—beginning at 2:00 PM, ' Provided: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured 2. Contact Chief Flatley upon receipt of the approval of this resolution to coordinate traffic control. 3. No permanent markings be placed on town, county or state roads or property for the event 4. Any road markings or signs for the event be removed within twenty-four(24)hours of the completion of the event. 5. No objects of any kind shall be thrown to event spectators All fees shall be waived. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Louisa P. Evans, Justice AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans / > Southold Town Board - Letter Board Meeting of March 26, 2024 ®R"i), RESOLUTION 2024-290 , Item# 5.26 ADOPTED DOC ID: 20092 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-290 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH,26, 2024: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received .A.mount-of Deposit North'Fork Chamber_af_Commerce Cutchogue Fire Dept. c/o Joseph Corso 2520 Fairway Drive Cutchogue,NY 11935 Mattituck-Cutchogue Athletic Booster Club 2/7/2024 $1,500.00 415 Village Ln. Mattituck,NY 11952 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated March 27, 2024 Page 49 Vendor No. CleckNo: : ::: ::: Town of Southold, New York - Payment Voucher :. . ` .. Vendor Name Vendor Address �(orti� F r Uam)Xx d F ePrn.mZfM a5'a �a+ryv� � o ' r. Audit Date ; '- Vendor Telephones Number (� 5 ' 0 U J- a 132 I I35 down Clerk Vendor Contact j6btpK L. Invoice Invoice Invoice Net Purchase Order "'"" "" """"' Number Date Total Discount Amount Claimed Number Description of Goods or Services :Geae'raI:Ledger Fund and.Account Number 4�50o:°° Chu if%h,�rr� TI 0d .. ............... . .... ..... . Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signat a itle �� Signature �� Date a4 a4 Company Name Date O Tit1eT1��n Lam" ^ ��o$uFFoc,��o DENIS NONCARROW �� Gy Town Hall,53095 Main Road TOWN CLERK p - P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 �C Fax(631)765-6145 MARRIAGE OFFICER 'y RECORDS MANAGEMENT OFFICER ��,( �a0 Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January, 31, 2024 Joseph C. Corso North Fork Chamber of Commerce, P.O.B. 1415 Southold,NY 11971 Dear Joe, The Southold Town Board, at its regular meeting held January, 30, 2024, granted permission to The North Fork Chamber of Commerce to hold its 18th Annual St. Patrick's Parade on March, 9th, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible,to coordinate traffic control. If you have any further questions,please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of c with your event. S' cerel , enis with , Town Clerk Enc. Franke, Diana From: Flatley, Martin Sent: Tuesday,January 23, 2024 11:26 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Born, Sabrina; Noncarrow, Denis Subject: RE: Spec. Event: North Fork Chamber of Commerce &Cutchogue Fire Department Attachments: CA St Pats Parade2024nopay.xlsx hav ooe nn bJ.ectio.ns_to this-eyent being approved:`My-cost-analysis is aftach d� Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 r The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(ifi)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana<dianaf@town.southold.ny.us> Sent:Tuesday,January 23, 2024 9:58 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian<lillianm@southol'dtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun @town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Cc: Born, Sabrina <sabrina.born@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Spec. Event: North Fork Chamber of Commerce &Cutchogue Fire Department Importance: High Good Morning, Please see attached the Application for a Special Event Permit from North Fork Chamber of Commerce &Cutchogue Fire Department received on January 23, 2024. Provide approval or disapproval and cost analysis. Thank you, 1 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 z Town of Southold Police Department Special Event Cost Analysis Event: St. Patricks Day Parade F_ I Date(s): March 9, 2024 Location: Cutchogue Village rjE Reg Hoursq OT Hrs Hrly Wage Total Comments Lt Latham 3 $297.93 Sgt Garcia 3 $268.05 PO Mele 3 $83.76 PO Fedun 3 $99.78 ZS0,i:j2_b_0- A, -7t 9 Hours OT Hrs Total Comments PO Chenche 3 PO Sanders 3 $192.87 IW1,11"',Nfl K7—k 70 PO Onufrak 3 $226.38 PO Flatley 3 $226.38 IVlar e Vtj i s' rx L a LEE .1 li _aiCq70'nd,6IIff, Reg Hours OT Hrs Total Comments TC Officer _TC Officer TC Officer TC Officer TC Officer Equipmerit,C,osts,_ _40 PD Vehicles 8 $10.00 $240.00 Command Van 0 $25.00 -Marine Patrol Boats 0 $20.00 Total Department Cost for Event = $1,848.67 Prepared by Chief M.' Flatley 1/23/2024 Pagel I Franke, Diana From: Franke, Diana Sent: Tuesday,January 23, 2024 9:58 AM To: Blasko, Regina; DeChance, Paul; Flatley,',Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis Subject: Spec. Event: North Fork Chamber of Commerce &Cutchogue Fire Department Attachments: NFCC&CFD.pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from , orth Fork Chamber of Commerce &Cutchogue Fire +Departmen received on January 23, 2024. Provide approval or disapproval and cost analysis. Thank you, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 --*,�(,NORTH FORK CHAMBER COMMERCE ` J A N 2 3 2024 1/22/2024 To Whom It May Concern: Please be advised that the North Fork Chamber of Commerce and the Cutchogue Fire Department are in the process of planning the 18th Annual St.Patrick's Day parade. The proposed date of the parade is March 9,2024 with a start time of 2:00 pm.The route will begin at Eugene's Road and head west to Cases Lane, ending at the village green. The estimated time of the parade is 1 hour. At Chief Flatley's suggestion,we stage the participants on Eugene's Road prior to the step-off, and will do the same this year. During the parade we would need to have the Main Road shut down to traffic from Cox's to Alvah's Lane from 2:00pm to approximately 3:00pm. We are currently inviting Fire Dept's in the Town of Southold, schools with marching bands,boy and girl scouts,Pipe Bands,Veterans groups,assorted politicians, churches and various other civic organizations, to participate. We hope to have a firm account of the groups involved by the end of February.We would also like to extend an invitation to Supervisor Krupski and the entire Town Board to march with us. A 2-million-dollar liability policy for the parade,which names the Town as an additional insured is attached. If you have any questions,I can be reached at 516-885-9138. We would be happy to attend the Town Board meeting when this subject will be discussed so,please advise us of the date. Sincerely, Joseph C. Corso North Fork Chamber of Commerce A 1( {r`/"-f�/'' H FO 41( RK Dennis Noncarrow 1/22/2024 Town Clerk Town Hall, 53095 Main Rd PO Box 1179 Southold,NY 11971 To the Office of the Town Clerk Regarding the fee's required for special events;this is a formal request to waive the fee for events with less than 1000 expected attendees. The Annual St Patrick's Day Parade is a community-based event which is not a fundraiser for either the North Fork Chamber or the Cutchogue Fire Dept. All funds raised go towards payment of the Pipe Bands and any advertising related to the parade. Typically, the Chamber absorbs a loss associated with the event. If you require any additional information,I would be happy to meet with the Board or can be reached at 516-885-9138. Thank you for your consideration concerning this matter. Sincerely, Joseph C. Corso Board Member,Parade Chair North Fork Chamber of Commerce s S I . Town Hall,53095 Main Road TOWN CLERK '` - � - y "�" ' P.O.Box 1179 REGISTRAR OF VITAL STATISTICSGID Southold,New York 11971 MARRIAGE OFFICER , ' Fax(631)765-6145 RECORDS MANAGEMENT OFFICERS Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICERa� www•southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL ol`fhe information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission I I22I a� Name of Event WN WA Name of Organization: N D&AK (rite 41"1 eoth &((-L l Cv`b'65 a I Ae_bf -e Is this a Not-For-Profit Event?Yes/No - Contact's Name: Tbs pi, C01LS V Mailing Address: aSan r4 c4.wv"I � yiyt- e\Af, t ;,A I(g35- Contact's Phone Number: . Sly - (�� 13 Contact's Email Address: a-co--&,-+cO K.,6 r", Event Location and Site Diagram: Nki P. CAC1105VC fM,V, -l'o((js-et, (Use additional paper if necessary) Event Date(s): 3-L q I elvay I:D o P.-K le to 3:®0e iv- _ T„uc(o. eo,41 014 f g N (Include set up and shutdown times and dates) Nature of Event: Qcl'lud't Q.pe,6a"j naNt.e- a VWUPS C (y« 0 L- d V;aa-.+1V"vS (Please attach a deta d description to this app cation) Time Period (Hours)of Event: From a;pc9 to 3,06(� v►� Maximum Number of Expected Attendees: 300 - r Specify any special requirements(i.e. road closure, police presence): 50,wt,e eib QaSt- 6,,O S Rd — 1:00 dy�r�. Revised 815115 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: asap 1 cti0,,�jr, �rliV� ��t', r Ny 11 35 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees _ Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) — —$250 or more Clean-up deposit all other events CERTIFICATE CW 1NSURANCL+'+'REOUMED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEt ATTACHED REVISED, ADOPTED T017VN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 3.03elk C � eV 45 U �v Print name of Authorized Person filling out Sign ture f Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. Revised 3/21/16 2 Ac o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDfYYYY) 01/18/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 1S WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Alexandria Whitney NAMEMcMann Price Agency,Inc. PHONE (631)477-1680 A/c No: (631)477-8930 828 Front Street E-MAIL ADDRESS: a @ pexandria mcmann rice.com INSURER(S)AFFORDING COVERAGE NAIC If Greenport NY 11944-0876 INSURERA: Hartford Fire Ins Co. 19682 INSURED INSURER B The North Fork Chamber of Commerce INSURER C: Judy McCleary,President INSURER D: PO Box 1416 INSURERE: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2411804102 REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE S POLICY NUMBER POLICY EFF POLICY EXP LIMITS MMfDD MMIDD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE �OCCUR DAMAGE TO RENTED 300,000 PREMISES Ea occurrence $ MED EXP(Any one Derson) $ 10,000 A Y 12SBABH8373 11125/2023 11/25/2024 PERSONAL BADVINJURY $ 2,000,000 RGEN'LAGGREGATELIMITAPPLIESPER: GENERAL AGGREGATE $ 4,000,000 POLICY EC LOCPRODUCTS.COMP/OPAGG $ 41000,000 OTHER: NY Fire Fee $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMB $ (Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accldent) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per occident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yos,describe under DESCRIPTION OF OPERATIONS bolos E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD IDI,Additional Remarks Schedule,may be attached If more space Is required) Certificate holder is listed as additional insured.In regards to the Saint Patrick's Day Parade on 3/9124 at 2PM. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVEhou-0 Southold NY 11971 VaA4_ 19888-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/23/24 Receipt#: 321376 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit NFCC-1 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1133 $250.00 North, Fork Chamber Of Commerce Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: North, Fork Chamber Of Commerce P O Box 1415 555 New Suffolk Rd. Cutchoque, NY 11971 Clerk ID: DIANAF Internal ID:NFCC-1 i Town of Southold Police Department Special Event Cost Analysis Event: St. Patricks Day Parade Date(s): March 9, 2024 Location: Cutchogue Village Patrol Allocation for'Event '. . " ' • • Reg Hours OT Hrs Hrly Wage Total Comments Police C}fficers._^m�, " Lt Latham 3 $297.93 Sgt Garcia 31 $268.05 PO Mele 3 $83.76 PO Fedun 3 $99.78 _ Special,Patrol" •: _. .... _: . : _ .:._�. Reg Hours OT Hrs Total Comments PO Chenche _ 3 $213.42 PO Sanders 3 $192.87 Bicycle P'atroi _,___ ."� K-9 Unit " Highway Patraln...._ PO Onufrak 3 $226.38 PO Flatley 3 $226.38 Marine Units" _ Reg Hours I OT Hrs Total Comments TC Officer TC Officer TC OfficeP TC Officer TC Officer Equipment Costs PD Vehicles II of vehicles $lhr 8 $10.00 $240.00 Command Van 0 $25.00 Marine Patrol Boats 0 $20.00 ° Total Department Cost for Event = $1,848.67 Prepared by Chief M. Flatley 1/23/2024 Pagel Noncarrow, Denis From: Flatley, Martin Sent: Tuesday,January 23, 2024 11:26 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Born, Sabrina; Noncarrow, Denis Subject: RE: Spec. Event: North Fork Chamber of Commerce &Cutchogue Fire Department Attachments: CA St Pats Parade2024nopay.xlsx I have no objections to this event being approved. My cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 M; The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(fii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana <dianaf@town.southold.ny.us> Sent:Tuesday,January 23, 2024 9:58 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun @town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Born,Sabrina <sabrina.born @town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Spec. Event: North Fork Chamber of Commerce &Cutchogue Fire Department Importance: High Good Morning, Please see attached the Application for a Special Event Permit from North Fork Chamber of Commerce &Cutchogue Fire Department received on January 23, 2024. Provide approval or disapproval and cost analysis. Thank you, 1