HomeMy WebLinkAbout02/15/2024 REGULAR MEETING AGENDA
MATTITUCK PARK DISTRICT
THURSDAY, February 15, 2024 - 6:00 PM
Presiding Commissioners Kevin Byrne, Chairman
Denise Geis, Deputy Chair
Alexandra Getches, Commissioner
Chris Shashkin, District Clerk
Stephen Kiely, Esq., Legal Counsel
Lyle Girandola, Treasurer
Jean Schweibish, Secretary
Agenda is Subject to Change
PUBLIC COMMENT SESSION ON AGENDA ITEMS
All other comments regarding non-agenda items
will be held at the end of the meeting
Please limit comments to no more than 5 minutes
Call to Order
Pledge
Approval of 1/18/2023 Meeting Minutes Presented via email
APPOINTMENT: Doris McGreevy respecting Wolf Pit Lake
• TREASURER'S REPORT— L Girandola
• CLERK'S REPORT—C Shashkin
RESOLUTIONS
RESOLUTION 2024-23
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR FEBRUARY 2024
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill
Registers submitted by the Treasurer at the February 1 and February 15, 2024 meetings and further
authorizes payment of the current bills.
RESULT: Motion by , seconded by , all in favor and motion carried unanimously to
approve Resolution 2024-23.
RESOLUTION 2024-24
RESOLUTION APPROVING THE CONTRACT WITH LAN DSURVEYLONGISLAND.COM
FOR A SURVEY OF WOLF PIT LAKE PARK
WHEREAS, the Board of Commissioners of the Mattituck Park District entered into an agreement
with Peconic Surveyors under Resolution 2023-37 on March 16, 2023 for an updated survey of
Wolf Pit Lake Park; and
WHEREAS, Peconic Surveyors was unable to provide a completed survey; and
WHEREAS, the Board wishes to move forward with a project at the property which required said
survey;
NOW, THEREFORE, IT HAS BEEN RESOLVED that the Board of Commissioners believes it is in
the best interest of the park district to enter into a contract with Edward A. Brooks, III, B.T.L.S. of
LandSurveyLonglsland.com, with offices at 11 Ocean Avenue, Blue Point, NY 11715, for survey
and mapping services to create a new survey for Wolf Pit Lake, for the total cost of $2,100.
RESULT: Motion by seconded by , all in favor and motion carried unanimously
to approve Resolution 2024-24.
RESOLUTION 2024-25
RESOLUTION TO ADOPT THE BUDGET TRANSFERS IN THE 2024 ANNUAL BUDGET
WHEREAS, the Board of Commissioners of the Mattituck Park District previously approved the
Annual Budget for the Year 2024 in August 2023; and
WHEREAS, it has become necessary to recast the 2024 Annual Budget to align with actual
spending results for the year 2023 and recent decisions of the Board; and
WHEREAS,the Board has decided to add a Park Manager to the payroll effective January 2024,
impacting the payroll and fringe allocations within the budget; and
WHEREAS, these adjustments in the budget require a realignment of relevant revenue and expense
line items, as summarized in the chart below, without changing the total amount to be raised by
taxes;
NOW,THEREFORE, BE IT RESOLVED,that the Board of the Mattituck Park District hereby adopts
the budget transfers to the 2024 annual budget, as detailed below, with the understanding that
these changes net to zero and do not alter the total amount raised by taxes for the year 2024.
2
BE IT FURTHER RESOLVED, that this recast budget reflects the Park District's commitment to fiscal
responsibility and responsiveness to evolving operational needs.
2024 2024
Budget Budget
on inal (revised) Change
Appropriations
Payroll and Fringe $ 338,625 $ 378,900 $ 40,275
Site Maintenance and Improvements 198,603 168,100 (30,503)
Professional Fees and Services 101,920 97,500 (4,420)
Utilities 39,552 50,500 10,948
Office Supplies and Fees 16,300 15,800 500)
Total Appropriations $ 695,000 $ 710,800 $ 15,800
Anticipated Revenues
Rental and Service 95,500 110,300 14,800
Special Events 13,600 14,000 400
Donations 500 100 (400)
Other 5,000 6,000 1,000
Total Revenues $ 114,600 $ 130,400 $ 15,800
Less: Appropriated Fund Balance $ - $ - $ -
Amount to be Raised by Taxes $ 580,400 $ 580,400 $ -
RESULT: Motion by , seconded by , all in favor and motion carried unanimously
to approve Resolution 2024-25.
RESOLUTION 2024-26
RESOLUTION APPROVING THE HIRING OF BENJAMIN HEINS
AS MAINTENANCE MECHANIC II
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
hiring of Benjamin Heins, effective February 15, 2024, to the position of Maintenance Mechanic
II, at a pay rate of$30.00 per hour for a 40-hour week.
RESULT: Motion by , seconded by , all in favor and motion carried
unanimously to approve Resolution 2024-26.
PUBLIC COMMENTS
3
Mattituck Park District
Statement of Financial Position
As of January 31, 2024
TOTAL
ASSETS
Current Assets
Bank Accounts
Money Market(*4827) 561,449.40
Operating Account (*9531) 47,791.92
Payroll (*9630) 66,940.27
QuickBooks Checking Account 11,046.75
Special Events (*2417) 1,114.81
Total Bank Accounts $688,343.15
Accounts Receivable $2,580.00
Other Current Assets $-50.00
Total Current Assets $690,873.15
Other Assets $-550.00
TOTAL ASSETS --- i- ----�--------` ^---`— ---------- -------- $690,323.15
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable $14,898.38
Credit Cards $2,165.96
Total Current Liabilities _ $17,064.34
Total Liabilities J $17,064.34
Equity $673,258.81
TOTAL LIABILITIES AND EQUITY $690,323.15
Accrual Basis Thursday, February 15,2024 02:03 PM GMT-05:00 1/1
Maltituck Mattituck Park District
Park District
0 Budget vs. Actuals: Budget_FY24_P&L - FY24 P&L
dad j January 2024
TOTAL
ACTUAL BUDGET REMAINING %OF BUDGET
Revenue
1000 Revenue
1010 Tax Receipt Revenue 358,485 580,400 221,915 62.00%
1110 Room rentals 2,690 27,000 24,310 10.00%
1120 Picnic rental 540 2,000 1,460 27.00%
1130 Field use 500 500
1140 Lodge rental 3,295 25,000 21,705 13.00%
1150 Permit fees, Resident 600 45,000 44,400 1.00%
1152 Daily Beach Pass 6,000 6,000
1155 Permits, Non-Residents 400 3,200 2,800 13.00%
1215 Service/Fee Revenue 1,600 1,600
1230 Special Events 14,000 14,000
1240 Donations by individuals 100 100
1250 Other Revenues 1,000 1,000
1500 Bank Interest Earned 304 5,000 4,696 6.00%
Total 1000 Revenue 366,314 710,800 344,486 52.00%
Total Revenue $366,314 $710,800 $344,486 52.00%
GROSS PROFIT $366,314 $710,800 $344,486 52.00%
Expenditures
2000 Payroll Wages
2010 Accountant/Treasurer 2,702 15,000 12,298 18.00%
2020 Administrative 3,417 97,400 93,983 4.00%
2030 Beach Attendants 37,500 37,500
2040 Buildings&Grounds 1,082 54,200 53,118 2.00%
2050 Hostess 3,700 3,700
2060 Lifeguards 41,200 41,200
2070 Lifeguard Manager 7,300 7,300
2080 Secretary 1,770 18,700 16,930 9.00%
Total 2000 Payroll Wages 8,971 275,000 266,029 3.00%
3000 Fringe Benefits
3010 Fed/State/FICA Taxes 2,503 101,800 99,297 2.00%
3040 Disability 2,100 2,100
Total 3000 Fringe Benefits 2,503 103,900 101,397 2.00%
4000 Office Supplies&Fees
4010 Office Supplies 373 7,500 7,127 5.00%
4020 Printing 800 800
4030 Postage 4 600 597 1.00%
4040 Computers&Software 39 1,400 1,361 3.00%
4050 Internet&Cells 395 5,000 4,605 8.00%
4060 Permits, Memberships&Subscriptions 250 500 250 50.00%
Accrual Basis Sunday, February 18,2024 05:46 PM GMT-05:00 1/2
Matltluck Mattituck Park District
Park Dlslrld
Budget vs. Actuals: Budget_FY24_P&L - FY24 P&L
January 2024
TOTAL
ACTUAL BUDGET REMAINING %OF BUDGET
Total 4000 Office Supplies&Fees 1,060 15,800 14,740 7.00%
5000 Professional Fees
5010 Accounting fees 10,500 10,500
5020 Legal fees 1,588 17,500 15,912 9.00%
5030 Bank fees&service charges 116 2,500 2,384 5.00%
5040 Payroll service fees 1,239 18,400 17,161 7.00%
401k Fees 474 3,100 2,626 15.00%
Total 5040 Payroll service fees 1,713 21,500 19,787 8.00%
5060 Other professional fees 4,500 2,600 -1,900 173.00%
5070 Election Fees 200 200
5100 Property insurance 24,100 24,100
5210 Advertizing fees 333 1,400 1,067 24.00%
5220 Website/email 148 2,000 1,852 7.00%
5300 Special Events 2,700 15,200 12,500 18.00%
Total 5000 Professional Fees 11,098 97,500 86,402 11.00%
6000 Operational&Site Maintenance
6010 Natural Gas 295 1,600 1,305 18.00%
6015 Oil 1,700 1,700
6020 Electricity 1,172 18,300 17,128 6.00%
6030 Water 2,000 2,000
6040 Sanitation 1,230 26,900 25,670 5.00%
6100 Building Supplies 89 20,000 19,911 0.00%
6110 Small tools&equipment 3,100 3,100
6120 Equipment lease&maintenance 1,400 1,400
6130 Site Repairs&Maintenance 9,598 69,500 59,902 14.00%
6140 Landscaping 820 71,100 70,280 1.00%
6210 Gas for Vehicles/Equipment 44 1,900 1,857 2.00%
6220 Vehicle repairs 224 800 576 28.00%
Total 6000 Operational&Site Maintenance 13,471 218,300 204,829 6.00%
8000 Other Expenses
8040 Other Miscellaneous Expenditure 300 300
Total 8000 Other Expenses 300 300
QuickBooks Payments Fees 18 -18
Square Fees 28 -28
Total Expenditures $37,149 $710,800 $673,651 5.00%
NET OPERATING REVENUE $329,166 $0 $-329,166 0%
NET REVENUE !$329,166 $0 $-329,166 0%
Accrual Basis Sunday, February 18,2024 05:46 PM GMT-05:00 212
MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS REGULAR MEETING
February 15, 2024
MINUTES
In Attendance
Kevin Byrne, Chairman
Denise Geis, Commissioner
Alexandra Getches, Commissioner
Chris Shashkin, Clerk
Lyle Girandola, Treasurer
Jean Schweibish, Secretary
Absent: Stephen Kiely, Esq., Legal Counsel
Public attendees: Doris and Ron McGreevy; Kristin Curtin
Call to Order— 6:00 PM
Pledge
Approval of 1/18/2024 Meeting Minutes presented via email -
Motion by K Byrne, seconded by D Geis
APPOINTMENT: Doris McGreevy
As a past commissioner Doris McGreevy shared her attempt to coordinate the remediation of Wolf
Pit Lake in 2015. Copies of a report done by Roux Associates Inc., the company hired by the park
district at that time to perform a "nutrient loading evaluation," was made available for the current
Board to review. Town Engineer Michael Collins advised that trees around the sump area where
runoff was to be diverted would need to be removed and a fence erected around the property. The
aesthetic of this plan was objected to by neighbors in the immediate area of the lake, and
consequently the remediation plan never moved forward. D McGreevy informed the
commissioners that Wolf Pit was included in the L.I. Sound Study and had been eligible for a DEC
grant in 2015 and as the application for 2024 deadline is now past, encouraged the board to apply
for a grant for 2025.
K Byrne requested that A Getches give the board an update on Wolf Pit and investigate the DEC
grant for 2025. A Getches advised that she would do so as has experience in restoration of natural
habitats.
Y
• TREASURER'S REPORT— L Girandola
January 2024 is notable for the receipt of 62% of its expected tax receipts from the town,
amounting to $358.5k. Community Room and Lodge rentals are active and Resident Beach permit
revenue has already hit $600, or 24 sold.
Our cash position is growing due to tax receipts and has reached $688.3k, while outstanding
invoices and credit card expenses are at $17.1 k.
Notable expenses for the month are $4.5k for AMP design work on the Bailie Beach deck and
$2.7k for the prepayment of the Showmobile for the summer concerts. K Byrne pointed out that
the Showmobile funds comes from the sponsorship monies and not MPD's operating budget, and
L Girandola agreed. K Byrne mentioned that certain sponsors,, such as Stony Brook Hospital,
Element, Energy and Eastern Front have already pledged to sponsor the summer concerts at the
same rate as the previous year.
Movies in the Moonlight update— D Geis
A $600 deposit was requested by Movies in the Moonlight when it was explained that fundraising
doesn't occur until May. This will secure the dates for the 2 movies to be shown this year.
D McGreevy asked a question for resident Pat Arslanian, past president of the school board, about
whether a donation box could be put out at the concerts. K Byrne advised that concerts are
sponsored events and monies generated for the series must be kept separate from the general fund.
A second question on behalf of P Arslanian had to do with meeting nights for the school board and
the MPD coinciding. D Geis advised that there is so much going on now that it's impossible to
have back-to-back MPD work sessions and meetings, necessitating meetings to be scheduled for
the I" and 3'd Thursdays of each month.
• CLERK'S REPORT—C Shashkin
Bailie Beach lodge has the lion's share of bookings.
Soccer club status— Ryan Wilsburg is no longer involved, and his replacement couldn't come to
speak to the board for this meeting. The plan is the same usage as last Spring, but the number of
teams is unknown at this time.
Easter Egg Hunt update— D Geis
The Easter Egg Hunt sign will be put up during the week of the 19`h of February; donations have
been coming in; larger gift certificate amounts will be given out as there will be no bike donation
this year. The photographer will provide everyone with at least one photo to go home with in
addition to people being able to take their own pictures.
2
RESOLUTIONS
RESOLUTION 2024-23
RESOLUTION APPROVING BILL REGISTERS AND
AUTHORIZING PAYMENT OF CURRENT BILLS FOR FEBRUARY 2024
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill
Registers submitted by the Treasurer at the February 1 and February 15, 2024 meetings and further
authorizes payment of the current bills.
RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously
to approve Resolution 2024-23.
RESOLUTION 2024-24
RESOLUTION APPROVING THE CONTRACT WITH LANDSURVEYLONGISLAND.COM
FOR A SURVEY OF WOLF PIT LAKE PARK
WHEREAS, the Board of Commissioners of the Mattituck Park District entered into an agreement
with Peconic Surveyors under Resolution 2023-37 on March 16, 2023 for an updated survey of
Wolf Pit Lake Park; and
WHEREAS, Peconic Surveyors was unable to provide a completed survey; and
WHEREAS, the Board wishes to move forward with a project at the property which required said
survey;
NOW, THEREFORE, IT HAS BEEN RESOLVED that the Board of Commissioners believes it is in
the best interest of the park district to enter into a contract with Edward A. Brooks, III, B.T.L.S. of
LandSurveyLonglsland.com, with offices at 11 Ocean Avenue, Blue Point, NY 11715, for survey
and mapping services to create a new survey for Wolf Pit Lake, for the total cost of $2,100.
RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to
approve Resolution 2024-24.
RESOLUTION 2024-25
RESOLUTION TO ADOPT THE BUDGET TRANSFERS IN THE 2024 ANNUAL BUDGET
WHEREAS, the Board of Commissioners of the Mattituck Park District previously approved the
Annual Budget for the Year 2024 in August 2023; and
3
WHEREAS, it has become necessary to recast the 2024 Annual Budget to align with actual
spending results for the year 2023 and recent decisions of the Board; and
WHEREAS, the Board has decided to add a Park Manager to the payroll effective January 2024,
impacting the payroll and fringe allocations within the budget; and
WHEREAS, these adjustments in the budget require a realignment of relevant revenue and expense
line items, as summarized in the chart below, without changing the total amount to be raised by
taxes;
NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby adopts
the budget transfers to the 2024 annual budget, as detailed below, with the understanding that
these changes net to zero and do not alter the total amount raised by taxes for the year 2024.
BE IT FURTHER RESOLVED, that this recast budget reflects the Park District's commitment to fiscal
responsibility and responsiveness to evolving operational needs.
2024 2024
Budget Budget
_(original) (revised) Change
Appropriations
Payroll and Fringe $ 338,625 $ 378,900 $ 40,275
Site Maintenance and Improvements 198,603 168,100 (30,503)
Professional Fees and Services 101,920 97,500 (4,420)
Utilities 39,552 50,500 10,948
Office Supplies and Fees 16,300 15,800 500)
Total Appropriations $ 695,000 $ 710,800 $ 15,800
Anticipated Revenues
Rental and Service 95,500 110,300 14,800
Special Events 13,600 14,000 400
Donations 500 100 (400)
Other 5,000 6,000 1,000
Total Revenues $ 114,600 $ 130,400 $ 15,800
Less: Appropriated Fund Balance $ - $ - $ - -
Amount to be Raised by Taxes $ 580,400 $ 580,400 $ -
RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to
approve Resolution 2024-25.
4
Y I
RESOLUTION 2024-26
RESOLUTION APPROVING THE HIRING OF BENJAMIN HEINS
AS MAINTENANCE MECHANIC II
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
hiring of Benjamin Heins, effective February 15, 2024, to the position of Maintenance Mechanic
II, at a pay rate of$30.00 per hour for a 40-hour week, in accordance with the executed
agreement between the parties.
RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion as amended carried
unanimously to approve Resolution 2024-26.
PUBLIC COMMENTS
6:46 PM Motion made by K Byrne to adjourn the meeting, seconded by D Geis.
5
1/30/24,9:31 PM Dime Bill Pay I Bill History
Bill History
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Payments 1 - 11 of 11 <<Fiirst <Prev 1 Next> Last>>
Biller Name Account Amount Lay Date Status Initiated 1$y_ Action
Category
Competition Locksmith Operating Account $1200.00 02/22/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
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Suffolk Security OperatingAccount $6944.97 02/22/2024 Pending View Detail
Systems *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Uncategorized
*2060
Lamb&Barnosky,LLP Operating Account $435.50 02/08/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Legal Counsel
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Lamb&Barnosky,LLP Operating Account $234.00 02/08/2024 Pending View Detail
Uncategorized =�9531 obsuxxxtreasurerxxxx27944 Change Cancel
Legal Counsel
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1/30/24,9:31 PM Dime Bill Pay I Bill History
Ratsey Construction Operating Account . $300.00 02/08/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
*riot
AMPArchitecture Operating Account $2000.00 01/24/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
*Ilct
Island Portables Operating Account . $178.00 01/24/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
Portapotties
*riot
Mattituck Operating Account. $331.42 01/24/2024 Paid View Detail
Plumbing&Heating *9531 obsuxxxtreasurerxxxx27944
Corp
Uncategorized
Plumbing Supply
*PARK
Orlowski Hardware Operating Account $69.93 01/24/2024 Paid View Detail
Company *9531 obsuxxxtreasurerxxxx27944
Uncategorized
*6841
Signature Services,LLC Operating Account $250.00 01/24/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
Imgation
*rict
Suffolk County Dept of Operating Account . $2700.00 01/24/2024 Paid View Detail
Parks *9531 obsuxxxtreasurerxxxx27944
Uncategorized
Showmobile
*riot
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Payments 1 - 10 of 10 <<First <Prev 1 Next> Last>>
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Amagansett Building Operating Account +, $199.80 02/28/2024 Pending View Detail
Materials *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Uncategorized
*1957
Island Portables Operating Account $178.00 02/23/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Portapotties
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LattdSurveyLongIsland.com Operating Account $2100.00 02/23/2024 Pending Vi w
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Orlowski Hardware Operating Account $63.06 02/23/2024 Pending View Detail
Company *9531 obsuxxxtreasurerxxxx27944 Change Cancel
Uncategorized
1`6841
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2/14/24,8:12 PM Dime Bill Pay I Bill History
Ratsey Construction Operating Accounts $520.00 02/23/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
*rict
Competition Locksmith Operating Account $1200.00 02/22/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
*rict
Suffolk Security Systems Operating Account ;a a+1 $6944.97 02/22/2024 Pending View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel
,2060
Lamb&Barnosky,LLP Operating Account ;� $435.50 02/08/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
Legal Counsel
*rict
Lamb&Barnosky,LLP Operating Account $234.00 02/08/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
Legal Counsel
*rict
Ratsey Construction Operating Account +. $300.00 02/08/2024 Paid View Detail
Uncategorized *9531 obsuxxxtreasurerxxxx27944
*rict
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