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HomeMy WebLinkAboutCutchogue Lions Club Car Show 2024-2 RESOLUTION 2024-199 a ADOPTED DOC ID: 20012 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-199 WAS . ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 27, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission.to Cutchogue Lions Club ,to hold 53rd Annual Car Show Fundraiser, Special Event 2024-2 at Pindar Vineyard 37645 Main Road, Peconic,NY , as applied for in Application CLCla for 53rd Annual Car Show Fundraiser on June 9, 2024 from 8AM- 7PM. All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith,Krupski Jr, Doherty, Evans �o��S11FFOL��o� 4 ' C4 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM - To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: March 1, 2024 Subject: Cutchogue Lions Club 53rd Annual Fundraiser With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: Cu!khoamLims club Address-blfy,S m m Rd, PUMC, N 1 IIgSK Application number: CLCI Date of Event: fuly- Time: S AM Date Received by Town Clerk: al-+I aoay Date Received by Committee: a I C1 I aoaH Nature of Event (S): 53rd T!Umm Committee Comments Received by: x Government Liaison Lillian McCullough �L Leslie Weisman Missy Mirabelli Chief Flatley 54, Mikael Kerr- County Heather Lanza A Andrew Amakawa-County -Chrl ng Mike Verity Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: y - a Resolution No: aiaq r �� -I Date: 01 �' t t RECEIVED RECEIVEDe FEB 9 2024 a; °r F E B 7 2024 Town Attorney's Office Southold Town Clerk , y i i TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM j Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Applicationfee: $150.00 per application. Up to six(6)multiple events of the same type,occurring over a period of three months, may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. Ali appAleatidns must be submitted at least 60.business days before the event.ALUlicants are eneouragedd-to submit applkaiions as early as-possiW Any eon y*fer/atiplication tU is not submitti-A 6Q 6t--note business days Origr--.the scb6driled event -way—be reiected'or subiect-to a.late processing fee:of.$25(1:110:by the Office of unless ,a-Wiflv'er is obtained. kequestitig an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings,graduations,parties or not-for-profit fundraisers do not require permits. Abv rise of•residential properN.forproftt:.such as:a 'yeriiue fo'r weddings or other,evetitsJs prohibited:. This application is deemed complete once all the following requirements are submitted to-the Town Clerk:Please indicate submission of the and si�,Wi ghel6lw completed application form signed by the owner and the event manager.Applications without property owner's signature/approval will be rejected. FEE-.'.Is the application being submitted at least 60 days before the event[x] Yes []No �JfYes, Fee of$_ 150.00 has been submitted If No, Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the TON,0I 6f.-Southold its an additional i .insured <A,Parking/Event.Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred(300)or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (S'-application form for-details) dig nature of Property'Dwner oil.the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated' Sig tature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the,inforniAtion,re4nested belo,41.Ineomplele npplicatiogs WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Cutchogue Lions Club Date of SubmissiorL- .2/5/2024 Name of Event_ Cutchogue Lions 53'd Annual Fundraiser SCTM#'s 1000-Section 85 Blockm 2—Lot(s)—14 Dates of Each Event: 6/9/2024 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Fundraiser by running a car show (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From -08:00 to 17:00 Town Services requested: )Yes (x)No Ifyes,Describe Police Dept._Highway Dept._ Describe Services Maximum Number of Persons Attending At One Time: 750 Number of cars expected 500 Is a Tent or other temporary structure being used? [ x]Yes No If yes provide size(s) 10 ft.X 10 ft. C> Will food be served? [x ]Yes ]No If yes provide number and name(s)of food vendor(s)_2,see attached S uffolk County permit#(s Will other vendors be on the premises during the event? x Yes No If yes how many?-4—Describe Type of vendor(s)—Merchandise,Live Radio Broadcast by WLNG Property Owner(name/address):Pindar Damianos,Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Contact Person and Contact Tel.#,Michael Kretschmann,Event Chair Cutchogue Lions Club,(631)872-9146 if email address kretschmamimrk@gmail.coni, Event Location: Street-Hamlet Address:.-37645 Main Road(Route 25),Peconic,NY 11958 SCTM# .85-2-14_, Mailing Address to Send Event Permit to:Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Have any of the development rights been sold to the Town of Southold Yes x]No and/or Suffolk County Agricultural Program? Yes [x ]No TfV6s-to.eith&r6r'both j also indicate oil the Updated 8/7/2018 attached-plan.the.boundaries of'thexeserved area upon wh.ich-the-eventwill take-oace: YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF TRE EXPECTED ATTENDANCE IS:300 OR MORE PEOPLE;YOU TNIUST ALSO'ATTACH A TRAFFIC CONTROL PLAN(seemext-pag A:Parldn%4/Eye,ht'Plan ma rbe a survey,site plan a►idloraeeial View-(foss-examnl6toogle Earth)of the:gijbject pr6pertv.-MDiCATE-"ON'1 HE PLANT,ALL of the follaeyige inf6rnii6ou: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified fraffic controller must be:lirMddd;Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any.gnd s necessary in connection with this Special Event. Pindar Damianos Print name of Owner ftnatuie.ofOwne Updated 8/7/2018 _Michael Kretschmann Print name of Authorized Person/Representative ` Sinat` .e•ofAiithotized Person/Representative PER:1 IS91ON19 HE,REJW__612AN T M-SUBJECT TQ THE FOLI:6WING CONDI 10148: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town,Count�or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application,fee,and related documents for review, etc. at least 60 business dayprior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted,although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with .this.'eVerit.'including but-not linuted to Vitkinir; in rg ess%ares"s/aCceys: tent('sl,or tempora!ly structure(s), or temporal-}+san-itary facilities,.sliall'be conducted.on Town of Southold Piirbliase:of:.Developmetit Aigl'!N land" 10-140 F ctiVit cs:associated with this.evetiL including but,iidf_Iimit6d`t0 ess. tcni(s)•or temporary-structures) ,or temporary saiiitary.facilities:shall.-be:conducted on S'u"ffolk CountZ Purchase ofDeVelapiiientRightS land,,itlioutaa petTnit-i"ssiied by the-Suffolk CouiitV Fa mlaridConimittee: 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur.Two emergency-fire exits and exit paths from the building(s)on the property,to a public way or remote safe area,shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building,and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. Updated 8/7/2018 4 1 IS. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the s hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREINWILL TERMINATE THIS PERMIT. APPROVED Town of Southold i Resolution Number: Date Issued: i i r i 3 f Updated 8/7/2018 CERTIFICATE OF LIABILITY INSURANCE 0ATE(MM/DDIYYYY) ' 02/ 0412024• THIS,CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NA SE 4 John Adams DSP Insurance Services,Inc. E IAAIL. ,e Egli! 1-800-3166705 asc,No: 847-934-6186 1900 E. Golf Road, Suite 650 ADDRESS: lionsctubs@dspins:aDm. Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIC0 INSURER A: ACE American Insurance Company 22667 INSURED INSURER B: INSURER C Lions Club of Cutchogue New York Cutchgoue New York INSURER D: INSURER E: .INSURER F; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOL 5 . 1. POLICY EFF POLICY EXP` LTR. TYPE OF INSURANCE POLICY NUMBER fANVnDIYYYY MIAMDI'r LIMITS A GENERAL UA13ILFFY EACH OCCURRENCE S 1,000,000 019MX CommERCIALGENERAL LIABILITY 'PREMISES( :S g 3 1,000,000 CLAIMSAME ®OCCUR MED EXP AIN one N S 5,000 HDD 648333205 09/01/2023 09/01/2024 -- )C AGa Per Named IQaUrgd PERSON&&ADV INJURY 'S 1,000,000 is$2,000,000 GENERAL AGGREGATE :S 10,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG 'S 2,000,000 X. POLICY' FRO Floc' S A AUTOMOBILE LIABILITY EWMTif� t51NW E LiMIi` $1,ODD,000 ANY AUTO BODILY INJURY(Per WSM) S ALS ED SCHEDULED ISA H10778906 09/01/2023 09/01/2024 -BODILY INJde URY(Per accint)'S NON-OWNED � GE S AUTOS HIRED AUTOS AUTOS S UMBRELLA LUIS OCCUR EACH OCCURRENCE S EXCESS LU18CIAIMS-MADE' AGGREGATE 5 DED RETENTION's S WORKERS COMPENSATION WC STATU DTH AND EMPLOYERS'LIABILITY Y/N;ANY PROPRIETORIPARTNEWEXECUTIVE❑ NIA EL EACH ACCIDENT S OFFICER/MEMOER EXCLUDED? (Mandatory in NH) E.L DISEASE-EA EMPLOYEE S nyes dewfoe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMB 'S . DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more apace Is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:53rd Annual Cutchogue Lions NY Fundrasier/Car Show The following persons or organizations granting use of real property,including structures thereon are included as Additional Insui sd(s),but only with respect to General Liability arising out of the use of.premises by the insured shown above and not,out of the sole negligence of said additional insured. Town of Southold,New York , r c CE RTIFICATE'HOLDERANY OF CAi4fCELt.A1 ION Pindar Vineyards THEULD EXPIRATIIONH DATE DESCRIBED NOTICE IEVALL BE CBE CDELIVERED ELLED BEFORE 37645 Main Road(Route 25) ACCORDANCE WITH THE POLICY PROVISIONS. Peconic New York 11958 AUTHORIZED REPRESENTATIVE ©1588.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD CUTCHOGUE LIONS 53rd ANNUAL FUNDRAISER @ PIN DAR VINEYARDS — June 9, 2024 PARKING & EVENT PLAN Contact Info: Michael Kretschmann Event Chair, Cutchogue Lions Club Cell#(631) 872-9146 z SHOW AREA 165,000 sq. ft. 165,000/300 sq. ft. _ • 550 Cars Maximum PARKING PINDAR TOILETS SHOW PARKING •�•ti, 165,000 sq. ft. '�;•` 165,000/300 sq.ft. _ • 550 Cars Maximum SHOW AREA .:i LION Tents 10 X 10 Ft Tents �•. VENDOR AREA CUTCHOGUE LIONS 53rd ANNUAL FUNDRAISER @ PINDAR VINEYARDS— June 9, 2024 PARKING & EVENT PLAN Contact Info: Michael Kretschmann Event Chair,Cutchogue Lions Club Cell#(631) 872-9146 dotes 1, For the event only the Pindar bathrooms as noted on the plan will be utilized.All other Pindar structures will not be utilized. 2. Pindar will run their facilities on their normal Sunday operational schedule. 3. Location of Exits and Entrances noted on provided Traffic Control Plan 4. On the Pindar Site traffic shall be controlled by Cutchogue Lions.The Club president will be the contact for all issues. 5. For traffic control Cutchogue Lions will be stationed at: Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor parking field Points where exit&entrance paths cross 6. Emergency access will be via the access roads on site. 7. Trash barrels and a dumpster will be provided for the event. 8. A fire extinguisher shall be located at one of the Lion Ticket Booths in the Show Area . 9. No Temporary Lighting is required for the event. 10. No temporary utilities will be required for the event. CUTCHOGUE LIONS ANNUAL FUNDRAISER @ PINDAR VINEYARDS — June 9, 2024 TRAFFIC CONTROL PLAN K AV Yt" ,615 x 1 a �y c Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT Date: 02/07/24 Receipt#: 322505 Quantity Transactions Reference Subtotal 1 Event Fee CLC 1a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1476 $150.00 Cutchogue Lions Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Lions Club PO Box 715 Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID:CLC 1a Re: Special Event - Cutchogue Lions Club 53rd Annual Fundraiser Hamm, Christina<Christina.Ham m@suffolkcountyny.gov> 02/09/2024 at 01:09 PM From: Hamm, Christina <Christina.Hamm@suffolkcou ntyny.gov> Sent: 02/09/2024 at 01:09 PM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>, McCullough, Lillian <lillianm@southoldtownny.gov>, Fred Visser-Southold Town <fredv@southoldtownny.gov>, Glew, Claire<Claire.Glew@town.southold.ny.us>, Webster, Kevin <kevin.webster@town.southold.ny.us> Cc: Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>, Kangas, Melissa <Melissa.Kangas@suffolkcou ntyny.gov> Missy, With regard to the Cutchogue Lions Club Special Event scheduled for June 9, 2024 from 8 pm to 5:00 pm, we have no comment. As stated in the Application for a Permit to Hold a Special Event filed with the Town Clerk, Town of Southold, the event- including access, parking, and show area - is expected to be contained within the Pindar Winery property (SCTM #1000085000200014000). The County of Suffolk does have development rights on the property that is immediately adjacent (SCTM#1000085000200011003). It is understood that no access or parking will occur anywhere other than the Pindar property. Thank you. Sincerely, Thank you. Sincerely, CTw(,sVi ,a1 Ua*n*ti Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway Hauppauge, NY 11788-0099 (631) 853-6044 (phone) (631) 853-4044 From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, February 9, 2024 12:26 PM To: McCullough, Lillian <1iIlia nm@southoldtownny.gov>; Fred Visser-Southold Town <fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us> Cc: Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>; Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> Subject:Special Event-Cutchogue Lions Club 53rd Annual Fundraiser Good afternoon all, As always please send me any questions and or comments on the attached application Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world. To find out more, visit our website. Mirabelli; Melissa From: Flatley, Martin Sent: Friday, February 9, 2024 2:43 PM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; DeChance, Paul; Lanza, Heather, Schroeder, Gwynn Subject: RE: Cutchogue Lions Club 53rd Annual Fundraiser- Special Event I have no objections to this application being approved.There is no cost to our department Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, February 9, 2024 12:25 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Schroeder, Gwynn <gwynns@southoldtownny.gov> Subject: Cutchogue Lions Club 53rd Annual Fundraiser-Special Event Good afternoon all, Attached is the Cutchogue Lions Club special event application.As always please send me any questions and or your comments. v Afelissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 1 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Lanza, Heather Sent: Friday, February 9, 2024 3:09 PM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul; Schroeder, Gwynn Subject: RE: Cutchogue Lions Club 53rd Annual Fundraiser- Special Event Ok with me From: Mirabelli, Melissa<melissa.mirabeIli @town.southold.ny.us> Sent: Friday, February 9, 2024 12:25 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject: Cutchogue Lions Club 53rd Annual Fundraiser-Special Event Good afternoon all, Attached is the Cutchogue Lions Club special event application.As always please send me any questions and or your comments. Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Schroeder, Gwynn Sent: Friday, February 9, 2024 3:24 PM To: Lanza, Heather, Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul Subject: RE: Cutchogue Lions Club 53rd Annual Fundraiser- Special Event Missy, I am still figuring out my role in regards to special events, but if you need my input, I am fine with it. Best, Gwynn From: Lanza, Heather<heather.lanza@town.southold.ny.us> Sent: Friday, February 9, 2024 3:09 PM To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>;Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject: RE: Cutchogue Lions Club 53rd Annual Fundraiser-Special Event Ok with me From: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us> Sent: Friday, February 9, 2024 12:25 PM To:Verity, Mike<Mike.Verity@town.southold.nv.us>;Weisman, Leslie<lesliew@town.southold.nv.us>; Flatley, Martin <mflatlev@town.southold.nv.us>; DeChance, Paul <pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.nv.us>; Schroeder, Gwynn<gwynns@southoldtownny.gov> Subject: Cutchogue Lions Club 53rd Annual Fundraiser-Special Event Good afternoon all, Attached is the Cutchogue Lions Club special event application.As always please send me any questions and or your comments. r Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Glew, Claire Sent: Monday, February 12, 2024 7:37 AM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE: Special Event - Cutchogue Lions Club 53rd Annual Fundraiser There are no exemptions on this property. Best, Ct&,N re, Lev.- Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, February 9, 2024 12:27 PM To: McCullough, Lillian <lillianm@southoldtownny.gov>;Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.Glees@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Cc: mikael.kerr@suffolkcountyny.gov; Christina.Hamm@suffolkcountyny.gov Subject:Special Event-Cutchogue Lions Club 53rd Annual Fundraiser Good afternoon all, As always please send me any questions and or comments on the attached application Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply 1 transmission and delete the message without copying or disclosing it. ******************************************************************************************* z Mirabelli, Melissa From: Leslie Weisman Forward Sent: Friday, February 9, 2024 4:08 PM To: Mirabelli, Melissa Cc: Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul; Lanza, Heather, Schroeder, Gwynn Subject: Re: Cutchogue Lions Club 53rd Annual Fundraiser- Special Event No objections Leslie Sent from my iPad On Feb 9, 2024, at 12:25 PM, Mirabelli, Melissa <melissa.mirabeIli @town.southold.ny.us>wrote: Good afternoon all, Attached is the Cutchogue Lions Club special event application.As always please send me any questions and or your comments. Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** <Cutchogue Lions Club 53rd Annual Fundraiser.pdf> i Mirabelli, Melissa From: Noncarrow, Denis Sent: Monday, February 26, 2024 12:49 PM To: Mirabelli, Melissa; Rudder, Lynda Subject: RE: Cutchogue Lions Club Special Event done Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Mirabelli, Melissa Sent: Monday, February 26, 2024 12:45 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Cutchogue Lions Club Special Event Please add reso below to tomorrows TB Meeting Thank you(9 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Cutchogue Lions Club , to hold 53rd Annual Car Show Fundraiser, Special Event 2024- at Pindar Vineyard 37645 Main Road, Peconic,NY , as applied for in Application CLC la for 53rd Annual Car Show Fundraiser on June 9, 2024 from 8AM- 7PM. All parking must be contained onsite. Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. ✓V Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 i Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2