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HomeMy WebLinkAboutPeconic Bay Vineyard 2024-1 RESOLUTION 2024-151 ADOPTED DOC ID: 19964 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-151 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 13, 2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Windship Media, LLC to hold Special Event 2024-1 at the Crossroads Vineyard DBA Peconic Bay Vineyard, 31320 Main Road, Cutchogue,New York as applied for in Application PBV1 for "Jazz in the Vines" on August 10, 2024 from 6PM to l OPM. All parking must be contained on site. Provided they adhere to all conditions on the application, the permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans �o�aSVFFot,�co� Sd�f�oje . Office of the Town Attorney clerk Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: February 14, 2024 Subject: Windship Medial Crossroads Vineyard D.B.A— Peconic Bay Vineyards. With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any'questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: wmsho mirlia Cro5SroortSVr v• g•f� -�con�c$aYv�we x s Address: 31110 min ( Ol Application number: _PV -,IOL- Date of Event: ���0 1 aoaH, Time: La Pty) — 10 ipm Date Received by Town Clerk: Date Received by Committee: Q Nature of Event (S): hS2: Irl, ` ill-L- .s Committee Comments Received by: Government Liaison Lillian McCullough C Leslie Weisman X Missy Mirabelli Y Chief Flatley Mikael Kerr- County V Heather Lanza ..— Andrew Amakawa-County Mike Verity ( Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: XApprove as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: ojGq #1- Resolution No: a0aq — 15l Date: ' _. IEEE E® norCEIVED 2024 JAN 9 s. JAN g 2(124 Town P►ttorney'� lC1 (9 Tow n Clerk TOWN OF SOUTHOLD Town Code.Chaater-205 "Public Entertainment.aad-&ecial Events"- SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. A.jpblicatitin.'fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. atrnlications.must be submitted At least 60 bus-siness `days"bef6re the event. Appliearifs. are encoura;�edto submit applications as'early aspossible. Any coritnteted.appik9tian that,:is ndt submitted 64 tirnmore businessAfcps prior.-ta.-the scheduled -- event m 'be t6eeeted ar subiecf`tu:ar Bite proeessirif fee of t250.06by th6bffice of'the.Towni Clerk, unless a:—waiver is:abtained.. Requesting an expedited review must be submitted in writing to the Town Cleric.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application_ The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. Whigi igji Permit Required?, All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted-by the owner thereof that are by invitation such as family gatherings, weddings, graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential nronertv for ptfflt,such as avenue fbrweddings or oilier events is prohibited-. T}iis anrcation is deem'ed`eomplete onee aU ttie fullowina reaiuirements are submitted to the T6Wn :Clerk.Please:itrdicate subrriission ufithe.fallowing_X,checking.affihe.boxes aind sig&Z beluw. A completed apl lication farts,signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. EIFEE: Is the application being submitted at least 60 days before the'event®Q Yes [ I No ❑ If Yes,Fee of$ $i50-00 has been submitted ❑ If No,Fee of$ has been submitted Updated 8M20s s The applicant/owner of the property where the special event is proposed to take place must provide a certificate iif insurance.not less than 2 million dollars naming the T6%vri..of Sojutholda&an additional insured ;A Parkin�/Eyent Plan_ consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities,and tents or other temporary structure(s). (See application form for details) 'n Events for three hundred (300) or more people require submission and approval of a traffic control pLan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) FA Signature of Property;Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 1/8/2024 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be server, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unix Updated 8=018 I APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please.nrovide ALL til'the information reguested'beldw.:Incdsnglete anulicatiatfs WILL:NOTbe reviewed. Special Event Permit# Applicant(s)name: Sam Kimball/Winship Media LLC Date of Submission .Jan 8, 2024 Name of Event Jazz in The Vines SC i M i. " SCTMW7s.".1000-Section " dock- Lots) Dates of Each Event: Aug 10,2024 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: jazz performance (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 6 pm to 10 pm Town Services requested: (X)Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services. . 1 traffic control officer Maximum Number of Persons Attending At One Time: 37'Number of cars expected:..: . 200 .. Is a Tent or other temporary structure being used? [X]Yes [' ]No If yes provide size(s) 40x100 ft. Will food be served?[ ]Yes [X]No If yes provide number and name(s)of food vendor(s) Suffolk County pemut#'(s) Will other vendors be on the premises during the event?[ ]Yes [X]No If yes how marry? Describe Type of vendor(s), Property Owner(name/address): Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main Rd, Cutchogue, NY 11935 Contact Person and Contact TeL# Ken Cereoia 516-946-4897 e-mail address ken@pbvineyards.com Event Location: Street Hamlet Address: 31320 Main Rd, Cutchogue;NY 11936 SCTW SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway _Other: Sam Kimball//Winship Media LLC,720 Greenwich St. suite 8A Mailing Address to Send Event Permit to: New York, NY 10014 Updated 8n12018 1 s . Have any of the development rights been sold to the Town of Southold[ }Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No Tf t=es to:either:or both;also-indicate tin tho: attached--plan`the boundaries ofth&`reserved area upon which the event will tak- lam RN /EVtTPAN TO'THTS.APPLICATION IFYOUMUST.ATTACHAPAUG ITHE EXPECTED ATTENDANCE IS 360 OR:MORETEOPLE;YOU MUST O AtTAAMA. TRAFFIC':CONTROL`I'LAN(see negoage) AA Parkii&E enfPlan maybe it surveV;`sitie tilari.aridlar!aerial view°lfor:a amole:Goi►�le Eartli)_of, i�e=sub�ect property INDICATE.ON TIS"PLA1tiT Ai1T:of the.followiran information: A parking/event plan showing_ (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. i (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers,and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control.Flari- Events for three-hundred 300 or more people also require submission and approval of a traffic control ( ) P P plan,acceptable to the Town of Southold,AND4 qualified traffic eoritrollerrnust-b&nrovided.Please attached a written description and/or notate on the parking event plan the following:"1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event UpdaW 8M2018 Print name of Owner Signature of Owner Ken Cereola ' l.(A Print name of Authorized Perwn/Representative Signature of Authorized Person/Representative Peconic Bay Vineyards PERMISSION IS TWkEBVGRANTED .SUBJECT TOlIIE OLLOWING-CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking its-strictly tiroliibited-on ANYTown,.CoMMLor Stateloads.or'MAts of' Way 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit_ 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit,is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least.60 bu§iness•days iiri6i to the scheduled'event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations_ 9. NO activities assoeiatedi-,withis,event. inotudin_g but not limited to pjddn , in resslegress/access: tents)drtemporarvstructure(sl orfempciiaiii.sariitar #acilities:shall be conducted.on Town:of Southold Purchase of Devel ll;erit Rilkh s land. 10. TATO activities associated `vith this event ineludinn but not limited to par2cii� ; xuress7edress/access tgift(s) or`temporary strictures) 6t temporary san ry`facilities. shall be.conducted-on="Suffo .County. Purchase of llevelopment Rights land ijitliout -a permit issued by the Suffoli: County Fannlaud, Committee.. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire.exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with'all fire,safety,building,and other Town laws. Updated 8=018 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: , r Updated 8n/2018 winshipmedia r Monday,January 8,2024 'JAZZIN I`HE E'S Date: August 10, 2024 Time: 6-10 PM Location: Peconic Bay Vineyards,31320 Main Rd, Cutchogue,NY 11935 �es�ijp�ian�o�f Evert: a Nestled in amongst the grapevines that produce award-winning wines,jazz fans will soak in the sounds of world famous artists,and enjoy the wines and hospitality that Peconic Bay Vineyards has to offer. • The performance takes place outdoors on the great lawn of the winery, protected from the elements under a large tent—next to the grapevines • The Peconic Bay Vineyards winery building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media)in the form of a multi-unit restroom trailer capable of handling a crowd of 375 guests Winship Media LLC 720 Greenwich St suite $A New York, MY 10014 Jazz In The Vines event 8/10/2024 Event is self contained on back lawn, under tent. It does not take place in the building. Peconic Bay Vineyards, Southold NY Venu J SCTMN 103.1-19.12IL / O S O 440 _ Ticketholders }• Entry/Exit Parking this way, to 200 parking spaces Emergency Access Loading Area SCTMM 103-1-19.12 �' f EVENT �t IS HERE Ar SCTMN 1000-103-1-19.3 ; ♦ i �1 Over 250 Parking Spaces S. ���i�"1-�� mow• -,, `� - aj Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday, January 9, 2024 3:15 PM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; DeChance, Paul; Lanza, Heather Subject: RE: Special Event-Winship Media, LLC I have no objections to this event being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,January 9, 2024 3:09 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us> Subject:Special Event-Winship Media, LLC Good afternoon all, As always please send me any questions and or comments on this application Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Tuesday,January 9, 2024 3:13 PM To: Mirabelli, Melissa Cc: Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul; Lanza, Heather Subject: Re: Special Event -Winship Media, LLC Looks okay to me since they are requesting traffic control officers and will end at 10PM. Leslie On Tue,Jan 9, 2024 at 3:08 PM Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us>wrote: Good afternoon all, As always please send me any questions and or comments on this application i Melissa 11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex j 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. s 2 Re: Winship Media LLC Special Event - Jazz in the Vines Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> 01/09/2024 at 05:31 PM From: Hamm, Christina <Christina.Hamm@suffolkcountyny.gov> Sent: 01/09/2024 at 05:31 PM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>, McCullough, Lillian <lillianm@southoldtownny.gov>, Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>, Glew, Claire<Claire.Glew@town.southold.ny.us>, Webster, Kevin <kevin.webster@town.southold.ny.us>, Visser III, Fredric<fredv@southoldtownny.gov> Cc: Missy, Thank you for providing the Special Event Application for the "Jazz in the Vines" event to be held August 10, 2024 involving the parcels belonging to Peconic Bay Vineyards in Cutchogue, NY: SUM#1000103000100019012 (event to be held) SCTM#1000103000100019003 (temporary parking area) We have no comment as Suffolk County does not hold development rights (PDR) these parcels where activities are planned. Sincerely, Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway Hauppauge, NY 11788-0099 (631) 853-6044 (phone) (631) 853-4044 From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,January 9, 2024 3:15 PM To: McCullough, Lillian <lillianm@southoldtownny.gov>; Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>; Hamm, Christina <Christina.Hamm@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov> Subject:Winship Media LLC Special Event-Jazz in the Vines Good afternoon everyone, As always any questions or comments please send to me. Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world.To find out more, visit our website. Mirabelli, Melissa From: Glew, Claire Sent: Tuesday,January 9, 2024 3:23 PM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE:Winship Media LLC Special Event-Jazz in the Vines The event is not on the portion of the property where the event is being held. The Assessors have no objection to this even. Llai re,GUw- Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.south oldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,January 9, 2024 3:15 PM To: McCullough, Lillian<liIlia nm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov; Christina.Hamm@suffolkcountyny.gov; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov> Subject:Winship Media LLC Special Event-Jazz in the Vines Good afternoon everyone, As always any questions or comments please send to me.Thank you 9-/A Melissa All. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Tuesday,January 16, 2024 4:50 PM To: Lillian McCullough (lillianm@southoldtownny.gov); 'mikael.kerr@suffolkcountyny.gov'; 'Christina.Hamm@suffoIkcountyny.gov'; Glew, Claire;Webster, Kevin;Visser III, Fredric Subject: RE: Winship Media LLC Special Event -Jazz in the Vines Friendly reminder if you haven't sent me your comments last week please get them to me this week.Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* From: Mirabelli, Melissa Sent:Tuesday,January 9, 2024 3:15 PM To: Lillian McCullough (lillianm@southoldtownny.gov)<lillianm@southoldtownny.gov>; 'mikael.kerr@suffolkcountyny.gov'<mikael.kerr@suffolkcountyny.gov>; 'Christina.Hamm@suffolkcountyny.gov' <Christina.Hamm @suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov> Subject:Winship Media LLC Special Event-Jazz in the Vines Good afternoon everyone, As always any questions or comments please send to me.Thank you Melissa Al Mirabelli Secretary to the Town Attorney Town of Southold i Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Tuesday,January 16, 2024 4:49 PM To: Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul; Lanza, Heather Subject: RE: Special Event -Winship Media, LLC Friendly reminder for comments please.This was sent last week.Thank you Melissa 11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* From: Mirabelli, Melissa Sent:Tuesday,January 9,2024 3:09 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us> Subject:Special Event-Winship Media, LLC Good afternoon all, As always please send me any questions and or comments on this application Melissa M Mirabelli Secretary to the Town Attorney 1 Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Let me know if you received my response re Windship - email seems to stay as "draft" on my end. Apologies! Hamm, Christina <Christina.Hamm@suffolkcountyny.gov> 01/16/2024 at 05:05 PM From: Hamm, Christina <Christi n a.Ham m@suffolkcou ntyny.gov> Sent: 01/16/2024 at 05:05 PM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Cc: Missy, I sent the usual "no comment" response re Windship.l Can you confirm that you received it? Sometimes emails sit as "draft" in my outbox. Sincerely, Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway Hauppauge, NY 11788-0099 (631) 853-6044 (phone) (631) 853-4044 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world.To find out more, visit our website. l Mirabelli, Melissa From: Lanza, Heather Sent: Wednesday, January 17,2024 8:16 AM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul Subject: RE: Special Event -Winship Media, LLC Ok with me. Plenty of parking. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,January 9, 2024 3:09 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us> Subject: Special Event-Winship Media, LLC Good afternoon all, As always please send me any questions and or comments on this application lKelissa 111. Airabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* Mirabelli, Melissa From: McCullough, Lillian Sent: Wednesday, January 17, 2024 4:18 PM To: Mirabelli, Melissa Subject: RE:Winship Media LLC Special Event-Jazz in the Vines Hi Missy, Thank you for the reminder! No comments from me, as this this event is not taking place on preserved land. Cheers, Lilly From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,January 16, 2024 4:50 PM To: McCullough, Lillian <lillianm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov; Christina.Hamm@suffolkcountyny.gov;Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov> Subject: RE:Winship Media LLC Special Event-Jazz in the Vines Friendly reminder if you haven't sent me your comments last week please get them to me this week.Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* From: Mirabelli, Melissa Sent:Tuesday,January 9,2024 3:15 PM To: Lillian McCullough (lillianm@southoldtownny.gov)<lillianm@southoldtownny.gov>; 'mikael.kerr@suffolkcountyny.gov'<mikael.kerr@suffolkcountyny.gov>; 'Christina.Hamm@suffolkcountyny.gov' <Christina.Hamm @suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin 1 <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov> Subject:Winship Media LLC Special Event-Jazz in the Vines Good afternoon everyone, As always any questions or comments please send to me.Thank you A/hl& Melissa K Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 RESOLUTION 2024-151 ADOPTED O DOC ID: 19964 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-151 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 13,2024: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Windship Media, LLC to hold Special Event 2024-1 at the Crossroads Vineyard DBA Peconic Bay Vineyard, 31320 Main Road, Cutchogue,New York as applied for in Application PBV 1 for "Jazz in the Vines"on August 10, 2024 from 6PM to 1 OPM. All parking must be contained on site. Provided they adhere to all conditions on the application , the permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans r RECEIVED 0.2 JAN - 9 2024 Y S®ufholc9 T® wn Clerk TOWN OF SOUTHOLD Town Code Chanter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business daps before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be reiected or subiect to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Reguired? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event DQ Yes [ ]No ❑ If Yes,Fee of$ $150.00 has been submitted ❑ If No,Fee of$ has been submitted Updated 8n120 1 s ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ® A Parking,/Event Plan: consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities,and tents or other temporary structure(s). (See application form for details) ® Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) © Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 1/8/2024 (4es:1-W Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated W/2018 ' APPLICATION FOR A PERMIT TO HOLDA SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Sam Kimball/Winship Media LLC Date of Submission Jan 8, 2024 Name of Event Jazz In The lines SCTM#'s I000-SectiorlCTM#103-1-19.1 lock- Lot(s) Dates of Each Event: Aug 10,2024 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: jazz performance (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 6 pm to 10 pm Town Services requested: (X)Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services 1 traffic control officer Maximum Number of Persons Attending At One Time: 375 Number of cars expected 200 Is a Tent or other temporary structure being used? [X]Yes [ ]No If yes provide size(s) 40x100 ft- Will food be served?[ ]Yes [X]No If yes provide number and name(s)of food vendor(s) Suffolk County pemut#(s) Will other vendors be on the premises during the event?[ ]Yes [X]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main Rd, Cutchogue, NY 11935 Contact Person and Contact TeL# Ken Cereola 516-946-4897 e-mail address ken@pbvineyards.corn Event Location: Street-Hamlet Address: 31320 Main Rd,Cutchogue,NY 11935 SCTM# SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other: Sam Kimball//Winship Media LLC,720 Greenwich St.suite 8A Mailing Address to Send Event Permit to: New York,NY 10014 Updated 8!1/2018 A Have any ofthe development rights been sold to the Town of Southold[ ]Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next sage) A Parldng/Event Plan may be a survey, site plan and/or aerial view (for example Gooele Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cats on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,'including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of thepermilted special event to make any and all inspections necessary in connection with this Special Event. Updated 8n12018 ' J Print name of Owner Signature of Owner Ken Cereola " "tx Print name of Authorized Person/Representative Signature of Authorized Person/Representative Peconic Bay Vineyards PERMISSION IS HEREBY GRANTED,SUBJECT TO TIIE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town, County or State Roads or Rights Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parkiningress/egress/access, tents or temporary structure(s), or"in oga sanitary facilities,shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work, areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. Updated 8n12018 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8nr2018 JR winshipmedia Monday,January 8,2024 JAZZ IN THE VINES Date: August 10, 2024 Time: 6-10 PM Location: Peconic Bay Vineyards, 31320 Main Rd, Cutchogue,NY 11935 Description of Event: • Nestled in amongst the grapevines that produce award-winning wines,jazz fans will soak in the sounds of world famous artists,and enjoy the wines and hospitality that Peconic Bay Vineyards has to offer. • The performance takes place outdoors on the great lawn of the winery, protected from the elements under a large tent—next to the grapevines • The Peconic Bay Vineyards winery building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media)in the form of a multi-unit restroom trailer capable of handling a crowd of 375 guests Winship Media LLC 720 Greenwich St. suite BA New York, NY 10014 ��- fir.-'Y... ,,� �''�.. - `':-._-��`.�. �����®�1"_����►�a_� "`�_ l Jazz In The Vines event 8/10/2024 Event is self contained on back lawn, under tent. It does not take place in the building. Peconic Bay Vineyards, Southold NY ' ,r Venue E �T ' r SCTM#103-1-19.12 o Ticketholders y Entry/Exit Parking this way, to 200 parking spaces Emergency Access Loading Area SCTM#103-1-19.12 � EVENT IS HERE :e ROaa rD f P4 ' _ <<+'i SCTM#1000-103-1-19.3 h Over 250 Parking Spaces Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/09/24 Receipt#: 320333 Quantity Transactions Reference Subtotal 1 Event Fee 1-2024 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#4262 $150.00 Sam, kimball Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 . Name: Sam, kimball Windship Media 720 Greenwich St. Suite 8a Clerk ID: DENISN Internal ID: 1-2024