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HomeMy WebLinkAboutSuffolk Co Cornell Stewards ELIZ3~ETH A. NEV~ J.E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRL~GE OFFICER RECORDS:MANAGEMENT OFFICER FREEDOiVf OF II'FoRMATION O]~FICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax ~631) 765-6145 Telephone (631) 765-1800 southold~ovra.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD ON APRIL 22, 2003: THAT THE FOLLOWING RESOLUTION NO. 264 OF 2003 SOUTHOLD TOWN BOARD RESOLVED that the Town Board of the Town of Southold hereby enaa~es the orofessional services of Cornell Cooperative Extension to perform tasks related to the Town's land preservation efforts and authorizes and directs the Supervisor to sign the aRreement bet~veen the Town of Southold and Comell Cooperative Extension, subject to the review o£the contract language by the Town Attorney. Compensation shall not exceed $21,500. Elizabeth A. Neville Southold Town Clerk TOWN COPY AGREEMENT THIS AGREEMENT made this day of 2003 between the Town of Southold, a municipal corporation of the State of New York, having its office and principal place of business at 53095 Main Road, Southold~ New York 11971 hereinafter called the "Town" and Cornell Cooperative Extension, 423 Griffing Avenue, Riverhead, NY 11901, herein after called the "Contractor". WHEREAS, the Town of Southold did heretofore request and receive a proposal from the Contractor for tasks outlined in the ~*Stewardship Projects & Community Freservation Program" dated January 31, 2003 and attached hereto, in the amount of twenty one thousand five hundred dollars ($21,500) and WHEREAS, the Town of Southold accepted the proposal of the Contractor on the day of 2003. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The Contractor does hereby agree to perform all the tasks outlined in the Stewardship Projects and Community Preservation Program, dated January 31, 2003 and annexed hereto and made part of this contract. The Town does hereby agree to pay the Contractor for the work, the total sum of Twenty one thousand five hundred dollars ($21,500). The total sum is to be paid to the Contractor within forty-five (45),days of the completion of the said work and the acceptance thereof by the Tmvn. 3. The Contractor shall secure and maintain such insurance that will protect him/her from claims under the Worker's Compensation Acts and from claims for bodily injury, death or property damage that may arise from the performance of his/her services under this Agreement~ in limits of $1,000~000. and $2,000,000. aggregate liability for bodily injury and property damage. The Contractor shall indemnify and hold harmless the Town from and against all suits, claims, demands or actions for any injury sustained or alleged to be sustained by any party or parties in connection with the alleged negligent performance or negligent performance by the Contractor, his employees or agents or any subcontractor and in case of any such action brought against the Town, the Contractor shall immediately take charge of and defend the same at his own cost and expense. In addition, th~ Contractor will name the Town as an additional insured on any applicable policies. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above writteu. Town of Southold b~s~la ~. H~rt~, Supervisor Cornell Cooperative Extension By ELIZABETI-I A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS M.AP,,P, IAGE Ol,'irlCER RECORD S MANA~EIVlEINT OFFICER FREEDOM OF tlNFORM~ON OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Tale_ph0ne (631) 765-1800 southoldWwn.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLO;VING RESOLUTION NO. 264 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 22, 2003: RESOLVED that the Town Board of the Town of Southold hereby engages the professional services Of Cornell Cooperative Extension to perform tasks related to the Town's land preservation efforts and authorizes and directs the Supervisor to sign the agreement between the Town of SOuthold and Comell Cooperative Extension, subject to the review of the contract language by the Town Attorney. Compensation shall not exceed $21,500. Elizabeth A. Neville Southold Town Clerk JAMES C. McMAHON Administrator Telephone (63t) 765-t892 Fax (631) 765-1366 ? Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 TO: FROM: SUBJECT: Date: TOWN OF ~OUTHOLD COMMUNITY DEVELOPMENT OFFICE The members of the Southold Town Board Jim McMahon Stewardship Projects & the Community Preservation Program January 31, 2003 In an effort to endorse the land stewardship goal of carefully managing land usage to ensure our natural systems are maintained or enhanced for future generations, I am submitting the attached list of "proposed" Stewardship Projects for 2003, with the estimated costs of completing the various tasks. In the proposed budgets, the Southold Town Highway Department, Department of Public Works (DPW) will be charging the Community Land Preservation fund for DPW staff time expended in completing a task. Highway Superintendent Peter Harris has committed 2 men, 1 day a week, for 48 weeks for these projects. This calculates to $15,360, however, Pete indicated that he might be able to give me more hours, weather and workload permitting, so for budget purposes I calculated $21,350 for DPW staff time. The cost estimate for the Peconic Land Trust staff performing tasks for the stewardship projects calculated out to $39,235. For budget purposed I reduced this to $35,000. The PLT also has volunteers, AmeriCore personnel and snmmer interns that are provided at no cost to the project. Work that cannot be completed by the Southold Highway Department or PLT would be contracted out, as an example the demolition and removal of buildings on the NOFO Property on Laurel Lake. The estimated cost for work to be contracted out for the Dam Pond and NOFO stewardship projects is $31,750. Several projects may involve the use of consultants to conduct a flora & fauna inventories and environmental planning and for budget purposes I have assigned these tasks to Cornell Cooperative Extension and a budget amount of $21,500, Cornell will also be providing volunteers for serial projects, at no cost- The estimated budget to. complete all of the stewardship tasks;that I have outlined is. $!09,600 ($120,000, with a 10% contingency) however~ this is a fairly significant undertaking and depending on the availability of staff, all of the tasks may not be completed in 2003. After speaking with John Cushman, Melissa Spiro and the Land Preservation Committee, I am proposing the following: 1. The Town Board creates a budget for Stewardship Projects, using CLP funds. The timetable for this stewardship budget does not have to reflect a calendar year and would be adjusted periodically based on the number of tasks that are approved and completed. If the Town Board does not want to commit to the whole amount ($120,000) then a preliminary budget of $60~000 could be: established and increased, in 6 months~ as needed or after review. 2. The Land Preservation Committee should approve alt project tasks (see attached example for Dam Pond Maritime Reserve - Parking Lot Improvemeuts). 3. The Land Preservatmn Coordinator (Mehssa Sp~ro) wall issue a Purchase Order that is approved by the Supervisor. 4. Jim MeMah0n wii[ work with the ~ighway Bepartmea~, k~LT amd others to complete:the project tasks, as outlined in the Management Plan for these properties. 5. 3Al project rusks must be outlined in the Management Plan for the specific p~cels (see the attached Management P1an for the Dam Pond Maritime Reserve). STEWARDSHIP PROJECTS FOR 2003 Downs Farm Preserve 1. Electric for Interpretive Center 2. Sheetrock/panel for Interpretive Center 3. Paint Management Center (second coat) 4. Computer for Management Center 5. Basement stairs for Management Center 6. Paint trim on Management Center 7. Norway ~V[aple removal 8. 3 folding tables, 12. folding chairs for meetings/projects 9. Close up foundation under buildings 10. GPS trail map...web page complete 11. Trail & site maintenance Dam Pond Maritime Reserve 1. WHIP Project, Phase [ 2. Trail layout and improvements 3. Pa~king lot and driveway improvements 4. K[~osk/sigas 5. Russian Olive Removal Project 6. WltlP Proposal. Phase 15 7. Up date Management Plan 8. GPS trail map and web page 9. Trail & grassland maintenance McGunnigle Preserve 1. Management Plan 2. Inventory of flora & fauna 3. Trail plan 4. Trail construction & development 5. Parking, kiosk and site control 6. Trail maintenance 7. Clean up o£the site 8. GSP trail map and web page Marratooka Lake Preserve 1. Site clean up 2. Bird observ-ation blind 3. Cat dead fall 4. NYSD~EC Wetland Permit 5. GPS site location and web page 6. Grassland managemen~ Custer Preserve i. Management Plan 2. Mow grasslands Arshamonaque Pond Preserve I. Vernal pond site improvements and clean up 2. Flora & fauna inventory 3. Complete Management Plan 4. GPS wetlands 5. GPS trail map and web page 6. Trail Maintenance Arshamonaque Preserve 1. GPS of wetlands 2. Trail lay out plan 3. Management Plan 4. Flora & fauna inventory 5. Clean up of debris 6. Site clearing (minor) for planning of grassland areas, trails Damianos Woodland Preserve ~. Management Plan 2. Inventory of flora & fauna New Proiects Anticipated in 2003 Laurel Lake Preservation Plan 1. Adamowitz Property [Laurel Lake, 2. NOFO Property (Laurel Lake5 The tasks for the Laurel Lake Preserve would include the following items: Management Plan 2. Inventoryofthe flora& fauna 3. Clean up of the NOFO and the Town portion of the Adamowicz Property 4. GPS of the Laurel Lake Preserve 5. Trail lay-o~ plan Arshamonaque Pond Preserve I. Acquisition 6fthe Estate of Adams (27.9 acres) This property would be incorporated into the Arshamonaque Pond Preserve Trail Hunting on Town property - Management issues to be addressed Date: January 27, 2003 STEWARDSHIP PROJECTS FOR 2003 Downs Farm Preserve 1. Electric for Interpretive Center 2. Sheetrock/panel for Interpretive Center 3. Paint Management Center Isecond coat) 4, Computer for Management'Center 5. Basement stairs for Management Center 6. P~mt tr',an on Management Center 7. Norway Maple removal 8. 3 folding gables, 12 folding chairs for meetings/projects 9. Close up foundation under buildings 10. GPS trail map...web page complete 11. Trail & site maintenance Proiect: Downs Farm Preserve Tasks to be completed by~ with estimated cost Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 Task 10 Task 11 DPW PLT $790 NC $ 400 $3,300 Contract X X, X X X X X Completed Cornell Total Total Project Cost: Comments: $790 $3,700 $4,490 $ 449 (10% Contingency) $4,939 Date: STEWARDSHIP PROJECTS FOR 2003 Dam Pond Maritime Reserve . 1. WHIP Project, Phase I 2. Trail layout aad improvements 3. Parking lot and driveway improvements 4. Kiosk/signs 5. Russian Olive Removal Project 6. WHIP Proposal, Phase II 7. Up da~e Management Plan 8. GPS traiI map and web page 9. Trail & grassland maintenance Project: Dam Pond Maritime Reserve Tasks to be completed by, with estimated cost DPW PLT Contract JM Task 1 $47720 $3,400 Task 2 $3,t45 Task 3 Task 4 $1,000 Task 5 $4,720 $8,400 Task 6 Task 7 Task 8 Task9 $ 390 $ 510 $2,250 $3,500 NC NC NC Cornell NC NC Line Item Total $12,982 $12,310 $6,750 Total Project Cost: $19,060 $ 1,906 (10% Contingency) $22,872 Comments: Date: STEWARDSHIP PROJECTS FOR 2003 McGunnigle Preserve 1. Management Plan 2. Inventory of flora & fauna 3. Trail plan 4. Trail construction & development 5. Parking. kiosk and site control 6. Trail maintenance 7. Cleanup of the site 8. @SP trail map and web page Project: McGunnigle Preserve Tasks to be completed by, with estimated cost DPW PLT Contract JM Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 X X $ 544 $3,200 $1,000 $ 625 $ 272 $ 250 X Cornell $1,500 Line Item Total $1,441 $4,450 $1,500 Total Project Cost: Comments: $7,391 $ 739 (10% Contingency) $8,130 Date: STEWARDSHIP PROJECTS FOR 2003 Marratooka Lake Preserve 1. Sim clean up 2. Bkd observation blind 3. Cut dead fall 4. ~SDEC Wetland Permit 5. GqPS ske tpcation and web page 6. Grassland management Project: Marratooka Lake (North) Preserve Tasks to be completed by, with estimated cosf ' ' DPW PLT Contract JM Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 $ 395 Sl,385 $1,600 150 255 X Cornell Line Item Total $1,780 $2,005 Total Project Cost: $3,785 $ 378 (10% Contingency) $4,163 Comments: #1. $39.55 × 10hours= $395 #2. Materials and Labor #5, $50 X 3 hours = $150 #6. $85 X 3 hours - $255 Date: STEWARDSHIP PROJECTS FOR 2003 Custer Preserve 1. Management Plan 2. MOw grasslands Project: Custer Preserve Tasks to be completed by, with estimated cost Task 1 Task 2 DPW PLT Contract JM Cornell X $85 Line Item Total $85 Total Project Cost: $85 Comments: The LPC is exploring several agricultural options for this parcel, including but not limited to a community garden, Town nursery, leasing the property for agricultural purposes, etc. The management plan should be approved in the spring of 2003. Date: STEWARDSHIP PROJECTS FOR 2003 Arshamonaque Pond Preserve 1. Vernal pond site improvements and clean up 2. Flora & fauna inventory 3. Complete Marmgement Plan 4, GPS wetlands 5. G?S trail map and web page 6. Trail Maintenance Proiect: Arshamonaque Pond Preserve Tasks to be completed by, with estimated cost DPW PLT Contract JM Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 $1,120 $204 $ 800 $ 350 X X Cornell $1,500 Line Item Total $204 $2,270 $1,500 Total Project Cost: Comments: $3,974 $ 397 (10% Contingency) $4,371 Date: STEWARDSHIP PROJECTS FOR 2003 Arshamonaque Preserve 1. GPS of wetlands 2. Trail lay out plan 3. Management Plan 4. Flora & fauna inventory 5. Clean up of debris 6. Site clearing (minor) for p!am~.ing of grassland areas, trails Project: Arshamonaque Preserve Tasks to be completed by, with estimated cost' DPW PLT Contract JM Task 1 $3,200 Task 2 $3,200 Task 3 Task 4 Task 5 Task 6 $2,740 $4,600 X X Cornell $1,500 $6,400 NC Line Item Total $2,740 $11,000 $7,900 Total Project Cost: Comments: $21,640 $ 2,164 (10% Contingency) $23,804 Date: STEWARDSHIP PROJECTS FOR 20103 Damianos Woodland Preserve 1, Management Plan 2. Invemory of flora & fauna Proiect: Damianos Woodlands Tasks to be Completed by, With estimated cost DPW PLT Contract JM Cornell Task 1 X Task 2 $1,500 Line Item Total $1,500 Total Project Cost: $1,500 Comments: Date: .STEW~SHIP PROJECTS FOR 2003 Laurel Lake Preservation Plan 1. Adam0~itz property (Laurel Lake) 2. N©FOPrope~y (Laurel Lake) The tasks for the La. et Lake Preserve would include the following items: 1. Management Platt 2. Inventory of the flora & fauna 3. Clean up of the NOFO and the Town portion of the Adamowicz Property 4. GPS 0fthe LaurelLake Preserve 5. Trail lay-out plan Project: LaurelLakePreserve Tasks to be completed by, with estimated cost DPW PLT Contract JM Task 1 Task 2 Task 3 Task 4 Task 5 X $1,330 $25,000 $3,500 X CorneH $b,x00 Line Item Total $1,330 $3,500 $25,000 $9,100 Total Project Cost: $38,930 $ 3,893 (10% Contingency) $42,823 Comments: This project is contingent upon the purchase of the NOFO (McFeely and Adamowicz Property). The Trail Plan would be implemented in 2004. Date: