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HomeMy WebLinkAboutSuffolk Co Police Dept 911 ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER I~ECORDS MAi~AGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town HeJ]. 53095 Main Road P.O. Box 1179 Southold. New York 11971 Feux (631) 765-6145 Telephone (631) 765-1800 southoldtowmnor~hfork.ne~ OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 24, 2002 Attention: Matt Jones Suffolk County Police Department 30 Yaphank Avenue Yaphank, New York 11980 Dear Mr. Jones: Enclosed please find five (5) copies of the agreement signed by Supervisor Horton for the PSAP Agency - entranced 911 services. Please forward one fully executed copy for our files upon completion. Tlmrtk you. Very truly yours, Southold Town Clerk Enclosures (5) GREGORY F. YAKABOSKI TOWN ATTORNEY JOSIclUA Y. ttORTON Supervisor Town Hall. 53095 Route 25 P.O. Box 1179 Southolcl, NewYork 11971-0959 Telephone (631) 765-1889 greg.yakaboski@~own.southold.ny.us OFFICE OF TIlE TOWN ATTORNEY TOWN OF SOUTHOLD Memorandum To: From: Date: Re: Elizabeth A. Neville Town Clerk Gregory F. Yakaboski, Esq. Town Attorney June 24, 2002 PSAP Agency Agreement - enhanced 911 services Betty: Attached please find the following: · Four (4) cop~es of PSAP Agency Agreement signed by Supervisor Horton · Three (3) certified copies of resolution no. 321 of 2002, adopted by the Southold Town Board on May 21, 2002' Please forward the agreement to the appropriate parties. For your information, I have retained a copy of the documents for my files. Thank you. Greg /md enos. cc: Chief Cochran w/o encs. Town' of Southold; Law No. 02-PO- iIFMS No. PSAPAgency Rev. 3/18102 PSAP Agency Agreement This Agreement (Agreement) is between the County of Suffolk (County), a municipal corporation-of the, Sate of New York, having its principal office at the County Center, Riverhead, New York 11901, acting through its duly constituted Police Department (Department), located at 30 Yaphank Ave, Yaphank, New York l198D, and the Town of Southold, acting through its duly constituted Police Department (PSAP Agency), a New York municipal corporation~ havi~ig its principal place of business at Route 25 South01d, New~ Yorl~ 'I 1971. The parties, hereto desire to provide the greatest, -. ~evel.. of, 9'~I~· ,s~.i;~;e. ~ to',the residents, of Suffolk County. Sufficient funding ~xlstS ~nthe 2002 Su~{l~ ~Unty Operating Budget. "~' ~ Term of Agreement: January 1, 2002 through December 3~1~, 2002. Total Cost of Agreement: Shall not exceed $54,000.00 Terms and Conditions: Shall be as set forth in Exhibits A through F attached. In Witness Whereof, the parties hereto have executed this Agreement as of the latest date written below. PSAP Agency Nam'e: Joshua Y. Horton T~le: Southold Town Supervisor Fed. Taxpayer ID Date: 6/18/02 Approved As To Form, Not Reviewed as To Execution: Robert J. Cimino Suffolk County Attorney By: Date: Cynthia Kay Parry Assistant County Attorney County of Suffolk By:. Date: Eric A. Kopp Chief Deputy County Executive Approved: By:. John C. Gallagher, Commissioner Date: Recommended: By: Matthew F. Jones Enhanced 911 Project Coordinator Date: 1 of 21 Town of Southold; Law No, 02-PO- IFMS No. PSAP Agency Rev. 3118/02 List of Exhibits Exhibit A General Terms and Conditions ~ 2. 3. 4. 5. 6. 7. 8. 9. 10. 12. 13. 14. 15. 16. 17. 18. 19. PSAP Agency Responsibilities Qualifications of PSAP Agency Personnel 911 Program Records County Supervision Costs and Total Amount of Agreement Method of Payment Payments Subject to Post-audit Adjustment Contingency Assignment Termination Rights Addresses for Notices, Claims, Reports Cost Reduction Gratuities Intergovernmental Coordination Nondiscrimination in Employment Agreement Subject to Appropriation of Funds Salary Budget Deficiency Plans Merger; No Ora! Changes Exhibit B Work Plan For Enhanced 911 PSAP Agency Exhibit C Furniture, Fixtures and Equipment Exhibit D psAP Agency Budget Summary for Year 2002 Exhibit E Report Formats Exhibit F Suffolk County Local Law 1995-99 2 of 21 ' Town of Southoid; Law No. 02-PO- IFMS No. PSAP Agency Rev, 3/18/02 Exhibit A General Terms and ~Conditions .¸ = = PSAP.AgenCY Responsibilities PSAPAgency agrees to carry out the Enhanced 911 program (911 Program), as more particularly described in Exhibit B attached to and made part of this Agreement: b= '7't~e. PS~ AgesCy sp~_cifically represents and warrants that it has and ,~l'J~all;,¢~¢~ds$ a~'tl~t itl emplo~/ees, agents andsubcontractors have 'a~d,!~ha'tl Posses'S~ the required education, knowledge, experiense and (~h:ai,~f~?ce~sa~ {~ g~alify them individually'for' the particular duties they; ~rf6~. ' ' Qualifications of PSAP Agency Personnel The PSAP Agency agrees that it will provide the County with relevant policies regarding the personnel qualifications of professional employees and that these policies shall be subject to approval by the County. 911 Program Records The PSAP Ager~cy shall maintain records for the 911 Program, which will permit the reporting o[ progress of each service on a monthly basis. Such reports shall be submitted on forms to be provided or approved by the County in accordance with the instructions therefore. Such reports shall be in the format attached as Exhibit E, but shall not necessarily be limited to the information specified. County Supervision It is agreed that the nature and extent of the services provided pursuant to this Agreement shall be subject to the general supervision of the County's Enhanced 911 Commission (see Exhibit F). The PSAP Agency further agrees to conduct the aforementioned program in a skillful manner to the best of its ability, and agrees to comply fully with the rules and regulation, criteria and guidelines for expenditure controls heretofore adopted or to be adopted by the County. Costs and Total Amount of Agreement '['he PSAP Agency expressly represents and agrees that expenditures shall be in accordance with the budget submitted as part of the PSAP Agency's proposal to the County, a summary of which is attached as Exhibit D. 3 of 21 Town of Southold; Law No. 02-PO- IFMS No. PSAP Agency Rev. 3/18/02 6. Method of Payment The County shall pay the PSAP Agency monthly for services provided and costs incurred pursuant to this Agreement on receipt of monthly claims to be submitted no later than .twenty (20) days after the end of each month, together with appropriate reports 'and documentation providing acceptable evidence in support of said services and costs, in such form as prescribed by the County, and after audit and approval by the County. Payments shall be reimbursements only of actual cash expenditures made prior to the date of claim submission and shall include only those monies appropriated for the County Operating Budget year referred to on the first page of this Agreement: No claims shall be payable until the PSAP Agency complies with all requirements to this Agreement that should have been complied with on or before submission of such claims. It is understood and agreed by the parties hereto that the amount to be paid by the County, as set forth hereinabove, shall constitute the full obligation of the County in connection with this Agreement and any matter arising therefrom. 7.- Payments Subject to Post-audit Adjustment All payments made hereunder are subject to audit and adjustment by the Comptroller of the County pursuant to Article V of the Suffolk County Charter and by the State or Federal Government. 8. Contingency This Agreement is subject to and contingent upon the County of Suffolk's continuance as a participating County in the Enhanced 911 Program and upon approval of the County's Enhanced 911 Commission for the County Operating Budget year referred to on the first page of this Agreement. 9, Assignment The PSAP Agency shall not assign, transfer, convey, sublet or otherwise diSpose of this Agreement, or any of its right, title or interest therein, or its power to execute this Agreement, or assign all or any portion of the monies that may be due or become due thereunder, to any other person or corporation, without the prior consent in wdting of the County, and any attempt to do any of the foregoing without such consent shall be of no effect. 10. Termination Rights if the PSAP Agency fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the County shall deem it in its best interest to terminate the Agreement or its obligations with respect to any identifiable part of this program, it shall have the right to do so by giving ten (10) days pdor written notice by registered or certified mail to the PSAP Agency of such termination. 4 of 21 Town of Southold; Law No~,O2,PO- 4%r~ ' ~ ~.~+~ .;~:~ ~ ( ' IFMS NO. PSAP Agency Rev. 3/'! 8~02 The PSAP Agency may terminate this Agreement at its option by giving sixty (60) days prior written notice to the County by registered or certified mail. 11. Addresses for Notices, Claims~ Reports Any communication, notice, claim for payment, report or other submission necessary or required to be made by the parties regarding this Agreement shall be deemed to have been duly made upon receipt by the County or PSAP Agency or their designated representative at the.following address or at such other address ]that may be specified in writing by the parties: For the County: Suffolk County Police Department Matthew F. dones 30Yaphank Ave Yaphank, NY 11980 and For the PSAP Agency: Southold Police Department Lt. Carlisle Cochran Main Road Peconic, NY 11958 Each party shall give prompt wdtten notice to the other party of the appointment of successor(s) to the designated contact person(s) or his or her designated successor(s). Any communication or notice regarding termination or litigation shall be deemed to have been duly made upon receipt by the parties at the following addresses, or at such other addresses that may be specified in wdting by the parties: For the County: Suffolk County Police Department John C. Gallagher, Commissioner 30Yaphank Ave Yaphank, NY 11980 and 5 of 21 Town of Southold; Law No. 02-PO- IFMS No. Robert J. Cimino, County Attorney Suffolk County Department of Law H. Lee Dennison Building 100 Veterans Memorial Highway . Hauppauge, New York 11788 PSAP Agency Rev. 3/18/02 and For the PSAP Agency: Town of Southold Jean W. Cochran, Supervisor Route 25 Southold, NY 11971 12. Cost Reduction 13. The PSAP Agency agrees that where a minimum level of service is not provided (as provided in paragraph 1 of this Exhibit A and in Exhibit B), the County may require a modification in PSAP Agency staff and other cost factors or may terminate this Agreement after giving notice in accordance with paragraphs 10 and 11. Gratuities The PSAP Agency represents and warrants that it has not offered or given any gratuity to any official, employee or agent of Suffolk County Or New York State or of any political party,?with the purpose or intent of secudng and agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement, and that the signer of this Agreement has read and is familiar with the provisions of Local Law No. 32-1980 of Suffolk County (Chapter 386 of the Suffolk County Cede). 14. Intergovernmental Coordination The PSAP Agency shall coordinate all liaison with units of federal, state and local governments in connection with the program through the Department. 15. Nondiscrimination in Employment In accordance with Article 15 of the Executive Law (also known as the Human Rights Law) and all other County, State and Federal administrative, statutory and constitutional nondiscrimination provisions, the PSAP Agency shall not discriminate against any employee or applicant for employment because of race, 6 of 21 Town of Southold; Law No, 02-PO- IFMS No. 16. 17. 18. 19. PSAP Agency Rev. 3/18/02 creed, color, sex, national odgin, age, disability, Vietnam era veteran status or marital status. Agreement Subject to Appropriation of Funds Thi~ Agreement is subject to the amount of funds appropriated and any Subsequent m0dificatiqnsthereof by the Suffolk County Legislature, and no I ability Sh~l be ibcurred by the County under this Agreement beyond the amount of f~unds appropr cted by the Legislature for the program covered by this Agree, m~nt. : ' Salary No Salary, wage or other compensation for services shall be part of this Agreement. Budget Deficiency Plans The County has imposed and may impose budget deficiency plan(s). Upon written notification from the Department, the PSAP Agency shall comply with the same restrictions as are imposed upon the Department, a copy of which will be furnished with such notification and shall thereupon be deemed to be incorporated by reference in and made part of this Agreement. Merger; No Oral Changes It is expressly agreed that this Agreement represents the entire agreement of the parties; that ali previous understandings are merged in this Agreement and that no modification of the Agreement sha II be valid unless written and executed by both parties. End of Text for Exhibit A 7 of 21 Town of Southold; Law No. 02-PO- IFMS No. Exhibit B Work Plan for Enhanced 911 PSAP Agency PSAP Agency Rev. 3/18/02 Each PSAP Agency is responsible for answering either direct or transferred 911 calls for Emergency Service. The PSAP Agency is responsible for inSuring that all calls are answered in a timely fashion and that the Dispatchers, Call Takers or any other personnel answering 911 calls are propedy trained and are certified to provide Emergency Medical Dispatch through the Medical Priority Training Protocol. In the event a PSAP Agency cannot provide Emergency Medical Dispatch to a 911 caller requiring it, the call should be conferenced with County Fire Rescue as soon as possible. All County Fire Rescue Personnel are Emergency Medical Dispatch Certified. Any PSAP Agency that receives a call not for their jurisdiction will be certain to transfer that call to the proper PSAP Agency that has responsibility for that jurisdiction. Each PSAP Agency is responsible for assisting in correcting improper address information as displayed by the Enhanced 911 System. All discrepancies should be faxed to the Police Department as soon as possible, The model form is set forth in part of Exhibit E, entitled "Report Formats." End of Text for Exhibit B 8 of 21 Town of SOuthold; Law No. 02-PO- .~,, PSAPAgency IFMS No, Rev. 3/18/02 Exhibit C Furniture, Fixtures and Equipment 1. Purchases Requiring Prior Approval Prior to 'placing any orders to purchase, rent or lease any fumiture, fixtures, or equipment, (ii valued in excess of one hundred dollars ($100.00) per unit, or (ii) included but not tem zed, in the Budget, the PSAP Agency shal subm t to the County a, written request for approval to. make such a proposed purchase, rental, or lease'with ~, list sh~Wing the,~uantity and 'descript on of each tern ts nter~ded location and us;e, estimat, ed,Unit~pdce or ccst, e~ended price or cost an,d estimated · total cost Of the,~opesed prder,, Wntten approval 0~the County ~ requJre~ befOre the' PS~P AgenCy, may pr6ceed with the pmP~OSed,pfcrchase, rer!t~,,dr lease of, .urnit.Lre..fixture~orequipment. All it~s,pu'mhaS~d':wiil be, newuhless sp&Cifically described otherwise in the Budget. g a. .Put hase Practices b= The PSAP Agency agrees to follow all the general practices that are designed to obtain furniture, fixtures, equipment, materials or supplies at the most reasonable pdce or cost. The County reserves the right to purchase or obfain furniture, equipment, fixtures, materials or supplies for the PSAP Agencyfor.the purposes ofthis Agreement. If~the County exercises this right, the amount budgeted for the items so purchased or obtained by the CotJnty for the PSAP Agency shall not be availa~ble to the PSAP Age ncy for any, purpose whatsoever. Interest of County T, he County shall retain a proprietary interest in all furniture, removable fbd..ures, equipment, materials or supplies purchased or obtained by the PSAP Agency and paid for or reimbursed to the PSAP Agency by or from the County funds pursuant to the terms of this Agreement or any prior agreements. Upon termination of this Agreement, or of any renewal thereof, th;e discontinuance of the business of the PSAP Agency, the failure of the P~P Ag(~ncy to comply with the terms of this Agreement, the bankruptcy of th~.:PSAP Agency, or an assignment for the benefit of its creditors, or the f~ ~,.~e of the PSAP Agency to satisfy any judgment against it within thirty (30) ~ ~S of filing/the County shall have the right to take title to and possession of a i~uch furn~ure, rempvable fixtures, equipment, materials and Supplies, and 1~f ~j. same the~'eupon become property of the County without any claim for ~ iburSeme~t,on the part of the PSAP Agency. As directed by the County, ~·' PSAP AgencY shall attach identifying labels on said property indicating the i~terest of the County. 9 of 21 Town of Southold; Law No. 02-PO- IFMS No. PSAP Agency Rev. 3/18/02 Inventory, Records, Controls and Reports The PSAP Agency shall maintain proper and accurate inventory records and controls for all'such furniture, removable fixtures and equipment acquired pursuant to this Agreement and all pdor agreements, if any, covering the Program. Three (3) months before the termination date of this Agreement, the PSAP Agency shall make a physical count of all items of furniture, removable fixtures and equipment in its custody, checking each item against the aforesaid inventory records. A report setting forth the results of such physical count shall be prepared by the PSAP Agency on a form or forms designated by the County, certified and signed by and · authorized official of the PSAP Agency, and one (1) copy thereof shall be delivered to the County with five (5) days after the date set for the aforesaid physical count. Within five (5) days after the termination date of this Agreement, the PSAP Agency shall submit to the County six (6) copies of the same report updated to the termination date of this Agreement, certified and signed by an authorized official of the PSAP Agency, based on a physical count of all items of furniture, removable fixtures and equipment on the aforesaid termination date, and revised, if necessary, to include any inventory changes during the last three (3) months of the term of this Agreement. Protection of Property in PSAP Agency's Custody The PSAP Agency shall maintain vigilance and take all reasonable precautions to protect the furniture, fixtures, equipment, materials or supplies in its custody against damage or loss by fire, 5urglary, theft, disappearance, vandalism, or misuse. In the event of burglary, theft, disappearance or vandalism ~f any item of furniture, fixtures, equipment, materials or supplies, the PSAP Agency shall immediately notify the police and make a record thereof, including a record of the results of any investigation which may be made thereon. In the event of loss or damage to any item of furniture, fixtures, equipment, materials or supplies from any cause, the PSAP Agency immediately shall send the CoUnty a detailed, wdtten report thereon. Disposition of Property in PSAP Agency's Cus{ody Upon termination of the County's funding of the Program covered by this Agreement or by any renewal hereof, or at any other time that the County may direct, the PSAP Agency shall make access available and render all necessary assistance for physical removal by the County or its designee of any or all furniture, removable fixtures, equipment, materials or supplies in the PSAP Agency's custody in which the County has a proprietary interest, in the same condition as such property was received by the PSAP Agency, reasonable wear and tear expected. Any disposition, settlements or adjustments connected with such property shall be in accordance with the rules and regulations of the County and the State of New York. End of Text for Exhibit C 10 of 21 Town of Southold; Law NO, 02.PO; '.. ~;~ PSAP Agency IFMS No. Rev. 3/18/02 Exhibit D PSAP Agency Budget Summary for Year 2002 Consists of 2 pages 11 of 2t EXHIBIT D ENHANCED 911 BUDGET SUMMARY GRANT APPLICATION SOUTHOLD TOWN ITEMIZED EXPENDITURE CATAGORIES SOURCE OF FUNDS E911 TOWN/VILLAGE/AGENCY TOTAL SHARE SHARE AMOUNT 1). SUPPLIES/MATERIALS $ $ $ 2.) TRAINING/TRAVEL $ 3). EQUIPMENT PURCHASE $ 54,000.00 $ $ 54,000.00 4.) ALL OTHER COSTS $ $ $ Total Costs $ 54,000.00 $ $ 54,000~00 The total of this contract is to be expended on or prior to 12/31/2002 in · accordance with the Agreement between the CONTRACTOR and the COUNTY. All other costs related to the administration, staff support, and related operational equipment are in-kind contribution of the CONTRACTOR. ,Town of,Southold; 'Law No. 02-PO- IFMS No. Exhibit E PSAP Agency Rev. 3/18/02 Report Formats Consists of 5 pages 13 of 21 Town of Southold; Law No. 02-PO- IFMS No. SUFFOLK COUNTY ENHANCED 911 CLAIM MONTH OF ,20__ VOUCHER # '- - AGENCWDEPARTMENT: PAGE 1 OF 2 MAINTENANCE & OPERATION REGISTER INSTRUCTIONS: Use this form to record all claims for Supplies/Materials. Submit this Register (and all other appropriate Registers) with Standard Suffolk County Voucher to insure prompt processing. USE ADDITIONAL SHEETS, IF NECESSARY. '(1) SUPPLIES/MATERIALS CHECK PAYEE/COMPANY DESCRIPTION OF ITEM AMOUNT :)ATE NUMBER SUBTOTAL $ PSAP Agency Rev. 3/18/02 CERTIFICATION: I certify that the above information is just, true and correct; that no part thereof has been previously reported, and that such expenditures are proper and necessary PROJECT DIRECTOR OR FISCAL OFFICER: Signature Date NOTE: This REGISTER is NOT sufficient to support your claims. You must attach photocopies of documents such as Invoices, Shipping Labels, and Bills to support each claim. 14 of 21 Town of Southold: Law No. 02-PO- tFMS No. SUFFOLK COUNTY ENHANCED 911 CLAIM PSAP Agency Rev 33/18/02 MONTH OF VOUCHER # AGENCY/DEPARTMEN'I:: ,2O PAGE 2 OF 2 MAINTENANCE & OPERATION REGISTER INSTRUCTIONS: Use this form to record all claims for Supplies/Materials. Submit this Register (and all other appropriate Registers) with Sta, ndard Suffp k County Voucher to.[dsure prompt process ng USE ADDITIONAb SHEETS, IF NECESSARY. (2) TRAINING/TRAVEl CHECK ' . ' PAyEE/COMPANY DESCRIPTION OF ITEM ¢ AMOUNT DATE NUMBER ~ 'i SUBTOTAL $ (3) EQUIPMENT PURCHASE CHECK :;,,'PAYEE/COMPANY DESCRIPTION OFITEM AMOUNT DATE ·NUMBER SUBTOTALS (4) ALL OTHER COSTS CH~;CK PAYEE/COMPANY DESCRIPTION OF ITEM AMOUNT DATE "NUMBER SUBTOTAL $ CERTIFICATION: I certify that the above information is just, true and correct; that no part thereof has been previously reported, and that such expenditures are proper and necessaw PROJECT DIRECTOR OR FISCAL OFFICER: Signature Date 15 of 21 Town of Southold; Law No. 02-PO- IFMS No. PSAP Agency Rev. 3/18/02 Enhanced 9-1-1 AL! Discrepancy Originated by: Name- PSAP Narac F/LX COMPLETED FORM TO 852-6610 Control # Date Time SUFFOLK COUNTY For Telco Use Incorrect Name [] _ Incorrec~_Commu~/ty [] Mismuted C~]i [] Incorrect House Nmber [] Incorrect Location [] Other (Bxplaiu) [] Incorreot Street [] Incorrect ESN [] Tel. # Ad&~s Location ESN Other **Note: ARach printout of ALI soreen if desired. Tel # Name Address ESN. OthEr Source of Correotion For Telephone Company Use.' ALI ~Data Base Corrected on: Date: By FAX TO SUFFOLK COUNTY AT 852-6610 Page 17of21 Town of Southold; Law No. 02-PO- IFMS No. PSAP Agency Rev, 3118/02 Exhibit F Suffolk County Local Law 1995-99 Suffolk COunty E-911 Commission Consists of 4 pages 18 of 21 ]~rro. Res. No. 1995-99 tnb-~luced bY L~isi-C~grs ?o-~t~l, Bishop _aid on the TabIe 9;14/99 RE.SOLUTION NO. 1099-!99S, ADOPTING LOCAL LAWr NO. ;~- - 'I.9SS, A LOCAL LAW' 'TO CRF_~i~S A NEW SUFFOLK COqJNTY'E-9t t CO~I~SiON lOCAL ~W TO ~TE A N~i ~FF0~ COUN~ B9ll C~I~tON" ~d s~id loci LOCAL LAW NO. 3g-1999. SUFFOLK COUNTY, MEN YORK A LOCAL LAW TO CR~.a, TEA N:-~¢ SUFFOLK COUNTY CODi~IISStON SUP~OLK. as S-~ctIgq -1- CecC~e tnte~l.l;. This Legislature hereby frnds and determines that LacsI Law 25-19~5 e~ish~ a S~{k Coun~ ~han~ 91 i Si~dng Commi~se ~o reg~ and ~nt reque~s Foils (~) a~ ~ by t~ ~u~ Legists~ ~ ~ e~bji~ by ~M lsw. 'Fni$ LegbI~ture PaP. her finds th~ th~ Cructu~ cf thre current admfnfstratbn of, the E-911 Ernergepcy, Phona System does not sates eith~- itself or the pubffic with any me~,urable_degra~ cr~ efficiency s[r;~, from i~ ]ncePfoi% the.$t~i.~edng Comm~'~ invoI~ in ~e deds~n [o ~y salsd~ ~ ~ne~ Cot S~k Cou~ P~ti~ Di~ pe~onn~L ~i~ L~f~I2~ aisc de~[n~ th'~ ~ ~ ~u~ t~re ha~ ~ ~nu~ long delays in ~uipment purch~s, ~i~t-'repa~m, ~uipmsnf ~ ~lfs, and p~ems ~i~ mak~ the ~un~ ~le to lbbi~ ~fo~, 1~ ~ of ~is I~ fs ~ a~l~h ~e ~e~ng ~mmiE~ ~ ~ ~ a ¢~ S~oik Coun~ E-911 ~mmi~n ~pfis~ ~ ~q age~ ~m ea~ P~P, a ~pr~ ~om the ~ ~e's o~ce, a~d 8 ~m ~e ~g~ and [o gna it ~e ~u~ ~ deyelop snd submff ~s o~ budget ~u~ to Chapter 278 of the SUFFO~ COU~ COD~ is ~y a~d~ t~ read as tEM~RGSNCY TELS?HONE S¥~T~:~ Pa used in this chapter, ~ne fotlow~ng terms sha~ have the meanings indicated: 91I SERVICE AREA - the erea within the geographic boundaries of Suffotk .County. SUFFOLK COUNTY E-91 l COMMISSION - A commi~ ccmpdssd of the_ fo~iowing members: tweIve (12) ager, cy members, one fi-am each of the fol~wing twelve (12) Public Safety Anm,*,~rinD Poin(s {PSAUs}: 1 .) Suffolk Count7 Peiic~ Bspa~tmer¢~ 2. Ner~port V~i~ge Police gep'artrnent; 8.) S~uthsm. pton V-dlage Pelice Departmert4 ¢.) Esst Hamptan Village Poiice Department; 120 the Smithtown b.) one (I) member from N County Ex~c~W~'s Or, ce t~ be a~ by C.) * ore (li member from ~ C¢2u~y Legisl~tt.w~ to be ~pf;girr~d by ~ bec~rn~ dec~rnmissior, ed, e~her through action by Suffolk CouFt7 or by v~tqntary wibhdr~wal, i~ shaJl no k~zger have repr_~ser, tat~on crt the 2 ~an~ w~ ~e p~s~O~ d ~ ~ ¢ the ~U~OLK COUN~ CHAR~ and A~de I~ of the ~U~OLK COUNTY ADM~NI~TI~-CODE. No ad~oneI com~n~a~on sh~)) be oaM to su~ ~ons ~ ~he pe~o~a~ce of fhe~ d~e~ on cehaff ¢~ ~e Section :3..Ap_plicabiliOL 'Fnis or after the efFacDe da~e tithes un~n~t~onal, su~ e~er ¢ j~g~ ~all ~t afrO, .impair, cr ~ L~ist~u~, ~ng ~e 8t~ En'vi~n~ Quaiib/ReWew ~CRR) ~ ~in ~e me~ing of S~ 8~109(2) ¢ ~ ~7 YO~ OONS~VA~ON ~W as a ¢~ulgaYvn cf ~ufZons, ~les. ~es. pr~edu~, i~e~ ~II~i~ ~e 8¢0(k Cou~y ~und~ ~n ~gvi~nm~n~ Q~ai~ yEQ) is he.by State. DAI'~ D: November ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF ViTAL STATISTICS MARRIAGE OFFICER · ~tECORDS MANAGEMENT OFFICER ~i~EEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May ~, 2000 Matthew Jones, Chairman Suffolk County 'Enhanced 911 Commission 30 Yaphank Avenue Yaphank. New York 11980 Dear Mr. Jones: In accordance with your instructions, please find five (5) copies of the agreement for Enhanced 911 Revenue Sharing which have been signed by Supervisor Cochran. We shall look forward to receiving the fully executed copies at the appropriate time. Thank you. Very truly yours, Southold Town Clerk EncLosures cc: Town Attorney ROBERT J. GAF'FNEY COUNTY EXECUTIVE POLICE DEPARTMENT JOHN C. GALLAGHER POLICE COMMISSIONER April 14, 2000 I~E: Enhancea 911 Revenue Sharing Agreement EnclOsed you will find 5 (five) copies of the PSAP Agency Agreement for your agency. This Agreement provideS for sharing the Enhanced 911 Revenue with each agency. Last year your agency submitted a request for various equipment and training. This agreement provides you with the funding you had originally requested. Please have all five agreements signed by the appropriate person and return all five to me for final processing. If you have any questions please feel free to contact me at (631)852-6536. Sincerely, II Ma[thew Jones Chairman, Suffolk County Enhanced 911 Commission 30 YAPHANK AVENUE, YAPHANK, NEW YORK 11980 - (631)852-6000 Law No. 00-PO-002 IFMS NO. PSAP Agency Agreement PSAP Agency Rev. 4/6/00 This Agreement (Agreement) is between the County of Suffolk (County), a ~municipal corporation of the Sate of New York, having its principal office at the County Center, Riverhead, New York 11901, acting through its duly constituted Police Department (DCpartment)~ located at 30 Yaphank Ave, YaPhank; New York 11980 and the Town o~f SoUtho!d;actlng through its du!y'con~t tuted Po icc Department (PSAPAgency), a NewYork municipal corporatibn, having its principal place of bus~ness a{ Route'25 Southold, New'York 11971. The,part!es hereto desire to providethe greatest level, of 911 service to the resider~tso~ S.p'~o/J~ Couhty. Sufficient funding ~xists n {he2000 S~ff0I~'County Operating~BudgeL ' Term of Agreement: January 1,2000 through December 31, 2000. Total Cost of Agreement: Shall not exceed $90 O00. Terms and Conditions: Shall be as set forth in Exhibits A through F attached. In Witness Whereof, the parties hereto have executed this Agreement as of the latest date written below. PSAP Agency Name.~ Title:-~'0~ O. Fed. Taxpayer I~) 11-~,0D-19 ¢9 Date: Date: Approved As To Form, Not Reviewed as To Execution: :Robert J. Cimino Suffolk County Attorney B~ Date: Cynthia Kay Parry Assistant County Attorney County of Suffolk Eric A. Kopp Chief Deputy County Executive Approved: ' By: John C. Gallagher, Commissioner Date: Recommended: By: Matthew F. Jones Enhanced 911 Project Coordinator Date: I of 21 Law No. iFMS No. PSAP Agency Rev. 4/6/00 Table of Contents ~Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F General Terms and Conditions 1. PSAP Agency Responsibilities 2. Qualifications of PSAP Agency Personnel 3. 911 Program Records 4. County Supervision 5. Costs and Total Amount of Agreement 6. Method of Payr~ent 7. Payments Subject to Post-audit Adjustment 8. Confingen~.y 9. AsSignment 10. Termination Rights l 1. Addresses f?r Notices, Claims, Reports 12. Cost Reducbon 13. G[a[u~ies 1,4. ~n~t~er~ve~nmental Coordination 15. ~l~n~sc~imination in Fm01oyment 16. ~reb-ment SUbject to Appropriation of Funds 17. ~atl'aw 18. B t~lg~t. Defioiency Plans 19. M~r~j~r; No Oral Changes Work Plan For Enhanced 911 PSAP Agency Furniture, Fixtures and Equipment PSAP Agency Budget SUmmary for Year 2000 Report Formats Suffolk County Local Law 1995-99 2 of 21 Law No. O0-PO-O02 IFMS No. Exhibit A General Terms and Conditions PSAP Agency Rev. 4/6/00 PSAP Agency Responsibilities: PSAP Agency agrees to carry out the Enhanced 911 program (911 Program), as more particularly described in Exhibit B attached to and made part of this Agreement. The PSAP Agency specifically represents and warrants that it has and shall possess, and that its employees agents, and subcontractors have and sh~ll possess, the required educat 0n. knowledge, experience and character necessary to qua ify them individually for the particular duties they perform. Qualifications of PSAP Agency Personnel: The PSAP Agency agrees that it will provide the County with relevant policies regarding th~ persqnnel qualifications of professional employees and that these policies shall' be subject to approva by the County. 911 Program Records: The PSAP Agency shall maintain records for the 911 Program, which will permit the reporting of progress o[ each service on a monthly basis. Such reports shall be submitted on forms to be provided or approved by the County in accordance with the instructions therefore. Such reports shall be in the format attached as Exhibit E, but shall not necessarily be limited to the information specified. County Supervision: It is agreed that the nature .and extent of the services provided pursuant to this Agreement shall be subject to the general supervision of the County's Enhanced 911 Commission (see Exhibit F). The PSAP Agency further agrees to conduct the aforementioned program in a skillful manner to the best of its ability, and agrees to comply fully with the rules and regulation, criteria and guidelines for expenditure controls heretofore adopted or to be adopted by the County. Costs and Total Amount of Agreement: The PSAP Agency expressly represents and agrees that expenditures shall be in accordance with the budget submitted as part of the PSAP Agency's proposal to the County, a summary of which is attached as Exhibit D. 3 of 21 Law No. 00-PO~002 IFMS No. 6. Method of Payment: PSAP Agency Rev. 4/6/00 The County shall pay the PSAP Agency monthly for services provided and costs incurred pursuant.to this'AgreemenT on receipt of'monthly ciaims to be,submitted no later than [wenty (;201 days after the end of each month, together with appropriate reports and documentation providing, acceptable evidence in suppor/ of sai~ serviCes end, costs, in such form as prescribed by the County, and after audi['and approval by the ,County. Payments,shall be reimbursements omy of actual cash expend'rtures made prior t0~the date of,claim submission and shall include only thpse moCgs appropdate:d for th'e, Cp. un~. Operating Budget, year referred t0, oh f~he fits(, pa.'.g~ ? th!s Ag reemen~. No b~a. fms sbaff'be,'pay~bi~ until the; PSAP Age~CYcbmplCe~ ;Wl;[b;all r~equ,~f:~C]entS~ ~,t~s~g~,'eroei3~ t~at,sl~o,id have been ~ '~'ied~'~W~ e'~a,.or Eef°~ ~bmiSsion;'~:stJb~i';;~a" ~' '¥~ s ' understood a~d ag?ed ~by.tf'~e par~ies' hereto, tha[:'the' ar~Ount to~ bepaid by the Count,, as. setlf~)(~b be~e~bove~.,,, ;; .~. sf~, const [u~e t 3e fu .o,, gat on of tl-~e County m co~ect~or~ ~s'~re~med~a~d any rnatier, arising thom;from. 7. PaymeBts Subject'to Post-audit Adjustment: All payments made hereunder are s:ubject to audit and adjustment by the Comptroller o1" the Cbunty pursuant to Article V of the SuffolkCountyZ2harter and by the State or Federal Go~ernment. 8. Contingency: This Agreement is subject to and contingent upon the County of Suffolk's continuance as a participating County in the Enhanced 911 Program and upon approval of the County's Enhanced 911 Commission for the County Operating Budget year referred to on the first page of this Agreement. 9. Assignment: The PSAP Agency shall not assign,-transfer, convey, sublet or otherwise dispose of this Agreement, or any of its right, title or interest therein, or its power to execute this Agreement, or assign all or any portion of the monies that may be due or become due thereunder, to any other person or corporation, without the prior consent in writing of the County, and any attempt to do any of the foregoing without such consent shall be of no effect. 10. Termination Rights: If the PSAP Agency fails to fulfill in a timely and proper manner its obligations under this Agreement, or if the County shall deem it in its best interest to terminate the Agreement or its obligations with respect to any identifiable par/of this program, it shall have the right to do so by giving ten (10) days prior written notice by registered or certified mail to the PSAP Agency of such termination. 4 of 21 Law No: 00~PO-002 IFMS NO. PSAP Agency Rev. 4/6/00 The PSAP Agency may terminate this Agreement at its option by g~vlng sixty (60) days prior written notice to the County by registered or certified mail. 11. Addresses for Notices, Claims, Reports: Any communication, notice, claim for payment; report or other submission necessary or required to be made by the parties regarding this Agreement shall be deemed to have been duly made upon receipt by the County or PSAP Agency or their designated representative at the following address or at such' or, heir address that may, be specified in wdting bythe parties: For the County: Suffolk County Police Department Matthew F. Jones 30 Yaphank Ave Yaphank, NY 11980 and For the PSAP Agency: Southold Police Department Lt. Carlisle Cochran Main Road Peconic, NY 11958 Each party shall give prompt written notice to the other party of the appointment of successor(s) to the designated contact person(s) or his or her designated successor(s). Any communication or notice regarding termination or litigation shall be deemed to have been duly made upon receipt by the parties at the following addresses, or at such other addresses that may be specified in writing by the parties: For the County: Suffolk County Police Department John C. Gallagher, Commissioner 30 Yaphank Ave Yaphank, NY 11980 and 5 of 21 LaW No. 00-PO-002 IFMS No. Robert J. Cimino, County Attorney Suffolk County Department of Law H. Lee Dennison Building 100 Veterans Memodal Highway Hauppauge, New York 11788 P~AP Agency Rev. 4/6/00 and For the PSAP Agency: Town of SeUthold Jean W. Cochran, Supervisor Route 25 Southold; NY 11971 12. Cost Reduction: The PSAP Agency agrees that where a minimum level of service is not provided (as provided in paragraph 1 of this Exhibit A and in Exhibit B), the County may require a modification in PSAP Agency staff and other cost factors or may terminate this Agreement after giving notice in accordance with paragraphs 10 and 11. 13. Gratuities: The PSAP Agency represents and warrants that it has not offered or given any gratuity to any official, employee or agent of Suffolk County or New York State or of any political party, with the purpose or intent of secudng and agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement, and that the signer of this Agreement has read and is familiar with the provisions of Local Law No. 32-1980 of Suffolk County (Chapter 386 of the Suffolk COunty Code). 14, Intergovernmental Coordination: The PSAP Agency shall coordinate all liaison.with units of federal, state and local governments in connection with the program through the Department. t5. Nondiscrimination in Employment: In accordance with Article 15 of the Executive Law (also known as the Human RightsLaw) and all other County, State and Federal administrative, statutory and constitutional nondiscrimination provisions, the PSAP Agency shall not discriminate against any employee or applicant for employment because of race, 6 of 21 Law' Ne..00-PO-002 . PSAP Agency IFMS No. Rev. 4/6/00 creed, color, sex,'national origin, age, disability, Vietnam era veteran status or madtal status. 16. Agreement Subject to Appropriation of Funds: This Agreement is subject to the amount of funds appropriated and any subsequent modifications thereof by the Suffolk County Legislature, and no liability shall be incurred by the County under this Agreement beyond the amount of funds appropriated by the Legislature for the program covered by this Agreement. 17. Salary: No Salary, wage or other compensation for services shall,be part of this Agreement. 18. Budget Deficiency Plans: The County has impo~sed and may~impose budget deficiency plan(s). Upon written notification from the Department, the PSAP Agency shall comply with the same restrictions as are imposed upon the Department, a copy of which will be furnished with such.notification and shall thereupon be deemed to be incorporated by reference in and made part of this Agreement. 19. Merger; No Oral Changes: It is expressly agreed that this Agreement represents the entire agreement of the parties; that all previous understandings are merged in this Agreement and that no modification of the Agreement shall be valid unless written and executed by both parties. End of text for Exhibit A - 7 of 21 Law No. O0-PO-O02 IFMS No. Exhibit B Work Plan for Enhanced 911 PSAP Agency PSAP Agency Rev. 4/6/00 Each PSAP Agency is responsible for answering either direct or transferred 911 calls for Emergency Service. The PSAP Agency is responsible for insuring that all calls are answered in a timely fashion and that the Dispatchers, Call Takers or any other personne answering 911 calls are property trained and are certified to provide Emergency Medical Dispatch through the Medtca~l Priodty Tra nih Protoco in the,event a FSAP ,~denc" ca'-'-~'~ '~-----:-'~ "- ',~ ' -- g." D spatch to.a 91'$. caller renu dflg it, thecall'shout,~ ,* .... -- ' .... z _ ~. ' -- , , * - , ~-. , u u~,UUUlerencea,wrth UOURW rare h~escue a.s sen.as;possible. ~1 County FireRescue PersOnnel. are -- EmergenoY ~di~j Die,arch: Certified. ' Any PSAP A.g?_?y that receives a call not for the r jurisdiction w I be certain [o trabs.f?that ~]l'i~) the proper PSAP Agency that has responsibility for that jUriSdibtio~. Each P~AP Agency is responsible for assisting in correcting improper address info~'mation as displayed by the Enhanced 911 System. All ~liscrepancies should .be [axed,to the Pofibe Depa .r:bne,n,t a~ soon' as pos,,s b e. 'The model form is set torth,in part of Exhib tE, ent tied Report Formats. 8 of 21 Law No. 00-PO-002 IFMS No. Exhibit C RSAP Agency Rev. 4/6/00 Furniture, Fixtures and Equipment Purchases Requiring Prior Approval: Prior to placing any orders to purchase, rent or lease any furniture, fixtures, or equipment, (i) valued in excess of one hundred dollars ($100.00) per unit, or (ii) included but not itemized, in the Budget, the PSAP Agency shall submit to the County a wdtten request for approval to make such a proposed purchase, rental, or tease, with a ~ist sho~ng t.h,.e quantity and descrip~on of each item, its intend.ed iqcatfdr~'and u~sei, estimate8 ~nit price or cost, extended price or .cost and estimated tb~ta~,coSt~ofi~hePrepo!sed oi'.dler, wriEen approval bfthe County fsrequired before tl~e PSAP, Agenc.. y ma. yproceed, w th the proPOsed purohase renta or lease of furn~re;, 'fixtures., . ·, or eq~.,.pme~tt,: , A I 'terns purchased w' ~, be new'unless specifica, y descrfbed otherwise in (t-re Badger. Furniture, Fixtures, EqUipment, Materials, Supplies: Purchase Practices: The PSAP Agency agrees to follow all the general practices that are designed to obtain furniture fixtures, equipment, materials or supplies at the most reasonable price or cost. The County reserves the right to purchase or obtain furniture, equipment, fixtures, materials or supplies for the PSAP Agency for the purposes of this Agreement. If the County exercises this right, the amount budgeted for the items so purchased or obtained by the County for the PSAP Agency shall not be available to the PSAP Agency for any purpose whatsoever. b. Interest of County: The County shall retain a proprietary interest in all furniture, removable fixtures; equipment, materials or'supplies purchased or obtained by the PSAP Agency and paid for or reimbursed to the PSAP Agency by or from the County funds pursuant to the terms of this Agreement or any prior agreements. Upon termination of this Agreement, or of any renewal thereof, the discontinuance of the business of the PSAP Agency, the failure of the PSAP Agency to bomply with the terms of this ,Agreement, the bankruptcy of the PSAP Agency, or an assignment for the benefit of its creditors, or the failure of the PSAP Agency to satisfy any judgment against it within thirty (30) days of filing, the County shall have the right to'take title to and possession of all such furniture, removable fixtures equipment, materials and supplies, and the same thereupon become property of the County without any claim for reimbursement on [..h~e part of the PSAP Agency. As'directed by the County, the PSAP A~ency ~hall attach identifying labels on said property indicating the interest.~ the County. 9 of 21 Law No. 00-PO-002 IFMS No. ._. - . PSAP Agency Rev. 4~6~00 Inventory, Records, Controls and Reports: The PSAP Agency shall maintain proper and accurate inventory records and controls for all such furniture, removable fixtures and equipment acquired pursuant o thl,s A~re,¢ment a. nd all prior agreements, if any, cove,~ng the, Program. Three (3) months before the termination date of this Agreemet~t, the PSAP Agency shall make a physicai count.of all items of furniture, removable fixtures and equipment n its and Ag~eemerit certified aod signed by an. authorized official of count of al i~erps, et furniture, rem,e, vable termina.tion Cate. and[revisod...if~,cessary, tho last three (3;) mon[i~s ~)f t~e ~d~rh of this Protection of P~operty in PSAP Agency's Custody: The PSAP Agency shall maintain vigilance andtake all reasonable precautions to protect the furniture, fixtures, equipment, materials or supplies in its custody against damage Or loss by fire, burglary, theft, disappearance, vandalism, or misuse: In the event of burglary, theft, disappearance or vandalism of'any item of furniture, fixtures,, equipment, materials or supplies, the PSAP Agency shall immediately notifY'the police and make a record thereof; including a record of the results of any investigation which .,may be made thereon. In the event of loss or damage to any item of furniture, fixtures, equipment, materials or. supCes from any cause, the PSAP Agency immediately shall send the County a detailed, wdtten report thereon. Disposition of Property in PSAP Agency's Custody Upon termination of the County's funding of the Program covered by this Agreement or by any renewal hereof, or at any other time that the Oounty may direct, the PSAP Agency shall make access available and render all necessary assistance for physical removal by the County or its designee of any or all furniture, removable fixtures, equipment, materials or supplies in the PSAP Agency's custody in which the County has a proprietary interest; in the same condition as such property was received: by the 'PSAP Agency, reasonable wear and tear expected. Any disposition, settlements or adjustments connected with such property shall be in accordance withthe rules and regulations of the County and the State of New York. - End of text Exhibit C - 10 of 21 Law No. 00-PO-002 'IFMS No. Exhibit D PSAP Agency Rev. 4/6/00 PSAP Agency Budget Summary for Year 2000 Consists of 2 pages 11 of 21 Law'No, O0-PO-O02 1FMS No. EXHIBIT D PSAP Agency Rev. 4/6/00 ENHANCED 911 GRANT APPLICATION BUDGET SUMMARY SOUTHOLD TOWN ITEMIZED EXPENDITURE CATAGORIES SOURCE OF FUNDS E9'I 1 TOWN/VILLAGE/AGENCY TOTAL SHARE SHARE AMOUNT 1). SUPPLIES/MATERIALS $ $ , $ '~.) TRAINING/TRAVEL $ 10,000.00 $ $ 10,000.00 3). EQU]PMEN¥ PURCHASE $ 80,000.00. $ - $ '80,000.00 ~,.) ALL. OTHER COSTS $ $ $ Total Costs :$. 90,000.00 $ I $ 90,000.00 The total of this contract is to be expended on or prior to 12/31/2000 in accordance with the Agreement between the C~)NTRACTOR and the COUNTY. All other costs related to the administration, staff support, and related operational equipment are in-kind contribution of the CONTRACTOR. 12 of 21 Law No. 00-PO-002 :IFMS No. Exhibit E PSAP Agency Rev. 4/6/00 Report Formats Consists of 5 pages 13 of 21 Law No. 00oPO-002 IFMS No. SUFFOLK COUNTY ENHANCED 911 CLAIM MONTH OF VOUCHER # AGENCY/DEPARTMENT: ,20__ PAGE I OF 2 MAINTENANCE & OPERATION REGISTER INSTRUCTIONS: Use thisform to record all claims for Supplies/Materials. Submit ~his Register (and all. other appropriate RbgiSters} with Standard Suffolk County Voucher to insure prompt proce~sing. USE ADDITIONAL SHEETS, IF'NECESSARY. (1) SUPPLIES/MATERIALS CHECK PAYEE/COMPANY DESCRIPTION OF ITEM AMOUNT DATE NUMBER SUBTOTAL $ CERTIFICATION: I certify that the above information is just, true and correct; that no part thereof has been previously reported, and that such expenditures are proper and necessary PROJECT DIRECTOR OR FISCAL OFFICER: Signature Date NOTE: This REGISTER is NOT sufficient to support your claims. You must attach photocopies of documents such as Invoices, Shipping Labels, and Bills to support eab'h claim. - PSAP Agency Rev. 4/6/00 14 of 21 LaW' No. 00-PO-002 IFMS No. SUFFOLK, couNTY NHAN ED 911 CLAIM PSAP Agency Rev. 4/6/00 MONTH OF ,20__ PAGE 2 OF 2 VOUCHER# MAINTENANCE & OPERATION REGISTER AGENCY/DEPARTMENT: INSTRUCTIONS: Use this form to record all claims for Supplies/Materials. Submit this Register (and all other appropriate Registers) with Standard Suffolk County Voucher to insure prompt processing. USE ADDITIONAL SHEETS, IF NECESSARY. (2) TRAINING/TRAVEL CHECK PAYEE/COMPANY DESCRIPTION OF ITEM AMOUNT DATE NUMBER SUBTOTAL $ {3) EQUIPMENT PURCHASE CHECK PAYEE/COMPANY DESCRIPTION OF1TEM AMOUNT DATE NUMBER SUBTOTALS (4) ALL OTHER COSTS CHECK PAYEE/COMPANY DESCRIPTION OF ITEM AMOUNT DATE NUMBER SUBTOTAL $ CERTIFICATION: I certify that the above information is just, true and correct; that no part thereof has been previously reported, and that such expenditures are proper and necessary PROJECT DIRECTOR OR FISCAL OFFICER: Signature Date NOTE: This REGISTER is NOT sufficient to support, your claims. You must a~ach photocopies of documents such as Invoices, Shipping Labels, Bills, travel expense accounts to support each claim. 15 of 21 On.- OUJuJ ID ..~' frO0 r~ 0 0 LLI 1:: Law NO. O0-PO-002 IFMS No. PSAP Agency Rev. 4/6/00 Enhanced 9-1-1 SUFFOLK COUNTY Originated by: Name- PSAP Name Control Time For Telco Use incorrect Name Incorrect Community Misronted Call Incorrect House Number [] Incorrect Streel [] Incorrect Location [] Incorrect ESN [] Other (Explain) [] ALI Screen Display** Display Should Read Tel. # Community Loc~tion ESN **Note: Attach printout of ALt screen ifde~ired. Tel # Address 'Communi~' Location ESN Other Source of Correction For Telephone Company Use: ALI Data Base Corrected on: Date: Remarks FAX TO SUFFOLK COUNTY AT 852-6610 Page 17 of 21 Law No. 00-PO-002 IFMS No. Exhibit F Suffolk County Local Law 1995-99 Suffolk County E-911 Commission PSAP Agency Rev. 4/6/00 Consists of 4 pages 18 of 21 [ntm~ Res. No. 1995-99 Introduced by Legislators Postal Bishop Laid on the Tab.[e 9/14/99 RESOLUTION NO. 1099,19S~, ADOPTING LOCAL LAW NO.' 3~- 1999, A LOCAL LAW TO CRF. ATE A NEW SUFFOLK. COUNTY E-9~t COMMISSION WHEREAS, them was duly presented and introduced [o this C~unt7 Legislatur~ at a regular meeting held ~n October 5 ,1~9. a proposed local law entitled, "A LOC. AL LAW~ TO. C.~E~3'~ A,,N~$UF~:~ GO~:~E-g~II COMMISS[ON" a~d Said. Ioc~l law in ar~l form is't~ ~ame~as~wbehPmsar~e~ and ihtt~duCed; now, therefor'e, be it RESOLVED,.fftat se[d local law be enac'~=,d in form as follows: LOCAL'LAW NO. 3<~4999, SUFFOLK COUNTY, NEWYORK A LOCAL LAW TO CREATE A NEW SUFFOLK COUNTY E-911 COMMISSION BE IT ENACTED BY THE COUN'¢Y LEGISLATURE OF THE COUNTY OF SUFFOLK, as follows: Section 1. Legislative Intent. This Legislature hereby finds and determines that Local Law 25-1995 es{aU[shed a Suffolk Count7 Enhanced 911 Steering Committee to renew and grant requests by public safety agen~e$ aesiring to ~ consk~ered as one of the 38 Publrc Safety Answering Points (PSAP) aUtherfzed bythe Couff~ Legislature t~ be established by said law. This Legislature fmther finds that the structure ~ the cum~nt edministra~n of ~ to ~y salad~ a~ ~n~ ~r S~k ~ Pol~ D~ pemonneL P~, a ~r~ ~m the ~ ~e's o~, and a ~ve ~g~ ~d [o~ R ~e au~ ~ dev~op and suer ~ o~ b~get ~u~ to Amen~ Char 278 ~ ~e SUFFO~ COU~ ~DE ~ ~y a~d~ to read as Chapter 278 1 19 of 21 EMERGENCY TELEPHONE SYSTEM §:~8, I~iinit~on~. As used in this chapter~ the following terms shall have the meanings indicated: 911 SERVICE AREA - the area within the geographic boundaries of Suffolk County. ~UFFOLI~ COU_N~.Y E-91l COMMISSION - A ccmmittee comprised of the f~llowin{~members. a.) twelve (12) agency members, one from each of the following twelve (12) Public Saf~tyAnsw~ri~,g Points (PSAPs}: 1 .) Suffolk County Police Department; 2. Nod. hport Village Fei[ce Department; 3.) Amity~[e ¥~llage Fo[~e Department; 4.) Riverhead Town Police Department; 5.) Southampton Town Por~ Departm~ 6.) Southampton Village P~ice Department: 7.) 8outhd, d Town Peli~e D~partment; ~,) East Hampton V~lage Porme Department; 9.) East Hampton Tc~'n Police Department; · 10.) Sutfoik County Rre Re~e and Emergency Services; 11,) Babylon Central .Rte Narm and Rescue A~am~ Coq~cra~rc b.) one (~) member from the ~ounty F-xecuttve's Office to ~e appointe~ by tBe Coun~ Execut~ who ahal bc the Chairman; and C.) - on~ (1]~ member from ~ ~ounty Legislatu~ to be appointed by the Pres~ng C~cer. ~ the event t~at c~e of the abo~ twelve ('~2) commhssiol~ed ~ s~all become decommissioned, e'~her through action by Std~lk County or ~y ¥ol~ntary w~t~rawaL it shall nc longer have re~resent~or~ on the committee. 20 of 21 The Commission [s authorized to submit a budget request each year in accordance with the provisions of Article IV of the SUFFOLK COUNTY CHARTER and Article IV' of the SUFFfOLK COUNTY ADMINISTRATIVE CODE. No additional comPenSation shail be paid to such persons far t,~e performance of ~their dtJties on behalf of.the Commi,~ee. Section 3. Aoolicabilit~. ~is law shall apply to the Suffolk County Enhanced 9tl Steering Commies on or after the effective due of this ]aw. S.ect[ol~~4. Severabitit¥. sentence, paragraph, subdivision, section, or part of this law er the application person, individual, corporatk~, tim1, partnership, enffty, or circumstance ~hail be adjudged by any court of eompete,,'tt juriedidi~n to be ir~al~ or unconsfitu~e~l, such order or judgment..shall not affe~ =impair, er invalidate the remainder thereof, but ~a,t! be ~.c~.nfined in its operation to the clause, sentence, paragraph, subdivision, secti°n, of par[of th~ lar, v, or in its application to partr~rship, e~t~,.Or clrcumstance directly involved in the conb'oversy in which such order or, judgment, shaJ~ be rendered. ~on St S]~C~;U~ Detem~inafion. NYCRR) Sect~e[6.. Eff~ Dat~, being the State Environmental Quality Review Act {SEQRA) lead that tY~s law constitutes a Type I! action ~rsuant to ~ 6 of the NEW YORK CODE OF RULES AND REGULATIONS (6 of Section 8-0109(2] of the NEW YORK ENVIRONMENTAL promulgation of regulations, rules, policies, procedures, and v~th continuing agen~'y adrnflq;~,b,~on, management and Suffolk County Court3 .on Environmental Qtmlity (CEQ) is hereby of determJnatfon of non-applicability or ~nls ]aw Shell take effect immediately upon filing in the office of the Secret~ry of State. DATED: November 23, lg~9 Ftme~, ~ the 3ecre.ary of State on ~ecember 23, 1999 3 21 of 21 T~TRL. P.03