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HomeMy WebLinkAboutSuffolk Co Downtown RevitAcjreement/IFMS No. SCS 19%ECD-6411-4560-0000000 C/A Ref. ED003MJ0014-03YR DOWNTOWN REVITALIZATION PROGRAM AGREEMENT THIS AGREEMENT is between the COUNTY OF SUFFOLK (the "COUNTY"), a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead, New York lA901, acting thr0ugh its duly constituted DEPARTMENT OF ECONOMIC DEVELOPMENT (the ~DEPARTMENT )~ [0cared alii. Lee Denmson Building, 100 Veterans Memorial Highway, P.O. Box 6!00, Ha~ppange, N~w Yo k' 11788-0099, and TOWN OF SOUTHOLD (the tvlTINICIPALITY ), a New Yorkmunicip~ corPoration, haxfing ~ts principal place of business at Town Hgll PO Box 1179, Southold, NY 11'971. The ~CI~A~ITY above named has been designated as a recipiel~t of Downtown Revital/zation eun& ark! bas hcrct&om expressed,its desire to undertake or assist in undertaking Downtown Revitalization actix p, ics :t.- ~c: ibrth in l:xhibitis) B attached hereto. Sufficient funding exists pursuant to Resolutions Nos. 480-2000 Of fl~e Snf~blk Couaty Legis~Iamre. IiE¢,lvl OF AGREEMENT: TOTAL COST OF AGREEMENT: TERMS AND CONDITIONS: Shall be from July 1, 2000 through June 30, 2003, with an option for the COUNTY. to extend this Agreement for an additional year, as provided in Exhibit A. Shall not exceed $35,000.00. Shall be as set forth in Exhibit A attached. 1N WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below. TOWN OF SOUTHOLD COUNTY OF SUFFOLK UEAN W. COCHRAN Town Su pervJsor ~lease print name and title under signature.] Fed. Taxpayer ID # Jl ~ ~00 - ! c~ ~c} Date: ~2,1 !0¢ By: Date: ERIC A. KOPP Chief Deputy County Executive APPROVED: APPROVED AS TO FORM, NOT REVIEWED AS TO EXECUTION: ROBERT J. CIMINO Suffolk County Attorney ALICE A. AMRHEIN Commissioner of Economic Development Date: PATRICIA JORDAN - Assistant County Attorney Date ED3 (9~99) t. PURPOSE .................................................................................................................................. I 2. PROEM ADMINISTRATION ............................................................................................ t (a) Authorization ................................................................................................................. 1 (b) Supervision .................................................................................................................... l (c) Env/ronmental Review Process ..................................................................................... (ct) Compliance with Law .................................................................................................... I 3; PERFOP4MANCE ..................................................................................................................... 4. TER3/I OF AGREEMENT ......................................................................................................... 2 5. FUNDING .................................................................................................................................. 2 (a) Budget ............................................................................................................................ 2 Co) Limtations ..................................................................................................................... 2 (c) Payments o£Expendimres .............................................................................................. 2 (ct) Advance Paymems .................................................................................. : ...................... 3 (e) Payment Sched?xle .......................................................................................................... 3 (f) Final Report and Claim .................................................................................................. 3 (g) A~eement Subject to Appropr/ation of Funds .............................................................. 3 (h) Post-Audit ...................................................................................................................... 3 6. ACCOUNTING AND AUDIT PROCEDURES ....................................................................... 3 REAL PROPERTY .................................................................. 8. C 0 UNTY~.MU~I CIP?,L tTY RELATIONSIqSd~ ....................................................................... 4 9. GRATUITIES ............................................................................................................................. 10. NONDISCRIMINATION ......................................................................................................... 5 (a) Equal Employment Opportunity and Affirmative Action in Employment .................... 5 (b) Nondisc~drr2aation ~n Semices ....................................................................................... 5 1 i. COOPERATION ON CL~A12VIS ................................................................................................. 6 I 12. INUEivkNZF,CATION ................................................................................................................ 6 t3. OBMGATIONS OF MTJN'rCIPALITY WTTH RESPECT TO CERTAIN T~TRD-P,~2~TY RELATIONSHIPS ................................................................. :': .................................................. 6 i4. ASSIGNMENT ANT) SUBCONTRACTING ........................................................................... 15. TEt~aMINATION ........................................................................................................................ 7 16. MERGER CLAUSE .................................................................................................................. 7 No op. CH '4OES .............................................................................................................. EX.mIT(S) B A 1. PURPOSE The MLrNICIPA~ITY, for the consideration herein provided, agrees ro complete the Downtown vitalization Progr~am Project(s) (the "DRP Project(s)") described in EXhibit(s) B, which are attached toand made a part of this Agre~e~ menr,.in a workmanlike manner. The MIJtWICIPALITY's agreement ro complete the DRP Project(s) Es SuBject to the provisions of paragraphs 13 mad 14 of this Exhibit A. Alt references contained inthis Agr~ment to'MIJN~iCIPALITY shall be deemed to include the sub-recipient(s) shown on Exhibit(s) B. 2. PROGRANI ADM~ISTRATION ia) Autl~o riz:~tion Notwithstm~ding any other provision of this Agreement, the MUNICIPALITY must submit evi- dence, and the DE?ARTMENT must certify, prior ro any commin-nent of ftmds under this A~eement, that the Project(s) are in accordance With applicable regnlalions. Upon such certification, the DEPARTMENT will give notice author/zing the MIfNICIPALITY to beg/n the DRP Project(s). (b) Supervision .. It is agreed that the nature and e~ent of the DRP Project(s) undertaken pursuant ro this A~eement shall be subject to general oversight by the COUNTY. The M-U-NtCtPALITY agrees ro comply fully with rules, regulations, criteria, guidelines and expenditure controls heretofore adopted or to be adopted by the COUNTY. (e) Environmental Review Process The .MI~qWICIPALIT¥ shall ac~ as the lead agency with regard ro any Project(s) to which the State Environmental Quality Review Act ("SEQRA") is applicable, shall maintain alt applicabie documentation and, upon requesz, shall submit copies of any Environmental Assessment Forms, determinations, em. ro *_he D EPA2~.T~LE'NT. id) Compliance with Law _ In rendering Services under this Ageemenr, the MIJNICIPALITY shall comply, and shall req-oire irs officers and directors, panners, trustees or other members of its..governing body and personnel employed to render services under this Agreemenz ro compty, with all applicable local. State and Federal laws, regula- tions, rulings and requirements of law, including without limitation Suffolk County local preference and other applicable Suffolk County local laws and resolutions of the Suffolk County Legislature. 3. PERFORM_&NCE ia) The .MUNICIPALITY agrees to begin work on its DRP Project(s) within a reasonable rime after the commencement of the term of this Ageemenr and will attempt ro complete ali DRP Project(s) within eighteen (18) months of the effective date of this Agreement. ,, (b) If the M-UNICIPALITY's performmxce lags subsxantiatly behind the M'UNtCIPALIT-'f's proposed schedule of completion, the COUNTY may take the following actions either singularly or in eom- bination: ED3 (9/99) P~ge t >f7 pages of Exhibit A 4. (i) Require the MIfNICtPALITY tO st~Smlt intbrmatiOn to the COUNTY garcU_ng the masons for lack of performance and actions being taken to remove the causes for delay, (ii) Require the MUNICIPALITY ro demonstrate to the COUNTY that the 5/FJ- NICIPALITY has the capaci.~/ro can-y out DRP Project(s) in a timely manner. (iii) Require,the MlJfNICIPALITY to submit to the COUNTY progress schedules for completing DRP Project(s). (iv) Require the _~Foq'4ICtPALITY to suspend, discontinue or not incur costs for DR) Project~s). TEiOdVI OF AGREENIENT (a) This Agreement shall cover the period provided on the first page thereof, unless sooner ter- minated as provided below. Co) Unless th/s Agreement shall kave been terminated as provided below, the COUNTY shall have an option at its sole discretion to e~end the term of this Agreement ~br one year on the same terms and conditions provided in this Agreement. Such renewal shall be at the sole discretion of the Commissioner of the Deparnnent of Economic Development by written notice to the MLrNICIPALIT¥ of the COUNTY's election ro exercise such renewal option. 5. FI~-DING (a) Budget The MIJN-iCIPALIT¥ represents and a~ees that the Budget(s) included in Exhibit(s) B, include(s) ail costs of materials, appliances, tools, labor, em. needed by the ~fU~NICIPALITY to undertake the DRP Project(s). (b) Limitations Said payment to the ~ICIPALIT¥ shall be for approved Project expenditures, not to exceed the Budget(s) in Exhibit(s) B. Payment under ~J-Js Agreement shall not duplicate payment from any other source(s} for MUNICIPALITY costs and services provided pursuant to this Agreement, The maxamum mount to' be paid by the COUq'qTY as set forth on the cover page of this A~eemem shall constitute the full obligation of the COUNT¥ in c ormection with this Agreement-asd any manet arising therefrom. (c) Payments of Expenditures The COUNTY agrees ro pay the MLrNICtPALIT¥ for actual costs incurred pursuant to this A~ee- menr on receipt of claims submitted on a standard Suffolk County Payment Voucher in ~ddition to any other form(s) required by the DEPART£M[ENT or the Department of Audit and Consol, together with sufficient supporting data (e.g., copies of cancelled checks, paid receipts, contracts for sate of teat property,, ce~ified payrolls), in accordance with the "Regulations for Accounting Procedures for Contract Agencies" promul- gated by the Department of Audit and Control of Suffolk County and any amendments thereto during the ren~ of this Agreement. Ail clain-m for payment are to be submitted within thirty (30) days a. fcer the close of the month in which the expendimi'e was made. Claims are subject to adjusrmems or andk by authorized personnel of the COLrNT¥. ED3 (9/99) Page 2 of 7 pages of Exhibit A (d) Advance Payments Upon written request of the MUNICIPALITY, the COUNTY may authorize advances of funds in anticipadun~ of actual expenditures not in excess of 30% of the undisbursed balance of the amount for Project in the Budget in order to meet subcontractor expenses in a timely mariner: Such requests shall be submitted by the MUNIC~ALITY, on a form specified by the DEPARTExNT. In the event that adwances of f~mds are made, no 5o.rther payments will be made until documentation satisfactory re the COUNTY is sub- mitred verifying that the advs_uced funds were ex2oended in accordance with this Agreemenz. (e) Payment Schedule Fayment ofall vouchers shali be according to a payment schedule approved b7 the DEP.42~TMEiqT. Any funds advanced bu~ not expended at the end of the term of this Agreemenr shall immediately be due and owing to the COUNTY. (t') Final Report and Claim No later than ~vo (2) months after the completion of each Project, unless otherwise directed by the DEPARTMENT, or upon the expiration or termination of this Agreeme~ the ~I'NICIPALITY shall sub- mir a firml report summarizing the completed Project(s), together with a fmai request for payment of all ap- proved expenditures then remaining .u:g_ paid or documentation satisfactory to the COUNTY verifying that any advanced funds nor previously decremented under subparagraph (d) above or repaid pursuant to sub- paragraph ~e) above were expended in accordance with this Agreement. (g) Agreement Subject re Appropriation of Funds This Agreement is subject to the amount of funds appropriated and any subsequent modificafious thereof by the Suffolk County Legislature, and no liability shall be incurred by the COUNTY under this Agreement beyond the amount of funds appropriated by the Legislature for the program covered by this Agreement. (h) Post-Audit Ail payments made under this Ag~reemen~ are subject to audit by the Suffolk County Comptroller pursuant re Article V of the SuffoLk County Charter. The MLrNICIPALITY further agrees that the County Comptroller and the DEPARTMENT shall have access to and the r/~t re examine, audit, excerpt, copy or transcribe a~y ~erfinenr transactions or other records relating re services under this, Agreement. If the ~vfU- NICI~ALITY falls to cooperate with an audit by the Comptroller, the COL2'ITY snail have the right to sus- pend or partial}y withhold payments under this A~reemenr or under any other agreement between the parries until such cooperation is forthcoming. If such an audit discloses overpayments by the COLEN'TY to the ~MU24ICIPALITY, within thirty (30) days after the issuance of an official audit report by the Comprroller or his duly desig~nated representatives, the MIo~-ICIPALITY shall repay the amount of such overpayment by cheek to the order of the Su~olk County Treas~er or shall submit a proposed plan of repayment re the Com~troller. If there is no response or if satisfactory repayments are not made. the COUNTY may recoup overpayments from any amounts due or becoming tue to the MLrNICLPALIT¥ from the COUNTY under this Agreement or otherwise. The prowsions of this subparagraph shall survive the expiration or term/nation of thee Agreement. 6. ACCOrYbITI~G AND AUDIT PROCEDURES (a) The M-LFNICIPAL!TY agrees to maintain accounts, records, documents, and other evidence and accounting procedures and practices which sufficiently and properly reflect ali direct and indirect costs >f any nato. re expended in the performance of the Ageemem in accordance with generally accepted ac- ED3 (9/99) Page 3 of 7 pages of ExhJ. bit A counun= pnnmples, the Re=ulat~ons f6r Accounnng Procedures fo~ Contract . ' " A=enmes as promulgated by the COUNTY Deparunem of Audit and Control and any financial directives promulgated by the DE-. PAn~TMEnqT. (b) All records shall be subject at all reasonable times to inspecfiom revie.w, or audit by person- nel duly authorized by the DEPARTMENT or by the County Comptroller or his duly designated represen- tatives only to verify, that paym,enrs were properly made and to verify the nature and extent of costs of appli- cable services provided by MUNICIPALITY. Such access is granted norwithstandhag any exemption from disclosure that may be claimed for those records which are subject ro nondisciosure a~eements, ~rade crers and commercial information or ~nanciaI information that is privileged or confidential. (~c! The M~J-NICIPALITY agrees to retain all accotmm, records and other documents relevant ro this Agreement f~r Jeven (7) years after final payment. Federal, State and/or COPt'Nv'fY auditors and any persons duly author/zed by ~he COUnNT¥ shall have full access and the fight to examine any of said materi- als during said period~ (d) A copy of,any audit report concemthg the DRP Project(s) shall be forwarded to the Suffolk County Comptroller for his review. Any such report shall be accompanied by adetaited written response m audit findings and recommendations by the MUNICIPALITY outlining the plan of corrective action and timetable it intends to £ollow m corregt audit deficiencies and to implement audit recommendations. ,. REAL PROPERTY (a) Rea/property acquired or improved in whole or in parr using DRP funds that is within the control of the ~vFU~ICIPALITY shall require the following actions: The t[mety notification of the COUNTY by the MI2 ~nqlCIPALITY of any modLfication or change in the use of the real property, fi:om tha~ ptamued at the ume of acquisition or improvement including disposition4 (ii) Reimbursement of the COUnNTY in an amounz equal to the current fair marker value (less any portion thereof attributable to expenditures of non-DRP funds) of property acquired or improved with DRP fends that is sold or transfen-ed for a use which does nor qu~fy under the DRP regulations; and, (iii) Reuzrn ofpro~ income ro the COUNTY generated fi:om the disposition or transf~ of property prior ro or subsequentto the cioseo~, ctmnge of status or termination of this Agreement between the COUNTY and the kFJNICIPAL- ITY. b) The provisions of this para.apb shall survive the expiration or termination of this Agree- rllenL 8. C 01~ ~'NTY-MI~ICIPALITY RELATIONSHIP It is e~mssly a~d ~at ~e ~CIP~ITY's sta~ here~der ix~at of~ independem con- ~acmr. Nei~er ~e M~C2~ITY nor ~y person ~ed by ~e ~ICIP~t~ or ~y subrecipienr or su~n~ctor sh~i be considered employees of~e COUNTY for ~y p~ose whatsoever, 9. G~~S The M-U~NICIPAZITY represents and warrants that it has not offered or given any ~amiry ro any of- ficial, employee or agent of Suffolk County or New York State or of any political parry, with the purpose of ED3 (9/99) Page 4 of 7 pages o£Exhiblt A intent of securing favorable treatment with respect to ~ie awarding dr mending of an agr~ment or the making of any determinations with respect to t]~e performance of an agreement, and that the signer of this Ageement has read and is familiar with the provisions of Local Law No. 32-I980 of Suffotk County (Chapter386 of the Suffolk CbunZy' Code). 10. NOND~CRi3qINATIO2N (a) Equal EmpIoyment Opportunity. and Affirmative Action in Employment In accordance with Article t5 of the Executive Law (also known as the Human Rights Law) and ali- other COUNTY, State and Federal constitutional, statutory and administrative nondiscrimination provismns. the MLRqlCIF.ALtT¥ shall nor discr/minare against any employee or applicant for empJ. oyment because of race, creed, color, s'e~ nafiortM origin, age, disability, Vietnam Em Veteran stares or marital status. The MU- ~NICI?ALiTY shall comply with Part E- SUFFOLK COUNTY CONTRACTING REQUItLEMENTS, of which a copy is armexed, of the Suffolk County Affnmative Action Plan. (b) Nondiscrimination In Servi~s (i) Furthermore, the NFoqWICI?ALITY, in providing services under this Ag-me- meat, shall not, on the grounds of race, creed, color, aational origin, sex, age, disability or mar/tal stares: A. Deny an individual any services or other benefits provided under the pro,am: B. Provide any services or other benefits to an individual which are different, or are provided in a different manner, from those provided to others under the program: C. Subject an individual to se~egation or separate ~reannenr in any mat~er re- lated to his/Ixer receipt of any services or other benefits provided under the program; D. Restrict an individual in any way in the enjoyment of any advantage or priw- lege enjoyed by others receiving any services or other benefits provided under the pro ga~an; Treat an individual differently from others in determining whether or not the individual satisfies any eligibility or other reauirements or conditions which individuals must meet in order ro receive any aid, care. services, or other benefits provided under the program. (ii) The CONTRACTOR shall not utilize criter/a or methods of administration which have the effect of subjecting individuals to discrimination because of their race, creed, national origin,, sex. age, disab/lity 9r marital status or have the effect of defeating or substantially impairing accomplishment of the jectives of the program in respect m individuals of a particular race, creed, national origin, sex, age, disability or marital status in determining: A. The types of services or other benefits to be provided under the program, or B. The class of individuals to whom, or the situations in which, such services or other benefits wilt be provided under the progam, or ED3 (9/99) Page 5 of 7 pages ofExNbit A The class of individ~ t6 be ~rded an opportunity to participate in pro~. ~ ~CIP~I~ s~H ~co~oram the foregoing req~emen~s offs p~aph in ~i ofi~ con~s for pro~ wo~ ~d ~1 req~ ~ con~mrs for ~ch work to inco~0rat~ ~ch req~menm ~ M1 s~con~acm f6r pro~ work. 11. COOPE~TION O~ ~S ~e ~]C~ITY a~e~s to render ~igen~y ~o ~e COL~TY ~y ~d M1 cooper~on: ad~don~ compensa6on, ~3 ba req~d to defend ~e COQ~TY ag~ ~y Maims, dem~d~ or den ~at,~y be brought ~st ~e COQ~ in co~ecfion ~ ~s k~ccmen[. 12. ~E~FICATION To ~e e~en~ pe~2=ed by Nw, ~e M~'ICIP~ITY sh~l inde~ ~d hold ~ess ~e CO~ ~om ~d ag~t ~ cl~s, cosu t ~clu~g a~omeys' fees), losses ~d lig=itifi~ of whatsoever na~e ~Ng out oft~* acrs or o~siom or negligence of ~e MU~C~I~-, its officers, agents, ser- vers or employees N co~ec~on ~ ~e se~ices des~bed or mfe~ed to N ~s A~eemenr. 13. OBLIGA~ONS O~ ~C~ITY WITH ~SPECT TO CERTA~ T~-P~ ~EATIONS~PS (a) ~e ~ICIP~ITY sh~l rem~ ~Iy obligated ~der ~e provisiom of this A~eemenr, no~t~d{ng iB desi~5o~ of~y ~rd p~ or p~es for ~e ~de~g of~ or ~y p~ o~e pro- ~ for wNch ~sisr~ce is beNg pro~ded ~der this Agreement to t~e ~C~ITY. (b) ~y a~eemenr be~een ~e ~'ICIP~ITY ~d a ~rd-p~ subreciNent sh~l be compli~ce ~ ~ applicable toc~ laws, ~es ~d regulations ~d sh~l include ~e folloMng provisiom a ~en a~eemer~: (i) A d~cnpdon of eac~ t~k to be '~de~en by ~e subrecipienr, a schedule for compte~g each t~k ~d a budget for each t~M ~ set fo~ N ~e appticabie E~bk B m ~s A~eemenr. (ii) SpeciScafion of r~ords, reoo~s ~d dam to be m~n~ed or subdued. (iii) Compii~ce ~ ~ applicable State ~d~cal laws, precluding, but not i~- ired to. en~oment~ Nws. (iv) Ndicadon ~at ~e a~eemenr may be te~inated fo~defa~ Nab~i~, or f~t- ~e ro pe~o~. (v) Req~rement ~at ~y Cou~r] ~ds on h~d or acco~m receiwble at ~e ume of re,nation s~i be re~ed ro ~e CO~TY. (vi) Provision ~at ~e a~eeme=t is subject to ~d Nco~orates by reference ail of · e provisio~ offs A~eemem. 14. ASSIG~ ~ SU~CO~CT~G (a) ~e ~C~TY s~ not assi~ ~er, convey, sublet, or o~e~ise ~spose of tSis A~eemem, or ~y of its figSt, ti~e or Nteresr ~ere~, or irs power ro execum tNs A~eemen[ or or ~y potion of~e momes that may be due or become due ~ere~der, ~o ~y otSer person or ED3 (9/99) Page 6 of 7 pages of Exhibit A without the prior consen~ in writing of the COUNTY, and g(ny attempt to do any of the foregoing, w~thout such consent shall be of no effect. (b) The MD~'ICIPALITY shall nor enter toro subcontracts for any of the work contemplated der th/s Agreement without obtaining prior written approval of the DE-'?ARTMENT. Such subcontracts ~hal! be subject to and incorporate by reference ali of the provisions of this Agreement ancLsuch other conditions and provisions as the DEPARTMENT may deem necessary; provided, however, that notwithstanding the foregoing such prior written approval shall not be required for the subcontracts shown on Ext~bit(s) B tached hereto. The MUNICIPALITY shall be responsible to the COUNTY for the performance of all obli- gmions under this Agreement. No appro~)al by the DEPARTMENT of any subcontract shall provide for the incurrence of any obligation by the COUNTY in addition to the agreed upon amount in the Badger. 15. TERMIi'qATION (a) If the MIYNICIPALITY fails to fnlfilI in a timely and proper manner its obligations under rids Agreemenr~ or if the MUN!~CIPALITY becomes bankrupt or insoivenr or falsiSes its records or repons, or m/suses its 5Jmds from whatever source, the C?~ UNTY may terminate this Agreement in whole or wath respect to any identhfiable part of the program, effective immediately, or, at.its option, effective at a later date specified in-the nmice of such ~erm/nafion to the ~fU-NICIPALITY. Co) The COUNTY shall be--released from any and ali responsibilities and obligations arising from the Program covered by this Agreement, effective as of the date of terminanon, but the COUNTY shall be responsible for payment of ail claims for services provided and costs incurred by the MLrNICIPALITY prior m rennina~on of this Agreemem, that are pursuant m, and after the MIJ~ICIPALITY's compliance with_ the terms and condkions of this AgreemenT. (c) Notice of termln~tion must be in wriung, si~maed by an authorized official, and sent to the other parry, by certified mall, or by messenger, and receipt shall be requested. Notice of termination shall be deemed delivered as of the date of its posting by certified mall or at the t/me it is delivered to the other parry. by messenger. 16. MERGER CLAUSE It is understood that this Agreement represents the entire ageement of the parties hereto; that all previous understanding are merged herein; and that no modifications hereof shall be valid unless writter_ evidence thereofshal! be executed by the parr/ro be ch~ged..__ 17. NO ORAL CHANGES No modification of this Agreement shall be valid unless written in the form of an Addendum or Amendment signed'by both parries. 18. SEVERABILITY k is expressly agreed that if any term or provision of this Agreement or the application thereof to any person or circumstance, shall be held invalid or unenforceable to any extent; the remainder of rkis Ageement, or the application of such term or provision ro persons or circumsmaces other than those as ro which it is held invalid or unenforceable, shall not be affected thereby, ami every other term arxd provision of this Agreement shall be valid and shall be enforced to the fullest e,,ccenr permitted by taw. - END OF TEXT OF EXHIBIT A - ED3 (9/99) Page 7 of 7 pages of Exhibit A !. ~e_~-uired Prcvisicns a) The contractor will nan discriminate employees ar a~uiic~ms far em~!o~ent because cf disabi!iuv, "~= .... --= stacus~ ~nd will ~dar~ake or continue prcqrams of affirmative action ta ensure uhac ~cmen job aseic~_~enc, cremation, uDcradi~cs, demcuicn, traasfer, layoff, nr uerm!nauicn Lcd rates cf nay cr The :onmracccr shall red. ire each emu!o%~enc stacemen~ ~ha~ such emp!c?~ent aqency, !abet u~ion ar race, creed, color, nau~c:~! origin, se~, Cls~l!i~ V~e~.~ Era Veteran status ur mar!ca! - 9 - (c) The con~raczor shall s~a~e, in all solzci~auicns or advertisements for employees, r2~.at, in performance cf ~ha Suffolk C~Aty ccmmracc, all ~a!ified =T~:~= will be __ ' ' c_sc__~,~_~=~_c~, neca~se of race, 'd) The suck a (e) The conuraczcr shall use all 9cod faizk !m~!emenc -'~e~n~ Suffolk Ccu~--u~--Wcmen_ business enue~rise prcqr~ ~nd ~o solicit active - !0 - (~) All gazr. o.~-.~. Carney con~racus and all soiicizin~ re~es~s far ~ra~asa!s ar bids far Suffolk uhe foliowin~ d=~n~i~us___. _~ : (i) Wcmen-a~ed business enuerurise: A business enterprise, inc!udiag a sale pro_nriec~rshlp, ~ .... =~-h.~ ar _ a. At !eas~ ~ifty-cne percen~ owned by one a!i~ns who are 'o. ~m. enterprise c. ~ ancer~rise dalz-~a-day business decisions e~tar~riss ~ ~d ' zk ~ew York Sta~e' i! - At least fifty-cna ~ar cent o~.ed ny or more minority group members~ b. A_~ enterprise owroerski~ ~s real, in which such min,c:ity subst~mtia! and day-to-day business decisions of the enterprise; ar.d and operated. citizen or permanent resident alien who is fo!!owinq qrou~s: a ~!ack persons having origlns in any of the Black African racial ~a-roups; h. HisDar~ic ~erscns af Mexic~m-, ~uer~c Kican, Dominican, O~an, Central cr Scu~ 12 - Hispanic origin, re, etd!ess of race; c. ~a~ive g~rican persons kavin~ a:iqins in ~y of the ori~ina! ~e~p!es cf ~c~A A~erica~ d. Asian and Pacific islander ~ersons co~trzes. South Ecsc Asia. the indian s'~ccntinenc or ~he P~cific islands. Uti!iza=icn Plan: A ~iaa ure=ared by a ccnmrac~r and s'~m!~ed in ~c?~ec~icn wiuh a urcuosed Suffolk Cc~.tiz ccncrac~ ~d shall ccn~rac~r inu~nds co ~ake ~o u~ilize women/minority. Dustiness en~r~r!ses_ fc~ ~:~= .... ~rcmcsa!. enue~_~rise inciudi?.~c a sole prc_~rietcrshi~, ~ar~nershi~ a csr~cra-~l~n, a ns~-for-~r~fi~ con~racc, or a bidder in conj~cu!om labor, services, supplies, equipment, maueria!s ur any cc~inatic~ of fcre~oin~ ~c ~e performed f~r, cr rendered r~placemenu, ma~or re~air or =enovaulcm :f Subcontract: ~ a~resmen~ prcvidin? for ~he cuns~ruc~ion, demoiit~cn, repiacemen~, ~ajor repair, renovation, individual or ~usi~ess enuerprise, including a so!~ Pro~risu~rsh!~, part~.ership, .obligation ~dsr a County contrac~ ~s- ar_v conssruccicn, demc!i~ion, rep!ac~enc. major rspair, renovation, pl~.in~ or design bid o .... l_~ and orior ~o cc~_=c~ award Utilization Plan" ("'-~!izazicnu~_ ~ .... ~= ccnurac~cr Uti!iza~ion P!=~-._ =~ ~ ~ ~-'= (!) iden~ifica~i~n cf CAe certified women cr ccrm~icmed Co ~erform work in compaction '-~-~ '' pro~osed S%ffo!k Co~v contrac~ as well as any such enterprises ' ; ~ ' use in ccr~_ec~icn wi~% ~he ccn~ractor'$ pe=~orm~c= of ~Is propcs~ Suffc!k Co~ty cc~.t r ac~; iS - (2) wltether the ~6~racucr 'oas advertised !n general circu!acion media, trade aseoclauion ~uh!ica~ions, and women-focus and minority-focus publications and the da~es of the advertisements; (3) whether certified women/minority businesses which have b==~ solicited ~-~ ~=- re~cescs for ~roposa! or s~!icitationS for time!7 Directory ce State D~recucrv i~ auulicab!e: i~crease Eke ~arCicima~icn by certified women and minori~v-c~ed_ ~us___ss~= enmer~rises_ on t~=__ S-~foik CoU.mUy'ccntracu; the escimaued or, if k~c%~, acuua! dollar a~cum, ue mo be paid mo certified women ~md minor!t-E-owned enterprises a~d the merfo-~mance 15 - ue~ncrme~ by a ceruifi~d W/Ma=, ~nd u~=~- of women/minority bus,ness e..u~,m_~s=_ durln~ cne orevicus year. (i) ~f eelected as uae contractor shall submiz flue sperazicn and ~mplemem~au!cn cf u~i!iza~isn ~!an, ~nc!uding a f~na! ~f tee ccnzracc ~erm. A conurac~cr shall inc!ude~ ~uc ncc be limited lowesu =es~cnsiki~ biddsr. ~he periodic re~or~s re!acin? ~c c~r~!fied women -?-d ~ ~ ..... ~ performance; I7 - mi~9~_icy-o~ed business enterprise and, if copies of suck agreements; cf work uo be p~rformsd ~y each certified wame~ ($) documentation of one acuua! a~c~.us of 9a_vmenus made by mhe ccn~racusr mo each ceruified women ~%d m~ncriuy-cw~ed business enterprise as cf mke s'~b. mission date cf ~he camp!ience re,crc. · (j) in th~ even~ cf the ccn~rac~'or's wi~h ~he n~m~sc~iminatio~'c!auses re~ciremer_~sof a~.~ C~unt~ co~trac~ s~ch cot_tract may ? 2. r=~o~ma~ A~mikis~rative R_ l~w _ __ w_=_~m the terms cf this urccr~ shall be a factor i~ '='= ,;~. ' ccn~rac~cr is the iowe~ responsible bidder. Upcn re_a/ce~ a contraccor who is na~ a~rded & can~rac~ ma-~ be nccified of ~he qrounds fo~ the non--award of ~ae contract, (b) Failure co como!v with The ~ clauses aP_d W/~E requirements of ~y shall be a faccor ~n ~=~'~j is in defaui~ sf such ccn~rac~ U~cn re~es~, a ccntract~r ~.a ~s declared in default cf a con~racc mai be nat!fled af cke ~rcu~ds far na~ice cf defau!c - 19 EXHIBIT B VILLAGE OF CUTCHOGUF_./NEW SUFFOLK Project Summary Attached 07/10/00 MeN 16:47 F~ 5167347759 ~C~B C~HOGUE ~802 PROJECT SUMMARY Please Corr~ie[e and Return to: S.C. Department of Economic Development 100 Veiemns Mem0rjal Highway Hauppauge, NY 11788 Phone: (631) 853-4808 / Fax: (631) 853-4888 Name of OrganizatiQn: cu~.c~e s~ suffo:gc Address: ~.o. BOx 610 Cutchogue, NY 11935 Legislative District Contact =ers0n: Richard J. Nonca~wPhone: (631)734-5050 FAX:(631) 734--7.759 Town or Village Co-Sponsor: To~ of Soul-hold Location of Project: o~m ~ cutth~,ue Brief Description of Project: The laroject ia focused on changing the aiu~ea~ance of downtown Cutchogue b~ imstallinq old fashio~ st~et liqhts ~d att~ive sid~a~. F!~r b~ets will be h~ fr~ e~ liqht.. ~. ~ auto-tic drip Ma~r~ syst~ ~st~l~ ~ ~e s~eet lights will se~ice ~e fi~er ~d sid~a~ wall be coordinated. C~c~ will b~, ~ffici~t ~as ~a ~]~le to co~lete a ~eciflc se~ion of Estimated Costs (Itemize Estimates): street. 1. Street Li]hts 2 - SidewaU~ks 3. Brackets for Baskets Flower Baskets Drip. watsr/n~ system for Baskets *Total Project Cost $3s,00o.00 *Must equat grant award of Rou nd It of Downtown Revitalization Program.