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HomeMy WebLinkAboutTB-01/06/2004-OSOUTHOLD TOWN BOARD ORGANIZATIONAL MEETING January 6, 2004 11:00 A.M. The Organizational Meeting of the Southold Town Board was held Tuesday, January 6, 2004 at 11:00 A.M. at the Southold Town Hall, Southold, New York. Present: Supervisor Joshua Y. Horton Justice Louisa P. Evans Councilman John M. Romanelli Councilman Thomas H. Wickham Councilman Daniel C. Ross Councilman William P. Edwards Town Clerk Elizabeth A. Neville Town Attorney Patricia A. Finnegan SUPERVISOR HORTON: Welcome to the January 6th, 2004 Southold Town Organizational Meeting. ! welcome you all and welcome the new members of the Town Board, Councilman Bill Edwards and Councilman Dan Ross and to remaining members of the Board, welcome to you all as well. ! look forward to working together during the course of the next year. Please rise and join with me in the Pledge of Allegiance to the Flag. As a point of reference for those of you who are in attendance, ! have discussed this with the Town Board. In an effort to move our meetings along at a slightly quicker pace, you may be accustomed to the Town Clerk actually calling the roll and going through each Town Board members vote individually, we are going to experiment with a new format where ! will actually call for all in favor and all opposed. It is not a monumental change, however, if you are accustomed to coming to Town Board meetings ! want to have you in the loop. We will move forward with our resolutions on the Organizational Meeting. Numbers 1 through 10, ! believe, are my individual appointments with the exception of number 5 which we will need a vote from the Town Board. #1 SUPERVISORS APPOINTMENT January 6, 2004 Southold Town Board Organizational Meeting 2 Supervisor Joshua Y. Horton hereby appoints Martin Sidor as Deputy Supervisor of the Town of Southold for the term of January 1, 2004 through December 31, 2004. SUPERVISOR HORTON: I just wanted to also add that Marty has been a true friend to the Town of Southold, he has given tirelessly of his time and energy and I am honored to have Martin Sidor by my side. #2 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Joanne Liguori as Confidential Secretary to the Supervisor effective January 1, 2004 through December 31, 2004. SUPERVISOR HORTON: ! see Ms. Liguori is in the audience. Joanne, ! couldn't do it without you and you are sitting next to Ruthanne, the two of you, that ! don't think my office would run even remotely as efficiently as it does without both of your hard work, so thank you for staying by me again. #3 SUPERVISORS APPOINTMENT STANDING COMMITTEES 2004 Code Committee: Councilman Wickham, Councilman Ross Finance: Supervisor Morton Animal Shelter Construction Project: Councilman Edwards/Councilman Wickham Recreation: Councilman Ross Economics/Business: Supervisor Morton/Councilman Edwards Mousing: Supervisor Morton/Councilman Edwards/Councilman Romanelli Storm Water Runoff.' Supervisor Morton Zoning/Planning: Councilman Wickham/Councilman Edwards Mighway: Councilman Ross/Councilman Romanelli Tree: Councilman Wickham Transportation Corem: Councilman Wickham LWRP: Councilman Ross/Councilman Wickham #4 SUPERVISORS APPOINTMENT LIAISONS 2004 Personnel: Supervisor Morton Police: Supervisor Morton Transfer Station: Councilman Romanelli/Councilman Edwards Scavenger Waste Plant: Councilman Ross/Councilman Romanelli AG Advisory Corem: Councilman Wickham Land Preservation: Councilman Edwards CAST: Supervisor Morton Contracts, ie, NFAWL, E/W FD, S.W. Plant: Councilman Ross Anti-Bias Task Force: Councilman Edwards Police Advisory Commission: Councilman Ross #5 Moved by Councilman Romanelli, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Supervisor Joshua Y. Morton as Emergency Preparedness Coordinator for the Town of Southold for the term of January 1, 2004 through December 31, 2004. January 6, 2004 Southold Town Board Organizational Meeting 3 Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #6 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Police Chief Carlisle Cochran as his Deputy Emergency Preparedness Coordinator for the Town of Southold for the term of January 1, 2004 through December 31, 2004, to serve without compensation. #7 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Chief Building Inspector Michael Verity as Assistant Deputy Emergency Preparedness Coordinator for the Town of Southold for the term of January 1, 2004 through December 31, 2004, to serve in said capacity at a compensation of $2,977.20. #8 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Director of Code Enforcement Edward Forrester as Assistant Deputy Emergency Preparedness Coordinator and liaison to the Suffolk County Emergency Operations Center for the Town of Southold for the term of January 1, 2004 through December 31, 2004, to serve in said capacity at a compensation of $2,000.00. SUPERVISOR HORTON: On that point, these positions, if anybody is wondering how we actually benefit from these, these are not positions that you hear about often, aside from general dealings with emergency management and disaster preparedness coordination where we function in coordination with Fire Departments, possible sheltering locations with our schools and interacting with other levels of government; it is very important. It has been actually very useful. If you don't hear about this team, it is because they are doing a good job. But ! do want to point out and ! think the Board will appreciate this most of all, well, if not the taxpayer; this past winter, if you recall, we had several brutal snowstorms. Our Highway Department and members of the Department of Public Works, were put to work for many hours plowing snow, putting up snow fence and dealing with general weather related issues. And we dealt with a tremendous amount of overtime and equipment costs. Our Emergency Preparedness team, through Ed Forrester, managed to recoup $96,000 from State and Federal governments for the winter storms of 2003, so, another one of those small benefits that this team provides to the taxpayer, to the Town of Southold. #9 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Michael Imbriglio as his Deputy Emergency Preparedness Coordinator for Fishers Island for the term of January 1, 2004 through December 31, 2004, to serve in said capacity at a compensation of $2,977.20. # 10 SUPERVISORS APPOINTMENT Supervisor Joshua Y. Horton hereby appoints Thomas Martin as his Fire Coordinator for Disaster Preparedness for the Town of Southold for the term of January 1, 2004 through December 31, 2004 he to serve in said capacity without compensation. SUPERVISOR HORTON: ! believe that the next few items on the agenda, 11 through 14, are for the Town Clerk to address. January 6, 2004 Southold Town Board Organizational Meeting 4 #11 Town Clerk Elizabeth A. Neville hereby releases Senior Clerk Typist Joyce M. Wilkins from her position as Deputy Town Clerk for the Town of Southold. #12 Town Clerk Elizabeth A. Neville hereby appoints Clerk Typist Bonnie Doroski as Deputy Town Clerk for the Town of Southold for the term of January 1, 2004 through December 31, 2005. #13 Registrar of Vital Statistics Elizabeth A. Neville hereby releases Joyce M. Wilkins from her duties as Sub-Registrar of Vital Statistics beginning on January 1, 2004. #14 Registrar of Vital Statistics Elizabeth A. Neville hereby appoints Bonnie J. Doroski as Sub- Registrar of Vital Statistics for the term beginning on January 1, 2004 and ending on December 31, 2005. #15 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Patricia A. Finne~an as Southold Town Attorney~ effective January 1~ 2004, she to hold such office until the first day of January next succeeding the first biennial town election. SUPERVISOR HORTON: Pat joined the Town Hall Legal Department in 2002, myself and members of the Board at that time, Councilman Wickham, Justice Evans and Councilman Romanelli, all strongly supported her for the position of Assistant Town Attorney and ! am enthusiastically support her promotion to Town Attorney. And Ms. Finnegan, while ! understand that this is largely inadequate, your nameplate here; ! covered over the Assistant in preparation for a widely supported vote and ! would like to pass this down to you, understanding that a new one is on order and on its way. Congratulations, Pat. Welcome aboard in your new capacity, Pat, thank you very much. TOWN ATTORNEY F1NNEGAN: Thank you. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #16 Moved by Councilman Romanelli, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Kieran Corcoran as Southold Town Assistant Town Attorney~ effective February 2~ 2004, he to hold such office until the first day of January next succeeding the first biennial town election. SUPERVISOR HORTON: Mr. Corcoran, you are actually in the audience, if you could please stand for a moment and ! want to just say, welcome aboard and we have got good times ahead, working with Mr. Corcoran. And ! am very pleased to appoint another native to our Town Hall crew. Welcome aboard, Mr. Corcoran. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. January 6, 2004 Southold Town Board Organizational Meeting #17 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby sets the following hourly salaries for the following appointed officials or employees effective January 1, 2004 through December 31, 2004: Assistant Town Attorney Lori Montefusco 32.14 hourly Assistant Town Attorney. 32.14 hourly SUPERVISOR HORTON: And that will also include a second position that has yet to be filled. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #18 Moved by Councilman Ross, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Lynne Krauza as Confidential Secretary to the Town Attorney effective January 26, 2004 through December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #19 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints John A. Cushman II as Southold Town Comptroller~ effective January 1~ 2004, he to hold such office until the first day of January next succeeding the first biennial town election. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #2O Moved by Councilman Wickham, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby releases Peter W. Harris from his position as Commissioner of Public Works for the Town of Southold beginning on January 1, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. RESCINDED-January 6, 2004 by #56 #21 Moved by Councilman Romanelli, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints James McMahon as Commissioner of Public Works for the Town of Southold for the term beginning on January 1, 2004 and ending December 31, 2005; and be it January 6, 2004 Southold Town Board Organizational Meeting 6 FURTHER RESOLVED that the salary of the Commissioner of Public Works of the Town of Southold, be set at $10,719.00 per annum, and the same shall be paid in regular bi-weekly payments; and be it FURTHER RESOLVED that the Town Clerk be and she hereby is instructed to file such certificates with the proper parties as are required by Section 30, Subdivision 3 of the Town Law. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. RESCINDED-January 6, 2004 by #56 #22 Commissioner of Public Works James McMahon appoints Arthur Ruroede as Deputy Commissioner of Public Works for the term beginning on January 1, 2004 through December 31, 2004. #23 Receiver of Taxes George R. Sullivan hereby appoints Clerk Dorothy Chituk as Deputy Receiver of Taxes for the Town of Southold for the term of January 1, 2004 through December 31, 2004. #24 Moved by Councilman Edwards, seconded by Councilman Wickham, WHEREAS, Section 22B of the Town Law allows the Town Board of any town having more than one Assessor to establish the office of Chairman of the Town Assessors, who in addition to his regular duties, shall perform such services in connection with assessment and taxation of property for state, county and town purposes as the Board shall direct; now, therefore, be it RESOLVED that Assessor Robert Scott be and hereby is designated to hold the office of Chairman of the Board of Assessors until the 31st day of December, 2004, at the pleasure of the Town Board, all in accordance with Section 22B of the Town Law; and be it FURTHER RESOLVED that the compensation for such appointment be fixed at $2,000.00 per annum, payable in regular bi-weekly payments. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #25 Moved by Councilman Ross, seconded by Supervisor Horton, it was RESOLVED that the Town Board of the Town of Southold hereby appoints James Dinizio as a member to the Zoning Board of Appeals, effective January 6, 2004 thru December 31, 2008. JUSTICE EVANS: For the past, at least 45 years, this position has or at least there has been traditionally a member of Fishers Island, a resident of Fishers Island on the ZBA. This is the first time in at least 45 years that this Board, looks like they are going to choose to change that policy and I think that it is a big mistake. There are very slender threads already, that connect Fishers to mainland Southold, I think it makes it very difficult for the residents of Fishers Island who contribute about 11% of the taxes to this Town to maintain contact with the Town, to get services from this Town. We are very isolated, we have no access to the Resource Center, to the Recreation Center, to being able to come over here. It is very difficult, it is a whole day's trip to do any business before the Town and I January 6, 2004 Southold Town Board Organizational Meeting 7 think that the Town Board should continue what they have had the wisdom to do for the past 45 years by keeping someone from Fishers Island on that Board and I hope that they will do that. SUPERVISOR HORTON: Thank you, Justice Evans. I think that Mr. DiNizio will bring a tremendous amount of know how and a let's get down to business approach to the Zoning Board of Appeals. And I think for this one we will have a roll call vote. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Supervisor Horton. No: Councilman Romanelli, Justice Evans. This resolution was duly ADOPTED. #26 Moved by Councilman Ross, seconded by Councilman Romanelli, it was RESOLVED that pursuant to Section 267(1) of the Town Law~ Ruth Oliva is hereby designated Chairperson of the Southold Town Board of Appeals for the term of January 1, 2004 through December 31, 2004; and be it FURTHER RESOLVED that the Chairperson of the Board of Appeals shall be responsible for furnishing to the Town Board a detailed monthly report of activities within her department; and be it FURTHER RESOLVED that the Chairperson of the Southold Town Board of Appeals shall be paid a salary of $2,000.00 per annum, in addition to her regular salary, effective January 1, 2004 through December 31, 2004, and the same shall be paid in regular bi-weekly payments. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Justice Evans, Supervisor Horton. No: Councilman Romanelli. This resolution was duly ADOPTED. #27 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Jerilyn Woodhouse as a member to the Planning Board~ effective January 6~ 2004 thru December 31~ 2008. JUSTICE EVANS: I would just like to acknowledge that by appointing Jeri, we are knocking off Benny Orlowski who has devoted I don't know how many years to service on the Planning Board and has done an excellent job. In fact, I haven't seen the paper yet because we don't get it right away on Fishers Island but I understand he was voted Citizen of the Year by the Suffolk Times; so, I think that it is a shame that he won't be on that Board anymore. I have no objection to Jeri Woodhouse, I just think that it is a shame that Benny won't be there because he has years of experience and he has done an excellent job for the Town. SUPERVISOR HORTON: I would like to add for the record, that I believe that Jeri will bring a fresh perspective to the Planning Board, her intelligence, ability to communicate, will help the Planning Board move in a very proactive fashion. So I welcome Jeri Woodhouse aboard. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #28 Moved by Councilman Wickham, seconded by Councilman Ross, it was RESOLVED that pursuant to Section 272 of the Town Law, Jerilyn Woodhouse is hereby designated Chairman of the Southold Town Planning Board for the term of January 6, 2004 through December 31, 2004; and be it January 6, 2004 Southold Town Board Organizational Meeting FURTHER RESOLVED that the Chairman of the Planning Board shall be responsible for furnishing to the Town Board a detailed monthly report of activities within his department; and be it FURTHER RESOLVED that the Chairman of the Planning Board shall be paid a salary of $2,000.00 per annum, in addition to her regular salary, effective January 6, 2004 through December 31, 2004 and the same shall be paid in regular bi-weekly payments. COUNCILMAN ROMANELLI: I just want to ask if any of the other members were asked if they were interested in being Chairman? Bill Cremers or Rich Caggiano, some of the senior members asked? SUPERVISOR HORTON: I spoke with Deputy Supervisor Martin Sidor and he indicated that his schedule being on the Planning Board as well as being Deputy Supervisor and in addition carrying on his livelihood of being a farmer, that he felt that there were time constraints for him being Chairperson. Councilman Wickham, did you have any discussions with any other Board members? COUNCILMAN WICKHAM: I had spoken with Bill Cremers several months ago but not in the last few weeks and at that time he was concerned about his health and how much time he could spend. JUSTICE EVANS: Well, I am just curious since at least I did not have this resolution before me... SUPERVISOR HORTON: It is not in my package, either. An oversight, I guess. JUSTICE EVANS: When we were in the work session, so it wasn't there to be, we didn't discuss who this was going to be. I have a hard time, and once again, it is nothing personal against Jeri Woodhouse but she is the new member of the Board and I think that we should poll the members that have experience on that Board to see if any of them would do the Chair to begin with. SUPERVISOR HORTON: I support Ms. Woodhouse' chairing the Planning Board. Duties and responsibilities of a Chairman of a Board are more organizational than anything and I think the wisdom on the Planning Board, supported by the Planning staff will make for a smooth transition and certainly, I think that Jeri's natural ability to lead Board's and Committee's will make her a suitable Chairperson for the Planning Board. I support this historic nomination. JUSTICE EVANS: What is historic about it? SUPERVISOR HORTON: Well, Jeri actually happens to be the first female ever on the Planning Board and the first female, I believe, to ever lead the Planning Board by virtue of being the first on the Planning Board. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Supervisor Horton. No: Justice Evans. This resolution was duly ADOPTED. SUPERVISOR HORTON: And also let the record reflect that my package didn't have the written number 28. ! don't know why that is, it was discussed largely with the Town Clerk' s Office yesterday when we were putting it together. #29 Moved by Councilman Wickham, seconded by Justice Evans, WHEREAS it is required by Section 27, Subdivision 1 if the Town Law, that the Town Board fix, from time to time, the salaries of all officers and employees of the Town whether elected or appointed, and determine when the same shall be payable; now, therefore, be it RESOLVED that the annual salaries of the members of the Planning Board and the Board of Appeals of the Town of Southold be and hereby are fixed as follows for the term January 1~ 2004 to December 31~ 2004: Planning Board January 6, 2004 Southold Town Board Organizational Meeting 9 William Cremers Kenneth L. Edwards Martin Sidor Jerilyn Woodhouse Richard L. Caggiano Zoning Board of Appeals Ruth D. Oliva James Dinizio Gerard P. Goehringer Lydia Tortora Vincent M. Orlando 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 AND BE IT FURTHER RESOLVED that the members of the Planning Board and the members of the Zoning Board of Appeals be paid these salaries for their respective offices in regular biweekly payments, and these appointed officers and employees shall hold such appointed offices or positions at the pleasure of the Town Board unless otherwise provided for by law; and be it Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #3O Moved by Councilman Romanelli, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints the following members to the Anti-Bias Task Force~ for a term of two years~ expiring December 31~ 2006: Ruth Oliva Cynthia Kumelos-Smith Gina Rusch Carolyn Peabody, Ph.D., ACSW Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #31 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints the following members to the Anti-Bias Task Force~ for a term of two years~ expiring December 31~ 2006: Michael Simon Joyce Grattan Imelda Corcoran Elizabeth Murphy SUPERVISOR HORTON: ! would like to say that having worked with Mr. Simon and personally knowing Joyce and having interacted with Mrs. Corcoran and personally knowing Betty Jane Murphy, ! think we are graced with tremendous amount of energy and intrigue for the position. It is also nice to have what seems to be the entire retired English Department of Mattituck High School joining us on the Anti-Bias Task Force. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #32 Moved by Councilman Ross, seconded by Justice Evans, it was January 6, 2004 Southold Town Board Organizational Meeting 10 RESOLVED that the Town Board of the Town of Southold hereby re-appoints Garrett Stran~ to the position of a member of the Architectural Review Committee, term to expire December 31, 2006. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #33 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Thomas Ryan to the position of a member of the Board of Assessment Review, term to expire December 31, 2005. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #34 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby sets the compensation of the members of the Southold Town Board of Assessment Review, effective January 1, 2004 through December 31, 2004 at $1,205 per member per annum, payable on June 3, 2004, total compensation for all five members of this Board not to exceed $6,025 for 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #35 Moved by Councilman Romanelli, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints Nicholas Dickersom Donald Wilder~ Melvin Morris~ and Peggy Dickerson (liaison) to the Conservation Advisory Council, term to expire December 31, 2005, and be it further RESOLVED that Donald Wilder be appointed as Chairman of this Council. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #36 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby set the compensation for the members of the Southold Town Conservation Advisory Council at $54.00 per meeting, which includes inspections, effective January 1, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #37 Moved by Councilman Ross, seconded by Justice Evans, it was January 6, 2004 Southold Town Board Organizational Meeting 11 RESOLVED that the Town Board of the Town of Southold hereby appoints Lauren Standish as Secretary of the Conservation Advisory Council, effective January 1, 2004 through December 31, 2004 not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #38 Moved by Justice Evans, seconded by Supervisor Horton, it was RESOLVED that the Town board of the Town of Southold hereby re-appoints the Honorable William Thompson to the Board of Ethics~ term to expire December 31~ 2006. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Supervisor Horton. No: Councilman Romanelli, Justice Evans. This resolution was duly ADOPTED. #39 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Christine Stulsk¥~ as Secretary of the Board of Ethics, effective January 1, 2004 through December 31, 2004, not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #4O Moved by Councilman Romanelli, seconded by Councilman Edwards, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints the following members to the Land Preservation Committee~ term to expire December 31~ 2005: John Sepenoski Peter Burr Raymond Huntington Eric Keil Reynold Blum COUNCILMAN EDWARDS: ! would appreciate it if the Supervisor would send a letter of thanks to Reed Jarvis for his service on the Committee, he is leaving the Committee but he has been on the Committee for a number of years. SUPERVISOR HORTON: Certainly. For the record, Councilman Edwards, it is customary for my office to send a letter of appreciation to anybody who has served the Town. That is a point well made. Thank you. COUNCILMAN EDWARDS: Thank you. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #41 Moved by Councilman Edwards, seconded by Councilman Wickham, it was January 6, 2004 Southold Town Board Organizational Meeting 12 RESOLVED that the Town Board of the Town of Southold hereby appoints the following members to the Land Preservation Committee~ term to expire December 31~ 2005: Michelle Zaloom Craig Arm Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. RESCINDED, February 3, 2004-Resolution #93 #42 Moved by Councilman Ross, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Jo¥ce M. Wilkins as Secretary for the Southold Town Land Preservation Committee, effective January 1, 2004 through December 31, 2004, not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #43 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints Ronald Rossi to the Landmark Preservation Committee~ term to expire December 31~ 2005. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #44 Moved by Councilman Wickham, seconded by Councilman Romanelli, it was RESOLVED that the Town Board appoints Jo¥ce M. Wilkins as Secretary for the Landmark Preservation Commissiom effective January 1, 2004 through December 31, 2004, not to exceed (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #45 Moved by Councilman Romanelli, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints the following members to the Parks~ Beaches~ & Recreation Committee~ term to expire December 31~ 2004: Peter W. Harris James McMahon Margaret Murphy Planning Board Members Kenneth Reeves Timothy Rumph Kim Prokop Paula Crouteau Derek Bosson Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. January 6, 2004 Southold Town Board Organizational Meeting 13 #46 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Councilman Daniel Ross as a Member of the Parks~ Beaches and Recreation Committee, term to expire December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #46A Moved by Councilman Edwards, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Councilman Daniel Ross as Chairperson of the Parks~ Beaches and Recreation Committee, term to expire on December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #47 Moved by Councilman Ross, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby expands the membership for the Police Advisory Committee from five (5) to seven (7) members. SUPERVISOR HORTON: Just for the Boards knowledge, I did have a lengthy discussion with Mr. Henry Flintner, who is the Chair for the Police Advisory Commission and this was heavily supported by him, actually, partially his idea. So, it is supported by the Commission and hopefully, supported by the Board. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #48 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby re-appoints the following members to the Police Advisory Committee~ term to expire December 31~ 2004: Henry Flinter Joseph Borrelli Gunther Geiss David Bergen Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #49 Moved by Councilman Romanelli, seconded by Councilman Wickham, it was RESOLVED that the Town Board of the Town of Southold hereby appoints the following members to the Police Advisory Committee~ term to expire December 31~ 2004: William Grigonis Carl Speilman Joseph Conway, Sr. January 6, 2004 Southold Town Board Organizational Meeting 14 Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #50 Moved by Councilman Edwards, seconded by Councilman Romanelli, it was RESOLVED that the Town Board appoints Barbara A. Rudder as Secretary for the Southold Town Tree Committee, effective January 1, 2004 through December 31, 2004, not to exceed five (5) hours per week in addition to her regular 35 hour week, regardless of the number of committees she serves. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #51 Moved by Councilman Ross, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby promotes B. Phillip Beltz to the position of full-time Special Proiects Coordinator at a salary of $45,900.00 per year, effective January 26, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #52 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that Supervisor Joshua Y. Horton be and he hereby is designated to represent the Town of Southold at the annual meeting of the Association of Towns of the State of New York, to be held in New York City on February 15, 16, 17, & 18, 2004 and to cast the vote of the Town of Southold pursuant to Section 6 of Article II! of the Constitution and By-Laws of the Association of Towns; and be it FURTHER RESOLVED that Councilman William Edwards and Councilman Daniel Ross be and they hereby are designated to act as the alternate delegates, to cast the vote of the Town of Southold at the annual meeting of the Association of Towns in the absence of Supervisor Horton. SUPERVISOR HORTON: Just so you know, Justice Evans, my first instinct was to have you as a delegate, however, ! know that you are tied up in many mandatory classes, so that led me to these two gentlemen. Any other further discussion? (No response) Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #53 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that those officers and employees of the Town of Southold attending the Association of Towns of the State of New York be and hereby are allowed a maximum of $800.00 per officer and employee for the actual and necessary expenses for registration, travel, meals, and lodging incurred while attending said meeting. January 6, 2004 Southold Town Board Organizational Meeting 15 Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #54 Moved by Councilman Romanelli, seconded by Councilman Wickham, WHEREAS, Section 64 of the Town Law requires the Town Board to designate, by resolution, banks in the State in which the Supervisor or other officers of the Town shall deposit moneys coming into their hands by virtue of their office; and WHEREAS, the Town Board may require any bank, so designated, to deposit with such Board bonds or certificates of the United State, of the State of New York or any county, town, city, village or school district of the State of New York, such security for such funds so deposited, but such bond or certificate shall be subject to the approval of the Town Board and shall be deposited in such place and held under such conditions as the Town Board may determine; now, therefore, be it RESOLVED that the following banks are designate for fiscal year 2004 as depositories, and the following securities are hereby required as collateral for such cash balances in said banks: Bridgehampton National Bank Bridgehampton National Bank (Tax Receiver's Account) Fleet Bank North Fork Bank North Fork Bank (Tax Receiver's Account) Suffolk County National Bank Suffolk County National Bank (Tax Receiver's Account) $ 5,000,000.00 $ 5,000,000.00 $ 5,000,000.00 $ 5,000,000.00 $ 5,000,000.00 $ 5,000,000.00 $ 5,000,000.00 AND BE FURTHER RESOLVED that the Town Board hereby authorizes Supervisor Joshua Y. Horton to execute Collateral Agreements between the Town of Southold and the above designated banks and their Third Party Custodial Institutions, all in accordance with the approval of the Town Attorney; and be it FURTHER RESOLVED that authorization for increase and decrease of securities shall be subject to the approval of the Supervisor. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #55 Moved by Councilman Edwards, seconded by Councilman Wickham, it was RESOLVED, that the Town Board of the Town of Southold hereby designates the Suffolk County National Bank as a depository of Town of Southold~ and that funds of this Corporation deposited in said Bank~ be subject to withdrawal upon checks, notes, Resolution drafts, bills of exchange, acceptances, undertakings of other orders for the payment of money when signed on behalf of this Corporation by any one (1) of its following officers to wit: Supervisor Deputy Supervisor January 6, 2004 Southold Town Board Organizational Meeting 16 BE IT FURTHER RESOLVED, that the above Bank, is hereby authorized to pay any such orders and also to receive the same for credit of or in payment from the payee or any other holder without inquiry as to the circumstances of issue or the disposition of the proceeds even if drawn to the individual order of any signing officer or tendered in payment of his individual obligation. Borrowing Resolution. BE IT FURTHER RESOLVED, that the Supervisor and Deputy Supervisor be end they hereby are authorized to borrow from time to time on behalf of this from the above Bank sums of money for such period or periods of time, and upon such terms, rates of interest and amounts as may to them in their discretion seem advisable and to execute notes or agreements in the forms required by said Bank in the name of the Corporation for the payment of any sums so borrowed. That said officers are hereby authorized to pledge or mortgage any of the bonds, stocks or other securities, bills receivable, warehouse receipts or other property real or personal of the Corporation, for the purpose of securing the payment of any moneys so borrowed; to endorse said securities and/or to issue the necessary powers of attorney and to execute loan, pledge or liability agreements in the forms required by the said Bank in connection with the same. That said officers are hereby authorized to discount with the above Bank any bills receivable held by this Corporation upon such terms as they may deem proper. That the foregoing powers and authority will continue until written notice of revocation has been delivered to the above Bank. BE IT FURTHER RESOLVED, that the Secretary of this Corporation be and he hereby is authorized to certify to the above BE IT FURTHER RESOLVED, that the Secretary of this Corporation be and he hereby is authorized to certify to the above Bank, the foregoing resolutions and that the provisions thereof are in conformity with the charter and By-Laws of this Corporation. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #56 Moved by Councilman Ross, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby designates Fleet Bank~ NA {the "Bank") as a depository of funds for the Town of Southold {the "Depositor")~ with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomsoever made in whatever manner endorsed; and RESOLVED: That the Bank shall not be liable in connection with the collection of such items that are handled by the Bank without negligence and the Bank shall not be liable for the acts of its agents, subagents or for any other casualty; and RESOLVED: That the Depositor assumes full responsibility for and shall indemnify the Bank against an losses, liabilities and claims resulting from payments, withdrawals or orders made or purported to be made in accordance with, or from actions taken in good faith and in reliance upon, these Resolutions: and Payment Orders RESOLVED: That the Bank be, and hereby is, authorized and directed to certify, pay or otherwise honor all checks, drafts, notes, bills of exchanges, acceptances, undertakings and other instruments or orders for the payment, transfer or withdrawal of money for whatever purpose and to whomsoever January 6, 2004 Southold Town Board Organizational Meeting 17 payable when such instruments and orders are properly made, signed, or endorsed by the signature, the actual or purported facsimile signature or the oral direction of any of the authorized signers below; provided, however, that any check, draft, note, bill of exchange, acceptance, undertaking or other instrument for the payment, transfer or withdrawal must bear the actual or purported facsimile signature of any 1 (if no number is inserted, it shall be deemed to be one) of the authorized signers below; and RESOLVED: That any authorized signer acting alone be, and hereby is, authorized on behalf of the Depositor to endorse, negotiate and collect any and an checks, drafts, notes, bills of exchange, acceptances, undertakings and other instruments and to open and close and update information on any account of the Depositor at the Bank; and Funds Transfers RESOLVED: That any of the authorized signers below acting alone be, and hereby is, authorized on behalf of the Depositor to instruct, orally or by such other means as the Bank may make available to Depositor, the Bank to initiate the transfer of funds by wire, telex, automated clearinghouse, book entry, computer or such other means, and to execute agreements with the Bank for the transfer of funds from any of Depositor's accounts and to delegate from time to time to other persons the authority to initiate the transfer of funds from any such account; and Additional Resolutions RESOLVED: That the Bank may rely on any signature, endorsement or order and any facsimile signature or oral instruction reasonably believed by the Bank to be made by an authorized signer, and the Bank may act on any direction of an authorized signer without inquiry and without regard to the application of the proceeds thereof, provided that the Bank acts in good faith; and RESOLVED: That the Depositor assumes full responsibility for and shall indemnify the Bank against all losses, liabilities and claims resulting from payments, withdrawals or orders made or purported to be made in accordance with, or from actions taken in good faith and in reliance upon, these Resolutions: and RESOLVED: The Bank may rely on this document and on any certificate by an authorized representative of the Depositor as to the names and signatures of the authorized signers of the Depositor until the Bank has actually received written notice of a change and has had a reasonable period of time to act on such notice; and RESOLVED: That the Depositor agrees to notify the Bank promptly and in writing of any change in (a) these Resolutions, (b) the identity of persons authorized to sign, endorse or otherwise authorize payments, transfers or withdrawals, (c) ownership of the Depositor or the Depositor's legal structure or status, including the Depositor's dissolution or bankruptcy; and RESOLVED: That any of the following named persons, or persons from time to time holding the following offices of the Depositor be, and hereby are, designated as the authorized signers to act on behalf of the Depositor in accordance with the above resolutions (fill in names of individuals or titles of officers): Supervisor Deputy Supervisor Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #57 Moved by Justice Evans, seconded by Supervisor Horton, it was January 6, 2004 Southold Town Board Organizational Meeting 18 RESOLVED, that the Town Board of the Town of Southold hereby designates the Bridgehampton National Bank as a depository of Town of Southold~ and that funds of this Corporation deposited in said Bank~ be subject to withdrawal upon checks, notes, Resolution drafts, bills of exchange, acceptances, undertakings of other orders for the payment of money when signed on behalf of this Corporation by any one I'l) of its following officers to wit: Supervisor Deputy Supervisor BE IT FURTHER RESOLVED, that the above Bank, is hereby authorized to pay any such orders and also to receive the same for credit of or in payment from the payee or any other holder without inquiry as to the circumstances of issue or the disposition of the proceeds even if drawn to the individual order of any signing officer or tendered in payment of his individual obligation. Borrowing Resolution. BE IT FURTHER RESOLVED, that the Supervisor and Deputy Supervisor be and they hereby are authorized to borrow from time to time on behalf of this from the above Bank sums of money for such period or periods of time, and upon such terms, rates of interest and amounts as may to them in their discretion seem advisable and to execute notes or agreements in the forms required by said Bank in the name of the Corporation for the payment of any sums so borrowed. That said officers are hereby authorized to pledge or mortgage any of the bonds, stocks or other securities, bills receivable, warehouse receipts or other property real or personal of the Corporation, for the purpose of securing the payment of any moneys so borrowed; to endorse said securities and/or to issue the necessary powers of attorney and to execute loan, pledge or liability agreements in the forms required by the said Bank in connection with the same. That said officers are hereby authorized to discount with the above Bank any bills receivable held by this Corporation upon such terms as they may deem proper. That the foregoing powers and authority will continue until written notice of revocation has been delivered to the above Bank. BE IT FURTHER RESOLVED, that the Secretary of this Corporation be and he hereby is authorized to certify to the above BE IT FURTHER RESOLVED, that the Secretary of this Corporation be and he hereby is authorized to certify to the above Bank, the foregoing resolutions and that the provisions thereof are in conformity with the charter and By-Laws of this Corporation. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #58 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby designates the NORTH FORK BANK as a depository of this Corporation. DEPOSITS RESOLVED that NORTH FORK BANK is hereby authorized to receive any and all checks, notes, drafts or other instruments for the payment of money payable to this Corporation or to its order when bearing the apparent endorsement of this Corporation either by handwriting, typewriting, stamp impression, or by any other means, with or without the signature of any person purporting to be an officer or agent of this Corporation. That any officer, agent or nominee of said Corporation is hereby January 6, 2004 Southold Town Board Organizational Meeting 19 authorized to endorse the name of this Corporation either by handwriting, typewriting, stamp impression or by any other means, on any and all of the aforesaid instruments. That said Bank may receive any and all such checks, notes, drafts or other instruments for the payment of money for deposit or discount to the credit of said Corporation and it may conclusively assume, without inquiry, that all such deposits or discounts and all withdrawals of the proceeds thereof represent the exclusive property of said Corporation, hereby ratifying, confirming and approving any and all acts of said Bank in heretofore receiving for deposit or discount any such checks, notes, drafts or other instruments for the payment of money from said Corporation and permitting withdrawal of the proceeds thereof. WITHDRAWALS RESOLVED that funds of this Corporation deposited in said Bank be subject to withdrawal upon checks, notes, drafts, bills of exchange, acceptances, undertakings or other orders for the payment of money including such as may bring about an overdraft or cause a debit pursuant to any existing agreement; between said Bank and the Corporation when signed whether by signature of facsimile thereof on behalf of this Corporation by any (insert number required to sign) 1 of its following officers, or authorized signatures, to wit: (Insert Titles) Supervisor~ Deputy Supervisor~ President of Island Group Administratiom Inc. Or their/his/her successors in office RESOLVED that NORTH FORK BANK is hereby authorized to honor any such items without inquiry as to the circum- stances of issue or the disposition of the proceeds even if drawn to the individual order of any signing officer or other person tendered in payment of his individual obligations; and RESOLVED that the Corporation does hereby give to the Bank a continuing lien for the amount of any and all liabilities and obligations of the Corporation to the Bank and claims of every nature and description of the Bank against the Corporation whether now existing or hereafter incurred upon any and all money, securities and any and all property of the Corporation and the proceeds thereof now or hereafter actually or constructively held 'or received by or in transit, in any manner to or from the Bank, its correspondents or agents from or for this Corporation, whether for safekeeping, custody, pledge, transmission, collection or otherwise coming into possession of the Bank in any way or placed in any safe deposit box leased by the Bank to the Corporation. The Bank is also hereby given a continuing lien and right of set- off for the amount of said liabilities and obligations upon any and all deposits and credits of the Corporation with, and any and all claims of this Corporation against the Bank at any time existing and the Bank is hereby authorized at any time or times without notice, to apply such deposits or credits or ally part thereof to such liabilities or obligations and in such amounts as the Bank may elect although such liabilities or obligations may be contingent or un-matured and whether any collateral therefor is deemed adequate or not; and LOANS RESOLVED that any 1 (insert number required to sign) of the Corporation's officers or authorized signatures as follows: (Insert Titles) Supervisor~ Deputy Supervisor or their/his/her successors in office be and they/he hereby are/is authorized for, on behalf of, and in the name of this Corporation to: January 6, 2004 Southold Town Board Organizational Meeting 20 (a) Negotiate and procure loans from said Bank up to an amount not exceeding (if there is no limit so indicate) amounts in the aggregate at anyone time outstanding upon such terms as they may deem advisable; (b) Discount with said Bank, commercial or other business paper belonging to this Corporation, made or drawn by or Upon third parties, without limit as to amount; (c) Give guarantees for the obligations of others in such form as Bank may require. (d) Give security for any liabilities of this Corporation to said Bank by pledge or assignment or a lien upon any real or personal property, tangible or intangible, of this Corporation, and (e) Execute in such form as may be required by the Bank all notes and other evidences of such loans, all instruments of pledge, guaranty, assignment, or lien, and that none of the same shall be valid unless So signed or endorsed, provided, however, that the endorsement of promissory notes discounted may be effected by anyone of them. RESOLVED that NORTH FORK BANK be and it is hereby authorized and directed to pay the proceeds of any such loans or discounts as directed by the persons so authorized to sign, whether so payable to the order of any of said persons in their individual capacities or not, and whether such proceeds are deposited to the individual credit of any said persons or not. RESOLVED that each of the foregoing Resolutions and the authority thereby conferred shall remain in full force and effect until revoked or modified by written notice actually received by the Bank at its office where the account of this Corporation is then maintained, setting forth a Resolution to that effect stated to have been adopted by the Board of Directors of this Corporation and signed by one purporting to be the Secretary or Assistant Secretary of this Corporation and bearing the purported seal of this Corporation; that the Secretary or any Assistant Secretary or any other officer of this Corporation is hereby authorized and directed to certify, under the seal of this Corporation or not, but with like effect in the latter case, to the Bank the foregoing Resolutions, the names of the officers and other representatives and specimens of their respective signatures; and that the Bank may conclusively assume that persons at any time certified to it to be officers or other representatives of this Corporation continue as such until receipt by the Bank of written notice to the contrary. RESOLVED that the Corporation agrees that any oral or written stop-payment order must specify the precise account number and payee, date, amount and number of item and be given by one authorized in paragraph 3 hereof. The Corporation agrees to indemnify and hold the Bank harmless from and against any and all claims and suits, whether groundless or otherwise, and from and against any and all liabilities, losses, damages, expenses and costs (including but not limited to counsel fees) resulting from the Bank's non-payment of such item. The Corporation further agrees that the Bank will in no way be responsible or liable (a) for certification or payment through error or inadvertence of items which the Corporation has requested said Bank not to payor for delay in executing such request, (b) if by reason of such certification or payment items drawn, accepted for or delay in Corporation are dishonored by said Bank and returned unpaid, or (c) for dishonoring and returning items unpaid for any reason which, but for a stop payment order, would be applicable. Said Bank shall not be liable for loss in transit or otherwise of cancelled vouchers and/or statements or loss resulting from failure to present or by reason of late presentation of any item. RESOLVED that unless the Corporation shall notify the Bank in writing within fourteen calendar days of the delivery or mailing of any statement of account and cancelled check, draft or other instrument for the payment of money (hereinafter referred to as 'Instrument') of any claimed errors in such statement, or that the Corporation's signature upon any such returned Instrument was forged, or that any such Instrument was made or drawn without the authority of this Corporation or not in accordance with the signature arrangement set forth in paragraphs 2 or 3 hereof, or that it was raised or January 6, 2004 Southold Town Board Organizational Meeting 21 otherwise altered, or unless this Corporation shall notify said Bank in writing within six months after the delivery, or mailing of any such Instrument that any endorsement was forged, improper, made without the authority of the endorser or missing, said statement of account shall be considered correct for all purposes and said Bank shall not be liable for any payments made and charged to the account of the Corporation or for any other errors in the statement of account as rendered to it. No legal proceedings or actions shall be brought by this Corporation against the Bank to recover any payment of any instrument upon which any signature or endorsement has been forged or was improper, or which was drawn, made, accepted or endorsed without the authority of the Corporation or the endorser or not in accordance with the signature arrangements stated in paragraphs 2 or 3 hereof, or which was raised or altered, or on which an endorsement was missing unless (a) the Corporation shall have given the written notice as provided hereinabove, and (b) such legal proceedings or action shall be commenced within one year after the date when such statement and cancelled Instruments were delivered or mailed to the Corporation in the case of an unauthorized signature or any alteration on the face or back of the item or one and one-half years in the case of an unauthorized endorsement. RESOLVED that the Corporation also agrees to be bound by all the rules, regulations, conditions, limitations and agreements contained in any signature card, deposit ticket, check book, statement of account, receipt, instrument or other agreement received by this Corporation from the Bank or delivered to the Bank by this Corporation, with the same effect as if each and every term thereof were set forth in full herein and made a part hereof. RESOLVED that in the event of any litigation in which the Bank and the Corporation are adverse parties, the right to a trial by jury and to interpose any defense based upon any Statute of Limitations or any claim of laches and any set-off or counterclaim of any nature or description, is hereby waived by the Corporation. All such litigation shall be brought exclusively in Supreme Court, Suffolk County, New York and shall be governed by the Laws of the State of New York. The Corporation agrees that if an attorney is used, from time to time, to enforce, declare or adjudicate any of the provisions herein or any of the rights herein granted to the Bank or to obtain payment for any amount due the Bank by reasons of transactions arising out of, relating to, authorized by, or made pursuant to this agreement, whether by suit or by any other means whatsoever the Bank's reasonable attorney's fees shall be due and payable by the Corporation. The Bank shall not, by any act, delay, omission or otherwise, be deemed to have waived any of its rights or remedies hereunder unless such waiver be in writing, signed by the Bank, and then only to the extent therein set forth; failure of the Bank to insist on compliance with, or to exercise any right or remedy granted to it by, the resolutions and agreements set forth herein or any of its rules, regulations, conditions, limitations and agreements contained in any signature card, deposit ticket, check book, statement of account, receipt, notice, instrument, or other agreement shall not be deemed a waiver thereof or a bar thereto on any other occasion nor shall same establish a course of conduct. RESOLVED that any notice to the Bank shall be deemed effective only if sent to and actually received at the branch, division or department of the Bank conducting the transaction hereunder. Any notice to the Corporation shall be deemed sufficient if sent to the last known address of the Corporation appearing on the records of the Bank. RESOLVED that any provision hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. January 6, 2004 Southold Town Board Organizational Meeting 22 #59 Moved by Councilman Romanelli, seconded by Justice Evans, WHEREAS, Section 11 of the General Municipal Law requires that the Town Board may authorize the Supervisor, chief fiscal officer of the Town, to invest moneys not required for immediate expenditure; now, therefore, be it RESOLVED that the Supervisor is hereby authorized to deposit or invest moneys not required for immediate expenditure in special time deposit accounts or certificates of deposit issued by a bank or trust company located and authorized to do business in this State, provided, however, that such time deposit accounts or certificates of deposit shall be payable within such time as the proceeds shall be needed to met such expenditures for which such moneys are obtained, and provided further that such time deposit accounts or certificates of deposit be secured in the manner provided in Section 11 of the General Municipal Law. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #60 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby authorizes the use of a facsimile signature to pay all checks~ drafts~ and other instruments for payment of money drawn upon the accounts of the Town of Southold by Supervisor Joshua Y. Horton, except those third party checks, drafts or other instruments in amounts in excess of $5,000.00, drawn upon the following banks: Bridgehampton National Bank Fleet Bank North Fork Bank Suffolk County Bank Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #61 Moved by Councilman Ross, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby grants permission to Supervisor Joshua Y. Horton to travel within New York State and Washin~ton~ D.C. on town business, as required throughout the year, and the necessary expenses for travel, meals, and lodging shall be a legal charge to the 2004 budget. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #62 Moved by Justice Evans, seconded by Councilman Wickham, it was RESOLVED that the Suffolk Times~ a newspaper regularly published in the Town of Southold~ which has been entered as a second class mail matter~ be and the same is hereby designated~ January 6, 2004 Southold Town Board Organizational Meeting 23 effective February 1~ 2004 as the official newspaper of the Town of Southold for the publication of notices, resolutions, ordinances and other matter required to be published. SUPERVISOR HORTON: This is in keeping with a policy that we reestablished, beginning in 2003, to move the legals from the two newspapers, the Traveler-Watchman and Suffolk Times on an annual basis. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #63 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that pursuant to Section 64(1-a) of the Town Law, a petty cash fund is hereby established in the following amounts for the following individuals: Solid Waste Coordinator James Bunchuck 600 00 Town Clerk Elizabeth A. Neville 500 Receiver of Taxes George Sullivan 250 Town Attorney Patricia Finnegan 250 Supervisor Joshua Y. Horton 200 Justice William H. Price, Jr. 200 Justice Louisa P. Evans 200 Justice Rudolph H. Bruer 200 Chief of Police Carlisle Cochran, Jr. 200 Senior Citizen Program Supervisor Karen McLaughlin 200 Adult Day Care Program Supervisor Carol Betty 50 Police Detective Beth Dzenkowski 100 Recreation Supervisor Kenneth Reeves 100 Scavenger Waste Facility, Corinne Bednoski 100 Executive Assistant James McMahon 100 Custodial Worker I! John Jerome 50 Town Comptroller John A. Cushman Vote of the Town Board: Aye: Councilman Edwards, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 5O 00 Councilman Ross, Councilman Wickham, #64 Moved by Councilman Romanelli seconded by Justice Evans, WHEREAS it is required by Section 27, Subdivision 1 if the Town Law, that the Town Board fix, from time to time, the salaries of all officers and employees of the Town whether elected or appointed, and determine when the same shall be payable, and the salaries of the members of the Town Board, the elected Town Clerk and the elected Superintendent of Highways shall not be fixed in an amount in excess of the amounts respectively specified in the notice of hearing on the preliminary budget published pursuant to Section 108 of the Town Law; now, therefore, be it RESOLVED that the annual salaries of the following elected officials shall be as follows~ to wit: Supervisor Joshua Y. Horton 63,736.00 Councilman Thomas Wickham 24,591.00 Councilman John M. Romanelli 24,591.00 January 6, 2004 Southold Town Board Organizational Meeting 24 Councilman William Edwards Councilman Daniel Ross Justice Louisa P. Evans Justice William H. Price, Jr. Justice Rudolph H. Bruer Town Clerk Elizabeth A. Neville Superintendent of Highways Peter W. Harris Receiver of Taxes George Sullivan Assessor Scott A. Russell Assessor Robert I. Scott, Jr. Assessor Darlene J. Duffy Trustee Albert J. Krupski, Jr. Trustee Peggy A. Dickerson Trustee Arthur P. Foster Trustee Kenneth D. Poliwoda Trustee James F. King Trustee President - additional 24,591.00 24,591.00 29,157.00 42,352.00 42,352.00 67,554.00 74,699.00 30,437.00 58,122.00 58,122.00 58,122.00 8,854.00 8,854.00 8,854.00 8,854.00 8,854.00 2,000.00 AND BE IT FURTHER RESOLVED that the aforesaid salaries shall be paid in regular biweekly payments, and the Town Clerk be and she hereby is instructed to file such certificates with the proper parties as required Section 30, Subdivision 3 of the Town Law. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #65 Moved by Councilman Edwards, seconded by Justice Evans, it was RESOLVED that pursuant to Section 142(1-A) of the Highway Law, the Southold Town Superintendent of Highways be and hereby is authorized to purchase equipment~ tools~ snow plows~ and other implements and devices without prior approval of the Town Board, in an amount not to exceed $10,000.00 for any one item during the period from January 1, 2004 through December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #66 Moved by Councilman Ross, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby approves the payment of 2004 Suffolk County~ New York State and other related association dues for elected and appoint officials, and expenses incurred by these Southold Town elected and appointed officials with respect to said associations: New York State Association of Towns New York State Association of Large Towns New York State Planning Federation New York State Association of Conservation Commissions East End Supervisor's & Mayor's Association January 6, 2004 Southold Town Board Organizational Meeting 25 Suffolk County Supervisor's Association New York State Supervisor's & County Legislator's Association Nassau-Suffolk Town Clerk's Association New York State Town Clerk's Association New York State Association of Local Government Record Officers International Institute Municipal Clerks ARMA International, Association for Information Management Professionals New York State Town Attorney's Association Suffolk County Town Attorney's Association New York State Bar Association Suffolk County Bar Association New York State Assessor's Association Suffolk County Assessor's Association Suffolk County Tax Receiver's Association Suffolk County Superintendent of Highways Association New York State Magistrate's Association Suffolk County Magistrates Association Long Island Association of Municipal Comptrollers New York State Government Finance Officer's Association, Inc. New York State Chiefs of Police Association International Chiefs of Police Association Suffolk County Chiefs of Police Association Suffolk County Police Conference Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. AMENDED-January 20, 2004 by Resolution #57 #67 Moved by Justice Evans, seconded by Councilman Edwards, it was RESOLVED that the Town Board of the Town of Southold hereby sets the following per annum salaries for the followin~ appointed officials or employees effective January 1, 2004 through December 31, 2004: Deputy Supervisor Martin H. Sidor Town Attorney Patricia Finnegan Assistant Town Attorney Kiernan Corcoran Assistant Town Attorney E. Brownell Johnston Secretary, Office of the Town Attorney Lynne Krausa Commissioner of Public Works James McMahon Deputy Commissioner of Public Works Arthur Ruroede Registrar of Vital Statistics Elizabeth A. Neville Deputy Superintendent of Highways Charles T. King Town Comptroller John A. Cushman II Deputy Town Comptroller Connie D. Solomon Town Historian Antonia S. Booth Senior Stenographer, Office of the Supervisor, Ruthanne Woodhull 3,351.00 73,173.00 63,643.00 1,040.00 44,014.00 10,719.00 6,000.00 6,664.00 61,479.00 76,386.00 ~ 57,200.00 14,239.00 50,619.00 January 6, 2004 Southold Town Board Organizational Meeting 26 Confidential Secretary, Office of the Supervisor, Joanne Liguori Deputy Town Clerk Linda J. Cooper Deputy Town Clerk Lynda M. Bohn Deputy Town Clerk Bonnie J. Doroski Deputy Receiver of Taxes Dorothy Chituk Emergency Preparedness Coordinator Joshua Y. Horton Deputy Emergency Preparedness Coordinator for Fishers Island Michael Imbriglio Assistant Deputy Emergency Preparedness Coordinator Michael Verity Assistant Deputy Emergency Preparedness Coordinator and liaison to the Suffolk County Emergency Operations Center Edward Forrester ? plus 8% longevity ~ plus 6% longevity £ plus 5% longevity Vote of the Town Board: Aye: Councilman Edwards, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. 46,509.00 3,702.00 2,483.00 2,483.00 1,134.00 2,977.00 2,977.00 2,977.00 2,000.00 Councilman Ross, Councilman Wickham, #68 Moved by Councilman Wickham, seconded by Justice Evans, it was RESOLVED that any Town official, elected or appointed, who is required to use his own automobile in the performance of his duty~ shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of his office, at a rate not to exceed thirty seven and a half cents ($.37 ~) per mile. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #69 Moved by Councilman Romanelli, seconded by Councilman Edwards, it was RESOLVED that the Town Board of the Town of Southold hereby appoints Dr. Richard Olcott~ Superintendent of the New Suffolk Common School District~ as Attendance Officer for the year 2004., subject to the written approval of the District Superintendent of Schools; and be it further RESOLVED that the compensation of the Attendance Officer be fixed at $5.00 per hour when working in this capacity, he to pay his own expenses; and be it further RESOLVED that the Town Clerk be and she hereby is instructed to notify Dr. Richard Olcott and the District Superintendent of Schools of this appointment. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #7O Moved by Councilman Edwards, seconded by Councilman Romanelli, it was RESOLVED that the Town Board of the Town of Southold hereby appoints John Evans as a part- time Fishers Island Bay Constable, and authorizes and directs Supervisor Joshua Y. Horton to January 6, 2004 Southold Town Board Organizational Meeting 27 execute an agreement between the Town of Southold and John Evans, Fishers Island, to perform services as Fishers Island Bay Constable for the purpose of patrolling the waters in and around the Town of Southold at Fishers Island, at a compensation of $1277.50 each per annum, effective through December 31~ 2004, the Town to Pay all expenses for fuel required for the operation of Mr. Evan's boat while he is performing services for the Town, and up to $250.00 during the term of the agreement for the servicing of the motor of Mr. Evan, and shall reimburse him for expenses for dock space, and be it further RESOLVED that the Town Board of the Town of Southold hereby increases the salary of Fishers Island Bay Constable Michael Conroy from $2~555.00 per annum to $3~832.50 per annum. JUSTICE EVANS: I just want to make sure that the contract that Michael Conroy has had with the Town would remain the same except for the salary, because I think that he has the same .... SUPERVISOR HORTON: That is correct. His contract will remain the same, the only change being the salary increase. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #71 Moved by Councilman Ross, seconded by Justice Evans, it was RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute an agreement between the Town of Southold of Southold and Myrtle Kiefer~ Certified Court Reporter for court reporting services for the Southold Town Justice Court, for the period of January 1, 2004 through December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. #72 Moved by Justice Evans, seconded by Supervisor Horton, it was RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Joshua Y. Horton to execute an agreement between the Town of Southold of Southold and Patricia A. Moreno~ Certified Court Reporter for court reporting services for the Southold Town Justice Court, for the period of January 1, 2004 through December 31, 2004. Vote of the Town Board: Aye: Councilman Edwards, Councilman Ross, Councilman Wickham, Councilman Romanelli, Justice Evans, Supervisor Horton. This resolution was duly ADOPTED. SUPERVISOR HORTON: That was our last resolution for the organizational meeting of 2004. This meeting is adjourned. Thank you to those who have been in attendance. January 6, 2004 Southold Town Board Organizational Meeting 28 Elizabeth A. Neville Southold Town Clerk