Loading...
HomeMy WebLinkAbout11/16/2023 REGULAR MEETING AGENDA MATTITUCK PARK DISTRICT THURSDAY, November 16, 2023 - 6:00 PM Presiding Commissioners Kevin Byrne, Chairman Nick Deegan, Deputy Chair Denise Geis, Commissioner Chris Shashkin, District Clerk Stephen F. Kiely, Esq., Legal Counsel Lyle Girandola, Treasurer Jean Schweibish, Secretary Agenda is Subject to Change PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 10/24/2023 Meeting Minutes Presented via email • TREASURER'S REPORT— L Girandola RESOLUTIONS RESOLUTION 2023-98 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of September: Work Session, Thursday, December 7, 2023 at 6:00 P.M.; monthly meeting, Thursday, December 21, 2023 at 6:00 P.M. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-98. PUBLIC COMMENTS EXECUTIVE SESSION —On legal and personnel matters MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING November 16, 2023 MINUTES In Attendance Kevin Byrne, Chairman Nicholas Deegan, Commissioner Denise Geis, Commissioner Lyle Girandola, Treasurer (via videoconference) Stephen Kiely, Esq., Legal Counsel Chris Shashkin, Clerk jean Schweibish, Secretary Ben Heins, Staff No public attendees. Call to Order Pledge Approval of 10/24/2023 Meeting Minutes Presented via email • TREASURER'S REPORT— L Girandola Profit and Loss October 2023 Year-to-Date: As expected, revenue has slowed down substantially, while expenses are performing as expected. Revenue has reached $711 k which is $29k over the full year budget. As previously reported, Picnic and Field Rentals are the only categories that underperformed so far this year. Expenses have reached $556.6k, which is $125k short of the full-year budget, with two months remaining. The net result for the 10 months is $154.4k surplus revenue above expenses. For the remaining two months of the year, focus should be on what outstanding payment obligations remain as well-as projects we intend to complete this year. From a financial projection perspective, the Profit and Loss Full Year Estimate is indicative of where the year will likely finish. Revenue will reach about $32k over budget, as an additional $4k to $5k in rental income is anticipated. Expenses are estimated to reach $655.4k, which is roughly $26k under the budget. This nets an estimate of$58.9k in excess revenue. This estimate accounts for all known expenses that will be incurred between now and year-end. All outstanding bills received to date are accounted for in this projection. Any new projects anticipated to be begun will need to be accounted for, and should be discussed. As of October, our cash balance is $460k. We have about $29k in outstanding invoices and credit card expenditures which net to a financial position of $435k. Discussion: K Byrne asked if the projected cash balance will be $340,000 at year's end. L Girandola responded in the affirmative, net of obligations. He has covered January through December with everything he could think of or knew about, but cannot predict things that might come up like site repairs. K Byrne stated that we're $90,000 over the balance, andthis would.be rolled over to 2024. L Girandola said the start was at $281,000. N Deegan said he was hoping for more cash. L Girandola said the amount will be $340,000 by year's end. K Byrne stated that we had budgeted to break even. N Deegan said the board should look at things seasonally, making cutbacks in Fall and Winter, and starting up again in Spring. K Byrne stated that operating expenses are higher in-season so we're operating with a seasonal budget, plus there are fixed costs, as with PSEG. N.Deegan said the way to be seasonal was to look at efficiencies in running the office. K Byrne said nothing was budgeted for next year's budget. L Girandola said we have a projected zero net gain. K Byrne said we're $60,000 ahead of what was projected and asked N Deegan how long he'd been a commissioner on the board in the past, what had gotten done during those periods and what revenue past boards had accrued. He went on to state that the emergency fund of $250,000, has now been increased by $90,00. L Girandola advised it could be even more. N Deegan persisted that he wants efficiency wherever it can be found. K Byrne suggested that N Deegan put together a list of recommendations. N Deegan opined that staffing in "slow months" is the same as in the busy season, and there can't be the same work. B Heins stated that staffing is a set period and can't simply be cut back during a slow period or you wouldn't have anyone willing to work for you. S Kiely asked about bookings for events and K Byrne said they've increased. N Deegan said hours used to be fewer. L Girandola said you can look at variable versus fixed line items and N Deegan can have a look at the list.J Schweibish asked S Kiely is this was a discussion for Executive Session. S Kiely said if it got into specifics, it would be. N Deegan went on to state that for efficiency, money should be put into infrastructure and not personnel and then asked L Girandola about the additional money being paid to Paychex. L Girandola stated that alternatives to Paychex are*being considered as after signing on for their upgrades their service has gotten chaotic. N Deegan asked about the employee handbook they were supposed to be working on for us. C Shashkin advised that they have a basic template which has to be reviewed to add or remove those things that work for the park district. N Deegan said he thought they'd just update our manual. K Byrne requested that L Girandola continue investigating alternatives. L Girandola advised that Quickbooks has its own payroll system, has better operations and would be cheaper in per person costs. S Kiely remarked that Paychex was supposed to be helping with civil service compliance and other things which is why the upgrade was approved. C Shashkin advised that their client manager, if not cookie cutter, isn't helpful. S Kiely asked how the $14,000 extra is paid. L Girandola said payroll costs for the year are $18,000, which is on budget except for the 401 K fees, but on a value basis, we are not getting what we thought we were getting. S Kiely asked if the $14,000 was upfront or monthly. L Girandola said it was monthly and we could get out—we have no contract with them. L Girandola advised that Quickbooks does have a 401 K program, that the Paychex 401 K opt-out setup was a problem and their communication about it was bad. N Deegan reminded everyone that NYS has a 401 K program that he thinks costs less. 2 Miscellaneous: • Any expenses incurred by MPD to co-sponsor Santa at Veterans Park with the Chamber of Commerce will come out of the concert series reserve and the concert sponsors will be acknowledged. • D Geis asked for a walk-on resolution to be added for the Easter eggs order slated for the annual Easter egg hunt at Veterans. S Kiely recommended going into Executive Session first as there might be other resolutions to be added. 6:57 PM Motion to adjourn meeting to move into Executive Session for legal advice made by K Byrne and seconded by D Geis. C Shashkin, J Schweibish and B Heins requested to leave the room. 7:58 PM Meeting reopened for resolutions. Easter egg order resolution added; cost for same to be part of 2023. expenses. RESOLUTIONS RESOLUTION 2023-98 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of December: Work Session, Thursday, December 7, 2023 at 6:00 P.M.; monthly meeting, Thursday, December 21, 2023 at 6:00 P.M. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-98. RESOLUTION 2023-99 RESOLUTION APPROVING THE EASTER EGG ORDER FROM AYERS DISTRIBUTING COMPANY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the order of 6,000 toy-filled eggs from Ayers Distributing Company, located at 1119 Staghorn Trail, Nicholson, Georgia 30565 in the amount of $894 for the Park District sponsored 2024 Easter Egg Hunt. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-99. 8 PM Motion to adjourn meeting by K Byrne, seconded by D Geis. 3 11/2/23,6:04- PM Dime Bill Pay I Bill History Bill History View Payments and Bills All Payments I Unapproved Payments To view payments and bills for a different date range,select an option in Current View. Use Additional Options to search for specific payments. ........... Current Additional options View Specific date range F Additional Option From 11/03/2023 To 11/30/2023 Cjj Show All(selected) For Go There are 0-unal)DI-Oved Payments. How do[sort,,search or categqn �7-0opLnsa new window Payments I -7 of 7 _ <<First <Prev 1 Next> Last>> Biller Name (Category Account Amomt Pay Dmte Status LnUflated By Action Georgie Contracting, Operating Account L, $6573.00 11/13/2023 PendingView Detail LLC "9531 0 Uncategorized obsuxxxtreasurerxxxx27944 Change Cancel *rnent AJR Sealcoat Operating Account $5,400.00 11/09/2023 Pending View Detail Uncategorized *9531 obsuxxxtreasurer,%,x xx 27944, Change Cancel "rict Custom Lighting of Operating Account $4375.00 11/09/2023 Pending View Detail Suffolk Inc *9531 b Uncategorized obsuxxxtreasurerxxxx27944, Change Cancel CLOS *rict East End Pest Control Operating Account $200.00 11/09/2023 Pending View Detail Uncategorized 9531 obsuxxxtreasurer.xxxx27944- Chang Cancel *rict -M - EESG Custom Apparel Operating Account $1118.35 11/09/2023 Pending View Detail Uncategorized -"-9531 *rict obsuxxxtreasurerxxxx27944, Change Cancel https://c%vsb4O.cheek-frce%veb.com/c%vsb/%vps 1/2 [1/2/Z;3,6:04 Yn7 Dime Bill Pay I Bill History Georgie Contracting, Operating Account $9578.00 11/09/2023 Pending View Detail LLC °9531 obsuxxxtreasurenxxx279�i Change Cancel Uncategorized *ment Shawn M.Barron Operating Account $600.00 11/09/2023 Pending View Detail Uncategorized "9531 _ obsuxxxtreasurerxxxx279�1 Change Cancel environmental :rrict Payments I -7 of 7 «)First <Prev 1 ]alert> Last>> hops://cwsb40.checkfreeweb.com/c,.vsb/�vps 212 11/15/23,5:14 PM Dime Bill Pay I Bill History Bill History View Payments and Bills All Payments I Unapproved Payments IWA I gam.i-'UCIC To view payments and bills for a different date range,select an option in Current View.Use Additional Options to search for specific payments. - CurrentAdditional Options----------- 2 ' View Specific date range �/ —Additional Option From 11/20/2023 C j To 12/15/2023 Show All(selected) N/ For fV Go There are 0 unapproved payments_ 1 — How do I sort,search,or categorize?opons a new Nvindow Payments I -7 of 7 <<First <Prev 1 Next> Last>> Biller Name Account Amount I?a3'E9ate Status Initiated By Action Category Tom Grattan Lawn Operating Account Oji $2400.00 / 11/24/2023 Pending View Detail Care LLC *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized — *rict Van Duzer Gas Service, Operating Account �; $1050.00 11/24/2023 Pending View Detail Inc. *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized *rict Island Portables Operating Account -:i, $238.00 11/22/2023 Pending View Detail Uncategorized 'x9531 obsuxxxtreasurerxxxx27944 Change Cancel Portapotties *rict Island Portables Operating Account t $119.00 11/22/2023 Pending View Detail Uncategorized *9531 obsuxxxtreasurerxxxx27944 Change Cancel Portapotties *rict https://cwsb4o.checkfreeweb.com/cwsb/ivps 1/2 11/15/23,5:14 PM Dime Bill Pay I Bill History Orlowski Hardware Operating Account $81.03 11/22/2023 Pending View Detail Company *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized *6841 Signature Services, Operating Account G';:, $671.00 11/22/2023 Pending View Detail LLC *9531 obsuxxxtreasurerxxxx27944 C-ltan-e Cancel Uncategorized � Irrigation *rict Southold Town Dept Operating Account $49.70 11/22/2023 Pending View Detail Solid Waste *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized *1150 Payments 1 -7 of 7 <<First <Prev 1 Next> Last>> https://cwsb40.checkfreeweb.com/ewsb/wps 2/2 Mattituck Park District Statement of Financial Position As of October 31,2023 TOTAL ASSETS Current Assets Bank Accounts Money Market('4827) 412,102.29 Operating Account ("9531) 28,335.22 Payroll ('9630) 9,645.36 QuickBooks Checking Account 4,998.00 Special Events ("2417) _ 4,814.81 Total Bank Accounts $459,895.68 Accounts Receivable Accounts Receivable(A/R) _ 4,680.00 Total Accounts Receivable $4,680.00 Other Current Assets _ _ $-50.00 Total Current Assets $464,525.68 Other Assets_ $-550.00 TOTAL ASSETS------ ---^- -- ------- --- ------ $483,975:68 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable $26,454.65 Credit Cards_ _ _ $2,257.24 Total Current Liabilities — $28,711.89 Total Liabilities $28,711.89 Equity _ _ _ _ $435,263.79 TOTAL LIABILITIES AND EQUITY $463,975.68 Accrual Basis Thursday,November 16,2023 03:19 PM GMT-05:00 1/1 Matlilack Mattituck Park District Parti Dlsirlcl Actual vs. Budget (rev) January-December 2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 4040 Computers&Software 2,279.63 1,500.00 -779.63 151.98% 4050 Internet&Cells 4,297.37 6,100.00 1,802.63 70.45% 4070 Mileage Reimbursement 200.00 200.00 Total 4000 Office Supplies&Fees 13,699.55 16,300.00 2,600.45 84.05% 5000 Professional Fees 5010 Accounting fees 10,000.00 10,500.00 500.00 95.24% 5020 Legal fees 16,937.00 18,900.00 1,963.00 89.61 % 5030 Bank fees&service charges 3,209.34 1,800.00 -1,409.34 176.30% 5040 Payroll service fees 18,236.81 18,800.00 563.19 97.00% 401 k Fees 3,164.77 -3,164.77 Total 5040 Payroll service fees 21,401.58 16,600.00 -2,601.58 113.84% 5060 Other professional fees 2,269.50 2,100.00 -169.50 108.07% 5070 Election Fees 47.10 700.00 652.90 6.73% 5100 Property insurance 22,943.81 26,300.00 3,356.19 87.24% 5210 Advertizing fees 629.04 200.00 -429.04 314.52% 5220 Website/email 4,887.82 1,100.00 -3,787.82 444.35% 5300 Special Events 14,294.45 12,500.00 -1,794.45 114.36% Total 5000 Professional Fees 96,619.64 92,900.00 -3,719.64 104.00% 6000 Operational&Site Maintenance 25,000.00 -25,000.00 6010 Natural Gas 1,484.43 5,500.00 4,015.57 26.99% 6015 Oil 1,093.15 5,500.00 4,406.85 19.88% 6020 Electricity 15,719.68 16,000.00 280.32 98.25% 6030 Water 1,578.51 1,400.00 -178.51 112.75% 6040 Sanitation 20,114.03 10,000.00 -10,114.03 201.14% 6100 Building Supplies 17,498.88 20,000.00 2,501.12 87.49% 6110 Small tools&equipment 2,592.55 2,100.00 -492.55 123.45% 6120 Equipment lease&maintenance 1,341.70 1,600.00 258.30 83.86% 6130 Site Repairs&Maintenance 97,496.18 107,200.00 9,703:82 90.95% 6140 Landscaping 66,436.04 70,000.00 3,563.96 94.91 % 6210 Gas for Vehicles/Equipment 1,794.04 5,500.00 3,705.96 32-62% 6220 Vehicle repairs 650.00 5,500.00 4,850.00 11.82% Total 6000 Operational&Site Maintenance 252,799.19 250,300.00 -2,499.19 101.00% 8000 Other Expenses 8040 Other Miscellaneous Expenditure 3,348.06 _ _ -3,348.06 Total 8000 Other Expenses 3,348.06 -3,348.06 QuickBooks Payments Fees 33.12 -33.12 Total Expenditures $655,408.54 $682,000.00 $26,591.46 96.10% NET OPERATING REVENUE $58,871.63 $0.00 $-58,871.63 0.00% NET REVENUE i $58,871.63 $0.00 $-58,871.63 0.00% Accrual Basis Thursday,November 16,2023 03:18 PM GMT-05:00 2/3 Mattituck Mattituck Park District Party District !� Actual vs. Budget (rev) January-December 2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET Revenue 1000 Revenue 1010 Tax Receipt Revenue 569,600.00 569,600.00 0.00 100.00% 1110 Room rentals 38,379.50 25,000.00 -13,379.50 153.52% 1120 Picnic rental 1,830.00 5,200.00 3,370.00 35.19% 1130 Field use 125.00 5,500.00 5,375.00 2.27% 1140 Lodge rental 19,985.00 12,000.00 -7,985.00 166.54% 1150 Permit fees, Resident 47,732.94 40,000.00 -7,732.94 119.33% 1152 Daily Beach Pass 5,780.00 4,000.00 -1,780.00 144.50% 1155 Permits,Non-Residents 3,500.00 5,000.00 1,500.00 70.00% 1215 Service/Fee Revenue 1,600.00 1,000.00 -600.00 160.00% 1230 Special Events 15,750.00 13,600.00 -2,150.00 115.81 % 1240 Donations by individuals 100.00 1,000.00 900.00 10.00% 1250 Other Revenues 5,358.78 -5,358.78 1500 Bank Interest Earned 4,538.95 100.00 -4,438.95 4,538.95% Total 1000 Revenue V 714,280.17 682,000.00 -32,280.17 104.73% Total Revenue $714,280.17 $682,000.00 $-32,280.17 104.73% GROSS PROFIT $714,280.17 $682,000.00 $-32,280.17 104.73% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 12,618.58 14,500.00 1,881.42 87.02% 2020 Administrative 51,376.94 60,000.00 8,623.06 85.63% 2030 Beach Attendants 34,001.05 34,700.00 698.95 97.99% 2040 Buildings&Grounds 46,483.13 62,600.00 16,116.87 74.25% 2050 Hostess 4,308.50 -4,308.50 2060 Lifeguards 39,223.23 31,500.00 -7,723.23 124.52% 2070 Lifeguard Manager 6,955.16 8,400.00 1,444.84 82.80% 2080 Secretary 17,906.17 22,000.00 4,093.83 81.39% Total 2000 Payroll Wages 212,872.76 233,700.00 20,827.24 91.09% 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 54,899.05 87,000.00 32,100.95 63.10% 3020 Unemployment 4,583.01 -4,583.01 3025 Unemployment payments 12,878.29 -12,878.29 3030 Workers'compensation insurance 2,350.11 -2,350.11 3040 Disability 1,325.76 1,800.00 474.24 73.65% ----------------------------------------------------_---------______...___-------------------------------------------------- Total 3000 Fringe Benefits 76,036.22 88,800.00 12,763.78 85.63% 4000 Office Supplies&Fees 4010 Office Supplies 6,631.70 6,800.00 168.30 97.53% 4020 Printing 900.00 900.00 4030 Postage 490.85 800.00 309.15 61.36% Accrual Basis Thursday,November 16,2023 03:18 PM GMT-05:00 1/3 Mattituck Mattituck Park District Park District Actual vs. Budget (rev) d A� January-October,2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET Revenue 1000 Revenue 1010 Tax Receipt Revenue 569,600.00 569,600.00 0.00 100.00% 1110 Room rentals 37,729.50 25,000.00 -12,729.50 150.92% 1120 Picnic rental 1,830.00 5,200.00 3,370.00 35.19% 1130 Field use 125.00 5,500.00 5,375.00. 2.27% 1140 Lodge rental 17,345.00 12,000.00 -5,345.00 144.54% 1150 Permit fees, Resident 47,732.94 40,000.00 -7,732.94 119.33% 1152 Daily Beach Pass 5,780.00 4,000.00 -1,780.00 144.50% 1155 Permits,Non-Residents 3,500.00 5,000.00 1,500.00 70.00% 1215 Service/Fee Revenue 1,600.00 1,000.00 -600.00 160.00% 1230 Special Events 15,750.00 13,600.00 -2,150.00 115.81 % 1240 Donations by individuals 100.00 1,000.00 900.00 10.00% 1250 Other Revenues 5,358.78 -5,358.78 1500 Bank Interest Earned, 4,538.95 100.00 -4,438.95 4,538.95% Total 1000 Revenue 710,990.17 682,000.00 -28,990.17 104.25% Total Revenue $710,990.17 $682,000.00 $-28,990.17 104.25% GROSS PROFIT $710,990.17 $682,000.00 $-28,990.17 104.25% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 10,093.58 14,500.00 4,406.42 69.61 % 2020 Administrative 42,876.94 60,000.00 17,123.06 71.46% 2030 Beach Attendants 34,001.05 34,700.00 698.95 97.99% 2040 Buildings&Grounds 28,483.13 62,600.00 34,116.87 45.50% 2050 Hostess 2,808.50 -2,808.50 2060 Lifeguards 39,223.23 31,500.00 -7,723.23 124.52% 2070 Lifeguard Manager 6,955.16 8,400.00 1,444.84 82.80% 2080 Secretary 13,906.17 22,000.00 8,093.83 63.21 % Total 2000 Payroll Wages 178,347.76 233,700.00 55,352.24 76.31 % 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 42,413.61 87,000.00 44,586.39 48.75% 3020 Unemployment 4,583.01 -4,583.01 3025 Unemployment payments 12,878.29 -12,878.29 3030 Workers'compensation insurance 2,350.11 -2,350.11 3040 Disability 1,325.76 1,800.00 474.24 73.65% Total 3000 Fringe Benefits 63,550.78 88,800.00 — 25,249.22— 71.57% 4000 Office Supplies&Fees 4010 Office Supplies 6,631.70 6,800.00 168.30 97.53% 4020 Printing 900.00 900.00 4030 Postage 490.85 800.00 309.15 61.36% Accrual Basis Thursday, November 16,2023 03:17 PM GiViT-05:00 Mattituck Mattituck Park District Park Dfsirfcl Actual vs. Budget (rev) d n� January-October,2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 4040 Computers&Software 2,279.63 1,500.00 -779.63 151.98% 4050 Internet&Cells 3,902.85 6,100.00 2,197.15 63.98% 4070 Mileage Reimbursement 200.00 200.00 Total 4000 Office Supplies&Fees 13,305.03 16,300.00 2,994.97 81.63% 5000 Professional Fees 5010 Accounting fees 7,500.00 10,500.00 3,000.00 71.43% 5020 Legal fees 13,937.00 18,900.00 4,963.00 73.74% 5030 Bank fees&service charges 2,709.34 1,800.00 -909.34 150.52% 5040 Payroll service fees 14,253.47 18,800.00 4,546.53 75.82% 401 k Fees 1,722.87 -1,722.87 Total 5040 Payroll service fees 15,976.34 18,800.00 2,823.66 84.98% 5060 Other professional fees 2,044.50 2,100.00 55.50 97.36% 5070 Election Fees 47.10 700.00 652.90 6.73% 5100 Property insurance 22,943.81 26,300.00 3,356.19 87.24% 5210 Advertizing fees 629.04 200.00 -429.04 314.52% 5220 Website/email 880.82 1,100.00 219.18 80.07% 5300 Special Events 14,294.45 12,500.00 -1,794.45 114.36% Total 5000 Professional Fees 80,962.40 92,900.00 11,937.60 87.15% 6000 Operational&Site Maintenance 6010 Natural Gas 1,484.43 5,500.00 4,015.57 26-99% 6015011 1,093.15 5,500.00 4,406.85 19.88% 6020 Electricity 15,438.08 16,000.00 561.92 96.49% 6030 Water 1,578.51 1,400.00 -178.51 112.75% 6040 Sanitation 19,734.03 10,000.00 -9,734.03 197.34% 6100 Building Supplies 17,498.88 20,000.00 2,501.12 87.49% 6110 Small tools&equipment 2,592.55 2,100.00 -492.55 123.45% 6120 Equipment lease&maintenance 1,341.70 1,600.00 258.30 83.86% 6130 Site Repairs&Maintenance 97,406.25 107;200.00 9,793.75 90.86% 6140 Landscaping 56,463.04 70,000.00 13,536.96 80.66% 6210 Gas for Vehicles/Equipment 1,794.04 5,500.00 3,705.96 32.62% 6220 Vehicle repairs 650.00 5,500.00 4,850.00 11.82% Total 6000 Operational&Site Maintenance 217,074.66 250,300.00 33,225.34 86.73% 8000 Other Expenses 8040 Other Miscellaneous Expenditure _ 3,348.06 _^ _ _,— -3,348.06 Total 8000 Other Expenses 3,348.06 -3,348.06 QuickBooks Payments Fees 14.42 -14.42 Total Expenditures $556,603.11 $682,000.00 $125,396.89 81.61 % NET OPERATING REVENUE $154,387.06 $0.00 $-154,387.06 0.00% NET REVENUE $154,387.06 $0.00 $-154,387.06 0.00% Accrual Basis Thursday,November 16,2023 03:17 PM GMT-05:00 STATE OF NEW YORK ) ss.. COUNTY OF SUFFOLK ) JEAN SCHWEIBISH, residing at 200 Walnut Place, Mattituck, New York, being duly sworn, deposes and says: I am the Secretary to-the Board of Commissioners of the Mattituck Park District and am over the age of 18 years. That on the 2"d day of November, 2023 I posted one (1) copy of the Notice of Election Vote and Meeting of the Mattituck Park District, a copy of which is annexed hereto, in five (5) public places in Mattituck, County of Suffolk, State of New York, as follows: j , 1. Window Display, Jan's Chine-se Food, Mattituck Plaza, 10095 Main Road, Mattituck, NY; 2. Bulletin Board, Handy Pantry, 122.50 :%fain Road, Mattituck, NY; 3. Window display, Orlowski Hardware, 320 Love Lane, &Iattituck, NY; 4. Bulletin Board, Mattituck-Laurel Civic Association, Love Lane, Mattituck, NY; and 5. Bulletin Board, Mattituck-Laurel Library, 1370dMain Road, Mattituck, NY L Jean h41 �is 1, 5.v.orn to before me this 6PZ7' day \o.#ember, 2023. :. .� Public MARY QIAM FOMR ..PUMA State 01 New V** NO.x2 242 0'320:d in Suffolk CCU* r LEGAL NOTICE MATTITUCK PARK DISTRICT NOTICE OF ELECTION AND REGULAR MEETING NOTICE is hereby given, pursuant to Chapter 924 of the Laws of New York, 1941, as amended, of a meeting of the legal voters of the Mattituck Park District to be held on the 16' day of November 2023. Voting will take place from 3:00 PM - 8:00 PM, Eastern Standard Time, at the Mattituck Park District Office, Veterans Memorial Park, 11280 Peconic Bay Boulevard, Mattituck, NY 11952 for the following purpose: 1. To elect one (1) Commissioner for a three-year term commencing January 1, 2024, and expiring December 31, 2026. 2. To conduct such other business as may properly come before the regular meeting starting at 6:00 PM. Applications for absentee ballots may be obtained at the Mattituck Park District Office, weekdays from 9:30AM— 2:30PM or by requesting one via email to cshashkin@mattituckparks.com The application for the absentee ballot must be received by the District Clerk on or before November 8, 2023 if the absentee ballot is to be mailed to the voter, or on or before November 15, 2023 if the absentee ballot is to be delivered personally to the voter. The ballot itself must either be delivered to the Mattituck Park District no later than the day of the vote or postmarked by a governmental postal service no later than November 16, 2023, and received no later than November 23, 2023. Every resident who shall have resided in the Mattituck Park District for a period of thirty (30) days next preceding the election, and whose name and address is within the boundaries of the Mattituck Park District as set forth on the Suffolk County Board of Elections voter registration listing, shall be qualified to vote. Kevin Byrne, Chairperson Nicholas Deegan, Commissioner Denise Goehringer-Geis, Commissioner Jean Schweibish, Secretary I b5a39f5f-c926-4070-96e2-3fb98d2ca2e1 jschweibish@mattituckparks.com AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published In Suffolk County,New York. I certify that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: November 02,2023,November 09,2023 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county,and as such,is eligible to publish such notices. l Signature 1 Eliot T.Putnam Printed Name Subscribed and sworn to before me, This 13 day of November 2023 otary Signatur STATE i OF NEW YORK NOTARY Notary Public Stamp ;n;a�01�� CC..' /Ro am 0 � 10N EXP lR� Mattituck Park District 1 b5a39f5f-c926-4070-96e2-3fb98d2ca2e1 ischweibish@mattituckparks.com AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE MATTITUCK PARK DISTRICT NOTICE OF ELECTION AND REGULAR MEETING NOTICE is hereby given,pursuant to Chapter 924 of the Laws of New York,1941,as amended,of.a meeting of the legal voters of the Mattituck Park District to be held on the 16th day of November 2023. Voting will take place from 3:00 PM-8:00 PM,Eastern Standard Time,at the Mattituck Park District Office,Veterans Memorial Park,11280 Peconic Bay Boulevard,Mattituck,NY 11952 for the following purpose: 1. To elect one(1)Commissioner for a three-year term commencing January 1,2024,and expiring December 31,2026. 2. To conduct such other business as may properly come before the regular meeting starting at I6:00 PM. Applications for absentee ballots may be obtained at the Mattituck Park District Office,weekdays from 9:30AM—2:30PM or by requesting one via email to cshashkin@mattituckparks.com The application for the absentee ballot must be received by the District Clerk on or before November 8,2023 if the absentee ballot is to be mailed to the voter,or on or before November 15,2023 if the absentee ballot is to be delivered personally to the voter. The ballot itself must either be delivered to the Mattituck Park District no later than the day of the vote, or postmarked by a governmental postal service no later than November 16,2023 and received no later than November 23,2023. I Every resident who shall have resided in the Mattituck Park District for a period of thirty(30)days next preceding the election,and whose name and address is within the boundaries of the Mattituck Park District as set forth on the Suffolk County Board of Elections voter registration listing,shall be qualified to vote. Kevin Byrne,Chairperson Nicholas Deegan,Commissioner Denise Goehringer-Geis,Commissioner Jean Schweibish,Secretary Mattituck Park District 2