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Home My WebLink AboutCutchogue Fire Dept. - Stuff a Sleigh Southold Town Board - Letter Board Meeting of January 16, 2024 osu� Z, `� °:; RESOLUTION 2024-88 Item 4 5.16 ADOPTED DOC ID: 19901 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-88 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 16, 2024: WHEREAS the following group has supplied the Town of Southold with a refundable Clean-up Deposit fee, for their event and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Cutchogue Fire Dept. 6/09/2023 $1500.00 260 New Suffolk Road Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Anne H. Smith, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans Generated January 17, 2024 Page 31 Vendor No. Clieck;No; ... .... Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Enteredaiy..:;. . ..... .... 0kar Dwi. zt �W S14"T- Vendor Telephone Numb r Vendor Contact 9pyyi �h,aly ..............................................:......:...... . ...... Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount ClaimedNumber Description of Goods or Services General I edgerEund'.and:Adcounf:Ntiinlier: �le� up r i .:: >:: ::::::: : of�.l 1 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signatu a4WLEM Title J"►^�n Signature iQ Company Name DateV1 y/all Titl i 6Wn �" Date ! / 6� Southold Town Board - Letter Board Meeting of June 20, 2023 guvrat, RESOLUTION 2023-561 Item# 5.15 off�a� ADOPTED DOC ID: 19257 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-561 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue Fire Department to use the following route: New Suffolk Road, Grathwohl Road, Fanning Road, 5th Street, King Street, 4th Street, and Orchard Street to hold its Annual Sleigh 5K in Cutchogue, on Sunday, December 10, 2023 beginning at 9:00 AM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. � 4 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell y R Generated June 21, 2023 Page 24 UFFO(,r�, DENIS NONCARROW �� r/y Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 CO2 Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .F Fax(631)765-6145 MARRIAGE OFFICER0 Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1jWwww.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 22, 2023 Attn: Thomas Shalvey Cutchogue Fire Dept. 260 New Suffolk Rd Cutchogue,NY 11935 Dear Mr. Shalvey, The Southold Town Board, at its regular meeting held on June 20th, 2023 has granted permission to the Cutchogue Fire Department to hold its Annual Stuff the Sleigh 5K on Sunday, December 10th, 2023, beginning at 9:00 AM. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl: ELIZABETH A.NEVILLE,MMC �y0 own Hall,53095 Main Road TOWN CLERK P.O.Box 1179 y Southold,New York 11971 REGISTRAR OF VITAL STATISTICS v. Fax(631)76576145 MARRIAGE OFFICER �,f. �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER Oj �`1 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JUN — 9 2023 APPLICATION FOR A PERMIT TO HOLD A Sou$h®1d Town Clerk SPECIAL EV19NT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission June 6,2023 Name of Event Stuff the Sleigh 5K Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Thomas Shalvey Mailing Address: 260 New Suffolk Road Cutchogue,NY 11935 631-764-0267 Contact's Phone Number: fdxchief@gmail.com Contact's Email Address: Event Location and Site Diagram: See attached (Use additional paper if necessary) Sunday December 10,2023 Event Date(s): (Include set up and shutdown times and dates) Nature of Event: 5K race and walk (Please attach a detailed description to this application) 9-0-O 11:30 Time Period(Hours)of Event: From 0900 hrs. to eeee->rr . Maximum Number of Expected Attendees: 250-300 Specify any special requirements (i.e.road closure,police presence): Limited road closures. Police traffic Control will be needed.See attached IAP. If a Tent or other temporary structure will be used.please contact the Southold Town Building Department at 631-765-1802 Mailing Address to.Send Event Permit to: Cutchogue Fire Department 160 ew Suffolk Road,Cutchogae NY 11935 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Thomas Shalvev Tr Print name of Authorized Person filling out Signature of Autho ed Perso filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Traffic Control Plan 2023 Cutchogue FD 5K Race 12-10-23 Intersection PD/FD Assigned to New Suffolk Road and Firehouse "PD x, New Suffolk Road & Route 25 P.D M3 Case Lane and NS road FD Wicks Rd and Grathwohl FD Oak Road and Grathwohl FD Tuthill Road and Grathwohl FD George Rd and Grathwohl FD Fanning Rd and Grathwohl FD 4t' St. and NS Road-or NS Rd and Main Street s F 4'" St and King St. FD 4t" St and Orchard FD Orchard and NS Rd FD NS Rd and Fanning Rd FD NS Rd and George St. FD NS Rd. Tuthill and Old Harbor Lane FD NS Rd. and Oak Road FD NS Rd. and Wicks Road FD Industry and Investment NSW INCIDENT ACTION PLAN CUTCHOGUE FIRE DEPARTMENT BARBECUE Be brief and concise with your entries Location: Control Level: Operational Period: Cutchogue, NY Traffic Control From12-10-23 0900 To 12-10-231130 1.0 SITUATION CURRENT Disease,community, Chicken Fire Department 5k Fund raiser environment PROMPTS: PREDICTED Weather,disease trends, Resources,Hazards&safety 200-250 people over 2.5 hours REFERENCE: Maps,weather reports,Sitreps, appreciation,warnings,alerts 2.0 OBJECTIVES CURRENT (or MISSION) Provide traffic control. Provide EMS support. ALTERNATE PROMPTS: Time&space N/A REFERENCE: Appreciation—control options, courses open to disease 3.0 EXECUTION add safety information as appropriate GENERAL OUTLINE Use of Southold Police units and fire police units to control flow PROMPTS: of traffic along race route Strategies&tactics (current/proposed/altemate) REFERENCE: Appreciation,Control Options GROUPINGS Southold Town Police Cutchogue Fire Department. Mutual Aid Fire Departments as needed. COORDINATING Times: INSTRUCTIONS Race time: 0930-11300 hrs. PROMPTS: Traffic control needed during race. Timings,routes,assembly areas,staging areas 4.0 ADMINISTRATION (Logistics support) IAP[insert location]—V# Version date:3 May 2010 Page 1 of 3 Incident Action Plan template V3—3 May 2010(INT10124125) Industry and Investment NSW PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by,enroute SUPPLY Southold Town Police 765-2600 WHO,WHAT,WHERE,WHEN Cutchogue Fire Department 734-6907 of resources not readily available Mutual aid Fire Police Chairman of event:Thomas Shalve GROUND SUPPORT EMS units: Transport of personnel,traffic One on stand-by at following final runners. mgt,refuelling,mechanical repair/maintenance One on stand-by at fire house. COMMUNICATIONS Radios supplied by agencies involved in the event Installation,maintenance, technical advice STAGING AREA/ 260 New Suffolk Road Cutchogue Fire Department Parking lot FCP Setting up,communications, staffing 5.0 ADMINISTRATION (Logistics services) PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by.enroute FACILITIES Bathroom facilities provided by Cutchogue Fire Department, Security,waste,cleaning porta johns in FD parking lot additional facilities located in Fire House. CATERING Refreshments provided by Cutchogue Fire Department. Staffed ambulance at Cutchogue Fire House and event site on OH&S/MEDICAL East side of 260 New Suffolk Road. Medical plan,first aid plan FINANCE N/A ACCOMMODATION N/A 6.0 CONTROL, COORDINATION & COMMUNICATION Southold Town PD on site to assist with traffic. IAP[insert location]—V# Version date: 3 May 2010 Page 2 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) Industry and Investment NSW CONTROL & Fire police units control intersections. COORDINATION STRUCTURE REFERENCE Structural Chart Southold Town PD COORDINATION & Cutchogue FD Chiefs: Bill Brewer, Chris Voegel, Chris Dinizio LIAISON Cutchogue FD Captain:Joseph Hinton Cutchogue FD Fire Police Captain:Arthur Brewer Local knowledge,police,agency Chairman:Tom Shalvey reps,emergency mgt reps Portable and base stations radios. COMMUNICATIONS Personnel to use normal working channels. PROMPTS Communications structure, operational comms plan, information mgt EXTRAS Attachments PROMPTS:: Site map showing serving and parking areas maps,weather,organisational charts,resources,comms diagram Plan developers PROMPTS Tom Shalvey PO,Logs M r,Controller Approval Approved by Southold Town Board : Controller,Ops Director Approved by Cutchogue Fire District June 2023 IAP[insert location]—V# Version date: 3 May 2010 Page 3 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) '10/23/2019 USATF-Certified Course Map STUFF THE SLEIGH SK h Cutchogue, NY 0 START DETAILS — 1 a E Lilco ' Palo NEW 3 Mi:elside New Suffolk RD s SUFFOLK Kew CUTCHOGUE @ drive to 9705 RD 9705 FIRE DEPT. $ CUTCHOGUE *� NY 1210 2 JG �f 3"�X START 4 Effective: 8/27/2012 y 'p through 12/31/2022 Concrete 4- Seam �, 1 #® s 1 � F.D.[kill R Platform. 1 `NtSH 509'' X v —• � � T 21. �s�24 u t wo8t RD, 1 tVI1:WfsldeGrath RD opp"Cantree sign,57'5/uko _ FINISH DETAILS.---.. Polo 92,205'N/George lid Int. ®ML•E/slde Now Suffolk RD _ Wuth111 Rd,Go'N/hydrant r r GEORGE Rd r &65'N/NYTEL pate 53 CUTCHOGUE HARBOR -> ORCHARDST FANNlN4 RD K_IIN(G ST y _ T�►-H ST7''-'�7H STJ "" r Nim SUFFOLK jw NEW SUFFOLK r- Measured by G.Westerfield 07/17/2012 • 112 www.Usatf.org/events/courses/maDstshowMat).aso?oourselD=NY12102JG Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue FD Stuff the Sleigh 5K Race and Walk Date(s): December 10, 2023 Location: I Cutchogue/New Suffolk area PatrolAllacatiori Reg Hours OT Hrs Hrly Wage Total Comments !Police Officers Sgt. Brewer 2 $178.70 PO Merlo 2 $142.98 SpecialPats old t Reg Hours OT Hrs Total Comments C`RU'' PO Sanders 2 $128.58 Bic c e Patrolr Higtway Patrol,� w tl.e PO Onufrak 2 $150.92 PO Flatley 2 150.92 =Ma ne Units , A ffic Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 3 $18.64 $55.92 TC Officer#2 3 $18.64 $55.92 TC Officer TC Officer TC Officer �E iprnent ,'s tS PD Vehicles #of vehicles $/hr Total 7 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,023.94 Prepared by Chief M. Flatley 6/14/2023 Page 1 Noncarrow, Denis To: Special Events PD Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer; Franke, Diana Subject: Cutchogue FD events. Attachments: CFD_20230609140204.pdf Please see attached for 2 FD events. Stuff a sleigh Chicken BBQ Please respond as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Flatley, Martin Sent: Wednesday,June 14, 2023 3:23 PM To: Noncarrow, Denis Subject: RE: Cutchogue FD events. Attachments: Stuff the Sleigh202l.xls Didn't see you sneak that one in. I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday,June 9, 2023 2:02 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Born, Sabrina<sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us> Subject: Cutchogue FD events. Please see attached for 2 FD events. Stuff a sleigh Chicken BBQ Please respond as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn southoldtownny.gov 631-765-1800 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/09/23 Receipt#: 311591 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8.26.2023-12,10,: $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#236 $1,500.00 Cutchogue, Fire Dept Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY.11971 , Name: Cutchogue, Fire Dept 260 New Suffolk Rd Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:8.26.2023-12,10,2023