HomeMy WebLinkAboutAvenu Enterprise Solutions, LLC RESOLUTION 2024-99
ADOPTED DOC ID: 19914
THIS IS.TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2024-99.WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 16,2024:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Albert J. Krupski,Jr. to execute a Chante Order dated 12/28/2023 with Avenu
Enterprise Solutions LLC for signature change substituting Albert J Krupski, Jr as authorized
signor on both GFS and Payroll Checks effective January 2, 2024, for the total sum not to
exceed $700.00, to be funded and split between two lines A.1680.4.400.551 and
A.1680.4.400.552, all in accordance with the approval of the Town Attorney.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilman
SECONDER:Greg Doroski, Councilman
AYES: Doroski, Mealy, Smith, Krupski Jr, Doherty, Evans
ggFFO,Ci�oG
y�
0
�y • �� JAN
18 2024
1 � � South®lcl Taw
'7 Clerk
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Denis Noncarrow, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: January 17, 2024
Subject: Avenu Insight& Analytics — Change order
With respect to the above-referenced matter, I am enclosing the original Agreement
together with the Resolution.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you. j
/mm
Enclosures
cc: Accounting
A V E N U
INsic HTS & ANALYTICS Avenu Enterprise Solutions, LLC
Change Order
Contract Being New Vision Software Purchase Agreement & License effective July 1,
Amended: 2013 ("Agreement") between Avenu Enterprise' Solutions, LLC
("Avenu")and the Town of Southold, NY("Client").
Client: Town of Southold
54375 Main Rd.
PO Box 1179
Southold, NY 11971
Attn: Diana Whitecavage
Title: Signature Change
Date: 12/28/2023
This Change Order is issued under the terms of the above Agreement between Avenu Enterprise Solutions,
LLC and Town of Southold,the terms and conditions of which are incorporated herein by reference.
Proposed Change Description:
1. CUSTOM CHECK OVERLAY—SIGNATURE CHANGE
Update overlay for signature(s)to be printed to checks utilizing Avenu New Vision Government
Financial System(GFS)and Paymate/Payroll as outlined below:
Signature to be Removed:
Scott Russell,Supervisor
Signature to be Added:
Albert J. Krupski Jr.Supervisor
ASSUMPTIONS:
• No other changes will be made to the above-named product other than those outlined
above.
• New/Replacement check signature(s)to be provided to Avenu.
Justification:
Requested by the Client.
Affected Requirements: N/A
Town of Southold NY—Change Order Signature Change 1
A V E N U
INSIGHTS& ANALYTICS Avenu Enterprise Solutions, LLC
Impact on Cost:
The additional services described above will entail fees to the Town of Southold in the amount of$700.00.
Impact on Schedule: Signature replacement needed by January 1, 2024.
Impact on Resources:Avenu and Client will provide the necessary resources to complete the work.
Payment Terms:
Avenu will provide the Services as described in this Change Order, for the Total Services Fee of$700.00
exclusive of travel and living expenses (the"Total Services Fee").
All invoices are due and payable within thirty(30) days after the date of invoice. Invoices that are over
thirty (30) days past due will incur a service charge of one and one-half percent (11/2%) per month or
eighteen percent(18%) per year.
Any changes that result in an increase of Avenu obligations under this Change Order will require an
upward adjustment of the Total Services Fee.
Deliverables&Acceptance Criteria
a) Avenu is responsible for the submission of applicable deliverables which are a product of the
Services to Client for review and acceptance.
b) Avenu shall memorialize each milestone/deliverable in a separate Delivery Confirmation
communication that identifies the milestone/deliverable, description and acceptance criteria,
delivery confirmation for that milestone/deliverable,and date of delivery.
C) Following receipt of such Delivery Confirmation communication by Client, Client will provide
formal written acceptance or rejection of each deliverable included in the Delivery Confirmation
communication within ten (10) business days in accordance with the method of acceptance and
based on the description and acceptance criteria, unless otherwise mutually agreed to by the
parties.
d) After review of the Delivery Confirmation communication, Client may reject a deliverable only if
the deliverable does not meet the description and acceptance criteria set forth in the Milestone,
Acceptance Criteria, and Payment chart in this Change Order, and will provide all comments in
writing (via email, letter, or fax) on the deliverable in accordance with the time frames and
requirements described above, providing reasonable detail sufficient to identify any deviation
from the description and acceptance criteria. Avenu shall use all reasonable effort to correct any
deficiencies or non-conformities and resubmit the rejected items as promptly as possible for
review by Client.
e) If Client does not notify Avenu of its acceptance or rejection of a deliverable within the applicable
time and manner set forth above, such deliverable shall be deemed accepted without further
action on the part of Client.
f) Acceptance by Client of a deliverable shall be final and irrevocable.
Town of Southold NY—Change Order Signature Change 2
A V Et N U.
INS:GNTS & ANALYTICS Avenu,Enterprise Solui`ions,•LLC
Change Order Services Fee: $700.00
Avenu will invoice the Client for the Total Services Fee according to the following schedule::
Milestone Milestone Description Acceptance Criteria Milestone
# Amount
1, Delivery of Upon delivery of replacement of the $700.00
Customizations described existing signature that currently prints
in this Change Order. on both GFS &Payroll checks; receipt
of Delivery Confirmation communication
by Client, as set forth in paragraph c of
Deliverables &Acceptance Criteria
Section
TOTAL $700.00
J �
Avenu Enterprise Solutions,LLC Town of Southold,NY
Authorized Signature Authorized Signature
James Barkman !T'�':✓"f' t V / • 'F.,�,ih t ��
Printed Name Printed Name 1"
Chief Financial Officer a •�'7"r^ , -/ �.i;<o.—r! �+ /
Title Title
1/4/2024 6_ 2 `�
Date Date
Town of Southold NY—Change Order Signature Change 3