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HomeMy WebLinkAboutWinterfest - SEDC RESOLUTION 2023-1045 ADOPTED DOC ID: 19807 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-1045 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 19, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Economic Development Committee to hold the Winter Fest on Saturday, February 17, 2024 from 9:00 am to 5:00 pm with a Rain Date of Sunday, February 18th, 2024, on Town property located at 53670 Route 25 and 53720 Route 25, Southold,provided they follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the Economic Committee working with Town and State departments as needed. . All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell , C DENIS NONCARROW ' y Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �� �® Telephone FREEDOM OF INFORMATION OFFICER www southoldtownnygov 765-1800 ldt ERED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A23 Clerk SPECIAL EV#,NT Please pi-ovide ALL of the information reouested beloiv: ncomplete dpOlications:WILL NOT be reviewed. Date of Submission ► Oq� m 6 g- Z7 Zo23 Name of Event_ Ovt�is c c-D" mow '(-i�i R� y41vn�✓P•a� VJ o a.l��2C F; Name of Organization: 5OU-rJ4 OL-0 In C-&jJ-pA% L, � J'��o�r,� Cater• Is this a Not-For-Profit Event?Yeslp Contact's Name: Mailing Address: Pn 37a K 'o 5 F-A s;• 1!x/)a R i or—,04 I I�3 l Contact's Phone Number: (n i -Jrc l--4 i)-C Contact's Email Address: Event Location and Site Diagram: Smc,-C a�� I-1,a�n !_ M g i #J slk-p-�� (Use additional paper if necessary) Event Date(s): )eA_ 1'1,,L o-�-V RA i a 7AIC� Fe-s3 I,,?.z o 2.N (Include set up and shutdown times and dates) P2�o,nv�f- -ov-rwOL-) A5 AY iR-Pati.' St,n�NTf�r�, SvP�vf�-� Nature of Event: .1,oc-At- 5vs.oyssss, m6 5nA-j mA prrS AWb ©TA 1Z I.oe.A-r 6g.- (Please attach a detailed description to this application) Time Period(Hours)of Event: From 1 c) 0 11rL to ?fin 5e7y C>u rz--V4 R- Maximum Number of Expected Attendees:. 2,n Specify any special requirements(i.e. road closure,police presence): Como:® IVI a c 2Ayp a pL o.� PARte- Ash SAA aL.I i?APIK.i,J6-fib-, hCA65 f"Li_�ox L-1 PS a- Rye rl�C L",L� POR`rA P&-rT99f If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: �-o g- �,l s k M nR'T"j, N:4 119 3 1 Event Fees: .$250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. I-- c- l o"Y,J Print name of Authorized Person filling out Signature of A thorize Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 9n —Town Hall Parking. �0, 1 2 —Annex Vehicle ° ., ... ® Parking. 3000110* c 3 av 3 — Gazebo Activities. 2 4 - Small Parking o e opposite Library activities 5 (SPD block off evening 0 4 ; '.. re 5 - CAST 6 6 — First Presbyterian c "M Church. 7- CHorton lose 25 from G, ° •.a.v to Youngs- t2021 �os�e •,.oQ zUU n 3 Noncarrow, Denis To: Special Events PD Subject: Special Event for Economic Development Committee Attachments: winter fest 2024_20231127150632.pdf Please see attached special event for 2/17/2024 or a rain date of 2/18/2024 Please let us know.thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Flatley, Martin Sent: Thursday, December 14, 2023 12:38 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mudd,Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Subject: RE: Special Event for Economic Development Committee Attachments: Winterfest SE.xls I have no objection to approving this road closure and event. My cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Monday, November 27, 2023 2:10 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun @town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born, Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject:Special Event for Economic Development Committee Please see attached special event for 2/17/2024 or a rain date of 2/18/2024 Please let us know.thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.gov 631-765-1800 1 i CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. z Town of Southold Police Department Special Event Cost Analysis Event: Southold Town Annual Winterfest I Date(s): February 17, 2024 F Location: Southold Village W7 177 TI;R5 05 ff-i6KI(6 i�ifi 4 f6i'E ehf,2 M, �k j��77 Irkeg Hours- f-Ws I H rly Wage F T o tail Comments ,Nd-riqeXDWess_; F X Reg Hours OT Hrs Total Comments 'C t7l q!ry c re 74 P.O. Onufrak 5 $75.46 $377.30 P.O. Flatley 5 $75.46 $377.30 '7 JjReg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer#2 TC Officer TC Officer TC Officer L749eW 71171�,­ TI 7- d!� 7, P PD Vehicles #of vehicle $/ r ........ 0c, 2 $10.00 $100.00 $100.00 Command Van Marine Patrol Boats 1 Total Department Cost for Event= $854.60 Prepared by Chief M. Flatley 12/15/2023 Page 1 Noncarrow, Denis From: Noncarrow, Denis To: Jack Malley Subject: EDC event reso Attachments: 19807.rtf HI Jack. See attached. Talk soon. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.qov denisn(d)southoldtownny.goy 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1