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HomeMy WebLinkAboutEast Marion Fire Dept 125 Anniv. Parade RESOLUTION 2023-1047 ADOPTED DOC ID: 19809 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-1047 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 19,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the East Marion Fire Department to hold a 125th Anniversary Parade on August 10, 2024 from 6:00 p.m. to 10:30 p.m., with a setup date of August 9, 2024, starting from Shipyard Lane, East Marion and ending at the East Marion Fire Department, 9245 Main Road, East Marion, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell AC" CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) v 03101/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Alexandria Whitney RECEIVED NAME: McMann Price Agency,Inc. A//CONK Exf: (631)477-1680 FAX No): (631)477-8930 828 Front Street E-MAIL alexandria@mcmannprice.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Greenport 2 QlY 0876 INSURERA: Arch Insurance Company INSURED INSURER B: East Marion Fire Diskrict INSURER C: Attention:Tina Quarty Southold Town Clerk INSURER D: PO BOX 131 INSURERE: East Marion NY 11939-0131 . INSURER F: COVERAGES CERTIFICATE NUMBER: CL243104154 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED',OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DDIYYYY MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000.000 DAMAGE T RENT ED CLAIMS-MADE X OCCUR PREMISES Ea occurrence) ccurrence $ 100,000 MED EXP(Any One person) $ 5,000 A Y MEPK06219019 03/01/2024 03/01/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 POLICY PRO LOC PRODUCTS-COMP/OPAGG g 10,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) s OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is listed as additional insured,for the 125th Anniversary parade on August 10,2024. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE_WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVEE�, Southold NY 11971 j Iu A V ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD RECEIVED Qom° aye 0 EC 2 3 2023 co Z S®Uthold Tow n Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: December 21, 2023 Subject: East Marion Fire Dept 125th Anniversary Parade With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of,event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: EQ+_MWM Ti- la 11wt— Add ress: P.o. 80)(, l(y a EGISf tridocn, W j 1 q3 Application number: m L� Date of Event: Time: IPM ` ��•3� PM .y Date Received by Town Clerk: lob9 01003 Date Received by Committee: lo� QA Nature of Event (S): �o� Anis/. flarC�d� Committee Comments Received by: Government Liaison ,( Lillian McCullough Leslie Weisman Missy Mirabelli Y Chief Flatley ' Mikael Kerr- County/ChrM640MM Heather Lanza Andrew Amakawa-County Mike Verity Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: X Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: Resolution No: ��� Date: MN tai laa,�)-3 : l 04,; ..: DENIS NONCAI,i;ROW :. Town Hall,53095 Main Road TOWN CLERIK ;a: RO,Box 1179 Southold,New York 11971 REGISTRAR OF VITAL.STATISTICS Fax(631)765-6145 11A•AR.RIAGE OFFICER , , a'` Q' ? Telephone(631)765-1500 RECORDS MANAGEMENT OFFICER www southoldtownn FREEDOM OF INFORMATION OFFICER Y•gov REC 1117- RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD DEC. 1 1 2023 DEC - 8 2023 APPLICATION FOR APF=1IT'•T0 HOLWk Town Attorney's office Berthold Town Clerk SPECIALEwkNI' I'lcrise orovi&ALL, tif:fitre.'iu'form:rtion rcpnesteii belo�v:.In'comntetc ali ilicsitinns L NO.T;Ue reviewed. Date of Submission,. C�—� l �; U a 3 Name.ofEvent G+t5i //4,44Zl,c- i'IIi/ Name of Organization: 5:,—r Iq •l z (/LC.. . a - Is this a Not-For-Profit Event?Yes"NNo. ContacN' Name ��!", ''' g dr ss: O IJ c� l 6 2> IYIaYIm •P;d e � q /• Contact's Phone Number: tip f4 R q _309 Contact's Email Address: (Y1 -1 y-„r� 1 Event Location and Site Diagram: ��. I;�q Use additional paper iftiecessa. ' Event Date.s . - ( P ) S�.-I Ia �- f�1 t-f (Include set u ni shutdown times and dates ` ZO2. Nature of-Event: (Please attach a detaileddescription,to thls`applicatioly Time Period(Hours)of Event: From_ to Maximum Number of Expected Attendees:: y Specify any special requirements(i,e.road closure,police presence): E� Glif!O If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 - Mailing Address to Send Event Permit to: l- Event Fees: _$250 for events with:less than I600 expected attendees $500 for events with 1.000`0 more:expected:attendees. Clean-up Fees(Can NOT be waived): 51,500.00 Clean-up for Bicycle and/or Running.Special events(ONLY) .=y _$250 or more Clean-updepgslt all other events. ;GERTI�I`CATE OF TNSURAN.C�RLI OUi(.12-.>f D: Not less than$2,000,000 naming the Town of ; $outhol."d°as an;additional insdred: ""NOT-ft' : .PLEASE AT'I'A!CITE112 REVIS>�1 AIDi�PTEJD;Te d:. p-_OL ±CY*** Additional information and requirements may be required as deemed necessary by the Town Board. g Ptintnaine of Authorized'f?erson filling out Signature.ofAuthorizedPe,.4 filling;out:applicgtioA, application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 East Marion Fire DepartmentY P.O.Box 162 TIRE;DEFT East Marion,New York 11939-0162 "f Ph.(631)477-0539 Fax(631}477-4046 Ryan We Carol A. Miller Jason Doucett ' Second Assistant Chief Chief of Department First Assistant Chief t� + December 6,2023 The Chiefs, Officers and Members of the East Marion Fire Department hereby request a special event permit for our 125th Anniversary Celebration on August 10, 2024. We will be hosting a parade with fire departments from Suffolk County,bag pipe bands, and possibly the Budweiser horses (if available). The Parade will start at 6 pm from Shipyard Lane,East Marion and end at the East Marion Fire Department, 9245 Main Road,East Marion(.6 miles). The fire departments will be stationed along the side roads, i.e., Shipyard Lane, Pebble Beach and Gillette Drive. We have a committee that will reach out to the homeowners in this area to advise them of same. Once we reach the East Marion Fire Department, all fire trucks will proceed to the Old Schoolhouse Park to park their vehicles. We would also like to request the approval to use this park for fire truck parking only. We will provide traffic control and security at the park. All other participants will enter the fire department grounds,to our big field in the back of the firehouse,wherein we will be providing refreshments, a band and a drone show at 10 pm which will conclude the festivities. We hope to display some fire departments antique vehicles at the fire department earlier in the day before the parade starts. We have hired McBurnie Tent Company to put up a tent,table and chairs and it is their obligation to get the tent permit from the town. We will be getting the required liquor license to serve beer and wine only. We will also serve hot dogs,hamburgers and chips. Bathrooms will be provided. We are looking into a company to handle the security, serve the alcohol and food. We will have EMS standby during the day of the event. We request that the Southold Town PD close the road from Shipyard Lane to Stars Road at the start of the parade and once the parade passes Rocky Point Road,traffic can be directed down and around this area to Stars Road and vice versa coming from the east. We have spoken with Andy Binkowski at the Cross Sound Ferry and will continue to keep them abreast of our plans. We will be setting,up fencing around the fire department on August 9, 2024, as well as the tent,table, chairs,lighting etc. The tent will be taken down on August 112024,the town and property will be cleaned up. We request the waiver of all event fees. We look forward to your favorable approval. Sincerely-, aA. Miller, Ch� East Marion Fire Department Ex Chiefs of the East Marion Fire Department Herbert Schellinger 1899-1901 George King 1901-1903 Daniel Vail 1903-1904 Irving Tuthill 1904-1906 G.S.Nowell 1906-1907 Clarence Schellinger 1907-1913 Irving Rogers 1913-1918 George King 1918-1919 Herbert Schellinger 1919-1920 Archie King 1920-1921 James Gagen 1921-1924 Averill Ketcham 1924-1925 A.Halsey Brown 1924-1926 Everett Bennett 1926-1931 Chester Ketcham 1931-1934 D.Egbert Brown 1934-1937 Averill Ketcham 1937 Gerald Hommel 1943 Paul Quarry 1944-1945 Andrew Dzenkowski 1945-1947 Gerald Hommel 1947-1950 Douglas Rogers 1950-1951 Richard Ketcham 1951-1952 Gerald Hommel 1952-1953 James Mott 1953-1954 Daniel Dzenkowski 1954-1956 George Muir 1955-1957 Walter Cook 1957-1958 Gordon Rackett 1958-1960 Anthony Wisowaty 1960-1961 Kenneth Ketcham 1961-1962 George Arnold 1962-1964 Walter Cook 1964-1966 Kenneth ketcham 1966-1967 Joseph Dzenkowski 1967-1969 Arthur Quintana 1969-1971 Frank Bergora Jr.1971-1973 Raymond Jacobs 1973-1975 Donald Dzenkowski 1975-1977 Charles Woznick 1977-1979 Steve Schott-1979-1981 Donald Dzenkowski 1981-1983 Robert Wallace 1983-1985 Walter Gaipa 1985-1987 Kim Dzenkowski 1987-1988 Carleton Raab 1988-1990 Bill Anderson 1990-1992 Michael Volinski 1992-1994 James Stulsky 1994-1996 Daniel Wood 1996-1998 Robert Doucett 1998 Raymond Jacobs Jr.1999-2001 Bryan R.Weingart 2002-2003 William T.Donahue 2004-2005 Gregory S.Wallace 2006-2007 Carol A.Miller 2008-2009 Keith Baker 2010-2011 Bryan R.Weingart 2012-2013 Frank Thorp 1112014 Philip Doucett 2015-2016 Jason Doucett 2017-2019 Ryan Weingart 2020-2021 Kevin Webster 2022 : :. ., `' IDS Vs" �PZDATL La -"k x. 4.� x c Mt `-S a �q ^r S .py2 ygiy, 44 •S..y.. 2;� I�. ..,4• 7gy� a,... :�Sd. .4. OCi3 }r. ': : •'. , „ ;y _,_ .. e:us .;, EDA 'LN« �ILL'1='CTE OR .. ..--_ .. adV0- SHIPYARD - ". �' - � F'1 c � ;`i � 1 �,� � �, _��e „� .y W "'M�'tCM�fi���"3.8 �"i 8 «�M t •.y e ,. S c i' a ... .� +. �.. z �..: � ;-a .. ,, _ � .., y�- " ? S r i f 1 t�'! �„/�.' i_d. .. 1���c s I o YS{��`� ., �ry�� `��;m � � �- s v `t t � . .M, i ... y i J. ;,;� i | \�\ . : 3 . » 7 -Aim ^^ \ « » ole �ee DATE(MMIDDIYYYY) t CERTIFICATE OF LIABILITY INSURANCE �•. 12/06/2023 , THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELYAMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate.holder in lieu of such endorsement(s). .. "CONTACT. ,ilk __ PRODUCER NAM Er LaUfa FBUteU """"" , McMann Price Agency,Inc. N -1680 o -8930 Ac A3 828 Front StreetEMAIL.•-s REs : !aura@mcmannpdce.com - 'Ann PO Box 2065 .INSURER(S)AFFORDING COVERAGE NAIC 9 Greenport NY 11944-0876 INSURERA: Arch Insurance Company INSURED INSURER 0: East Marlon Fire Dlstdct INSURER C Attention:Tina Quarry INSURER D PO Box 131 INSURER E East Marlon NY 11939-0131 1 INSURFA F: ., COVERAGES CERTIFICATE NUMBER: 012312604053" REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS._ ,LT :TYPE OF INSURANCE I'JUL 'POLICY NUMBER TIM M/DD EFF" 'MMMD EXP LIMITS X COMMERCIAL GENERALLdfTY EACH OCCURRENCE g 1,000,000 Wa CLAIMS-MADE ®OCCUR PREMISES eccc6idancei $"100,000 MED EXP(Any one Gerson) $ 5'000 A MEPK06219018 03/01/2023 03/01/2024 PERSONAL BAD,INJURY -,'1,000,000 OEN'L'AGGREC3ATFLIMITAPPLIES�PER: GENERALAGGREGATE. „ _ $ 010001000 JECT PRO- r' 10,000,000 POLICY LOC PRODUCTS-COMP/OP AGO - $ OTHER: S AUTOMOBILE LIABILITY CEOQReStNdbDSING,ELIMTr $ ANY AUTO BODILY INJURY(Porpenwn) _$ OWNED SCHEDULED BODILY INJURY(Per accident) AUTOS ONLY AUTOS - 'HIRED NONOWNED PROPERTY DAMAGE $ .AUTOS ONLY ''AUTOS ONLY Porecddo t $ UMBRELLALUIB OCCUR EACH OCCURRENCE -" S 'EXCESS LIAB CLAIMS41ADE AGGREGATE .$ .DED" RETENTION$ $ WORKERS COMPENSATION "IIIc uTrt- STATUTE ER AND EMPLOYERS'LIABILITY YIN ANY PROpRIETORlPARTNERIEXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED? (Mandatdryin NH),: E .DISEASE-EA EMPLOYEE $. If Vat,daacribe undor DF-SCRIRTIONOF OPERATIONShaloiiv F DISEASE-POLICYLIMIT .$ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more apace le required) CERTIFICATE HOLDER,, .CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE � Southold NY 11971j`yu-,(,yC � ©1988.2015 ACORD CORPORATION: All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 12/08/23 Receipt#: 317013 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 108/10/2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2524 $250.00 East Marion Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 r Name: East, Marion Fire Department PO Box 162 East Marion, NY 11939 Clerk ID: JENNIFER Internal ID:08/10/2024 Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday, December 12, 2023 8:11 AM To: Mirabelli, Melissa Subject: RE:Special Event for 2024 - East Maion Fire Dept 125th Anniversary Parade I have no objections to this event being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. if the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action. or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 631.765,2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, December 11, 2023 3:51 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event for 2024- East Maion Fire Dept 125th Anniversary Parade Hello all, As always please send me any questions comments or concerns. Thank you YJ Melissa 11I Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 1 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Monday, December 11, 2023 11:50 PM To: Mirabelli, Melissa Cc: Flatley, Martin;Verity, Mike; DeChance, Paul; Lanza, Heather; Weisman, Leslie Subject: Re: Special Event for 2024 - East Maion Fire Dept 125th Anniversary Parade No objections Leslie Sent from my iPad On Dec 11, 2023, at 3:51 PM, Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>wrote: Hello all, As always please send me any questions comments or concerns. Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** <20231211145601.pdf> 1 /. Mirabelli, _ lissa From: Lanza, Heather Sent: Tuesday, December 12' 3023 10:21 AM To: Mirabelli, Melissa; F|at|ey, Martin;Verity, Mike; De[hanae, Paul;Weisman, Leslie Subject: RE: Special Event for 2024 ' East K4aionFire Dept 125thAnniversary Parade Nuobjections from Planning. From: Mirabelli, Me|isoa«me|issa.nnirabe||i@tovvn.southo|d.ny.us> Sent: Monday, December 11, 20233:S1PK4 To: F|at|ey, Martin<mflat|ey@toxvn.southo|d.ny.uu>;Verity, K8ike<K8ike.Verity@tom/n.southo|d.ny.us>; DeChance, Paul «pau|d@southo|dtovvnny.gov>; Lanza, Heather<heather]anza@1ovvn.southoId.ny.us>;Weisman, Leslie <|es|iexv@tovxn.sou1ho|d.ny.us> Subject:Special Event for 2024-East Maion Fire Dept 125th Anniversary Parade Hello all, Asalways please send moeany questions comments orconcerns. Thankyou Melissa M. Mirahelli Secretary»/ the Town Attorney Town ofSouthold Southold Town Hall Annex 54375Route 25 (Main RD) P'[). Box ll79 Southold,NYll97l ' Office (63l) 765-l93g Fax(631)765-6639 This electronic mail transmission may contain confidential orprivileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying ordisclosing it. ******************************************************************************************* Mirabelli, Melissa From: Glew, Claire Sent: Wednesday, December 13, 2023 8:16 AM To: Mirabelli, Melissa Subject: RE: Special Event 2024 - East Marion Fire Department Parade There are no exemptions where the parade is being held. CLa i.r&Gl emr Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabell i@town.southold.ny.us> Sent: Monday, December 11, 2023 4:03 PM To: McCullough, Lillian <lillianm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov;Visser III, Fredric <fredv@southoldtownny.gov>; Glew,Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Christina.Hamm@suffolkcountyny.gov Subject: RE:Special Event 2024-East Marion Fire Department Parade Here it is with attachment Melissa Y1. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 From: Mirabelli, Melissa Sent: Monday, December 11, 2023 3:55 PM To: Lillian McCullough (lillianm@southoldtownny.gov)<lillianm@southoldtownny.gov>; 'mikael.kerr@suffolkcountyny.gov'<mikael.kerr@suffolkcountyny.gov>;Visser III, Fredric <fredv@southoldtownny.gov>; Glew,Claire<Claire.Glees@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; 'Christina.Hamm@suffolkcountyny.gov' <Ch ristina.Hamm @suffo lkcountyny.gov> Subject:Special Event 2024- East Marion Fire Department Parade Hello all, As always please send me any questions, comments and or concerns Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday, December 12, 2023 8:11 AM To: Mirabelli, Melissa Subject: RE: Special Event for 2024 - East Maion Fire Dept 125th Anniversary Parade I have no objections to this event being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 f.� arc . The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabell i@town.southold.ny.us> Sent: Monday, December 11, 2023 3:51 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event for 2024-East Maion Fire Dept 125th Anniversary Parade Hello all, As always please send me any questions comments or concerns. Thank you Melissa M nirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 1 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* z East Marion 125th Anniversary Parade Special Event scheduled for August 10, 2024 from 6 pm to 10:30 pm Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> 12/13/2023 at 10:09 AM From: Hamm, Christina<Christina.Hamm@suffolkcountyny.gov> Sent: 12/13/2023 at 10:09 AM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Cc: Kangas, Melissa <Melissa.Kangas@suffol kcountyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov> Missy, With regard to the East Marion 125th Anniversary Parade Special Event scheduled for August 10, 2024 from 6 pm to 10:30 pm, we have no comment. As stated in the Application for a Permit to Hold a Special Event filed with the Town Clerk, Town of Southold, the parade route will be along Main Road in East Marion and parking will be at Schoolhouse Park. Thank you. Sincerely, Ch (orb av}EG*MMNI✓ Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway Hauppauge, NY 11788-0099 (631) 853-6044 (phone) (631) 853-4044 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world.To find out more, visit our website. Mirabelli, Melissa From: McCullough, Lillian Sent: Thursday, December 14, 2023 2:10 PM To: Mirabelli, Melissa Subject: RE: Special Event 2024 - East Marion Fire Department Parade Hi Missy, No comments from me,as this is not taking place on preserved land.Thanks! Cheers, Lilly From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, December 11, 2023 4:03 PM To: McCullough, Lillian <liIlia nm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov;Visser III, Fredric <fredv@southoldtownny.gov>;Glew,Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Christina.Hamm@suffolkcountyny.gov Subject: RE:Special Event 2024-East Marion Fire Department Parade Here it is with attachment Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information.If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* From: Mirabelli, Melissa Sent: Monday, December 11, 2023 3:55 PM To: Lillian McCullough (lillianm@southoldtownny.gov)<lillianm@southoldtownny.gov>; 'Mikael.kerr@suffolkcountyny.gov' <mikael.kerr@suffolkcountyny.gov>;Visser III, Fredric <fredv@southoldtownny.gov>;Glew, Claire<Claire.Glew@town.southold.nv.us>,Webster, Kevin <kevin.webster@town.southold.ny.us>; 'Christina.Hamm@suffolkcountyny.gov' <Christina.Hamm @suffolkcountyny.gov> Subject: Special Event 2024- East Marion Fire Department Parade Hello all, As always please send me any questions, comments and or concerns Thank you .Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information.If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Iz-Stv\- 3 DENIS NONCAI'ROW �Town Hall;53095 Main Road TOWN CLERK P.O.Box 1]:79 Southold,New t or,k 11, 1 . Sou 97 REGISTRAR:OF VITAL:STATISTICS Fax(631):765-6145 MARRIAGE pFFICER Telephone(631)-7.65:1800 RECORDS MANAGEMENT OFFICER s wwwoutholdtownnygov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD DEC - 8 2023 APPLICATION FOR A.PERMIT TO HOLD.A Sc;uthvid Town Clerk SPECIAL. .ItNT Plense tiravf de ALL;of tlie'rttformatian reciti'ested'.tiela� :Ittcomplete:anpl�ca#ioris�VVILI;�"1�1t�Tbe reviewed. Date of Sub Mission.,... E Name of Event F-&57— fZ S' 0l'IIe-rSctr Name of Organization Gt 57 ,�'f�.,l.lfYL og . .......... Is:this a Not-For-Profit Evenf?Yes/No Contact's Name: C__ k4- Mailing Address Contact's Phone Number: Contact's � ��_Email Address: G'!I aS � qV'n� �� .Cc,.1'rl Event Location and Site Diagram: -1a 161 1l q, �1 (Use:addiiional:paperifnecessary : Event Date(s): .. o_S 1... ./ a 0 T W AK . .l m 6 v (Include set up., shutdown times and dates) Se- l-P ALA– �l 2.o2--4 Nature'of Event-. (Please attach a detailed.description to this application): �v Time Period(Hours)of Event: From. to�11DOM __ Maximum Number of Expected Attendees:— ��o Specify:any special requirements(i.e.road closure, police presence): r®Gl& Y * L If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 1VIailing.Address to Send Event Permit to: J. Event Pees.• 5250:for events.with less than 1000 expected attendees $5..40 for events with 1000_or more expected attendees Clean-up Fees(Can NOT be:waived):. $1,500.0.0 Clean-up for Bicycle and/or Running.Special events(ONLY.) � " $250 or more,Clean-up deposit all other events CERTMOATE:OF 1NSURANCE.Iit&AltED: NoUess than$2,000,000 naming the Town of Southold asan.additionAfirisured. ***NOTE•PLEASE SEE ATTACKED..REVISE D,:ADOPTED..TOWN, POLICY*.** Additional information and requirements may be:required as deemed necessary by the Town Board:. CAPUL, K1 k(- 0"h+'v Print name of Authorized erson filling out' signature`of Authorized:Pe &,n°filling out,application application *Upon:the request by applicant,the Town Board maywaive in whole or in part.any of the application requirements:. :2 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 t�,( Mailing Address to Send Event Permit to: 5 f l' L G� Por Event Fees: $250.for events with.-less than 1000.expected attendees 5500'for events with 1000 or more:expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean=up for Bicycle and/oi Running Special.events(ONLY) '777$250 or more Clean-up deposit all other events :CERT—MIG TE OFINSURANCT REQU�: Not.less than$2,000,000 naming the Town of Southold.as.aii additiorial;insured. **.*NOTE: .:PLEASE.SEE ATTACHED.RE`VISED ADO.PTED...TO:WN, .POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board, � 2 Print.name of Authorized erson'filling out Signature'of Auth&ized PersOfi filling out,application application *Upon the request by applicant,the Town Board may waive in whole or in part:any of the application requirements. 2 East Marion Fire Department ��EasT>�aviaRloN, P.O.Box 162 -.; "'.,,itir.:'pY1ra;, East Marion,New York 11939-0162 Ph. (631)477-0539 Fax(631)477-4046 Ryan Weingart Carol A. Miller Jason Doucett j Second Assistant Chief Chief of Department First Assistant Chief December 6, 2023 The Chiefs, Officers and Members of the East Marion Fire Department hereby request a special event permit for our 125t"Anniversary Celebration on August 10, 2024. We will be hosting a parade with fire departments from Suffolk County, bag pipe bands, and possibly the Budweiser horses (if available). The Parade will start at 6 pm from Shipyard Lane, East Marion and end at the East Marion Fire Department, 9245 Main Road, East Marion(.6 miles). The fire departments will be stationed along the side roads, i.e., Shipyard Lane, Pebble Beach and Gillette Drive. We have a committee that will reach out to the homeowners in this area to advise them of same. Once we reach the East Marion Fire Department, all fire trucks will proceed to the Old Schoolhouse Park to park their vehicles. We would also like to request the approval to use this park for fire truck parking only. We will provide traffic control and security at the park. All other participants will enter the fire department grounds,to our big field in the back of the firehouse, wherein we will be providing refreshments, a band and a drone show at 10 pm which will conclude the festivities. We hope to display some fire departments antique vehicles at the fire department earlier in the day before the parade starts. We have hired McBurnie Tent Company to put up a tent, table and chairs and it is their obligation to get the tent permit from the town. We will be getting the required liquor license to serve beer and wine only. We will also serve hot dogs, hamburgers and chips. Bathrooms will be provided. We are looking into a company to handle the security, serve the alcohol and food. We will have EMS standby during the day of the event. We request that the Southold Town PD close the road from Shipyard Lane to Stars Road at the start of the parade and once the parade passes Rocky Point Road,traffic can be directed down and around this area to Stars Road and vice versa coming from the east. We have spoken with Andy Binkowski at the Cross Sound Ferry and will continue to keep them abreast of our plans. We will be setting up fencing around the fire department on August 9, 2024, as well as the tent, table, chairs, lighting etc. The tent will be taken down on August 112024,the town and property will be cleaned up. We request the waiver of all event fees. We look forward to your favorable approval. Sincerely, Paro-1 A. Miller, Ch' East Marion Fire Department Ex Chiefs of the East Marion Fire Department Herbert Schellinger 1899-1901 George King 1901-1903 Daniel Vail 19034904 Irving Tuthill 1904-1906 G.S.Nowell 1906-1907 Clarence Schellinger 1907-1913 Irving Rogers 1913-1918 George King 1918-1919 Herbert Schellinger 1919-1920 Archie King 1920-1921 James Gagen 19214924 Averill Ketcham 1924-1925 A.Halsey Brown 1924-1926 Everett Bennett 1926-1931 Chester Ketcham 1931-1934 D.Egbert Brown 1934-1937 Averill Ketcham 1937 Gerald Hommel 1943 Paul Quarty 1944-1945 Andrew Dzenkowski 1945-1947 Gerald Hommel 1947-1950 Douglas Rogers 1950-1951 Richard Ketcham 1951-1952 Gerald Hommel 1952-1953 James Mott 1953-1954 Daniel Dzenkowski 1954-1956 George Muir 1955-1957 Walter Cook 1957-1958 Gordon Rackett 1958-1960 Anthony Wisowaty 1960-1961 Kenneth Ketcham 1961-1962 George Arnold 1962-1964 Walter Cook 1964-1966 Kenneth ketcham 1966-1967 Joseph Dzenkowski 1967-1969 Arthur Quintana 1969-1971 Frank Bergora Jr.1971-1973 Raymond Jacobs 1973-1975 Donald Dzenkowski 1975-1977 Charles Woznick 1977-1979 Steve Schott 1979-1981 Donald Dzenkowski 1981-1983 Robert Wallace 1983-1985 Walter Gaipa 1985-1987 Kim Dzenkowski 1987-1988 Carleton Raab 1988-1990 Bill Anderson 1990-1992 Michael Volinski 1992-1994 James Stulsky 1994-1996 Daniel Wood 1996-1998 Robert Doucett 1998 Raymond Jacobs Jr.1999-2001 Bryan R.Weingart 2002-2003 William T.Donahue 2004-2005 Gregory S.Wallace 2006-2007 Carol A.Miller 2008-2009 Keith Baker 2010-2011 Bryan R.Weingart 2012-2013 Frank Thorp 1112014 Philip Doucett 2015-2016 Jason Doucett 2017-2019 Ryan Weingart 2020-2021 Kevin Webster 2022 lyey 16 Cr /• � n rye F_ Club x PARADE EMD Ea4 Ki�G a - EMFD °LA Eas v-W Marion o MAIN R 25 0 STAVIT LOP ►N`pa pR,p LN V+ hfarrnn Lake � � r r Z in � rn r v -Z D v Z PVT RD r 4 J4 1 fit K ..R. I PARKING r'r ¢ARKtNG �!No {parking � t 1'EttWA IElGFUUR y + OY�f AREA J f i •. r* 41. .•aux• '� f r.. '�•�' r 4p 3;41V O/r/Schoolhouse •�' ••',,,,i t s • 7r ,y • -, ,r1 c • r, z' I P P coRv CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDONYYY) 12/06/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Laura Fauteux NAME: McMann Price Agency,Inc. PHCNN EtI: (631)477-1680 ac No: (631)477-8930 828 Front Street E-MAILDRESS: laura@mcmannprice.com PO Box 2065 INSURERS AFFORDING COVERAGE NAIC N Greenport NY 11944-0876 INSURERA. Arch Insurance Company INSURED INSURERS: East Marion Fire District INSURER C: Attention:Tina Quarry INSURER D: PO BOX 131 INSURER E: East Marion NY 11939-0131 1 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2312604053 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT MALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR SUOR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE 11101WVOPOLICY NUMBER MM/DD MMIDD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR PREMISES Ea occurrence $ 100,000 MED FXP(Any one person) $ 5,000 A MEPK06219018 03/01/2023 03/01/2024 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 10,000,000 POLICY❑JECT LOC PRODUCTS-COMPIOPAGG $ 10,000,000 OTHER: $ AUTOMOBILE LIABILITY (CEO, SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per..dent UMBRELLALUIB OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS40DE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LU►BILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more apace Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 � ;, � ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 12/08/23 Receipt#: 317013 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 08/10/2024 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#2524 $250.00 East Marion Fire Department Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: East, Marion Fire Department PO Box 162 East Marion, NY 11939 Clerk ID: JENNIFER Internal ID:08/10/2024 Mudd, Jennifer From: Mudd,Jennifer Sent: Friday, December 8, 2023 3:21 PM To: Born, Sabrina; Rudder, Lynda; Blasko, Regina; Flatley, Martin; Goodwin, Dan; Grattan, Steven; McCullough, Lillian; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; DeChance, Paul;Johnson, Benjamin; McGivney,Julie; Mirabelli, Melissa; Squicciarini,James Subject: Special Event- East Marion 125th Anniversary Parade Attachments: Special Event - EM 125th Anniv Parade.pdf Good Afternoon, Please see the attached Special Event Application for the East Marion Fire Department for their 125th Anniversary Parade to be held August 10, 2024. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 1 Mudd, Jennifer From: Flatley, Martin Sent: Monday, December 11, 2023 12:38 PM To: Mudd,Jennifer Subject: RE: Special Event- East Marion 125th Anniversary Parade Attachments: EM FD2.xls I have no objection to this event being approved, my cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Sent: Friday, December 8, 2023 3:21 PM To: Born, Sabrina<sabrina.born@town.southold.ny.us>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan,Steven <sgrattan@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>;Johnson, Benjamin <benjaminj@southoldtownny.gov>; McGivney,Julie<juliem@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Squicciarini,James<jacks@southoldtownny.gov> Subject:Special Event- East Marion 125th Anniversary Parade Good Afternoon, Please see the attached Special Event Application for the East Marion Fire Department for their 125th Anniversary Parade to be held August 10, 2024. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 z Town of Southold Police Department Special Event Cost Analysis Event: East Marion Fire Department 125th Anniversary Parade Date(s): August 10, 2024 Location: Route 25, East Marion Patrol=Allocation r Event Reg Hours OT Hrs Hrly Wage Total Comments Police Officers'� •wi PO Bogden 2 $145.74 S mecial Patrol r":�,:�,&": •;,... ," :.; -:;� �,.. <,:.. _. Reg Hours OT Hrs Total Comments PO Sanders 2 $128.58 Bicycle Patrol K�9""Unita .�I Highway Pat�rof��M ? P.O. 0nufrak 2 $150.92 P.O. Flatley 2 $150.92 Marine`Units -"? Traffic Control."'" Reg Hours OT Hrs Hrly Wage Totalu Comments TC Officer#1 5 $18.64 $93.20 TC Officer#2 5 $18.641 $93.20 TC Officer TC Officer TC Officer E uiment Costs PD Vehicles _#of vehicles $/hr Total 11 6 $10.00 $180.00 $180.00 Command Van Marine Patrol Boats L Total Department Cost for Event = $942.56 Prepared by Chief M. Flatley 12/15/2023 Pagel o�os�FFo[,��o DENIS NONCARROWo~� G.y� Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T y 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �0,( .# Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December, 21, 2023 Carol Miller, Chief. P.O.Box 162 East Marion,NY 11939 Dear Carol, The Southold Town Board, at its regular meeting held December, 19, 2023, granted permission to The East Marion Fire Department to hold its 125th Anniversary Parade on August 10, 2024. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please contact Captain Grattan at the Southold Town Police Department as soon as possible, to coordinate traffic control. If you have any further questions, please do not hesitate to contact the Town Clerk's office at (631) 765-1800. Best of luck with yo event. Since ly, D is Noncarrow, Town Clerk Enc. i I Southold Town Board - Letter Board Meeting of December IS 2023 0-r-0, RESO UTION 2023-1047 Item# 5.25 ADOPTED D C ID: 19809 THIS IS TO CERTIFY THAT THE OLLOWING RESOLUTION NO. 2023-1047) AS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARE ON DECEMBER 19,12023: RESOLVED that the Town Board of th Town of Southold hereby grants permission to th East Marion Fire Department to hold a 125tb Anniversary Parade on August 10, 2024 from 6:0 p.m. to 10:30 p.m., with a setup date of Augu st 9, 2024, starting from Shipyard Lane, East Marion and ending at the East Marion Fire Departm nt, 9245 Main Road, East Marion, provided they i dhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All To n fees for this event'are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] .MOVER: Sarah E.Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell i i Generated December 20,2023 age 45