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HomeMy WebLinkAboutScale Maintenance o�osuFFoc�-�o DENIS NONCARROW �� GTown Hall,53095 Main Road TOWN CL;ERK ® P.O.Box 1179 CO3 Southold,New York 11971 Z REGISTRAR,OF VITAL STATISTICS MARRIAGE OFFICER .j. �� Fax(631)765-6145 RECORDS�MANAGEMENT OFFICER �ol .�`�o Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD i October 27, 2023 I Osweiler Scale Inc. Attn: Justin Gearhart PO Box 524 Highland Mills, NY 10930 Dear Justin Gearhart: Congratulations. At the regular Town Board meeting held on October 24, 2023 the Town Board accepted the bid of Osweiler Scale Inc. to supply Southold Town with Scale Maintenance commencing January 1, 2024 for a two (2)year period with an additional one (1) year extension. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk I i Ens. I I I Southold Town Board - Letter Board Meeting of October 24, 2023 gUF RESOLUTION 2023-907 Item# 5.26 ADOPTED DOC ID: 19596 i THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-907 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 24, 2'023: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Osweiler Scale, Inc. commencing January 1, 2024 for a two (2)year period with an additional one (1)year extention for Scale Maintenance at the Southold Transfer Station, subject to the approval by the Town Attorney. I I ' Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jillboherty, Councilwoman SECONDER:Brian 0. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell I I ' i I I , I Generated October.25, 2023 Page 39 DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold,New York 11971 MARRIAGE OFFICER Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER � � Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2024 Scale Maintenance Bid Opening 10/19/2023 2:00 P.M. One (1) Bid Received Osweiler Scale Inc See Attached PO Box 524 Highland Mills,NY 10930 RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE,CUTCHOGUE,NY 11935 * * * NOTE: LABOR RATES QUOTED HEREIN MUST REFLECT APPLICABLE NEW YORK STATE PREVAILING WAGE RATES FOR THE APPROPRIATE JOB CLASSIFICATION(S). 1. Charges'for Routine 6-Month Calibration and Inspection(assumes no repairs needed): a) Labor: $ '150' 0e) b) Test Truck Fee**: $ S0' O-0 TOTAL CHARGES PER VISIT: $ ©O O dO 2. Service Charges for Troubleshooting/Repair Calls: a) Regular Hourly Rate per Technician Onsite*: $ /-67%•o 4 b) Number of Technicians Onsite: C 0 o ti'e Total Labor(based on 5 hrs onsite): $ 3'0 c) Service Truck Fee**: $ 3 d) Test Truck Fee(if needed)**: $ L/ 5-o' TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL $ 2-9c/, 30 3. Off-Hours/Weekend Charges a) Hourly Rate per Technician Onsite*: $ eve b) Number of Technicians Onsite: epese Total Labor(based on 5 hrs onsite): $ �e 0'0— c) ©c) Service Truck.Fee**: $ d) Test Truck Fee(if needed)**: $ TOTAL SERVICE CHARGES FOR 5 HR REPAIR CALL OFF HOURS OR ON WEEKENDS $ *Onsite means time at Town facility, i.e.time of arrival to time of departure. If rates differ.for multiple techs,use average hourly rate. **Show flat rate to includes mileage,tolls,travel time. 3 Transfer Station vehicle weigh scale service 2024-2025 discount: Osweiler Scale will provide a 5% parts discount for all parts used during the contract period. Justin Gearhart President Osweiler Scale, Inc 6 HOLD DOCUMENT UP TO THE LIGHT'TO VIEW TRUE WATERMARK i HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK OFFICIA ; CIIECK ;� 8472373-7 5 Bank _ _ _ 52;0133 4\ RE:_OS,W.EILER.SCALES.INC. DATE: 1Q#11# tar3 ,f 112 PAYTO,TH "'."T.OWN OF SOUT.H...O11 LD-t-t-* a 0QO ORDER OF 1C � PFIi`1 G 'V • '�ES� DRAWER:TD BANK,N.A. Q. ...po J -----1--- ._.--------------------- _-------� -!�- T __.____. r �__ _-_--_AUTFLO. IGNAT_UR ---------© 0131, 23737Sill 1:0LL20L335f: 62650087L8ii' rV-- I SC�lee TWA Retail U.S. POSTAGE PAID OCT 1��� y3ojjjj�jjj1111 IG ENV All II� HIGHLAND MILLS, NY 10930 1, 2023 ill _- RDC 99 R2305K137581-47 Fw Tom m ; Po 130Y RECEIVED OCT 16 2023 ilq � r _ SOuthOid Town Clerk , r ,k� o� �c tC/t` SES At Se0o1Af&e f d h T . NON=COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, not,to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder.or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name e -`*� Company Name S cczil-e Tt7c /0 /// / 23 Date Bid on TRANSFER STATION VEHICLE WEIGH SCALE SERVICE 2024 -2025 4 pF SOUryolo JAMES BUNCHUCK P.O. Box 962 SOLID WASTE COORDINATOR # Cutchogue,New York 11935-0962 N Tel: (631) 734-7685 • �� Fax:(631)734-7976 dsw@town.southo1d.ny.us y�OUNT`1,�� SOUTHOLD TOWN SOLID WASTE DISTRICT SPECIFICATIONS TOWN OF SOUTHOLD VEHICLE WEIGH SCALE MAINTENANCE/SERVICE THE SPECIFICATIONS below are for the routine and non-routine maintenance of two Cardinal Model 205 vehicleweigh scales at the Southold Town Collection/Disposal Area, at 6155 Cox lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract(2024-2025), with a mutual,option for an additionalyear of service, through 2026. Prices should be submitted for the following services/charges on Page 3: 1. For Routine Scale Calibration and Maintenance. The Town expects to schedule two (2) routine weekday maintenance service visits per calendar year(once every 6 months). Routine service shall consist at a minimum of standard weight calibration for each of two (2) scales with not less than 21,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated. 2. For Troubleshooting and/or Repair Calls: The Town seeks a quote for basic service charges for troubleshooting and repairs of scale malfunctions. Based on past history,the Town anticipates at least 2 (two) such events per year with an average onsite duration time of 5 (five)hours. BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON THE COMBINED TOTAL OF COSTS SUBMITTED FOR ROUTINE SERVICE AND REPAIR SERVICE AS DESCRIBED. Parts prices for any repairs deemed necessary, whether during routine service or repair calls will be paid as quoted at the time of service. If the bidder offers discounts on parts and materials (e.g.,load cells,junction boxes, etc.) he should so state.Travel expenses consisting of lodging and meals, if necessary,will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids.. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using WasteWorks software version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three(3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town Attorney,and must 1 maintain appropriate certifications as required by-the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road,Southold,New York 11971, until 2:00 P.M., Friday, October 20, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes,plainly marked "Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,federal, state, or local from which the Town of Southold is exempt. Dated: October 5, 2023 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2 e LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract(2024-2025),with a mutual option for an additional year of service, through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September.26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. SPECIFICATIONS FOR VEHICLE WEIGH SCALES MAINTENANCE Sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service,through 2026. Prices should be submitted for the following services/charges for scale maintenance. The Town expects to schedule two (2) routine weekday maintenance service visits per calendar year (once every 6 months). Routine service shall consist at minimum of standard weight calibration for each of two (2) scales with not less than 25,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated, however BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON COSTS SUBMITTED FOR ROUTINE SERVICE. RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935 Routine Service Overtime/Weekend Service 1. Hourly Regular $ $ 2. Travel Charges* (show as flat fee/vehicle) $ 3. Total Travel Charges/visit $ $ 4. TOTAL SERVICE CHARGES PER VISIT (add# 1+2 above): $ 5. ANNUAL CHARGES BASED ON TWO (2) SERVICE VISITS: $ *Includes mileage and tolls • i Parts prices for any repairs deemed necessary will be paid as quoted at the time of service. Travel expenses consisting of lodging and meals, if necessary, will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using WasteWorks software version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The,sealed bids, together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it'be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12, 2023,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck 1 a NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone LEGAL NOTICE NOTICE TO BIDDERS NOTICE,IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service, through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00,will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P,.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. ti SPECIFICATIONS FOR VEHICLE WEIGH SCALES MAINTENANCE Sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service, through 2026. Prices should be submitted for the following services/charges for scale maintenance. The Town expects to schedule two (2) routine weekday maintenance service visits per calendar year (once every 6 months). Routine service shall consist at minimum of standard weight calibration for each of two (2),scales with not less than 25,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated, however BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON COSTS SUBMITTED FOR ROUTINE SERVICE. RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935. Routine Service Overtime/Weekend Service 1. Hourly Regular $ $ 2. Travel Charges* (show as flat fee/vehicle) $ $ 3. Total Travel Charges/visit $ $ 4. TOTAL SERVICE CHARGES PER VISIT (add# 1+2 above): $ 5. ANNUAL CHARGES BASED ON TWO (2) SERVICE VISITS: $ *Includes mileage and tolls Parts prices for any repairs deemed necessary will be paid as quoted at the time of service. Travel expenses consisting of lodging and meals, if necessary, will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using WasteWorks software version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The sealed bids, together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 19,2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Transfer Station Vehicle Weigh Scale Service', and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12, 2023,AND FORWARD ONE (1) AFFIDAVIT'OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, PO BOX 1179,- SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone s . 4 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,,in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service, through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. r I SPECIFICATIONS FOR VEHICLE WEIGH SCALES MAINTENANCE Sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service, through 2026. Prices should be submitted for the following services/charges for scale maintenance. The Town expects to schedule two (2) routine weekday maintenance service visits per calendar year(once every 6 months). Routine service shall consist at minimum of standard weight calibration for each of two (2) scales with not less than 25,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated, however BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED-ON COSTS SUBMITTED FOR ROUTINE SERVICE. RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 1-1935 Routine Service Overtime/Weekend Service 1. Hourly Regular $ $ 2. Travel Charges* (show as flat fee/vehicle) $ 3. Total Travel Charges/visit $ $ 4. TOTAL SERVICE CHARGES PER VISIT (add# 1+2 above): $ 5. ANNUAL CHARGES BASED ON TWO (2) SERVICE VISITS: $ *Includes mileage and tolls Parts prices for any repairs deemed necessary will be paid as quoted at the time of service. Travel expenses consisting of lodging and meals, if necessary, will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using WasteWorks software'version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The sealed bids, together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12,2023,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck a NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone 'v dde3381f-2fc9-4527-aQ9c-f52c43a5eda6 sabrina.born@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice, a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: October 12, 2023 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such,is eligible to publish such notices. 11/L(��t c I'LL F•��._. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 12 day of October 2023 N tart'Signat e STATE j OF NEW YORK % NOTARY PUBLIC I CuallfledInAlbany County o Z Notary Public Stamp OIRS6398443 i4 /ONI EXp 1R SOUTHOLD TOWN CLERK 1 I i I i I dde3381f-2fc9-4527-a09c-f52c43a5eda6 sabrina.born @town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station, Cox Lane, Cutchogue, New York. Please note that the Town seeks bids for a 2- year contract(2024-2025),with a mutual option for an additional year of service,through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, PO Box 1179, 53095 Main Rd,Southold, New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00,will be received by the Town Clerk,at the Southold Town Hall, PO Box 1179, 53095 Main Rd,Southold, New York, until 2:00 P.M.,Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities In any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted f SOUTHOLD TOWN CLERK 2 I ,t dde338lf-2fc9-4527-a09c-f52c43a5eda6 sabrina.born @town.southo Id.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times to the Office of the Town Clerk.The bid price shall not include any tax, federal,state, or local,from which the Town of Southold is exempt. Dated:September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK c SOUTHOLD TOWN CLERK 3 I LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract(2024-2025),with a mutual option for an additional year of service, through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO'Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. SPECIFICATIONS FOR VEHICLE WEIGH SCALES MAINTENANCE Sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Collection/Disposal Area, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract (2024-2025),with a mutual option for an additional year of service, through 2026. Prices should be submitted for the following services/charges for scale maintenance. The Town expects to schedule two (2) routine weekday maintenance service visits per calendar year (once every 6 months). Routine service shall consist at minimum of standard weight calibration for each of two (2) scales with not less than 25,000 lbs. of certified test weights, visual check of all load cells and connections, and written recommendation for ongoing operator maintenance. Off-hour/weekend visits may be needed for non-routine repairs/service as well. Rates for those should be entered below where indicated, however BID PRICE EVALUATION FOR THIS SOLICITATION WILL BE BASED ON COSTS SUBMITTED FOR ROUTINE SERVICE. RATES FOR SCALE SERVICE AT THE TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION, 6155 COX LANE, CUTCHOGUE,NY 11935 Routine Service Overtime/Weekend Service 1. Hourly Regular $ $ 2. Travel Charges* (show as flat fee/vehicle) $ 3. Total Travel Charges/visit $ $ 4. TOTAL SERVICE CHARGES PER VISIT (add# 1+2 above): $ 5. ANNUAL CHARGES BASED ON TWO (2) SERVICE VISITS: $ *Includes mileage and tolls Parts prices for any repairs deemed necessary will be paid as quoted at the time of service. Travel expenses consisting of lodging and meals, if necessary, will be paid as actually incurred. The Southold Town Transfer Station has two (2) Cardinal Model 205 scales each with a rated capacity of 160,000 lbs. Bidders are encouraged to familiarize themselves with the facility before preparing their bids. The facility is open 7 days a week, 7:00 am— 5:00 pm. Scale data is processed using.WasteWorks software version 1.444. Bidders must have not less than 10 years of experience in the testing, calibration, and maintenance of truck scales in New York State and must provide at least three (3)New York State municipal references to which such services have been provided over that time. The winning bidder will be expected to enter into a formal contract with the Town as provided by the Town Attorney, and must maintain appropriate certifications as required by the New York State Department of Agriculture and Markets, Bureau of Weights and Measures throughout the contract period. The sealed bids, together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$500.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, October 19,2023 at which time they will be opened and read aloud in public. 1 The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Transfer Station Vehicle Weigh Scale Service", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local from which the Town of Southold is exempt. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12, 2023,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, PO BOX 1179, SOUTHOLD,NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of,the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 4th day of October, 2023, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldtownny.gov BID—2024-2025 Maintenance of Vehicl#ghSc Denis Noncarrow Southold Town Clerk Sworn to before me on the 4th day of October, 2023 Notary Public SABRINA M BORN Notary Public,State of New York No.01806317038,Suffolk Counjyf Commission Expires Dec.22,20 Times Review Media Group Invoice #: dde3381f The Suffolk Times Date: 10/04/2023 Bill To Customer Email SOUTHOLD TOWN CLERK sabring.born@town.southold.ny.us Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST INSERTION DATE. Description Publish Date, Amount. PUBLIC 10/12/2023 $39.21 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $64.21 Please remit checks payable to: Balance: $64.21 Times Review Media Group PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. v LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the routine and non-routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transfer Station,Cox Lane, Cutchogue,New York.Please note that the Town seeks bids for a 2- year contract(2024-2025),with a mutual option for an additional year of service,through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall,PO Box 1179, 53095 Main Rd,Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00,will be received by the Town Clerk,at the Southold J Town Hall,PO Box 1179,53095 Main Rd,Southold,New York,until 2:00 P.M.,Thursday,October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any-bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked"Bid on MAINTENANCE OF VEHICLE WEIGH SCALES",and submitted to the Office of the Town Clerk.The bid price shall not include any tax, federal,state,or local,from which the Town of Southold is exempt. Dated:September 26,2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the routine and non- routine maintenance of the Cardinal Model 205 vehicle weigh scales at the Southold Town Solid Waste Transf6r Station, Cox Lane, Cutchogue,New York. Please note that the Town seeks bids for a 2-year contract(2024-2025),with a mutual option for an additional year of service, through 2026. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on MAINTENANCE OF VEHICLE WEIGH SCALES", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Southold Town Board - Letter Board Meeting of September 26, 2023 RESOLUTION 2023-827 Item# 5.14 ADOPTED DOC ID: 19518 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-827 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 26, 2023: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2024: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Scale Maintenance Scrap Tire Removal Waste Oil Removal Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated September 27, 2023 Page 27