Loading...
HomeMy WebLinkAboutWaste Motor Oil Removal DENIS NONCARROW a� ®�� Town Hall,53095 Main Road TOWN CLERK ® P.O. Box 1179 CIO Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� `�� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 26, 2023 Clear River Environmental Service 847 11" St. Ronkonkoma,NY 11779 Dear Sir/Madame: At the regular Town Board meeting held on October 24, 2023 the Town Board accepted the bid of Strebels Waste Oil, Inc. for the removal of waste motor oil from the Southold Town Recycling Center for the calendar year of 2024. A certified copy of the resolution,is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Encl. O�®g11FF0(�►co DENTS NONCARROW Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS RECMARRIAGE OFFICER .fi �� Fax(631)765-6145 ORDS MANAGEMENT OFFICER �o,� ��® Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 26, 2623 Strebels Waste Oil, Inc. 22 S Country,Road Westhampton Beach, NY 11978 Dear Sir/Madame: Congratulations. At the regular Town Board meeting held on October 24, 2023 the Town Board accepted the bid of Strebels Waste Oil, Inc. for the removal of waste motor oil from the Southold Town Recycling Center for the calendar year 2024. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk i Ens. i i i Southold Town Board - Letter Board Meeting of October 24, 2023 i RESOLUTION 2023-905 Item # 5.24 t ADOPTED DOC ID: 19594 I I I THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-905 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 24,2023: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Strebels Waste Oil, Inc for the removal of waste motor oil from the Southold Town Recycling Center in the iamount of$0.95/gallon and $125.00/per visit for the calendar year of 2024 which can be extended for an additional year, all in accordance with the Town Attorney.. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell I i I i i I I i i i i Generated October 25, 2023 Page 37 DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK a P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER Fax Fax(631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2024 Waste Oil Removal Bid Opening 10/19/2023 2:00 P.M. Two (2) Bids Received Per Gallon Per visit Strebels Waste Oil, Inc $0.95 $125.00 Clear River Environmental Service $0.49 $395.00 847 11 t" Street Ronkonkoma,NY 11779 BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station,6155 Cox Lane, Cutchogue,New York.The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one(1)additional year,through December 31,2025, by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS)approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used-oil. In addition,bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed (i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024,and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971,until 2:00 P.M.,Thursday, October 12,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ * �� p �0 • Price per service fee per visit: The Town Board of the Town of Southold reserves the right to reject any nd all bids and waive any and all informality in any bid should ' be deemed ' -te b dt . st f the Town of Southold to do c NON-COLLUSIVE FORM BID PROPOSAL CERTIFICATIONS Firm Name Clear River Environmental Service Corp. BusinessAddress847 11th Street, Ronkonkoma, NY 11779 Telephone Number 631-467-5447 Date of Bid 10-28-2023 I. General Bid Certification The bidder certifies that he will fizrnish,at the prices quoted,the materials,equipment and/or services as proposed on this Bid. II. Non-Collusive Bidding Certification The following statement is made pursuant to Section 103-D of the General Municipal Law,as amended by Chapter 675 of the Laws of 1966,and Section 139-D of the State Finance Law, as amended by Chapter 675 of the Laws of 1966, and Section 2604 of the Public Authorities Law,as amended by Chapter 675 of the Laws of 1966. By submission of this bid proposal,the bidder certifies that he/she is complying with Section 103-d of the General Municipal Law as follows: Statement of non-collusion in bids and proposals to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute,rule,regulation,or local law,for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification. (a) By submission of this bid,each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,under penalty of perjury,that to the best of its knowledge and belief: 1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition,as to any matter relating to such prices with any other bidder or with any competitor; 2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;and, 3. No attempt has been made or will be made by the bidder to induce any other person,partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. (b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and(3) above have not been complied with;provided,however,that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the reasons therefor. Where (a) (1) (2) and (3) above have not been complied with,the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision,public department agency or official thereof to which the bid is made or his designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder(a)has published price lists,rates,or tariffs covering items being procured,(b)has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid,does not constitute,without more,a disclosure within the meaning of subparagraph one (a). Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold,where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certifications referred to in subdivision II of this section,shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing,and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of corporation. The bidder affirrms the above stamement as true finder the penahres ofpe#uty. Signature of Bidder: 47 �� (Signature o idder or authorized representative of a corporation) Title:President BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station,6155 Cox Lane,Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one(1)additional year,through December 31,2025,by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS)approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used oil. In addition,bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used O#with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that bum used oil for energy recovery. • To respond"as needed by the Town"as mentioned above means agreeing to come to the facility to remove oil within 24 hrs.of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. 6 To respond to remove oil regardless of the amount to be removed(i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate,and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York 11971,until 2:00 P.M.,Thursday, October 19,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: (� • Price per GALLON OF OIL removed: $ 0• -1 • Price per service fee per visit: The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. RECEIVED OCT 1 8 2023 Southold Town Clerk Bid on REMOVAL OF WASTE MOTOR OIL C ?qq 11 +1% � Rio vv�z V,6"ms, RECEIVED E o OCT 1 8 2023 JOJ�O �(J Southold Town Clc -.CIDIjV\ put SQ �� 6' 35e40a5a-3e19-432d-a167-4598836188cc sabrina.born@town.southoId.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice, a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: October 12,2023 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such, is eligible to publish such notices. Signature Christina Henke Rea Printed Name Subscribed and sworn to before me, This 12 day of October 2023 otary Signa ure ; ��`�GI.A S��jN''�• STATE OF NEW YORK T i NOTAR��� � -��1 gUellflud IpAlDegy County ! G Notary Public Stamp ;COQ` 01RE6398443 i o sCONIEXP%- SOUTHOLD TOWN CLERIC 1 I I i i 35e40a5a-3e19-432d-a 167-4598836188cc sabrina.born @town.southo Id.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024.Specifications and bid proposal form may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, PO Box 1179,53095 Main Road, Southold, New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00,will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road,Southold, New York, until 2:00 P.M.,Thursday,October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any.bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state, or local,from which the Town of Southold is exempt. Dated:September-26,2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW i 2 SOUTHOLD TOWN CLERK I 1 35e40a5a-3e19-432d-a167-4598836188cc sabrina.born @town.southo Id.ny.us. AFFIDAVIT OF PUBLICATION The Suffolk Times SOUTHOLD TOWN CLERK I r SOUTHOLD TOWN CLERK 3 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York,until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 'Dated: NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. l BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one (1) additional year,through December 31,2025, by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS) approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4" diameter pour hole through which residents deposit their used oil. In addition, bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs. of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed (i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, October 19,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ • Price per service fee per visit: $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED 'BID ON REMOVAL OF WASTE MOTOR OIL",THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: September 26,2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. S BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one(1) additional year,through December 31,2025,by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS) approved 500-gallon tank which accepts waste oil from residential (non-commercial) generators. Removal of oil must be accomplished by pumping the oil through a 4" diameter pour hole through which residents deposit their used oil. In addition, bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs. of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed (i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, October 19,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ • Price per service fee per visit: $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED 'BID ON REMOVAL OF WASTE MOTOR OIL",THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK r NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New.York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD, NY 11971. I BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one (1) additional year,through December 31,2025, by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS) approved 500-gallon tank which accepts waste oil from residential(non-commercial) generators. Removal of oil must be accomplished by pumping the oil through a 4" diameter pour hole through which residents deposit their used oil. In addition, bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs. of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed(i.e.,the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town(Hall,PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, October 19,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ • Price per service fee per visit: $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED 'BID ON REMOVAL OF WASTE MOTOR OIL",THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK y , NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for'bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone c LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, '2023 at which time they will be opened and'read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked 'Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. BID SPECIFICATIONS FOR WASTE OIL REMOVAL FROM TOWN OF SOUTHOLD TRANSFER STATION In accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the removal of WASTE MOTOR OIL from the Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,New York. The Town seeks bids from a fully licensed and insured vendor for one(1)year of waste oil removal for calendar year 2024,which can be extended for one (1) additional year,through December 31,2025, by mutual agreement in writing by the Town and the bidder. Bids are sought for the following services: Bidder will supply a waste oil tanker vehicle and labor necessary to remove waste oil collected at the Town's waste oil drop off facility located at the Town's Municipal Solid Waste Transfer Station at 6155 Cox Lane, Cutchogue,NY 11935 as needed by the Town. The Town's waste oil facility consists of a Suffolk County Department of Health Services(SCDHS) approved 500-gallon tank which accepts waste oil from residential(non-commercial)generators. Removal of oil must be accomplished by pumping the oil through a 4"diameter pour hole through which residents deposit their used oil. In addition, bidder agrees to the following: • To abide by New York State's used oil regulations as specified in Subpart 6 NYCRR 374-2: Standards for the Management of Used Oil with regard to standards for transporters (along with permitting requirements of Part 364); and transfer facilities, processors and re-refiners, and for facilities that burn used oil for energy recovery. • To respond "as needed by the Town" as mentioned above means agreeing to come to the facility to remove oil within 24 hrs. of being notified by the Town, including Saturdays and Sundays. Failure to remove oil within the 24-hr time frame may result in cancellation of this contract by the Town. • To respond to remove oil regardless of the amount to be removed(i.e., the Town cannot guarantee a minimum quantity for any given removal). • To leave with the Town facility receipts for any waste oil removed at the time the removal takes place. The Town's waste oil facility accepts approximately 10,000 gallons of oil annually. The Town anticipates making approximately 40 calls for service in 2024, and will evaluate cost proposals by applying bid prices to these estimated quantities. The Town intends to specify these and other standard terms in contract form after a bid is awarded to be signed by both parties. The sealed bids,together with a Non-collusive Bid Certificate, and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971, until 2:00 P.M.,Thursday, October 19,2023 which time they will be opened and read aloud in public. The bids must indicate costs as follows: • Price per GALLON OF OIL removed: $ • Price per service fee per visit: $ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informality in any bid should it be deemed in the best interest of the Town of Southold to do so. ALL BIDS MUST BE SIGNED AND SEALED IN ENVELOPES PLAINLY MARKED 'BID ON REMOVAL OF WASTE MOTOR OIL",THE BID PRICE SHALL NOT INCLUDE ANY TAX, FEDERAL, STATE, OR LOCAL FROM WHICH THE TOWN OF SOUTHOLD IS EXEMPT. Dated: September 26,2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 4th day of October, 2023, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town Website: www.southoldtownn.gov BID—2024 Removal of Wast Motor Oil enis&oncLpKw Southold Town Clerk Sworn to before me on the 1 ay of October, 20 3 Notary Public S,kBRINA M BORN Notary Public,State of New York No.01806317038,Suffolk Coun b ^:)mmisslon Expires Dec.22,20 C wY Times Review Media Group Invoice#: 35e40a5a The Suffolk Times Date: 10/04/2023 Bill To Customer Email SOUTHOLD TOWN CLERIC sabring.born@town.southold.ny.us Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST,INSERTION DATE. Description Publish Date Amount PUBLIC 10/12/2023 $33.35 Affidavit(eMail). 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $58.35 Please remit checks payable to: Balance: Times Review Media Group $58.35 PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971 . The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold. Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 BY ORDER OF THE TOWN BOARD DENIS NONCARROW SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the REMOVAL OF WASTE MOTOR OIL by the Town of Southold for Calendar Year 2024. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 19, 2023 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids-and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on REMOVAL OF WASTE MOTOR OIL", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 26, 2023 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 12 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Southold Town Board-Letter Board Meeting of September 26, 2023 gg�,Uffo1. RESOLUTION 2023-827 Item# 5.14 ADOPTED DOC ID: 19518 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-827 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 26, 2023: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2024: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Scale Maintenance Scrap Tire Removal Waste Oil Removal IL i��Lei Denis'Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated September 27, 2023 Page 27