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HomeMy WebLinkAboutMattituck Chamber of Commerce - First Fridays RESOLUTION 2023-891 ADOPTED DOC ID: 19579 THIS IS TO CERTIFY'THAT THE FOLLOWING RESOLUTION NO. 2023-891 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 24, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck Chamber of Commerce 8/10/2023 $250.00 PO Box 1056 Mattituck,NY 11952 Mattituck Cutchogue Pack 39 9/21/2023 $250.00 PO Box 503 Mattituck,NY 11952 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name + Vendor Address Entered by eiftmbpx o� d K l��� Audit Date Vendor Telephone Number P 1!� �� N f IgSo`� 2 Town Clerk Vendor Contact - �< at), 0-- Invoice InvoiceI oice I I Net Purchase Order Number Date Total I Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number a� 3- 1 l0 ay laa 71 , 03 0 � I , Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from whi the Town is exempt are excluded. or discrepancies noted,and payment is approved. Sign I e �m ,Y\ Signature )� Company Name Date d a Title � . l� f Date 0 a5 ;:�3 gUFFU( - L RESOLUTION 2023-769 ADOPTED DOC ID: 19462 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-769 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 12,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Chamber of Commerce to hold its Annual First Fridays,and to close down Love Lane between Pike St. and Route 25,Mattituck on Friday, October 6th, 2023-from 5:00 PM to 10:00 PM provided they file a Certificate of Liability Insurance naming the Town of Southold as an additional insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees, with the exception of the clean-up deposit, shall be waived. Applicant to meet with Captain Grattan at Police Department as soon as possible. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell DENIS NONCARROW. ... Tawn Ha11;;5a095:Mdn Road TOWN CLERIK PO-Box 1179 So thold,;New York.11971 REGISTRAR OF VITAL STATISTICS, .:. uFax(63.1):76576145 MARRIAGE.OFFICER Telephone(631}765-1800 RECORDS:MANAGEMENT OFFICER FREEDOM OF INFQRNL4TION OFFICER �••• . a io •o, v OFFICE.OF THE'TOWN CLERK TOWN O.F.SO;UTHOLD AU6 10 2023 SOu f h-A 1 'own Clerk APRLICATION FOR A PERMIT TO HOLD - SPECIAL.E - NT Plense rtir�id+e ALL o�'tlie iiiforzri�iia�n re �iested belri�v,7iiciiiii kite� lications`'t�UILL;�i�C3`I'••be reviewed: Date.of Submission g I I i] 2 3 Narhe:of Event: P, rs-'� Name:ofOiganizatioh: .. .lYI0JA—.I -hj C-Iti. .:C.hann Isihis allot-For=Profit:Event?YeslNo. Cantact's_Narrie; C' r 1-�l Iviailing:Address: P O o�c I O 5 u m ck-44�A,.,Glc, Yl�j S Z.-:;- Contact's Phone Number: ,... 6 ) .1 -:.Z°�.8 -: .5tP i2 U3 1 - -7cl..S Contact's.Email Address:: 0 q 0. r C- c, LR q mcg i ( CcA-\.: .. .. EventLocation and Site Diagraxrt: �—o.0 e,. :L Gi n {'Y10.'4-1-1 4'j Gtx-, .(Use.additional paper if:necessa ry). Event:Dates : 1.© ( .c�..l.z.3. �n rn - 10 rn (Include set up and shutdown times and dates) Nature:of : s leaseattach et e-eT.. (3 1 o G _..FcL.� ....�... t .. Po- ( a d ailed description to tliis.appiication). ' Time Period(Hours)..of Event: From. nl 0, to ` 0 m Maximum Number of Expected Attendees:. . L-o o. Specify any special requirements(i.e. road closure,police presence): 0 CL C(o 8 U r 2, I f a Tent'oi other temO'rarystructure will be used.please contactthe.Southold Town:Building.Department at 631.7765-1802 Mailing Address to Send Event Permit:to: M oL+k'4-j c% c? m r?-,.e1r c,e— �� C3 o:�c �o S,Com..., CY�.o`��--►-4y c.Lti. ...Y��{ 1 1 q .5 Z . Event Fees: -Town d-OGtrd - Ql-em5 u3 Q v e -�>;� (2,r $250 for:events:with less.than 1000 expected atteniiees .$500_for..events With 1I000:or.nore.expected.attendees Clean-up Fees(Can NOT be.waived): $1;SOOA.O.Clean-np:for Bicycle and/or Running:Special events:(ONL i :$250 or:niore Clean=up deposit all other events C'El T1:1 KATE OF LN$1 Iti11++'CE I EC 1TI1i 2EDNot less than$2,000,O0O naming_ Town of Southold as ari additional ihs6bd. x**NOTE: PLEASE::SEE.ATTACH:ED REVISED AD.OPTED.TOWN. ... ... .......... POLICY*** Additional infoi�nation.and:requirements may :required,as deemed necessaryby. t3ie'To.q Board,, J. . ... ..... .. : .. Print name: f Authorize: ers6n fil,irig'out: Signature of:A ori d.Person fillin ut application application *Upon,the request:by applicant the Town Board:may waive in.whole or;in:part:any::of the application requireTlients: 2 TOWN OP OUTHOLD Poliev for Special tvents on Town Pro'uces.and:Rdi0s In additionao the criteria set.forth.in:Cha.ter 205 of the Southold Town Code with respect to the review of events that are proposed to.utilize or be held on:any land owned, leased.:or:controlled by the.Town of Southold.and,,:in:particular,.special events oil Town roads,andwith the exception of community organized parades;the issuance of a Special Event Perinit by,the Town Board wi be subject to the.following guidelines: 1. All.events:must be sporisore-d by.a not-fox-.profit.organization,or recognized charity_and the applicant must:verify:that all proceeds generated by the event are wholly fQr t..e. benefit of said organization or_recognized charity. 2. Events.that require.:the closing of a road:shall:not be held on a holiday dr at the same time or location of previously:approved community or special events absent authorization from the Chief or Captain of.the Police'Department. 3.. All motorcycle ev..ents.,shall belimited to 600 participants. 4. Applicants may:6,4:receive:approval far one.event in each calendar.year. 5. The prior. .n ap issuance of aproval:does not bind the.Town Board to approve the same or a similar :event in the future. 6. Failure to:eomplywith any condition of:approval.may:result;in revocationn of approval and/or:deiialof futureapplications.: In addition to the above; all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There.shall lie.no bicycle and/or running special events conducted within the Town of Southold:durink:the period of:lune 1:to,November:1. 2. Organizers and participants ofbicycle:and/or_running special events shall fully adheretb the"rules:ofahe road"including eyery applicable provision:of the New York:State Vehicle and Traff c Law, including but not limited to VTL.§§1231=1234. 3. Organizers of bicycle.and/or running:special events shall post a deposit of one thousand five hundred dollars.:($1,500.00)to ensure that the roads are returned to.pre-event .condition. 4. Where the:expected number of p.ersons::or.the. duration of the bicycle and/or running special.event may°impact thehealth,safety Andwelfare of the public; as a condition to .granting::the.permit,the Town.Board,upon the recarnmeridation of the Chief of Police. may require the applicant to;reimburse ahe Town for:.the.costs of: ncreased police .... protection; public safety oversight,:and:public ,works facilitation,;including any additional equipment as may be deemed:necessary by-the Chief of Police to adequately and safely control.and protect the persons attending the event; the event:area and traffic in and 3 . . ...... .. .. .. ..... around the event area. Such costs shallinclude all:necessary staffing and shallbe provided to the applicant prior to:the issuance:of the:permit. 5.. ;All bicycle.events and/or running.special.eve:: shall be limited to.600 participants: . .. All special event approvals shall be subject to:compliance with the following conditions: 1. They file with the.Town Clerk a Two Million Dollar Certificate of Insurance. naming the Town.o f:Southold as:an.additiohal insured;'a$250:or$500.filing fee (depending on size.of event);::ayemuneration fee determined by the Chief or Captain of the Police:Department for traffic control; $25.0.00 or more,deposit.for clean-up (deposit to.be:returned after event,upon:recommendation,of the Southold Town Police Chief; Southold Town.Police Department); 2. :Make.every:effort to:control.noise; 3. Comply:with Chapter*205 of the Southold Town Code to notify neighbors in advance of;event;; 4. Coordinate traffic control:upon notification of the.adoption of a Town Boar resolution with Police Captain;: 5. No perp anent'markings:be:placed.on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removedvithin:twenty-four(24) hours of the completion of the event; and 7'. -Any parade participants.shall not throw candy or other.objects at:or in the direction of spectators along the parade route but:such items.may be handed directly to:spectators. The Town Board;reserves ihe:right to waive:or modify,any or all of the,above guidelines and conditions as.it maydeem appropriate under the_circumstances:presented.and ao.deny any application for a special event that.is determined to not be in the best inter.s...of residents.o the Town.ofSouthold. 4 2023 sfi days I Love ! 4 Orlowski �� II • t 'Love,Lan e Toys Mint La,ne, f �� s • ❑❑ I •Z . , •r Kitchen •■ • 31 30 29 28 27 26 25 24 23 2Hardware I 221 20 19 18 17 16 15 14, 13 12 11 10 . 9 8 7 6 5 4 3 2 1 D cn z U.j LOVE LANE o a ' 59 59 59 59 58 57 56 55 54 53 52 51 50 49 48 47 46 45 44 43 42 41 40 39 38 37 .36 35 34 33 32 D C B A m � � Capital One Bank s • • Florist a � � � c a � a � � 1 0 v' AC�� DATE(MM/DDNYYY) �,. CERTIFICATE OF LIABILITY INSURANCE 08/08/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Will Maddux East Main Street Insurance Services,Inc. (A/C.PHONE : (530)477-6521 FAX No); Will Maddux E-MAIL @ ADDRESS: info theeventhelp er.com PO Box 1298 INSURER(S)AFFORDING COVERAGE NAIC# Grass Valley CA 95945 INSURER A: Lloyds Syndicate 2623 AAA 12862; INSURED INSURER B: Lloyds Syndicate 623 AAA 12662c Mattituck Chamber of Commerce INSURER C: c/o Terry McShane INSURER D: 12165 Main Rd INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMBS LTR I D D POLICY NUMBER MMMD/YYY MM/DDNY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO X CLAIMS-MADE OCCUR PREM SES!ther RENTED fire) $ 1,000,000 Host Liquor Liability MED EXP(Any one person) $ 5,000 A Retail Liquor Liability Y N EH-771323-L3324243 10/06/2023 10/07/2023 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: 12:01 AM 12:01 AM GENERAL AGGREGATE $ 2,000,000 POLICY 0 PRO ❑ JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: Deductible $ 1,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LJAB Id CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder listed below is named as additional insured per attached CG 20 26 04 13.Attendance:400, Event Type:Closures/Street Fairs. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Town of Southold AUTHORIZED REPRESENTATIVE PO Box 1179 r� Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Policy Number: EH-771323-L3324243 CG 20 26 (Ed. 04/13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s)or Organization(s): Town of Southold PO Box 1179 Southold, NY 11971 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. SECTION II -WHO IS AN INSURED is amended to include as an additional insured the person(s)or organization(s) shown in the Schedule, but only with respect to liability for"bodily injury," "property damage" or"personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with your premises owned by or rented to you. However: 1. the insurance afforded to such additional insured only applies to the extent permitted by law; and 2. if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these Additional Insureds, the following is added to SECTION.III - LIMITS OF INSURANCE: If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of insurance: 1. required by the contract or agreement; or 2. available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. ©Insurance Services Office, Inc., 2012 CG 20 26 (Ed. 04/13) (Page 1 of 1) Franke, Diana From: Flatley, Martin Sent: Friday, August 11, 2023 8:50 AM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Goodwin, Dan; Grattan, Steven; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Born, Sabrina; Mudd,Jennifer; Noncarrow, Denis Subject: RE: Spec. Event: Mattituck Chamber of Commerce Attachments: Matt FirstSE.xls I have no objections to this event being approved. My Cost Analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana<dianaf@town.southold.ny.us> Sent:Thursday,August 10, 2023 11:49 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven <sgrattan@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Born,Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Spec. Event: Mattituck Chamber of Commerce Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on 08/10/2023. Please Provide approval or disapproval and cost analysis. Thank you, 1 r Town of Southold Police Department Special Event Cost Analysis Event: Mattituck First Fridays I Date(s): lOctober 6, 2023 I I Location: Love Lane , Mattituck Reg HoursHrsj' Hrly Wage f" Total Comments'' 4 Hrs age To jlteg Hours OT Hrly W Total Comments ,-K-19WIN 11-W j Highwa a Marine A M i,AML I A Reg Hours OT Hrs Hrly Wage Total Comments TC Officer 5 $18.64 $93.20 TC Officer 5 $18.64 $93.20 TC Officer TC Officer TC Officer 91 R-I ien s -A PD Vehicle I#of vehicles $/hr Total — 2 $10-00 $110.00 $110.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = �—$2-96.40 Prepared by Chief M. Flatley 8/11/2023 Page 1 Franke, Diana From: Franke, Diana Sent: Thursday,August 10, 2023 11:49 AM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Goodwin, Dan; Grattan, Steven; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Born, Sabrina; Mudd,Jennifer; Noncarrow, Denis Subject: Spec. Event: Mattituck Chamber of Commerce Attachments: SpecEvent Matt CC.pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from Mattituck Chamber of Commerce received on 08/10/2023. Please Provide approval or disapproval and cost analysis. Thank you, Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 i 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/10/23 Receipt#: 314403 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit MCC-1 $250.00 Total Paid:; $250.00 Notes: J Payment Type Amount Paid By CK#3752 $250.00 Mattituck, Chamber Of Commerce Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Chamber Of Commerce Po Box 1056 Mattituck, NY 11952 Clerk ID: DIANAF Internal ID:MCC-1