HomeMy WebLinkAboutCAST 2023-51 RESOLUTION 2023-900
ADOPTED DOC ID: 19590
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-900 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 24,2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST,
to hold Special Event 2023-51 ,at Trieber Farm located at 38320 Route 48, Peconic,New York
as applied for in Application CAST4a-c for the 4th Annual North Fork Tree Festival on
November 17, 2023 from 6PM-8:30PM, November 18, 2023 from 10AM-6PM and November
19, 2023 from 1 OAM to SPM . Provided they adhere to all conditions on the application,permit
and to the Town of Southold Policy for Special Events. This permit is subject to revocation if
the applicant fails to comply with any of the conditions of the approval or is unable to properly
control traffic flow into and out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilman
SECONDER:Sarah E.Nappa, Councilwoman
AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell
ca
n,
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Mr. Denis Noncarrow, Town Clerk
From: Melissa Mirabelli
Secretary to the Town Attorney
Date: October 25, 2023
Subject: CAST 4th Annual North Fork Tree Festival
With respect to the above-referenced matter, I am enclosing the original application with
committee comments and resolution of Town Board approval of event.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
Special Events Committee
Application Summary and Recommendation
Application name: CAST 0 Treiber Farm
Address: a-0 1?1ooie.L4 8 . Pec or (c . NN �I616g
rnp��1: P.O.8oxl5cdo,sou�Fhotd,wy C
Application number: I'-�r$T�-}
Date of Event:
Time: 11 - 009: d - 1► Ig-10.4-5p
Date Received by Town Clerk:
Date Received by Committee: 10 114 o�da3
Nature of Event (S): 3"' Annual Nao-h Fbyk. Fac -al of Tree $
COmmun i4y 9odhwin j a Sper W FunetmiStw�
Committee Comments Received by:
Government Liaison X Lillian McCullough
X' Leslie Weisman Missy Mirabelli
Chief Flatley Mikael Kerr- County
Heather Lanza Andrew Amakawa-County-ChriS�inG
Mike Verity Fred Visser III � rr1
Paul DeChance Kevin Webster/ Claire Glew
Committee Recommendation's:
Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No: #-M#st
Resolution No: qCO Date: tblaH laoal-�
Ab
. � .,; a., .•. RECEVE
RECEIVE®
r• ac<
2 9 2023
OCT 4 2023 SEP
Town Attorney's Office Southold Toon Clerk
TOWN OF SOUTH[OLD
Town Code:Chapter 205"Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Axinllcatiah`fee: $150.00 per application—up to six (6)multiple events of the same type maybe permitted
on one (1) application for a fee of$150.00. However, specific details of each event must be included with
this application.
All app—lrc-ations musfbe submitted attl asl 6SW,hiWiaess dans before the event:An lieants.ale
encourbi�ed to:siabaiyit'aplicatioris.as.eari^possible.
An tnrsatifeted:al�tsIieatioo that is not'submitted 60-:or more.iiusinessdays uriar to the�,schednled event
.tiia„y be i=ei&W,,or siiliiect Wa We processing fee 6f t250'00 by tli'e Offrce of"the` b,%*Wderk.unlessa
,waiver is oWained. Requesting an expedited review must be submitted in writing to the Town Clerk. The
Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town,County and/or State agencies
and will forward completed applications to the Town Board with a recommendation as to whether to grant or
deny the application.
The Town reserves the right to request additional information from an applicant to address issues related to'
the health,safety,and welfare of the community.
When is'a Permit RQquired?.
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such as
family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any
itse'of resiiienti'a9 prober
fbQ2mfit.,strbi.as ayen e forweddings or other'eyents is lirolubrted.
This application is decried complete once.aittbe f6116wing requirements.ai-&,sYibmitted to the'T6xvn
Clerk: Tease indicate"submission of the followiftg by.checl ing-off the boxes and sigi ina.below.
• A completed ,application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
• FEE: Is the application being submitted at least 60 days before the event[]Yes [X ]No
• If Yes,Fee of$ has been submitted
• If No,Fee of$. has been submitted
• The applicant/owner of the property where the special event is proposed to take place must provide a
e it"cato of i1siixanee not less than 2 million dollars naming the loWn bf`,.,�'otithbld as -all-, additional
insured
Updated 8/7/2018
• A Paddil/Event Pian: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
• Events for three hundred (300) or more people require submission and approval of a traffic control plan
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.
(See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of
Southold to enter the subject premises during the hours of the event to ensure compliance with any and
all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection with
my application.
.D ied Signature
Activities associated with outdoorpublic events are strictly prohibitedfrom takingplace on landpreserved
through the sale of development rights to,the Town of Southold,and can only take place on land preserved
through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk
County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit:
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the.information_reguested below.Incomplete applications,-WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Community Action Southold Town.Inc.
C( AST)
Date of Submission September 29,.2023 Name of Event Third:Annual.North Fork-Festival of'frees
SCTM#'s 1000-Section 09 Block- 2 Lot(s) 1
Dates of Each Event: Nov. 17, 2023 Nov. 18,2023 Nov. 19,2023
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event: Community Gathering and Special Fitiidiaisiria. Event:
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: Nov. 17: From 6PM .to 8:30PM.
Time Period(Hours)of Event: Nov. 18:, From. 10AM to 6PM
Time Period(Hours)of Event: Nov. 19: From l OAM to 5PM
Town Services requested: ()Yes (X )No If yes,Describe Police Dept. Highway Dept.
Describe Services:
Maximum Number of Persons Attending At One Time: 150 Number of cars expected: 60
Is a Tent or other temporary structure being used? [ ]Yes [X ]No If yes provide size(s)
Will food be served?[X],Yes [ ]No If yes provide number and name(s)of food vendor(s)No venaors. Onli-
cfara!ed.jood.fi-onr North Fort.(..'ntrrrtr,.C.'I141)on 1'or. I rec'ention. Suffolk County permit#(s) PT0003057
Will other vendors be on the premises during the event?[ ]Yes [X ]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address):-Peter Treiber .
Contact Person and Contact Tel.#C'athv Dcmcroto Ekcautive I]irector-CAST .631-4774717
e-mail address, c clemer��tr�''ri�ca.ts«iirlt;ikltt�tivii c ru/akneuercastnortlifort .or
Event Location: Street-Hamlet Address: Treiber bits -58 X10 Route'0 Eggoiiic Ncw•York_1 l 913
SCTM# 09-2-1
Will any services be requested [ ]Yes [X] No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to:
PO.Box 1566.Southold.NY— 11971
Updated 8/7/2018
Have any of the development rights been sold to the Town of Southold Yes X]No and/or Suffolk
County Agricultural Program? [ ] Yes [X].No I r�es to either or both,,also indicate on the attached
pl ,
�n the boundaries ofthd-fbs&ViMarea'upon which the'event w�ll Wce place,
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED
ATTENDANU, IS 360 OR NIQUE,PEOPLE,Y OU MST ALSO XT.TACH A.-TRAFFIC C ONTROL
PLAN(see next naQel
A ParkiLigAF,vent,Plan maybea-stin,ey 'site-plan
suhl'ect pi0Mr-ty--'.tNDICATk OPS WE PLAN ALL-of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of ingress
and egress for such parking areas. The parking spaces must allow for 300 sq.ft.per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,if
any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events' for three hundred(300)or more people also require submission and approval of a traffic control plan,
acceptable to the Town of Southold,AND:a qualified4raffic controller must b6 provided.Please attached a
written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,
2)Where they will be stationed on site,3)How they will direct the entrance,circulation,parking, and exiting
of cars on site, and 4)Contact information for use by Southold Town Police. We are restricting ticket sales
(o 150 GLICSLS I)cr event shift(AM,"I'M tours Fri. &- Sat.)
0R ER IS SIGNA
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,rules,
regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited
to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the
activities under this event. Furthermore,I hereby swear or affirm that the information contained herein
and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to
the Town immediately should there be any material changes regarding this application.
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special Event.
Peter Treiber
Print name of Owner �Y! natprqof Owner
Updated 8/7/2018
5
Anne Kneuer
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
P—ERMTSSyON 18Its REBY GRANTFII) §UBJECT TO THE FOLILOWfl'+lG CONDITi(?1r1 ;
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the
premises or at another site, and,to provide parking assistants and any additional traffic controls necessary for
this event.Parking is strictly rohibited ori•ANY T6wm County or State Roads or Rigghtg>df Way:
2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6)square feet in size may be displayed not longer than thirty
(30) days before this event, and removed immediately after the event. Directional parking signs shall be
adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages, expenses,suits
and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated event.
Each additional day will require a separate permit application, fee, and related documents for review,etc. at
least GOliusiness days-lii= j t6tlie.scheduledevent.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees
to remove.the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County
Department of Health regulations.
9. NO actiVrties associated viitlt rbLs event including but not limited to narking ingress/egress/aeccss,
tent(,., 'r tbm66rai stiiictitre( } or teiii_DorarZsanitary facilities shall be c'ondilcted.en Town of'S'outbold.
Purchase'ofllevelo�rrreritlahts land.
10. NO activities associated with:,.this:event including but not..limited'to parking._intress/earess/access_
tent(S) or tern"ora struddre(s)4.or tem orary:sdnitary :facilities. shall 1' 'c conducted &:S&Nk County.
P r c ase f De 1 in `"t '"l is a d- i • ii e it'' "s t ' til nl' C? ii a ` r d C ti "niiftee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from
the building(s) on the property,to a public way or remote safe area,shall remain open and unobstructed at all
times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers
must be in a location that affords the greatest protection from noise intrusion upon adjacent properties.
Updated 8/7/2018
a „
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours
of the special event to make any and all inspections necessary in connection with this Special
Event:
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WELL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
Mirabelli, Melissa
From: Mirabelli, Melissa
Sent: Thursday, October 5, 2023 9:27 AM
To: Lanza, Heather;Weisman, Leslie;Verity, Mike; Flatley, Martin; DeChance, Paul
Subject: RE: CAST Special Event- 3rd Annual North Fork Festival of Trees
FYI tax map Number listed is incorrect it should be 69-2-1
Melissa I. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
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believe that you have received the message in error, please notify the sender by reply
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From: Mirabelli, Melissa
Sent:Thursday, October 5,2023 8:33 AM
To: Lanza, Heather<heather.lanza@town.southold.ny.us>;.Weisman, Leslie<lesliew@town.southold.ny.us>;Verity,
Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; DeChance, Paul
<pauld@southoldtownny.gov>
Subject: CAST Special Event-3rd Annual North Fork Festival of Trees
Good Morning all,
As always please send me any questions or comments
Thank you
Melissa K Mirabelli
Secretary to the Town Attorney
Town of Southold
i
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
2
Mirabelli, Melissa
From: Mirabelli, Melissa
Sent: Thursday, October 5, 2023 9:28 AM
To: Lillian McCullough (lillianm@southoldtownny.gov); Glew, Claire;Webster, Kevin;Visser
III, Fredric
Cc: 'mikael.kerr@suffolkcountyny.gov'; 'Christina.Hamm@suffolkcountyny.gov'; 'Kangas,
Melissa'
Subject: RE: Special Event- CAST 3rd Annual North Fork Festival of Trees
FYI all the tax map number is incorrect it should be 69-2-1
�f
Jlelissa.f: Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 ( Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
From: Mirabelli, Melissa
Sent:Thursday,October 5,2023 8:53 AM
To: Lillian McCullough (lillianm@southoldtownny.gov)<liIlia nm@southoldtownny.gov>; Glew,Claire
<Claire.Glees@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Visser III, Fredric
<fredv@southoldtownny.gov>
Cc: 'mikael.kerr.@suffolkcountyny.gov'<mikael.kerr@suffolkcountyny.gov>; 'Christina.Hamm@suffolkcountyny.gov'
<Christina.Hamm@suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>
Subject: Special Event-CAST 3rd Annual North Fork Festival of Trees
Good Morning,
As always please send me any questions and or comments
i Z>
Melissa K Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
2
Re: Special Event - CAST 3rd Annual North Fork Festival of Trees
Hamm, Christina<Christina.Hamm@suffolkcountyny.gov>
10/05/2023 at 11:58 AM
From: Hamm, Christina <Christina.Hamm@suffolkcountyny.gov>
Sent: 10/05/2023 at 11:58 AM
To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>, McCullough, Lillian <lillianm@southoldtownny.gov>,
Glew, Claire <Claire.Glew@town.southold.ny.us>, Webster, Kevin <kevin.webster@town.southold.ny.us>,
Visser III, Fredric<fredv@southoldtownny.gov>
Cc: Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>,. Kangas, Melissa<Melissa.Kangas@suffolkcountyny.gov>
Missy,
Thank you for sending a copy of the special event form for the Festival of Trees planned for three days -
November 17-November 19, 2023 on the Treiber Farm, SCTM # 1000-069.00-01.00-009.001.
Of note:There are two parcels,one on each side of the Treiber Farm property,for which with the Town of Southold or Suffolk County
hold the development rights.
Town of Southold:Tax Map#: 1000-069.00-01.00-008.002
County of Suffolk: Tax Map#: 1000-059.00-09.00-028.002
There is to be no parking or other activity associated with the special event on the parcel in which the Suffolk County has purchased
the development rights(PDR).
Thank you.
Sincerely,
Ch v ,sVb ial}fa*n4lV
Planner
Suffolk County Department of Economic Development and Planning
Division of Planning and Environment
H. Lee Dennison Building - 2nd Floor
100 Veterans Memorial Highway
Hauppauge, NY 11788-0099
(631) 853-6044 (phone)
(631) 853-4044
From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>
Sent:Thursday, October 5, 2023 9:27 AM
To: McCullough, Lillian<lillianm@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster,
Kevin <kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>
Cc: Kerr, Mikael <mikael.kerr@suffoikcountyny.gov>; Hamm, Christina <Christina.Hamm @suffolkcou ntyny.gov>;
Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>
Subject: RE:Special Event-CAST 3rd Annual North Fork Festival of Trees
FYI all the tax map number is incorrect it should be 69-2-1
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold, NY 11971
Office (631) 765-1939
Fax (631)765-6639
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error,please notify the sender by reply
transmission and delete the message without copying or disclosing it.
From: Mirabelli, Melissa
Sent: Thursday, October 5, 2023 8:53 AM
To: Lillian McCullough (lillianm@southoldtownny.gov) <lillianm@southoldtownny.gov>; Glew, Claire
<Claire.Glew@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Visser III, Fredric
<fredv@southoldtownny.gov>
Cc: 'mikael.kerr@suffolkcountyny.gov' <mikael.kerr@suffolkcountyny.gov>; 'Christina.Hamm@suffolkcountyny.gov'
<Christina.Hamm@suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>
Subject: Special Event- CAST 3rd Annual North Fork Festival of Trees
1
Good Morning ,
As always please send me any questions and or comments
a
G
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold, NY 11971
Office (631) 765-1939
Fax (631)765-6639
This electronic mail transmission may contain confidential or privileged information.If you
believe that you have received the message in error,please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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Mirabelli, Melissa
From: McCullough, Lillian
Sent: Thursday, October 5, 2023 2:17 PM
To: Mirabelli, Melissa
Subject: RE: Special Event - CAST 3rd Annual North Fork Festival of Trees
Hi Missy,
The event as proposed is not taking place on preserved land (red X below), and thus Land Preservation has no objection.
I'd assume that parking can be contained to the premises, but I'll note that Treiber Farms also owns 69.-1-9.1 across the
street (black X below), which can't be used for parking because it is subject to a Town Development Rights easement.
J 4
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday, October 5, 2023 8:53 AM
To: McCullough, Lillian <lillianm@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Webster,
Kevin <kevin.webster@town.southold.ny.us>; Visser III, Fredric<fredv@southoldtownny.gov>
Cc: mikael.kerr@suffolkcountyny.gov; Christina.Hamm@suffolkcountyny.gov; Kangas, Melissa
<Melissa.Kangas@suffolkcountyny.gov>
Subject:Special Event-CAST 3rd Annual North Fork Festival of Trees
Good Morning,
As always please send me any questions and or comments
�41
Melissa M. Mirabelli
Secretary to the Town Attorney
1
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
2
Mirabelli, Melissa
From: Lanza, Heather
Sent: Friday, October 6, 2023 8:51 AM
To: Leslie Weisman Forward; Mirabelli, Melissa
Cc: Weisman, Leslie;Verity, Mike; Flatley, Martin; DeChance, Paul
Subject: RE: CAST Special Event- 3rd Annual North Fork Festival of Trees
No objection.
From: Leslie Weisman Forward <lesliekweisman@gmail.com>
Sent:Thursday,October 5,2023 6:06 PM
To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Cc: Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Verity,
Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; DeChance, Paul
<pauld@southoldtownny.gov>
Subject: Re: CAST Special Event-3rd Annual North Fork Festival of Trees
No objection. This annual event has taken place without any adverse impact.
Leslie
Sent from my iPad
On Oct 5, 2023, at 8:33 AM, Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>wrote:
Good Morning all,
As always please send me any questions or comments
Thank you
Melissa M Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
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<CAST4a-c.pdf>
z
Mirabelli, Melissa
From: Mirabelli, Melissa
Sent: Friday,October 20, 2023 11:22 AM
To: Noncarrow, Denis; Rudder, Lynda
Subject: reso to be added - CAST Special Event
I
RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST,to hold Special
Event 2023- ,at Trieber Farm located at 38320 Route 48, Peconic,New York as applied for in Application
CAST4a-c for the 4th Annual North Fork Tree Festival on November 17, 2023 from 6PM-8:30PM,November
18, 2023 from L OAM-6PM and November 19, 2023 from L OAM to 5PM . Provided they adhere to all conditions
on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to
revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly
control traffic flow into and out of the event.
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold i
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
1
RECEIVED Ell
2023+srl Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments, and the Suffolk County Planning Commission.
Application fee: $150.00 per application—up to six (6)multiple events of the same type may be permitted
on one (1) application for a fee of$150.00. However, specific details of each event must be included with
this application.
All applications must be submitted at least 60 business days before the event Applicants are
encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled event
may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,unless a
waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The
Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State agencies
and will forward completed applications to the Town Board with a recommendation as to whether to grant or
deny the application.
The Town reserves the right to request additional information from an applicant to address issues related to
the health, safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such as
family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any
use of residential 12ropp=for profit, such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
• A completed =lication form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
_ • FEE. Is the application being submitted at least 60 days before the event [] Yes [X ]No
• If Yes,Fee of$ has been submitted
• If No,Fee of$ has been submitted
• The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insure
Updated 8/7/2018
• A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s)-
(See application form for details)
• Events for three hundred (300) or more people require submission and approval of a traffic control plan
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.
(See application form for details)
• Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of
Southold to enter the subject premises during the hours of the event to ensure compliance with any and
all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection with
my application.
a2 �
D ted Signature
Activities associated with outdoorpublic events are strictly prohibited from takingplace on landpreserved
through the sale of development rights to the Town of Southold, and can only take place on land preserved
through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk
County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
j
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below. Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Community Action Southold Town,Inc.
CAST
Date of Submission September 29,2023 Name of Event Third Annual North Fork Festival of Trees
SCTM#'s 1000-Section 09 Block- 2 Lot(s)__l
Dates of Each Event: Nov. 17, 2023 Nov. 18.2023 Nov. 19,2023
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: Community Gathering and Special Fundraising Eve
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: Nov. 17: From 6PM to 8:30PM
Time Period(Hours)of Event: Nov. 18: From l 0AM to 6PM
Time Period(Hours) of Event: Nov. 19: From LOAM to 5PM
Town Services requested: ()Yes (X )No If yes,Describe Police Dept. Highway Dept.
Describe Services:
Maximum Number of Persons Attending At One Time: 150 Number of cars expected: 60
Is a Tent or other temporary structure being used? [ ]Yes [X ]No If yes provide size(s)
Will food be served?[X]Yes [ ]No If yes provide number and name(s)of food vendor(s)No vendors. Only
donated food fi-on North Fork Country Club on Vou 17 reception. Suffolk County permit#(s) PT0003057
Will other vendors be on the premises during the event? [ ]Yes [X ]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): Peter Treiber
Contact Person and Contact Tel.#Cathy Demeroto.Executive Director.CAST 631-477-1717
e-mail address_c.demeroto�,castsoutholdtown.org/akneuerna,castnorthfork.org
Event Location: Street-Hamlet Address: Treiber Farms,38320 Route 48,Peconic,New York 11958
SCTM# 09-2-1
Will any services be requested [ ]Yes [X] No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to:
PO Box 1566, Southold,NY 11971
Updated 8/7/2018
r Have any of the development rights been sold to the Town of Southold [ ]Yes [X]No and/or Suffolk
County Agricultural Program? [ ] Yes [X]No If yes to either or both, also indicate on the attached
plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED
ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL
PLAN(see next Page)
A Parking/Eveat Plan may be a survey, site plan and/or aerial view(for example Google Earth)of the
subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of ingress
and egress for such parking areas. The parking spaces must allow for 300 sq. ft.per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,if
any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control plan,
acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a
written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,
2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting
of cars on site, and 4)Contact information for use by Southold Town Police. We are restricting ticket sales
to 150 guests per event shift(AM/FM tours Fri. & Sat.)
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,
regulations, conditions,and requirements of the Code of the Tows:of Southold, including but not limited
to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the
activities under this event. Furthermore,I hereby swear or affirm that the information contained herein
and attachments hereto are true and correct to the best of my knowledge,and agree to provide notice to
the Town immediately should there be any material changes regarding this application.
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special Event.
Peter Treiber
Print name of Owner i ature of Owner
Updated 8/7/2018
Anne Kneuer
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the
premises or at another site, and to provide parking assistants and any additional traffic controls necessary for
this event. Parking,is strictly prohibited on ANY Town,County or State Roads or Rights of Way.
2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6)square feet in size may be displayed not longer than thirty
(30) days before this event, and removed immediately after the event. Directional parking signs shall be
adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages, expenses,suits
and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated event.
Each additional day will require a separate permit application, fee, and related documents for review,etc. at
least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees
to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking. ingress/egress/access,
tent sl or temporary structure(s). or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access.
tent(s) or temnorary structure(s), or temporary sanitary facilities shall be conducted on Suffolk Count
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from
the building(s) on the property,to a public way or remote safe area,shall remain open and unobstructed at all
times.
13. Owner assures full compliance with all fire, safety,building, and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers
must be in a location that affords the greatest protection from noise intrusion upon adjacent properties.
Updated 8/7/2018
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours
of the special event to make any and all inspections necessary in connection with this Special
Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 10/04/23 Receipt#: 315608
Quantity Transactions Reference Subtotal
1 Clean-Up Deposit CAST3abc $250.00
1 Event Fee CAST3abc $250.00
-1 Clean-Up Deposit CAST3abc -$250.00
Total Paid: $250.00
Notes:
Payment Type Amount Paid By
Credit Card-Ref# $250.00 Community, Action Southold
Town
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Community, Action Southold Town
Po Box 1566
Southold, NY 11971
Clerk ID: DIANAF Internal ID:CAST3abc