HomeMy WebLinkAboutAG-10/10/2023 WS October 10, 2023 Town Board Work Session Agenda
OPEN SESSION
IV-1 9:00 Amy Folk, Town Historian re: Proposal for Historic Marker
IV-2 9:15 Heather Lanza, Planning Director re: Zoning Update Project Status
(follow up from 9/26)
IV-3 Ag. Chapter 70- Set Code Committee or Joint Meeting with
Agricultural Advisory Committee and Land Preservation Committee
(follow up from 9/26)
IV-4 Councilwoman Doherty re: Discussion of Creating a Housing
Department Position
IV-5 Supervisor Russell re: Discussion of Raising Planning Board Fees
IV-6 Supervisor Russell re: Coastal Resiliency Preparedness Action Plan
IV-7 Authorize Town Clerk to Advertise for Resumes to Fill Vacancy on the
Historic Preservation Commission
EXECUTIVE SESSION
IV-8 Labor- Matters Involving the Appointment of a Particular Person(s)
11:00 - Heather Lanza, Planning Director re: Zoning Update Advisory
Committee (Interviews held 10/5)
IV-9 Labor- Matters Involving the Employment of a Particular Person(s)
11:15 -Jim Bunchuck, Solid Waste Management Coordinator re: Provisional
Environmental Facilities Manager (interviews held 10/3)
- Town Board Budget Reviews with Department Heads and Town
Comptroller Kristie Hansen-Hightower and Deputy Comptroller
Michelle Nickonovitz re: Personnel Requests
1:00 Recreation Department- Janet Douglass
1:15 Department of Public Works- Tim Abrams
1:30 Historic Preservation Commission- Mariella Ostroski
1:45 Police Department- Chief Martin Flatley
2:00 Trustees- Glenn Goldsmith
2:15 Information Technologies- Lloyd Reisenberg
2:30 Town Clerk- Denis Noncarrow
2:45 Tax Receiver-Kelly Fogarty
3:00 Accounting-Kristie Hansen-Hightower
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10--10 _1a3
CS-500 ..
positions. SUFFOLK
COUNTY
Civil Service Law: Section 22: Certification for .. ..;
TY
Before any new position in the service of a civil division shall be DEPARTMENT OF CIVIL SERVICE
created or any existing position in such service shall be
reclassified,the proposal therefore,including a statement of the NEW POSITION DUTIES STATEMENT
duties of the position,shall be referred to the municipal Department head or other authority requesting the creation of a
commission having jurisdiction,and such conunission shall new position,prepare a separate description for each new position
furnish a certificate stating the appropriate civil service title for to be created except that one description may cover two or more
the proposed position or the position to be reclassified. Any such identical positions in the same organizational unit. Forward two
new position shall be created or any such existing position typed copies to this department.
reclassified only with the title approved and certified by the
�� ..Community Development ....m�
commission. (L.
Planning &eCment MUNICIPALITY:Town of
1. y p Southold
picture 2. DESCRIPTION OF DUTIES: Describe the work in sufficient detail to give a clear word p� e of th
e._ �e job. Use a separate
paragraph for each kind of work and describe the more important or time-consuming duties first. In the left column,estimate
how the total working time is divided.
_PERCENT.... .__ .wmw _..... ..... ........_.�_ ____.�...._
OF DUTIES
WORK TIME
Administers the Southold Town Community Housing Program
1. Implements and maintains the procedures and application forms for the programs outlined in the
20 Southold Town Community Housing Plan
2. Coordinates and communicates on all community housing-related matters with the Town Board,
the Southold Town Housing Advisory Commission,the Southold Town Affordable Housing
Review Committee, and the Town Planning and Building Departments.
3. Conducts research on the recommendations listed in the Community Housing Plan.
... ..�� IT Reviews and processes applications for the community housing programs in coordination with the
Housing Advisory Committee and Town Attorney as needed, and including the following:
20 1. Loans or grants for developers of new construction of affordable housing
2. Loans or grants to assist first-time homebuyers
3. Maintenance grants to homeowners
20 Administers the housingregistry or � w_.._..... adherence
g ry people eligible for community housing and ensures adherence to the
requirements of Town Code for community housing.
10
Facilitates ongoing community outreach and education on community housing; and coordinates
collaboration,between the Town Board, the Village of Greenport and Town Departments, and
other agencies and stakeholders with regard to community housing
5 Maintains a current list of ongoing community housing projects at various stages of development,
�
g ' g evelopment,in ,
coordination with relevant Town departments.
5 Promulgates and maintains information and documentation of all dwelling units that are in the
Community Housing Program
5 Collects and maintains documentation to support the sale mm _..
pp es prices and monthly rent for community
housing properties
5 Conducts an"annual compliance review of existing community housingumt_
s.
2 Maintains a list of the number of community housing units available for sale or lease at all times
2 Reviews all capital improvements to community housin units in cooperation with the Hous
.....__ - g p .ng
Advisory Commission
.._ ..�....�_ ._ ............... ...r ....
2 Compiles Regular-Reports and Yearly Audits
2 Reviews the proposed contract prior to the sale or lease ofcom unity housing units to ensure e the terms
of the sale comply with the provisions of Town Code and housing fund requirements, and calculates the
maximum resale price or rent.
2 Coordinates future updates to the Southold Community Housing Plan.
4
3 Names and Titles of ofPer�sons S
xa.1ary i aap th' InDirect,Admmistrat>ve„etc.)
_
NAME Heather Lanza Town Planning
^.
TYPE OF SUPERVISION:Direct
4.
NAME None
tales Noneso
�E in thisposition.
l La��t�� OF SU
.....� .. . ns Swa crease �y a� r,e�.. —..._._—_,—TYPEPERVISION. � ...
5. Names and Titles of Persons doing substantially the same kind and level of work as will be done b the incumbent
_ .. ........
1 y of this
NAMEsits�aat None TITM. T
,,,,TION
.�. .....—..�,.m... —... LE .... ..� �. LOCATION OF POSITION
.. ...
6. What minimum qualifications do you think shouldrequired
be required for this position?
Education: High School ___4 _` years,
College _4 years,with specialization in_
ears,with s m............m. ........
Other ..........._..._ Y specialization P
Experience: (Dist amouni and type)
With a Master's degree or higher: one year of administrative experience in government urban/suburban
development and/or housing. With a Bachelor's degree: two (2)years of experience in government or
private sector housing development programs.
Essential knowledge,skills and abilities:
Comprehensive knowledge of local, state and federal laws and regulations relating to community and
affordable housing development programs; thorough knowledge of state and federal affordable housing
funding sources, their regulations and requirements; knowledge of local planning, zoning and building
requirements; good knowledge of real estate law and regulations; good knowledge of construction,
architectural and planning techniques; ability to communicate effectively, both orally and in writing; ability
to analyze facts and to exercise good judgment in arriving at conclusions; ability to establish and maintain
effective working relationship with coworkers, professional colleagues, organizations, public officials and
the general public;
Type of license or certificate required: None
7.. The above statements are accurate and complete. �
Date: Title:
CERTIFICATE OF CIVIL SERVICE DEPARTMENT
--In a c"cordance with the 8 pions of Ca service ee
SUFFOLK COU
NTY CIVIL SERVICE
DEPARTMENT certifies that the appropriate title for the position described
is:
EC.NO.
NO.OF POSITIONS: 1
n�turu' ��.�...
Date: ..�� •-
. . ....... �.... . ACTION BY LEGISLATIVE � HER APPROVING AUTHORITY
...._ ... .... ..... ATIVE BODY OR OT... _ � ....
9, Creation oofddesc described position:
RESOLUTION NUMBER:
OApproved w
0 Disapproved
Grade or Salary
Date: Sen�ztua�u'
•• .� .m... m.RETURN ONE COMPLETED COPY TO SUFFOLK COUNTY DEPARTMENT OF CIVIL SERVICE
From: Russell, Scott
Sent: Monday, October 2, 2023 12:03 PM
To: Drianne Benner
Subject: Coastal Resiliency
After discussing the importance of addressing coastal resiliency with civic and other organizations, I have decided to
allocate 100,000 in my proposed budget for fiscal 2024 for the creation of a "Coastal Resiliency Preparedness Action
Plan". I agree with Heather Lanza that adding this to the many current projects that that planning department is working
one may be putting too much on their plate.To ask her and her staff to pilot this project would be unreasonable.To be
thorough and effective,the plan needs to be undertaken by a town multi-department coordinating committee.The
project should also include partners on the committee such as members of the public,various governmental entities,
natural resource, environmental organizations and infrastructure specialists.
It is important to point out that there are a number of organizations who are in the process of creating a resiliency plan
or expect to undertake one shortly, such as the Peconic Estuary Program.We shouldn't reinvent
the wheel or go it alone.To create a plan that is comprehensive, effective and requires an integrated effort to be
successful, it is essential that we make partnering with these organizations a top priority.
The funds I am including anticipate the cost of producing a study that will evaluate current shoreline vulnerabilities,
identify the actions that need to be taken to mitigate those vulnerabilities,then to undertake projects identified by that
plan. We should have no Illusions.The money allocated will fall very short of covering all of costs incurred, however, we
should anticipate that any success will be a multi-year effort. Further,the funds can be used to leverage grants from any
state or federal funds available as well as pay for shared costs of any inter-agency agreements.
I will be submitting my budget today and hope to discuss this in more detail in the immediate future.
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