HomeMy WebLinkAboutSouthold PTA Halloween Parade All
DENIS NONCARROW Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
Southold,New York 11971
REGISTRAR,OF VITAL STATISTICS Fax(631)765-6145
MARRIAGE OFFICER Telepho ) 4')
RECORDS MANAGEMENT OFFICER www.so
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK SES ,M
TOWN OF SOUTHOLD
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EV#,NT
Please provide,ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Date of Submissionmm , a0 -
Name of Event t3 µ aun), e
Name of Organization: PT
Is this a Not-For-Profit Event? Yes/No 'm
Contact's Name: JcS S I c1 kAt c .Q el4 s
Mailing Address: E t,t.r.i't mm j- R_6 0-� ��
Contact's Phone Number: (p .
hyf►ucic
Contact's Email Address: ke 5'st "f , t kLL t t,5 _
Event Location and Site Diagram { � " �a
(Use additional paper if necessary)--vr� � c•t
co•acu.� cu-A ta tew*n•1a.04 -SCh".
Event DaIncludeesset u d shut wn times and dates) P oAe SV%b Ad 1CIL-6V 0�-f�
( pDM*4. SG l +re
Nature of Event: ( SP1..,_ uv�Mtm pmyogL
(Please attach a detailed description to this application)
Time Period(Hours)of Event: From t (a-m to 1 Z�ni
Maximum Number of Expected Attendees: AA? I Dy
Specify any special requirements (i.e. road closure, police presence): QCA is C' � r
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802
Mailing Address to Send Event Permit tAN
e
Event Fees:
$250 for events with less than 1000 expected attendees
$500 for events with 1000 or more expected attendees
Clean-up Fees (Can NOT be waived):
$1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY)
$250 or more Clean-up deposit all other events
woutr'e. e->Je-\+ �e�e- O'-% 5� �i C s c� rsn-tam
CERTIFICATE OF I S N I A f E R!X
QUIlED: Not less than$2,000,000 naming the Town of
Southold as an additional insured.
***NOTE: PLEASE SEE ATrACHED REVISED, ADOI TEY 'YO N
POLICY***
Additional information and requirements may be required as deemed necessary by the Town Board.
Priq�nam�ofi. � ..ta_ � ���'� p.:�
" ,d. totazed Person fillin o o ��� �
utwra ctl�ori�cd Person li Hing out a ie
application
*Upon the request by applicant,the Town Board may waive in whole or in part any of the application
requirements..
2
TOWN OF SOUTHOLD
Policy for Special Events on Town Proj2erties and Roads
In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the
review of events that are proposed to utilize or be held on any land owned, leased or controlled
by the Town of SoLithold and, in particular, special events on Town roads, and with the exception
of community organized parades, the issuance of a Special Event Permit by the Town Board will
be subject to the following guidelines:
I All events must be sponsored by a not-for-profit organization or recognized charity and
the applicant Must verify that all proceeds generated by the event are wholly for the
benefit of said organization or recognized charity.
2. Events that require the closing of a road shall not be held on a holiday or at the same time
or location of previously approved community or special events absent authorization
from the Chief or Captain of the Police Department.
3. All motorcycle events shall be limited to 600 participants.
4. Applicants may only receive approval for one event in each calendar year.
5. The prior issuance of an approval does not bind the Town Board to approve the same or a
similar event in the future,
6. Failure to comply with any condition of approval may result in revocation of approval
and/or denial of future applications.
In addition to the above, all Bicycle and/or Running Special Events shall be subject to the
following guidelines:
1 There shall be no bicycle and/or running special events conducted within the Town of
Southold during the period of June I to November 1.
2. Organizers and participants of bicycle and/or running special events shall fully adhere to
the "rules of the road" including every applicable provision of the New York State
Vehicle and Traffic Law, including but not limited to VTL §§1231-1234.
3. Organizers of bicycle and/or running special events shall post a deposit of one thousand
five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event
condition.
4. Where the expected number of persons or the duration of the bicycle and/or running
special event may impact the health, safety and welfare of the public, as a condition to
granting the permit, the Town Board,
upon the recommendation of the Chief of Police,
may require the applicant to reimburse the Town for the costs of increased police
protection, public safety oversight, and public works facilitation, including any additional
equipment as may be deemed necessary by the Chief of Police to adequately and safely
control and protect the persons attending the event, the event area and traffic in and
3
around the event area. Such costs shall include all necessary staffing and shall be
provided to the applicant prior to the issuance of the permit.
5. All bicycle events and/or running special events shall be limited to 600 participants.
All special event approvals shall be subject to compliance with the following conditions:
1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance
naming the Town of Southold as an additional insured; a$250 or$500 filing fee
(depending on size of event); a remuneration fee determined by the Chief or Captain of
the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit
to be returned after event upon recommendation of the Southold Town Police Chief;
Southold Town Police Department);
2. Make every effort to control noise;
3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in
advance of event;
4. Coordinate traffic control upon notification of the adoption of a Town Board
resolution with Police Captain;
5. No permanent markings be placed on Town, County or State roads or property for the
event;
6. Any road markings or signs for the event be removed within twenty-four(24)
hours of the completion of the event; and
7. Any parade participants shall not throw candy or other objects at or in the
direction of spectators along the parade route but such items may be handed
directly to spectators.
The Town Board reserves the right to waive or modify any or all of the above guidelines and
conditions as it may deem appropriate under the circumstances presented and to deny any
application for a special event that is determined to not be in the best interest of the residents of
the Town of Southold.
4
m u A -I luno i
AI I �N S Ll R A Psl C E
MAf,k1AGE1",v1 ENT INC
MEMBER CERTIFICATE OF INSURANCE 9/20/23
Thank you for purchasing your insurance from AIM. This is your Member Certificate and should be kept with your permanent records.
Insured#: NY2175082
NAMED INSURED MEMBER: Named Insured&Mailing Address PRODUCER NAME
05-319 Southold PTA Education Support Purchasing Group AIM Association Insurance
Attn:Jessica Michaelis or Current Officer c/o AIM Management,Inc.
420 Oaklawn Avenue P.O.Box 674051 PO Box 674051
Southold, NY 11971-0470 Dallas TX,75267-4051 Dallas TX,75267-4051
Company/Coverage Policy# Effective Dates Deductible Limits of Insurance
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Each Occurrence $2,000,000
Company/General Liability
with Increased fire
General Aggregate $2,000,000
Products-COMP/OPS $2,000,000
Personal&Advertising Injury $2,000,000
Damage To Rented Premises $500,000
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Medical payments-any one person $5,000
Company/Extended Medical
Payments
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Hired Non-Owned Auto $1,000,000
Company/Hired Non-Owned
Endorsement
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Abuse&Molestation $1,000,000
Company/Abuse&
Molestation Endorsement
Concert Specialty Insurance D02023AIM06593 7/1/23-7/1/24 $0 Aggregate $1,000,000
Company/Professional Liability
(Directors&Officers Liability)
Retro-active Effective Date: 7/26/22
Concert Specialty Insurance CR2023AIM05798 7/1/23-7/1/24 $250 Each Occurrence $50,000
Company/Fidelity Bond
(Crime)
Town of Southold is added as an Additional Insured to the General liability policy only.
Event:Southold PTA Halloween Parade
Date:10/28/23 10AM -12PM
..., ..............
Certificate Holder: This member certificate,together with the common policy conditions,coverage
part(s),coverage form(s),and endorsements,if any,complete the above numbered
Town of Southold policy. Copies of the Master Policies are available upon request or may be printed at
PO Box 1179 www.aim-companies.com
Southold,NY 11971
AUTHORIZED REPRESENTATIVE
,. �.6214 2135
5 SOUTHOLD PTA
r'
PO BOX 470
420 OAKLAWN AVE DATE
SOUTHOLD,NY 11971 a,
-.....
.....---- DOLLARS
BNB '
M »
1:0 2 05
0003109 2135
g
Norklu0, Stacey
From: Noncarrow' Denis
Sent: Thursday, October 12' 2O233:13PK4
To: Nork|un' Stacey
Subject: FW: Halloween Parade
Denis Noncorrow
Southold Town Clerk.
Town ofSouthold, New York
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interneptiun, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Michaelis,Jessica
Sent:Thursday, October 1Z, ZUZ33:U8PM
To: Noncarrovv, Denis<denisn@southo|dtovvnny.8ovx
Subject: RE: Halloween Parade
Thank you!
Thank you,
Jessica N6chudiu, Senior Office Assistant
Southold Town Planning[)cpurtncot
54375NYS Route 25
P.[). Box 1179
Southold,NY 11971
Phone: 631-765-1938
EcnuU: i
From: Noncarrow4Denis
Sent:Wednesday, October 11, ZUZ311:4UAM
To: Michaelis,Jessica
Subject: Halloween Parade
z
k-
DENIS NONCARROW 33� .� Town Hall,53095 Main Road
TOWN CLERK
® P.O.Box 1179
Southold,New York 11971
REGISTRAR,OF VITAL STATISTICS Q � � Fax(631)765-6145
MARRIAGE OFFICER 4 ®`' Tele ho ) 0
www.so
RECORDS MANAGEMENT OFFICER �.{ `°►� P rl� -
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK SEP 25 W
TOWN OF SOUTHOLD
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVINT '
PIease provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Date of Submission epkmu" 24), ao 02-3
Name of Event&idhe,)/(t PIR 4+n rtuoA Owneli ade
Name of Organization: 3614--(h6ld P7-a
Is this a Not-For-Profit Event? Yes/No e S
—r
Contact's Name: J4?-S5jC4CA& "t C hd e-&S
Mailing Address: 240 E K'n't.o d..LS JC1 c"� , EaJhb ld AJy 1071
Contact's Phone Number: Jam, (p • r�� 7 • -7 571 to
Contact's Email Address: 1'e-.SS'lca L t C- Lae-(-(S k6+n4o .( • 66M
Event Location and Site Diagram =ry�n'4VZe Fire fJ�7�c}c�n+o Sof 2� hecacl Su�lt�uresl +a te:c�r�
(Use additional paper if necessary) vrti CrYNe�e�v�2n s��c •
/QA
Event Date(s): (� `J ch b 2T CD2 S`6.cn r\ -$ � '
a
(Include
�set
_up and shutclown times and dates) P rc� •SYVsvid IC4.S+ C!�(�ti'W4. SD� -5
+"\U*
Nature of Event: =1ti Vlv(C(i �l� `Wy
(Please attach a detailed description to this10 applicat' S G�7— S y
Time Period(Hours) of Event: From *fcLr'� to 2P 01 f/
Maximum Number of Expected Attendees: - I D�
Specify any special requirements (i.e. road closure, police presence): Qb-1 Lce- G1DSLX-e `
PX-%A-k 25 +D o -Ccs a1
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802
Mailing Address to Send Event Permit toffy , MirkLS
24p cS u f iA.MJ f7 kcLA &Q&jl t5 f(JI &q11q,71
Event Fees:
$250 for events with less than 1000 expected attendees
$500 for events with 1000 or more expected attendees
Clean-up Fees (Can NOT be waived):
$1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY)
$250 or more Clean-up deposit all other events
P(Q_C� Viouki'e. eve+ � a-% P� , 5 C'--
CERTIFICATE
'-CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of
Southold as an additional insured.
***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN
POLICY***
Additional information and requirements may be required as deemed necessary by the Town Board.
l
Print name of Authorized Person filling out
kS' aturef Authorized Person filling out arpli6ahon
application
*Upon the request by applicant,the Town Board may waive in whole or in part any of the application
requirements.
2
TOWN OF SOUTHOLD
Policy for Special Events on Town Properties and Roads
In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the
review of events that are proposed to utilize or be held on any land owned, leased or controlled
by the Town of Southold and, in particular, special events on Town roads, and with the exception
of community organized parades,the issuance of a Special Event Permit by the Town Board will
be subject to the following guidelines:
1. All events must be sponsored by a not-for-profit organization or recognized charity,and
the applicant must verify that all proceeds generated by the event are wholly for the
benefit of said organization or recognized charity.
2. Events that require the closing of a road shall not be held on a holiday or at the same time
or location of previously approved community or special events absent authorization
from the Chief or Captain of the Police Department.
3. All motorcycle events shall be limited to 600 participants.
4. Applicants may only receive approval for one event in each calendar year.
5. The prior issuance of an approval does not bind the Town Board to approve the same or a
similar event in the future.
6. Failure to comply with any condition of approval may result in revocation of approval
and/or denial of future applications.
In addition to the above, all Bicycle and/or Running Special Events shall be subject to the
following guidelines:
1. There shall be no bicycle and/or running special events conducted within the Town of
Southold during the period of June 1 to November 1.
2. Organizers and participants of bicycle and/or running special events shall fully adhere to
the "rules of the road" including every applicable provision of the New York State
Vehicle and Traffic Law, including but not limited to VTL §§1231-1234.
3. Organizers of bicycle and/or running special events shall post a deposit of one thousand
five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event
condition.
4. Where the expected number of persons or the duration of the bicycle and/or running
special event may impact the health, safety and welfare of the public, as a condition to
granting the permit, the Town Board, upon the recommendation of the Chief of Police,
may require the applicant to reimburse the Town for the costs of increased police
protection, public safety oversight, and public works facilitation, including any additional
equipment as may be deemed necessary by the Chief of Police to adequately and safely
control and protect the persons attending the event, the event area and traffic in and
3
around the event area. Such costs shall include all necessary staffing and shall be
provided to the applicant prior to the issuance of the permit.
5. All bicycle events and/or running special events shall be'limited to 600 participants.
All special event approvals shall be subject to compliance with the following conditions:
1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance
naming the Town of Southold as an additional insured; a$250 or$500 filing fee
(depending on size of event); a remuneration fee determined by the Chief or Captain of
the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit
to be returned after event upon recommendation of the Southold Town Police Chief,
Southold Town Police Department);
2. Make every effort to control noise;
3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in
advance of event;
4. Coordinate traffic control upon notification of the adoption of a Town Board
resolution with Police Captain;
5. No permanent markings be placed on Town, County or State roads or property for the
event;
6. Any road markings or signs for the event be removed within twenty-four(24)
hours of the completion of the event; and
7. Any parade participants shall not throw candy or other objects at or in the
direction of spectators along the parade route but such items may be handed
directly to spectators.
The Town Board reserves the right to waive or modify any or all of the above guidelines and
conditions as it may deem appropriate under the circumstances presented and to deny any
application for a special event that is determined to not be in the best interest of the residents of
the Town of Southold.
4
FASSOCIATION
AI INSURANCE
MANAGEMENT INC
MEMBER CERTIFICATE OF INSURANCE 9/20/23
Thank you for purchasing your insurance from AIM. This is your Member Certificate and should be kept with your permanent records.
Insured#: NY2175082
NAMED INSURED MEMBER: Named Insured&Mailing Address PRODUCER NAME
05-319 Southold PTA Education Support Purchasing Group AIM Association Insurance
Attn:Jessica Michaelis or Current Officer c/o AIM Management,Inc.
420 Oaklawn Avenue P.O.Box 674051 PO Box 674051
Southold,NY 11971-0470 Dallas TX,75267-4051 Dallas TX,75267-4051
Company/Coverage Policy# Effective Dates Deductible Limits of Insurance
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Each Occurrence $2,000,000
Company/General Liability
with Increased fire
General Aggregate $2,000,000
Products-COMP/OPS $2,000,000
Personal&Advertising Injury $2,000,000
Damage To Rented Premises $500,000
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Medical payments-any one person $5,000
Company/Extended Medical
Payments
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Hired Non-Owned Auto $1,000,000
Company/Hired Non-Owned
Endorsement
Concert Specialty Insurance GL2023AIM07430 7/1/23-7/1/24 $0 Abuse&Molestation $1,000,000
Company/Abuse&
Molestation Endorsement
Concert Specialty Insurance D02023AIM06593 7/1/23-7/1/24 $0 Aggregate $1,000,000
Company/Professional Liability
(Directors&Officers Liability)
Retro-active Effective Date: 7/26/22
Concert Specialty Insurance CR2023AIM05798 7/1/23-7/1/24 $250 Each Occurrence $50,000
Company/Fidelity Bond
(Crime)
Town of Southold is added as an Additional Insured to the General liability policy only.
Event:Southold PTA Halloween Parade
Date:10/28/23 10AM -12PM
Certificate Holder: This member certificate,together with the common policy conditions,coverage
Town of Southold part(s),coverage form(s),and endorsements,if any,complete the above numbered
policy. Copies of the Master Policies are available upon request or may be printed at
PO Box 1179 www.aim-companies.com
Southold,NY 11971
AUTHORIZED REPRESENTATIVE
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 09/25/23 Receipt#: 315395
Quantity Transactions Reference Subtotal
1 Event Fee 10.28.2023 $250.00
Total Paid: $250.00
Notes:
Payment Type Amount Paid By
CK#2135 $250.00 Southold, PTA
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Southold, PTA
Pob 470
Southold, NY 11971
Clerk ID: DENISN Internal ID: 10.28.2023
Noncarrow, Denis
From: Flatley, Martin
Sent: Monday, September 25, 2023 12:09 PM
To: Noncarrow, Denis
Subject: RE: Southold PTA event
Denis,
Just checking with Greenport Village on their parade, as it is on my calendar the same date and time.
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at
639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service,and(iii)delete the message and any
material attached thereto from any computer,disk drive,diskette, or other storage device or media.
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent: Monday, September 25, 2023 8:53 AM
To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Grattan, Steven
<sgrattan@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa
<melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey
<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born,Sabrina
<sabrina.born @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>
Subject:Southold PTA event
Please review this and let us know. Halloween Parade.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.pov
denisn@southoldtownny.pov__
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Town of Southold Police Department
Special Event Cost Analysis
Event: Southold PTA Halloween Parade
Date(s): October 28, 2023
Location: Southold Village Area
Patrol Allocationfor Euentf i '
Reg Hours OT Hrs Hrly Wage Total Comments
Police"Officers . '.
PO Joe Crosser 1 $50.55 1 $50.55
PO Jernick 111 1 $69.53 $69.53
Special Patrol?M M
Reg Hours OT Hrs Hrly Wage Total Comments
PO Sanders 1 $64.29 $64.29
i
Bicycle Patrol; "
PO Flatley 1 $75.46 $75.46
7-
Marine Q ts°�,���° ,
r. _._.._.. .._..
TrafficC,ontcol t` .#��;. ��x-' '�i �.,.: ,. _:°, ,.�•:�.�',��.__ •'r.��:.��:;�;. ..�... _ " ..
Reg Hours OT Hrs Hrly Wage Total Comments
TC Officer#1 1 $18.64 $18.64
TC Officer
TC Officer
TC Officer
TC Officer
i
Equipment:Costs �-:'�� - :�::� :••,. ;,���• ,� �.�;�'ns �,W�.�•;..�.:
PD Vehicles #of vehicles $/hr Total
5 $10.00 $50.00 $50.00
Command Van
Marine Patrol Boats
Total Department Cost for Event = $328.47
Prepared by Chief M. Flatley 9/28/2023 Page 1
t
Noncarrow, Denis
From: Flatley, Martin
Sent: Thursday, September 28, 2023 11:18 AM
To: Noncarrow, Denis
Subject: RE: Southold PTA event
Attachments: Southold Halloween Parade23.xls
That sounds good, we will be there.
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at
639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any
material attached thereto from any computer,disk drive,diskette,or other storage device or media.
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent:Thursday, September 28, 2023 10:52 AM
To: Flatley, Martin <mflatley@town.southold.ny.us>
Cc: Born, Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>
Subject: FW: Southold PTA event
Is this good Chief?
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Michaelis,Jessica
Sent:Thursday,September 28, 2023 10:48 AM
To: Noncarrow, Denis<denisn southoldtownny.go_v>
1
Cc: Born, Sabrina <sabring.born @town.southo Id.ny.us>; Mudd,Jennifer<Jennifer.mudd@town.southold.nv.us>
Subject: RE: Southold PTA event
Good Morning,
We will do 10am. Our parade isn't nearly as large as Greenport's, so PD should be all set to go by 10:30.
Thank you so much. @
Thank you,
Jessica Michaelis, Senior Office Assistant
Southold Town Planning Department
54375 NYS Route 25
P.O. Box 1179
Southold,NY 11971
Phone: 631-765-1938
Email:JessicaM@southoldtownny.gov
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent:Wednesday,September 27, 2023 3:16 PM
To: Michaelis,Jessica <Jessica.michaelis@town.southold.nv.us>
Cc: Born, Sabrina<sabrina.born@town.southold.nv.us>; Mudd,Jennifer<lennifer.mudd town.southold.ny.us>
Subject: RE: Southold PTA event
Thank you
Denis Nonearrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny:qov
denisn southoldtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
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intended recipient, please contact the sender and destroy all copies of the communication.
From: Michaelis,Jessica
Sent:Wednesday, September 27, 2023 3:14 PM
To: Noncarrow, Denis<denisn southoldtownny.gov_>
Cc: Born, Sabrina <sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<lennifer.mudd@town.southold.nv.us>
Subject: RE: Southold PTA event
Thank you. I have a PTA meeting tonight,well address it and I will get back to you tomorrow.
Thank you,
Jessica Michaelis, Senior Office Assistant
Southold Town Planning Department
54375 NYS Route 25
2
J
P.O. Box 1179
Southold,NY 11971
Phone: 631-765-1938
Email:-1essicaM(cr�,southoldtownny.gov
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent: Wednesday, September 27, 2023 3:13 PM
To: Michaelis,Jessica <Jessica.michaelis@town.southold.nv.us>
Cc: Born, Sabrina <sabrina.born @town.southo Id.ny.us>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us>
Subject: FW:Southold PTA event
Hi Jessica
This is from the Chief. Please let us know.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.pov
denisn(c)southoldtownny.pov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
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intended recipient, please contact the sender and destroy all copies of the communication.
From: Flatley, Martin
Sent:Wednesday, September 27, 2023 3:11 PM
To: Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: RE: Southold PTA event
Denis, I just heard back from Greenport Village and their parade was planned and approved earlier in the year at the
same time and date.We cannot accommodate both parades simultaneously so the Southold PTA will have to change
their start time on that date to either 10am or earlier or 12pm or later.We should be able to take care of Greenport
Village's parade in an hour, if we hustle.
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
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3
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent: Monday, September 25, 2023 8:53 AM
To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin
<mflatlev@town.southold.nv.us>; Goodwin, Dan <dang@southoldtownny.goy>; Grattan,Steven
<sgrattan@southoldtownny.gov>; Mudd,Jennifer<iennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa
<melissa.mirabelli@town.southold.nv.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun, Stacey
<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Born, Sabrina
<sabrina.born@town.southold.nv.us>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>
Subject:Southold PTA event
Please review this and let us know. Halloween Parade.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.qov
denisn @southoldtownnV.qov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
4
Noncarrow, Denis
From: Noncarrow, Denis
To: Michaelis,Jessica
Subject: Halloween Parade
Attachments: Printout-19546-1034-M62239.doc
1
RESOLUTION 2023-857
ADOPTED DOC ID: 19546
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-857 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 10,2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to the
Southold PTA to use the following roads for its Annual Halloween Parade in Southold, on
Saturday, October 28, 2023 at 10:00 AM: beginning at the Firehouse, west on Route 25, South
on Oaklawn Avenue ending at the Southold Elementary School provided they adhere to the
Town of Southold Policy for Special Events on Town Properties and Roads.
Denis Nonearrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Greg Doroski, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
i
Vendor No. Cfieck No.:
Town of Southold, New York - Payment Voucher
Vendor Name l Vendor Address Entere'd::by'?
SO L4So / _
�! ' v ' � �'/ 'vll� / Atzdit'Pate.
Vcndor Telephone Number
Town Clerk
Invoice Invoice Invoice Net Purchase Order
NuIII l Date Total D' ntount [aimed Number Description of Goods or Service General Ledger Fund and Account Number
0
6
r �3 93 'I a 33S T1.030
i
i
Total
Payee Certification Department Certification
The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the als above specified have been received by me
does hereby certify that the foregoing claim is true and correct,that no part has in good condi 'on wi out substitution,the services properly
been paid,except as therein stated,that the balance therein stated is actually performed and that a quan ties thereof have n verified with the exceptions
due and owing,and that taxes from which the Town is exempt are excluded. o d' rep cies n d,an ayment is approved.
Signature Title:Deputy Town Clerk Signature
Company Name Date Title Town Cleric Date
Southold Town Board - Letter Board Meeting of November 8, 2023
��`�"°`�� RESOLUTION 2023-935 Item # 5.15
�� °°z
g"*° a ADOPTED DOC ID: 19622
n R�.dt
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-935 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 8,2023:
WHEREAS the Southold PTA has supplied the Town of Southold with a Clean-up deposit fee in
the amount of$250.00 for their annual Halloween Parade and
WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's
office that this fee may be refunded, now therefor be it
RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in
the amount of$250.00 to the Southold PTA, PO Box 470, 420 Oaklawn Ave., Southold,NY
11971.
Denis Nonearrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilman
SECONDER:Sarah E. Nappa, Councilwoman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
Generated November 9, 2023 Page 27