HomeMy WebLinkAboutMacari Vneyard 2023-50 Surrat,��
RESOLUTION 2023-879
ADOPTED DOC ID: 19569
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-879 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 10, 2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Meadowlark North Fork by Macari Vineyards, to hold Special Events 2023-50 at Macari
Vineyard, 24385 Main Rd., Cutchogue,New York as applied for in Application MAC7a-d for
Pizza Garden Party on October 8, October 15, October 22 and October 29, 2023 from 2PM to
8PM, subject to the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the special
event application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Doroski, Councilman
SECONDER:Sarah E. Nappa, Councilwoman
AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell
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Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Mr. Denis Noncarrow, Town Clerk
From: Melissa Mirabelli
Secretary to the Town Attorney 1 1 12 2023
Date: October 11, 2023 �� ®/�►T
Subject: Macari Vineyard- MAC7a-d W/7 Clerk
With respect to the above-referenced matter, I am enclosing the original application with
committee comments and resolution of Town Board approval of event.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
Special Events Committee
Application Summary and Recommendation
Application name: MeaArw")W.Ac
t
i � z
, j cur 5
Address:�P�` ` +
Application number:_
Date of Event: i0l 9 0 14 D9.-l-,
Time: PC()
Date Received by Town Clerk:
Date Received by Committee: -J,
Nature of Event (S):
Committee Comments Received by:
Denis Noncarow Melissa Spiro, LZ iO,,r
Leslie Weisman Missy Mirabelli
Chief Flatley August Ruckdeschelz County C-hev �ir*.
�A. Heather Lanza James-Easton, I: ed
Mike Verity Claire Glew
Bill Duffy Kevin Webster
Committee Recommendation's:
—Approve as applied
i�. Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No:
Resolution No: Dozvo—
Date:-
-J
'1 yL.l ie'4;F�tN P ...
RECEIVE®
OCT 6 2023
Town Attorney's Office
TOWN OF SOUTHOLD
TO,%%Code Chapter 205 "Pub]itEntertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments, and the Suffolk County Planning Commission.
Application feg: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
.All applications tittlst lie submitted at Icast 66 business days befare'the event.A.Pplicants
are encouraged.to submif apPilcations as early a§�Possible.
Anv cornlileteid ap licatiori that is nciti sabmitted 60 or moi a busiiieds.days-�Hgr th :the scheditled
event mai be rejected ttrsubject to a late Itrocessing fee of$2S XQ by'the Office of the Town-fkHt,
unless.a-ryaiver'is ph ained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety,and welfare of the community.
-When is a Permit.Required?
All Special Events,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Anyuse ofresidential property for 1-g2tfi .Nuch-a.4 avenue s is'rohihiteel.
Thi aplilication'is deeMed complete„once all the following requitements are stfbtnitted to the'Tbwn
Clerk: PIease ndicate•sutimission ofthe following b 'checking o'ff the baze�attd_signing'below.
❑ A completed 'attplicatioii form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event[ ] Yes [X]No
❑ If Yes,Fee of$ has been submitted
U If No,Fee of$ $400 has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of incurande not less than 2 million dollars naming the`T'owir of S outhold:As an additional
insured
A ParkirigfFvdnt Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
0 Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
9/30/23
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
lease provide ALL of the information requested below.InconilAde applications WILL NOT be ,
reviewed.
Special Event Permit# Applicant(s)name:Meadowlark North Fork by Macari Vineyards
Date of Submission 6/26/23 Name of Event Pizza Garden Party
SCTM#'s 1000-Section.1000 Block-109 Lot(s)1-13.1
Dates of Each Event: 10/8/23 10/15/23 10/22/23 10/29/23
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: 1653 Pizza will be serving pies to order and Meadowlark North Fork will serve wine
(Please attach a detailed description of EACH event to this application)
Time Period(Hours) of Event: From 2:00 PM to 8:00 PM
Town Services requested: ( )Yes (X�No If yes,Describe Police Dept._Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: 100 Number of carsezpecfed 55
Is a Tent or other temporary structure being used? [ ]Yes [X]No If yes provide size(s)
Will food be served?[ X Yes [ ]No If yes provide number and name(s)of food vendor(s) 1653 PIZZA
Suffolk County permit#(s)FA-000716
Will other vendors be on the premises during the event?[ ]Yes [ x]No If yes how many? Describe
Type of vendor(s).
Property Owner(name/address): ,Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935
Contact Person and Contact Tel.#,Nicole Hennessey- 631-603-7116
e-mail address nicole@macariwines.com
Event Location: Street-Hamlet Address::24385 Main Road, Cutchogue, NY 11935
scTM# 473889109.-1-131
Will any services be requested [ ] Yes [X No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to:-Macari Vineyards, PO Box#2 Mattituck NY 11952
Updated 8/7/2018
Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No Myes to either or both also indicate on the
attachedplag the boundaries of the reserved area itp6n whicli'the event willtake place
YOU MUST ATTACH A P-ARKLNG/EVENT PT.AN TO THIS APP_LICA`I'ION IF'THF
EXPE WTED ATTENDANCE IS'304 OR MORE PEOPLE YOU MUST ALSO ATTACH.A
TRAFFIC-CONTROL PLAN(see,next aagel�
A Parking/Event Alan math a survev, site plan:aiid/or aerial vietiv.Mr.exaitirile•Gnogle Fart .) of
the:sitl�ject'prgpert3 INDICATE-OIV THF
PLAN ALL of the following information•.
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7)' The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event. i
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Teaffi`(!�control'Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND.a qualified traffic.controller.must-be provided.-Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER:S'WCriVA.TURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Updated 8/7/2018
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
propery during the hours of the permitted special eve nt,f 'n ak .any and all inspections necessary in
const ctiv�r:with this Special Event.
r
,it MAC Of 61A,61 A r of.Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION TS HEREBY GRANTED, SUBJECT TO`TK_WY6I T OWYN_G CONDITIONsi
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parking is strictly proliibited'on ANY Town County or State-Roads or'Ri,gbts of
Maw
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc, ataeast 60 biisines`s days doe to the:sclieduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. (O ctivities assqciaJtcd`,wJj1i,- • .eve i- incLuding,b li i edto parking; •n res e' ies,if ccess
��, ;r'teinlioi=a[y stru�tisre(___T_l,�ot•terriporary saiiitary facilities •shatl �igeondticteci o `T'own of'Souihol�i: .
Purchase o'fT�eveinliment Riglits`:land
10.. activities :. to S. e t• i t.. • tit d,tpar ' lac Ws
a t 'r tefnpoiary structured or temporary sanitary facilities shall be conducted on 8, ffnik County
Pitreh"ace ofl�eyelopr�erit Rigbfs land u�itlioiit 6 pen-nit issued by the S iff6lk �C6ufi - Farmland-
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
Updated 8/7/2018
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building, and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: : Date Issued:.
Updated 8/7/2018
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RECEIVED
Sept 30th, 2023
Southold Town ZBA OCT 2023 µ
53095 Route 25
Southold, New York, 11971 Southold Town Clerk
To Whom It May Concern:
Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 would like to
continue to host pizza and wine night on the following Sundays 10.8, 10.15, 10.22, 10.29.
Macari Vineyards would like to invite 1653 Pizza (permit#: FA0007116)to service pizzas by the
pie to our guests and their families at Meadowlark North Fork on Friday evenings.All ordering,
delivering, setup and cleanup will be handled directly by 1653 Pizza. Meadowlark North Fork
will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town
code and regulations are met.
We are requesting the approval of this Special Events Permit from the Town of Southold so we
may finalize arrangements.
Macari Vineyards and Winery sincerely appreciate your assistance in this matter.-
Very
atter.Very Truly Yours,
i
' Alex dra Macari
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Mirabe Il. Melissa '
From: Lanza, Heather
Sent: Friday, October 6' 2023 319 PM
To: Mirabelli, Melissa; F|ot|ey, Martin;Verity, Mike;Weisman, Leslie; Oe[hanoe, Paul)
RE: Macari,-SpecialEvent
No objections. Plenty of parking on site.
From: Mirabelli, W1e|issa<moe|issa.mirabeUi@1oxvn.snutho|d.ny.us>
Sen Friday, October 6, 203 2:53 PM .
To: F|at|ey, Martin <moMat|ey@toxvn.southo|d.nyus>;Vehty, MikexMike.Verity@tovvn.southo|doy.us>; Lanza, Heather .
<heather]anza@tovvn.southo|d.ny.us>;VVeismon, Les|ie<|edievv@tovvn.southo|d.ny.us>; DeChance, Paul
<pou|d@southo|dtoxvnny.gov>
Subject: ManahSpecial Event
As always please send me any questions orcomments
Melissa M. Mirabelli '
Secretary/o the Town Attorney '
Town ofSouthold `
Southold Town Hall Annex
54375 Route 25 (MaioRD)
P.(J. Box ll79
Southold,NYllQ7l
Office (d3l) 765-lQ3Q
Fax (631)765-6639 '
'
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying ordisclosing it. '
`
�
1
Mirabelli, Melissa
From: Glew, Claire
Sent: Friday, October 6, 2023 3:45 PM
To: Mirabelli, Melissa
Cc: Webster, Kevin
Subject: RE: Macari Special Event
There are no exemptions on the property where the event is being held.
Cl.a zr&G Le-w-
Assistant to Assessor _
Town of Southold
Board of Assessors
(631)765-1937 (0)
(631)765-1356 (F)
www.southoldtownny.gov
claireg@southoldtownny.gov
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent: Friday, October 6, 2023 2:55 PM
To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>; Christina.Hamm@suffolkcountyny.gov; mikael.kerr@suffolkcountyny.gov;
McCullough, Lillian <lillianm@southoldtownny.gov>
Subject: Macari Special Event
As always please send me any questions and or comments
Melissa M. .1firabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
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This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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1
Mirabelli, Melissa
From: Flatley, Martin
Sent: Friday, October 6, 2023 5:38 PM
To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul
Subject: RE: Macari Special Event
I have no objections to these events being approved
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 26
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited..If you have received this communication in error,please(i)notify us immediately by telephone at
631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any
material attached thereto from any computer, disk drive,diskette,or other storage device or media.
From: Mirabelli, Melissa
Sent: Friday, October 6, 2023 2:53 PM
To: Flatley, Martin;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul
Subject: Macari Special Event
As always please send me any questions or comments
Melissa M Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
1
Mirabelli, Melissa
From: Leslie Weisman Forward
Sent: Friday, October 6, 2023 4:22 PM
To: Lanza, Heather
Cc: Mirabelli, Melissa; Flatley, Martin;Verity, Mike;Weisman, Leslie; DeChance, Paul
Subject: Re: Macari Special Event
Fine with me. No issues
Leslie
On Fri, Oct 6, 2023 at 3:19 PM Lanza, Heather<heather.lanza@town.southoId.ny.us>Wrote:
No objections. Plenty of parking on site.
i
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us>
Sent: Friday, October 6, 2023 2:53 PM
To: Flatley, Martin <mflatley@town.southold.ny.u_s>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.nv.us>; Weisman, Leslie<lesliew@town.southold.nv.us>; DeChance, Paul
i <pauld@southoldtownny.gov>
Subject: Macari Special Event
1
i
1
E
As always please send me any questions or comments
I
3
i
(f
I
31elissa 11. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
i
54375 Route 25 (Main RD)
2
P.O. Box 1179
Southold,NY 11971
i
. 1
Office (631) 765-1939
f
Fax (631)765-6639
I
I
I This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
I
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
2
r
* Sent Items
Vie: 'Macari ... / Compose
Reply # Mark
Re: Macari Special Event
Hamm,.Christina<Christina.Hamm@suffolkcountyny.gov>
10/10/2023 at 01:16 PM
To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Details
From: Hamm, Christina <Christina.Hamm@suffolkcountyny.gov>
Sent: 10/10/2023 at 01:16 PM
To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Display Images-„ A For your security, images are not being displayed. Consider this before displaying them.
Missy,
Thank you for providing information on the series of pizza and wine events at Macari Vineyards
(SCTM# 1000109000100013001).
Because this is not on Suffolk County property or purchase of development rights (PDR) held by the county,
we have no comment on this particular series- other than to note that the event is held adjacent to or near
other PDR held by other entities.
You may have received this close to the date of the first in the series of events and I received it after the first
in the series (10/8/23) as I was out of the office in the afternoon of 10/6/23.
Sincerely,
Planner
Suffolk County Department of Economic Development and Planning
Division of Planning and Environment
H. Lee Dennison Building - 2nd Floor
100 Veterans Memorial Highway
Hauppauge, NY 11788-0099.
(631) 853-6044 (phone)
(631) 853-4044
MACARI
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V I N E Y A R D S
t1U-4711 FURN UI LUNG 44LAND.fIEW YUkK
RECEIVED
Sept 30th, 2023
Southold Town ZBA OCT - 6 2023
53095 Route 25
Southold, New York, 11971 Southold Town Clerk
To Whom It May Concern:
Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 would like to
continue to host pizza and wine night on the following Sundays 10.8, 10.15, 10.22, 10.29.
Macari Vineyards would like to invite 1653 Pizza (permit#: FAO'007116) to service pizzas by the
pie to our guests and their families at Meadowlark North Fork on Friday evenings. All ordering,
delivering; setup and cleanup will be handled directly by 1653 Pizza. Meadowlark North Fork
will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town
code and regulations are met.
We are requesting the approval of this Special Events Permit from the Town of Southold so we
may finalize arrangements.
Macari Vineyards and Winery sincerely appreciate your assistance in this matter.
Very Truly Yours,
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TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board, Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments, and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not—sub M" itted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety, and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit, such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following_requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
❑ A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days befori e the event[ ] Yes [X]No
❑ If Yes,Fee of$ has been submitted
0 If No,Fee of$ $400 has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
R❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
0 Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
9/30/23
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please Provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Meadowlark North Fork by Macari Vineyards
Date of Submission 6/26/23 Name of Event Pizza Garden Party
SCTM#'s 1000-Section 1000 Block- 109 Lot(s) 1-13.1
Dates of Each Event: 10/8/23 10/15/23 10/22/23 10/29/23
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: 1653 Pizza will be serving pies to order and Meadowlark North Fork will serve wine
(Please attach a detailed description of EACH event to this application)
Time Period(Hours) of Event: From 2:00 PM to 8:00 PM
Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: 100 Number of cars expected 55
Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s)
Will food be served? [ Yes [ ]No If yes provide number and name(s)of food vendor(s) 1653 Pizza
Suffolk County permit#(s)FA-000716
Will other vendors be on the premises during the event? [ ] Yes [ x]No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935
Contact Person and Contact Tel.# Nicole Hennessey- 631-603-7116
e-mail address nicole@macariwines.com
Event Location: Street-Hamlet Address: 24385 Main Road, Cutchogue, NY 11935
CTM 473889109.-1-131
Will any services be requested [ ] Yes [X No. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: Macari Vineyards, PO Box#2 Mattituck NY 11952
Updated 8/7/2018
Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN (see next nage)
A Parking/Event Plan may be a survey, site plan and/or aerial viewf(for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s) or structure(s)that will be in operation
during the course of the event and any proposed building, structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash, rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules'and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Updated 8/7/2018
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event t any and all inspections necessary in
conn tion with this Special Event.
�.
int na e of Owner ,� re(of Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of
Maw,.
2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited to parking. ingress/egress/access,
tent(s) or temporary structure( or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent(s) or temporary structured or temporary sanitary facilities, shall be conducted on Suffolk Count L
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
Updated 8/7/2018
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building, and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
r
Updated 8/7/2018
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5035
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Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 10/06/23 Receipt#: 315654
Quantity Transactions Reference Subtotal
1 Event Fee MAC 7 A_D $150.00
1 Late Fee MAC 7 A-D Late $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#5035 $400.00 Macari, Vineyards
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Macari, Vineyards
150 Bergen Ave
Po Box 2
Mattituck, NY 11952
Clerk ill): DENISN Internal ID:MAC 7 A-D tate