Loading...
HomeMy WebLinkAboutMacari Vneyard 2023-50 Surrat,�� RESOLUTION 2023-879 ADOPTED DOC ID: 19569 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-879 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 10, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Meadowlark North Fork by Macari Vineyards, to hold Special Events 2023-50 at Macari Vineyard, 24385 Main Rd., Cutchogue,New York as applied for in Application MAC7a-d for Pizza Garden Party on October 8, October 15, October 22 and October 29, 2023 from 2PM to 8PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell ��gUEFO(k�� J coo Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney 1 1 12 2023 Date: October 11, 2023 �� ®/�►T Subject: Macari Vineyard- MAC7a-d W/7 Clerk With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: MeaArw")W.Ac t i � z , j cur 5 Address:�P�` ` + Application number:_ Date of Event: i0l 9 0 14 D9.-l-, Time: PC() Date Received by Town Clerk: Date Received by Committee: -J, Nature of Event (S): Committee Comments Received by: Denis Noncarow Melissa Spiro, LZ iO,,r Leslie Weisman Missy Mirabelli Chief Flatley August Ruckdeschelz County C-hev �ir*. �A. Heather Lanza James-Easton, I: ed Mike Verity Claire Glew Bill Duffy Kevin Webster Committee Recommendation's: —Approve as applied i�. Approve with Additional conditions: Hold Public Hearing Deny Special Event No: Resolution No: Dozvo— Date:- -J '1 yL.l ie'4;F�tN P ... RECEIVE® OCT 6 2023 Town Attorney's Office TOWN OF SOUTHOLD TO,%%Code Chapter 205 "Pub]itEntertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application feg: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. .All applications tittlst lie submitted at Icast 66 business days befare'the event.A.Pplicants are encouraged.to submif apPilcations as early a§�Possible. Anv cornlileteid ap licatiori that is nciti sabmitted 60 or moi a busiiieds.days-�Hgr th :the scheditled event mai be rejected ttrsubject to a late Itrocessing fee of$2S XQ by'the Office of the Town-fkHt, unless.a-ryaiver'is ph ained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. -When is a Permit.Required? All Special Events,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Anyuse ofresidential property for 1-g2tfi .Nuch-a.4 avenue s is'rohihiteel. Thi aplilication'is deeMed complete„once all the following requitements are stfbtnitted to the'Tbwn Clerk: PIease ndicate•sutimission ofthe following b 'checking o'ff the baze�attd_signing'below. ❑ A completed 'attplicatioii form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event[ ] Yes [X]No ❑ If Yes,Fee of$ has been submitted U If No,Fee of$ $400 has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of incurande not less than 2 million dollars naming the`T'owir of S outhold:As an additional insured A ParkirigfFvdnt Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) 0 Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 9/30/23 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT lease provide ALL of the information requested below.InconilAde applications WILL NOT be , reviewed. Special Event Permit# Applicant(s)name:Meadowlark North Fork by Macari Vineyards Date of Submission 6/26/23 Name of Event Pizza Garden Party SCTM#'s 1000-Section.1000 Block-109 Lot(s)1-13.1 Dates of Each Event: 10/8/23 10/15/23 10/22/23 10/29/23 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: 1653 Pizza will be serving pies to order and Meadowlark North Fork will serve wine (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From 2:00 PM to 8:00 PM Town Services requested: ( )Yes (X�No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 100 Number of carsezpecfed 55 Is a Tent or other temporary structure being used? [ ]Yes [X]No If yes provide size(s) Will food be served?[ X Yes [ ]No If yes provide number and name(s)of food vendor(s) 1653 PIZZA Suffolk County permit#(s)FA-000716 Will other vendors be on the premises during the event?[ ]Yes [ x]No If yes how many? Describe Type of vendor(s). Property Owner(name/address): ,Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935 Contact Person and Contact Tel.#,Nicole Hennessey- 631-603-7116 e-mail address nicole@macariwines.com Event Location: Street-Hamlet Address::24385 Main Road, Cutchogue, NY 11935 scTM# 473889109.-1-131 Will any services be requested [ ] Yes [X No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to:-Macari Vineyards, PO Box#2 Mattituck NY 11952 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No Myes to either or both also indicate on the attachedplag the boundaries of the reserved area itp6n whicli'the event willtake place YOU MUST ATTACH A P-ARKLNG/EVENT PT.AN TO THIS APP_LICA`I'ION IF'THF EXPE WTED ATTENDANCE IS'304 OR MORE PEOPLE YOU MUST ALSO ATTACH.A TRAFFIC-CONTROL PLAN(see,next aagel� A Parking/Event Alan math a survev, site plan:aiid/or aerial vietiv.Mr.exaitirile•Gnogle Fart .) of the:sitl�ject'prgpert3 INDICATE-OIV THF PLAN ALL of the following information•. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7)' The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. i (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Teaffi`(!�control'Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND.a qualified traffic.controller.must-be provided.-Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER:S'WCriVA.TURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the propery during the hours of the permitted special eve nt,f 'n ak .any and all inspections necessary in const ctiv�r:with this Special Event. r ,it MAC Of 61A,61 A r of.Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION TS HEREBY GRANTED, SUBJECT TO`TK_WY6I T OWYN_G CONDITIONsi 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly proliibited'on ANY Town County or State-Roads or'Ri,gbts of Maw 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc, ataeast 60 biisines`s days doe to the:sclieduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. (O ctivities assqciaJtcd`,wJj1i,- • .eve i- incLuding,b li i edto parking; •n res e' ies,if ccess ��, ;r'teinlioi=a[y stru�tisre(___T_l,�ot•terriporary saiiitary facilities •shatl �igeondticteci o `T'own of'Souihol�i: . Purchase o'fT�eveinliment Riglits`:land 10.. activities :. to S. e t• i t.. • tit d,tpar ' lac Ws a t 'r tefnpoiary structured or temporary sanitary facilities shall be conducted on 8, ffnik County Pitreh"ace ofl�eyelopr�erit Rigbfs land u�itlioiit 6 pen-nit issued by the S iff6lk �C6ufi - Farmland- 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: : Date Issued:. Updated 8/7/2018 J ♦.-"^.r..mn.t,�,�m.�u-r......tYtN"..-+i.'s r,...:.L^�:];C «v'.F- .,WTs�.r.. Yr-x+ti :.:. ti�rS�s.:l+�r=.�2 .:..�,»'paC�a::�Ys.��- ..�e®�.=e a.,.A+^ ". .!R+,'s• d� _ _..+-�.:§ «rr Y"'ea`9 .c_-. w-Fr 5035 MACARI VINEYARDS &WINERY LTD. f ;+ MATTITUCK '-2915 zio c. DATE��� ,17. +� PAY . 'X 0 L {7 ..TO THE" $ C7RC1 R'tJ DOLLARS 8 JPMorgan 7 JPMorgan Chase Bank,N.A.,' t '' �y § ° 'NewYark,New York FOR .. LC �t.`�-- r �--�nr ii'00.;50 3 Sup; µi:0 2 10000 2-11: 2 2 5 . ��.:`e.'"`^��`:`�.r.�^...�.;iT�w.v..:w::`:. .:�'�*"_"',.,_..�..'"arc`�,„,'5:�'"�;....__."�'...,s_,.,.^'^' "o.�„a�.,..x. ...-�^�'��.'.�_:�"•.,„�u'':r�wva`'M*.�, .»�.;�+:. "».<..�,'�`.r.'°wa�,.�.���°,a � x'.; �.`"�.:.'. :,; •_.,.a�».'^"'i,•,,>�'�"'.':.;':' 'MACARI V I N E Y A R D S vO4f..IO.K 01 -.QNC,ISLAVO.4GW vO4Y. RECEIVED Sept 30th, 2023 Southold Town ZBA OCT 2023 µ 53095 Route 25 Southold, New York, 11971 Southold Town Clerk To Whom It May Concern: Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 would like to continue to host pizza and wine night on the following Sundays 10.8, 10.15, 10.22, 10.29. Macari Vineyards would like to invite 1653 Pizza (permit#: FA0007116)to service pizzas by the pie to our guests and their families at Meadowlark North Fork on Friday evenings.All ordering, delivering, setup and cleanup will be handled directly by 1653 Pizza. Meadowlark North Fork will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town code and regulations are met. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter.- Very atter.Very Truly Yours, i ' Alex dra Macari Y: ryes e'3, 1a �Q ' .. l`• �'� BTW�, DC> . .�e4 �l1 lrr b C1J{F/b Vic 69 N wy� �'+ ,wry• `} •2 Y , '•���w1 tip• � C 't.. .�p� •�� � ,gyp `F;%'�,9: /��yj^� .� gi X6`44`,` '=fr. `"Cj 7`' �Q4 ♦•:�, "F'" oe IL A ' Zk h S - Y" ' . V 5 • r APER Pfl i 1 } +a ♦C` r r (d i Mirabe Il. Melissa ' From: Lanza, Heather Sent: Friday, October 6' 2023 319 PM To: Mirabelli, Melissa; F|ot|ey, Martin;Verity, Mike;Weisman, Leslie; Oe[hanoe, Paul) RE: Macari,-SpecialEvent No objections. Plenty of parking on site. From: Mirabelli, W1e|issa<moe|issa.mirabeUi@1oxvn.snutho|d.ny.us> Sen Friday, October 6, 203 2:53 PM . To: F|at|ey, Martin <moMat|ey@toxvn.southo|d.nyus>;Vehty, MikexMike.Verity@tovvn.southo|doy.us>; Lanza, Heather . <heather]anza@tovvn.southo|d.ny.us>;VVeismon, Les|ie<|edievv@tovvn.southo|d.ny.us>; DeChance, Paul <pou|d@southo|dtoxvnny.gov> Subject: ManahSpecial Event As always please send me any questions orcomments Melissa M. Mirabelli ' Secretary/o the Town Attorney ' Town ofSouthold ` Southold Town Hall Annex 54375 Route 25 (MaioRD) P.(J. Box ll79 Southold,NYllQ7l Office (d3l) 765-lQ3Q Fax (631)765-6639 ' ' ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying ordisclosing it. ' ` � 1 Mirabelli, Melissa From: Glew, Claire Sent: Friday, October 6, 2023 3:45 PM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE: Macari Special Event There are no exemptions on the property where the event is being held. Cl.a zr&G Le-w- Assistant to Assessor _ Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, October 6, 2023 2:55 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Christina.Hamm@suffolkcountyny.gov; mikael.kerr@suffolkcountyny.gov; McCullough, Lillian <lillianm@southoldtownny.gov> Subject: Macari Special Event As always please send me any questions and or comments Melissa M. .1firabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Flatley, Martin Sent: Friday, October 6, 2023 5:38 PM To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul Subject: RE: Macari Special Event I have no objections to these events being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 26 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited..If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa Sent: Friday, October 6, 2023 2:53 PM To: Flatley, Martin;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul Subject: Macari Special Event As always please send me any questions or comments Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Friday, October 6, 2023 4:22 PM To: Lanza, Heather Cc: Mirabelli, Melissa; Flatley, Martin;Verity, Mike;Weisman, Leslie; DeChance, Paul Subject: Re: Macari Special Event Fine with me. No issues Leslie On Fri, Oct 6, 2023 at 3:19 PM Lanza, Heather<heather.lanza@town.southoId.ny.us>Wrote: No objections. Plenty of parking on site. i From: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us> Sent: Friday, October 6, 2023 2:53 PM To: Flatley, Martin <mflatley@town.southold.ny.u_s>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.nv.us>; Weisman, Leslie<lesliew@town.southold.nv.us>; DeChance, Paul i <pauld@southoldtownny.gov> Subject: Macari Special Event 1 i 1 E As always please send me any questions or comments I 3 i (f I 31elissa 11. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex i 54375 Route 25 (Main RD) 2 P.O. Box 1179 Southold,NY 11971 i . 1 Office (631) 765-1939 f Fax (631)765-6639 I I I This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply I transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 r * Sent Items Vie: 'Macari ... / Compose Reply # Mark Re: Macari Special Event Hamm,.Christina<Christina.Hamm@suffolkcountyny.gov> 10/10/2023 at 01:16 PM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Details From: Hamm, Christina <Christina.Hamm@suffolkcountyny.gov> Sent: 10/10/2023 at 01:16 PM To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Display Images-„ A For your security, images are not being displayed. Consider this before displaying them. Missy, Thank you for providing information on the series of pizza and wine events at Macari Vineyards (SCTM# 1000109000100013001). Because this is not on Suffolk County property or purchase of development rights (PDR) held by the county, we have no comment on this particular series- other than to note that the event is held adjacent to or near other PDR held by other entities. You may have received this close to the date of the first in the series of events and I received it after the first in the series (10/8/23) as I was out of the office in the afternoon of 10/6/23. Sincerely, Planner Suffolk County Department of Economic Development and Planning Division of Planning and Environment H. Lee Dennison Building - 2nd Floor 100 Veterans Memorial Highway Hauppauge, NY 11788-0099. (631) 853-6044 (phone) (631) 853-4044 MACARI C�I V I N E Y A R D S t1U-4711 FURN UI LUNG 44LAND.fIEW YUkK RECEIVED Sept 30th, 2023 Southold Town ZBA OCT - 6 2023 53095 Route 25 Southold, New York, 11971 Southold Town Clerk To Whom It May Concern: Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 would like to continue to host pizza and wine night on the following Sundays 10.8, 10.15, 10.22, 10.29. Macari Vineyards would like to invite 1653 Pizza (permit#: FAO'007116) to service pizzas by the pie to our guests and their families at Meadowlark North Fork on Friday evenings. All ordering, delivering; setup and cleanup will be handled directly by 1653 Pizza. Meadowlark North Fork will be open for business usual hours 4PM-8PM. Meadowlark North Fork will ensure all town code and regulations are met. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter. Very Truly Yours, 9' Alex w • �•" •^� M Op •ef lop ae g•.�� �u � � �o`k�• IVO »»°^�� ^ 'l�'•y .4 •�•S df� .' —Qom. rr' �run�aa s � � `♦ ` \ a,l \ �' ti Poo kkG al AL FA -f-•I- � ' r b ` �• ` L S r����tQp'►� 1 t ; J �` %� 14 is Opp t R II ACAft1 yi WYMD&WINERY LTD SATi'�LITE'S"d1tE 24M AWN ROAPI CUTCHbew,icy, UPPER -PH KKINv- nor 4 2 SPO,7S mmmorft� Amdm�_ t "Mm 3 — 9 F t*jqss FIELD y, Q4 00, e ►QecE VFW,9y .® ..••..�...sm ■ GOMM 40mm mmme amm omm W o.. s. ,....At 6-,& LO .::.� a lo, r �po ;8 f I � 1 1 TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board, Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not—sub M" itted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following_requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days befori e the event[ ] Yes [X]No ❑ If Yes,Fee of$ has been submitted 0 If No,Fee of$ $400 has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured R❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) 0 Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 9/30/23 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please Provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Meadowlark North Fork by Macari Vineyards Date of Submission 6/26/23 Name of Event Pizza Garden Party SCTM#'s 1000-Section 1000 Block- 109 Lot(s) 1-13.1 Dates of Each Event: 10/8/23 10/15/23 10/22/23 10/29/23 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: 1653 Pizza will be serving pies to order and Meadowlark North Fork will serve wine (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From 2:00 PM to 8:00 PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 100 Number of cars expected 55 Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s) Will food be served? [ Yes [ ]No If yes provide number and name(s)of food vendor(s) 1653 Pizza Suffolk County permit#(s)FA-000716 Will other vendors be on the premises during the event? [ ] Yes [ x]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Alexandra Macari, 36230 Main Road, Cutchogue NY, 11935 Contact Person and Contact Tel.# Nicole Hennessey- 631-603-7116 e-mail address nicole@macariwines.com Event Location: Street-Hamlet Address: 24385 Main Road, Cutchogue, NY 11935 CTM 473889109.-1-131 Will any services be requested [ ] Yes [X No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Macari Vineyards, PO Box#2 Mattituck NY 11952 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next nage) A Parking/Event Plan may be a survey, site plan and/or aerial viewf(for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules'and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event t any and all inspections necessary in conn tion with this Special Event. �. int na e of Owner ,� re(of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Maw,. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking. ingress/egress/access, tent(s) or temporary structure( or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structured or temporary sanitary facilities, shall be conducted on Suffolk Count L Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: r Updated 8/7/2018 c 5035 MACARI VINEYARDS-&WINERY - . . L~T..D MATTITUCK�- _ , 2 F, 0-815 DATE I,iit ii PAY _FO z ORD 'O / /X i' / /d TAE" / DOLLARS P.1Vlorgaii'. - -. , _ :-- - -- "- - 4= - . �-- �. • � - '<'JPMorgaii Chase-Bank,N.A..,-: /1 '-,Now York,New York . mr FOR_ 0a5035 :62n'0O001 =7w2 2..5 ii•.F.. �'1 - Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 10/06/23 Receipt#: 315654 Quantity Transactions Reference Subtotal 1 Event Fee MAC 7 A_D $150.00 1 Late Fee MAC 7 A-D Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#5035 $400.00 Macari, Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Macari, Vineyards 150 Bergen Ave Po Box 2 Mattituck, NY 11952 Clerk ill): DENISN Internal ID:MAC 7 A-D tate