HomeMy WebLinkAbout08/03/2023 SPECIAL MEETING MINUTES
Mattituck Park District
Board of Commissioners Special Meeting
Thursday, August 3, 2023
In Attendance:
Kevin Byrne, Chairman
Nicholas Deegan, Commissioner
Denise Geis, Commissioner (via videoconference)
Chris Shashkin, Clerk
Lyle Girandola, Treasurer
Jean Schweibish, Secretary
From the public: No one - Charles Gueli left before the end of the Work Session
Call to Order: 7:38 pm
Pledge
RESOLUTION 2023-75
RESOLUTION TO AUTHORIZE VIDEOCONFERENCING FOR PUBLIC MEETINGS
WHEREAS, the Mattituck Park District seeks to expand participation in meetings via
videoconferencing technology;
IT IS HEREBY RESOLVED that the Board of Commissioners of the Mattituck Park District
authorize the use of videoconference technology pursuant to New York State Chapter 56
of the Laws of 2022 and the Public Officer's Law Section 103-a, subject to the adoption of
written procedures governing commissioner and public attendance.
RESULT: Motion by K Byrne, seconded by N Deegan, all in favor and motion carried
unanimously to approve Resolution 2023-75.
RESOLUTION 2023-76
RESOLUTION TO ADOPT RULES FOR VIDEOCONFERENCING
WHEREAS, pursuant to Resolution 2023-75, the Commissioners of the Mattituck Park
District have authorized participation in public meetings using videoconference
technology in a manner consistent with New York State Public Officer's Law Section 103-
a, subject to the adoption of written procedures governing member and public attendance;
now therefore be it
RESOLVED, that the Mattituck Park District hereby sets forth the following procedures as
they relate to videoconferencing, consistent with New York State Public Officer's Law
Section 103-a:
1 . A minimum number of commissioners must be present to fulfill the board's quorum
requirement in the same physical location where the public can attend.
2. Members of the board of commissioners shall be physically present at any such
meeting unless any member is unable to be physically present at any such meeting
location due to extraordinary circumstances.
a. Extraordinary circumstances shall include disability, illness, caregiving
responsibilities, or any other significant or unexpected factor or event
which precludes the commissioner's physical attendance at any such
meeting.
b. Extraordinary circumstances shall not include conflicting social
engagements, nor living in another state on a seasonal basis.
3. If a commissioner cannot be physically present at any such meeting due to an
extraordinary circumstance, the commissioner must notify the chair and clerk of
the park district, via email, at least (4) hours prior to the posted start of said
meeting, so that efforts can be made to ensure a quorum will be physically present
at such meeting location.
4. Except in the case of executive sessions conducted pursuant to Public Officers Law
Section 105, videoconferencing shall ensure that members of the board of
commissioners can be heard, seen, and identified while the meeting is being
conducted, including, but not limited to, any motions made and any other matter
formally discussed or voted upon. Thus, a commissioner's camera may not be
turned off during the meeting.
5. The minutes of the meeting shall include which, if any, commissioners participated
remotely, and shall be made available to the public pursuant to Public Officers Law
Section 106.
6. The public notice for the meeting shall inform the public:
a. That videoconferencing shall be used;
b. Where the public can view and/or participate in such meeting;
c. Where required documents and records will be posted or available; and
d. Of the physical location for the meeting where the public can attend.
7. Each meeting shall be recorded, and such recordings shall be posted or linked on
the park district's website within five business days following the meeting, and shall
remain available for a minimum of five years thereafter. Such recordings shall be
transcribed upon request.
8. Members of the public shall have the opportunity to view the meeting via video,
and to participate in proceedings via videoconference in real time where public
comment or participation is authorized. Said videoconferencing must allow for the
same public participation or testimony as in-person participation or testimony.
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9. The board of commissioners shall utilize technology to permit access by members
of the public with disabilities consistent with the 1990 Americans with Disabilities
Act (ADA), as amended, and corresponding guidelines. For purposes of this
provision, "disability" shall have the meaning defined in Executive Law Section
292.
10.In the event a state of disaster emergency is declared by either the Governor or the
Town Supervisor pursuant to Executive Law Section 24 the in-person requirements
of paragraph (1) above shall not apply if the commissioners determine that the
circumstances necessitating the emergency declaration would affect or impair the
ability of the Mattituck Park District to hold an in-person meeting.
AND BE IT FURTHER RESOLVED, that these procedures may be amended, and changed
as needed, by Mattituck Park District board resolution; and be it further
RESOLVED, that these procedures shall be conspicuously posted on the Mattituck Park
District's website for so long as videoconferencing is utilized.
RESULT: Motion by K Byrne, seconded by N Deegan, all in favor and motion carried
unanimously to approve Resolution 2023-76.
RESOLUTION 2023-77
RESOLUTION TO ADOPT THE 2024 PROPOSED BUDGET
WHEREAS, the Commissioners have unanimously determined that no increase beyond the
2% cap is necessary to ensure the financial solvency of the Park District;
IT IS HEREBY RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby adopts the 2024 proposed budget, attached hereto, as prepared by the Treasurer,
subject to voter approval.
RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried as
amended unanimously to approve Resolution 2023-77. .
Question from L Girandola about what would happen if the budget does not get
approved. S Kiely advised that either the budget would have to be amended, or last year's
budget would be used, but either way another vote would be necessary.
7:50 pm - K Byrne made a motion to close the Special Meeting and go back into the Work
Session. D Geis seconded. All in favor.
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