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Home My WebLink About07/20/2023 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING July 20, 2023 MINUTES In Attendance Kevin Byrne, Chairman Nicholas Deegan, Commisssioner Denise Geis, Commissioner Chris Shashkin, Clerk Lyle Girandola, Treasurer Stephen Kiely, Esq. Legal Counsel Jean Schweibish, Secretary Public attendees: Mariya Hristova, Larry Suter, Joan Flamenbaum, Jennifer Ashe Call to Order: 6:02 PM Pledge Approval of 6/15/23 Meeting Minutes presented via email Treasurer's Report: Financial Summary: January -June 2023 - L Girandola Revenue ■ Total revenue for Jan-June was $666,629, which is 97.8% of the $682,000 budgeted for the full year. ■ The largest revenue source was tax receipts at $569,600 (100% of budget). ■ Room rentals exceeded budget at$28,422 (114% of budget). ■ Some other revenue categories lag budget, such as picnic rentals ($1,185 vs $5,200 budgeted) and field use fees ($125 vs $5,500 budgeted), due to timing. Expenses ■ Total expenses for Jan-June were $262,340, which is 38.5% of the $682,000 budgeted for the year. ■ Payroll and benefits were the largest expense at $98,616 (33% of full year budget). ■ Operational and site maintenance costs totaled $124,248 (49.6% of budget), reflecting efforts to upkeep the facilities and landscaping. ■ Professional fees and office expenses also lagged budgets. Net Income ■ With revenues nearly meeting budget and expenses under budget, the district saw a net operating surplus of $404,288 for Jan-June 2023. This surplus will diminish during the second half of the year as seasonal revenue subsides and normal operational expenses continue on budget. The balance sheet depicts a financially stable operation, with ample cash reserves to fund ongoing operations and invest in district facilities and services. K Byrne stated there is a need to discuss reasonable and significant capital improvement projects for the parks for 2023, possibly in the $100,000 range. N Deegan would like to see the current numbers under Site Improvements. K Byrne agrees but wants to get 2 projects underway. N Deegan said the final number for the 2024 budget is needed. K Byrne said there won't be any change tax-wise. L Girandola said the budget that K Byrne presented is the final budget. • Special Use Permit Applications (SUPA's) K Byrne requests that S Kiely review form for updating regulations. S Kiely and C Shashkin to work on together. N Deegan requested a list of hostess responsibilities from C Shashkin. • School board request for donation to Aldrich basketball court D Geis advised that school board member Pat Arslanian asked her to inquire whether the MPD board would consider making a financial contribution to the repairs of their basketball court at Aldrich. All agree that considering the school's budget compared to the MPD's budget, the answer must be no. RESOLUTIONS RESOLUTION 2023-70 RESOLUTION SETTING MEETING DATES FOR AUGUST 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of August: Work Session, Thursday, August 3, 2023 at 6:00 P.M.; monthly meeting, Thursday, August 17, 2023 at 6:00 P.M. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-70. RESOLUTION 2023-71 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 20, 2023 meeting and further authorizes payment of the current bills. RESULT: Motion by N Deegan, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-71. 2 RESOLUTION 2023-72 RESOLUTION APPOINTING NEW LIFEGUARDS FOR THE REMAINING 2023 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Eleni Panteleakis and James Felakos as 1"year lifeguards at $20.25 per hour for the balance of the 2023 Summer Season, effective July 17, 2023. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-72. RESOLUTION 2023-73 RESOLUTION APPOINTING THREE ELECTION INSPECTORS FOR 2023 BUDGET AND ELECTION VOTES WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of voting on the 2024 budget; and WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of electing one (1) Commissioner for a three-year term; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints three (3) Election Inspectors for all the election votes to work from at a pay rate of$20.00 per hour for one (1) senior inspector and $16.00 per hour for the two (2)junior inspectors. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-73. RESOLUTION 2023-74 RESOLUTION TO ISSUE PERMIT FOR FISHING WHEREAS, the Commissioners of the Mattituck Park District find that there has been an increase in the number of non-Mattituck/Laurel residents who are fishing from our beaches; and WHEREAS, certain fisherman are not adhering to NYS DEC regulations as to fish size and number of fish, nor park regulations including litter, parking, and use; and WHEREAS, all of the Mattituck Park District properties, including the beaches, are to be used exclusively for the use and enjoyment of park residents (unless formal permission is granted); 3 NOW, THEREFORE, BE IT RESOLVED,that in order to protect the health, safety, and welfare of park district residents, as well as to protect the environment and abide by NYS DEC regulations, effective immediately only Mattituck Park District residents, who possess a free fishing permit issued by the park district, may fish from any park district property. RESULT: Motion by N Deegan, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-74. APPOINTMENT - 6:27 PM: Larry Suter L Suter addressed the loss of beachfront at Peconic Bay Park and the disappearance of the groin which is buried in sand and no longer doing the work it was designed to do. K Byrne advised there isn't much that the MPD can do about it. N Deegan said there are new restrictions imposed by the Army Corps of Engineers. K Byrne said all of the jetties must be addressed at one time. L Suter stated it was people moving their bulkheads that created problems. K Byrne asked L Suter to put together detailed material for the board to review. L Suter advised he will speak with John Condon about drawing something up for the commissioners. S Kiely stated this all comes down to money. • Other remarks from the public: J Ashe commented that she likes the yellow Relic baskets at the beach; she asked about the budget (K Byrne advised there's a surplus); questioned the status of the dog park (D Geis advised Bay Avenue seems most likely and that it would start small). J Ashe asked about status of Wolf Pit Pond. C Shashkin said the surveyor says the border between the properties is so close that topographic information should be added to the survey; surveying sticks would be in place next week. K Byrne advised that while preliminary water testing of the lake has been done, dredging and soil testing will need to be done. N Deegan mentioned the meeting of Town staff, the SCWA and MPD at the site. K Byrne suggested waiting until the Town election and there are new people on the board to see about decision-making going forward. Brief review of website not indicating meetings are on the first and third Thursday; discussion on potential ways to increase attendance at MPD meetings (more flyers up in the community; possible emailing; NoFo Neighbors magazine). S Kiely pointed out that Town meetings too are sparsely attended unless there's a hot button topic regardless of advertising. i Additional inquiries addressed status on garbage issues, the MPD fishing permit, and whether the MPD has a position on the Strong's project: K Byrne advised that garbage problems have improved with increased pickups and additional cans. C Shashkin advised the fishing permits will be free to MPD residents to fish on MPD properties, but state fishing licenses will still be necessary. K Byrne said individuals can have a position on the Strong's project but not as representatives of the MPD, but added that the MPD has a great interest in the health of the inlet as it affects MPD property. Final comments: K Byrne—Signage at Breakwater blocks the attendant's view and the booth needs to be moved. C Shashkin inquired about towing resolution. S Kiely indicated no one wants to go forward with towing at this time—waiting for the Town to put up no parking signs to see how this goes. 7:27 PM Meeting adjourned and Executive Session entered for discussion on personnel matters. 4 lfwc 4v Mata fila t�1 'sold'it'll I.N A V11's'looilh I IJ!!i!v vk.-Al—e(1-11;13LI Ile—Ilt-s 1.1111vilicill"Mid bills for a different date range,select an option in Current View.Use Additional Options to 1411,!i1icific payments. Additional options- Current View Specific date range Additional Option VA. 11TIMM. From 06/26/2023 TO 11/30/2023 i,- ';_. Show All (selected) N/ For Go There are L_2-mp-povedpayments.L_ How do I sort,-search,j)r c; ateg-L)rize'lopgnsa new window Payments I -25 or 25 <<First <Prev I Next> Last>> Biller Name Account Amotint Lay Rate Status Initiated By Action Category Georgie Contracting, Operating Account $6573.00 11/13/202-3 Pending View Detail LLC *9531 obstixxxtreastirerxxxx27944 Change Cancel Uncategorized 41ment Georgie Operating Contracting, Account $4500.00 10/10/2023 Pending View Detail C, D LLC `9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized `ment Georgie Contracting, Operating Account $4900.00 09/18/2023 Pending View Detail LLC *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized *ment Georgie Contracting, Operating Account $3500.00 08/28/2023 Pending View Detail LLC *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized *ment Georgie Contracting, Operating Account $3500.00 08/07/2023 Pending View Detail LLC *9531 obsuxxxtreasurerxxxx27944 Change Cancel Uncategorized C, httpr.://cwsb40.checkfree,.veb.com/c%vsb/wps 113 . 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signature Services, Operating AcaouW $431.00 07/28/2023 Pending LLC View Detail *9531 obsuxxxtreasurerxxxx27944 Change Cancel IUncategorized Irrigation *rict Southold Town Clerk Operating Account $10.00 07/28/2023 Pending View Detail Uncategorized a°9531 obsuxxxtreasurerxxxx27944 Change Cancel Denis Noncarrow *rict Georgie Contracting, Operating Account $3500.00 07/24/2023 Pending View Detail LLC *9531 obsuxxxtreasurerxxxx27944 Uncategorized *mens MAIM i'C��PARK 05STROCT Fleury Risk Operating Account $444.90 07/14/2023 Paid View DetailA ��id Management '`9531 obsuxxxtreasurerxxxx27944 , UncategorizedA *14-9 Georgie Contracting, Operating Account $3500.00 07/10/2023 Paid View Detail _ LLC `9531 obsuxxxtreasurerxxxx27944 Uncategorized Sit _ - , *ment Darinka Signs,LLC Operating Account $2295.00 06/28/2023 Paid View Detail Uncategorized *9531 obsuxxxtreasurerxxxx27944 *rict Georgie Contracting, Operating Account $7200.00 06/28/2023 Paid View Detail LLC *9531 obsuxxxtreasurerxxxx27944 Uncategorized *ment All Out Fire Operating Account $1144.50 06/26/2023 Paid View Detail Uncategorized *9531 obsuxxxtreasurerxxxx27944 *rict Payments 1 -25 of 25 <<First <Prev 1 Next> Last>> ( eb` eLk, htryisa/cwslxlD.cha:kfroowrb.com/cwsbhvps � i/'t Mattituck Park District Statement of Activity January-June, 2023 TOTAL Revenue JAN-JUN,2023 JAN-JUN,2022(P1) CHANGE 1000 Revenue 1010 Tax Receipt Revenue 569,600.00 321,367.69 248,232.31 1110 Room rentals 28,422.50 20,310.00 8,112.50 1120 Picnic rental 1,185.00 3,200.00 -21015.00 1130 Field use 125.00 2,368.95 -2,243.95 1140 Lodge rental 10,045.00 10,850.00 -805.00 1150 Permit fees, Resident 34,097.94 33,444.70 653.24 1152 Daily Beach Pass 11890.00 2,835.00 -945.00 1155 Permits, Non-Residents 2,100.00 4,400.00 -2,300.00 1215 Service/Fee Revenue 1,500.00 300.00 1,200.00 1230 Special Events 14,750.00 10,430.00 4,320.00 1240 Donations by individuals 100.00 100.00 1250 Other Revenues 5,083.78 13,251.51 -8,167.73 1500 Bank Interest Earned 2,813.79 90.21 2,723.58 Total 1000 Revenue 671,713.01 422,848.06 248,864.95 Sales of Product Income 105.00 105.00 Total Revenue $671,818.01 $422,848.06 $248,969.95 GROSS PROFIT $671,818.01 $422,848.06 $248,969.95 Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 6,059.36 2,345.85 3,713.51 2020 Administrative 28,841.00 23,341.84 5,499.16 2030 Beach Attendants 6,364.63 4,207.08 2,157.55 2040 Buildings&Grounds 17,223.43 33,147.35 -15,923.92 2050 Hostess 1,573.17 1,573.17 2060 Lifeguards 6,983.72 4,034.83 2,948.89 2070 Lifeguard Manager 3,058.28 3,402.84 -344.56 2080 Secretary 8,666.67 3,671.38 4,995.29 Total 2000 Payroll Wages 78,770.26 74,151.17 4,619.09 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 20,678.29 22,178.12 -1,499.83 3030 Workers'compensation insurance 444.90 444.90 3040 Disability 741.37 509.69 231.68 Total 3000 Fringe Benefits 21,864.56 22,687.81 -823.25 4000 Office Supplies&Fees 4010 Office Supplies 3,639.34 2,946.53 692.81 4020 Printing 660.57 -660.57 aml81 + 1'" 'i'i99;r&dn;; Julry3202, ".; iii;"' A PiVl Mattituck Park District Statement of Activity January-June, 2023 TOTAL JAN-JUN,2023 JAN-JUN,2022(PY) CHANGE 4030 Postage 216.65 216.65 4040 Computers&Software 225.31 1,391.04 -1,165.73 4050 Internet&Cells 2,185.28 2,113.80 71.48 4070 Mileage Reimbursement 83.44 -83.44 Total 4000 Office Supplies&Fees 6,266.58 7,195.38 -928.80 5000 Professional Fees 5010 Accounting fees 7,600.50 5,000.00 2,600.50 5020 Legal fees 9,036.50 9,400.00 -363.50. 5030 Bank fees&service charges 441.75 1,128.53 -686.78 5040 Payroll service fees 5,693.91 2,187.00 3,506.91 5060 Other professional fees 4,844.50 3,789.00 1,055.50 5070 Election Fees 29.05 -29.05 5100 Property insurance -1,364.00 -1,505.89 141.89 5210 Advertizing fees 2,625.32 130.43 2,494.89 5220 Website/email 611.34 145.20 466.14 5300 Special Events 3,719.45 1,120.40 2,599.05 Total 5000 Professional Fees 33,209.27 21,423.72 11,785.55 6000 Operational &Site Maintenance 6010 Natural Gas 1,334.84 3,052.42 -1,717.58 6015 Oil 811.79 2,959.00 -2,147.21 6020 Electricity 8,055.93 5,133.71 2,922.22 6030 Water 527.61 312.48 215.13 6040 Sanitation 7,057.03 2,419.60 4,637.43 6100 Building Supplies 14,337.06 3,028.59 11,308.47 6110 Small tools&equipment 4,262.95 1,606.45 2,656.50 6120 Equipment lease&maintenance 1,066.70 725.61 341.09 6130 Site Repairs&Maintenance 53,320.92 4,069.10 49,251.82 6140 Landscaping 31,313.04 2,844.00 28,469.04 6210 Gas for Vehicles/Equipment 1,510.20 2,634.74 -1,124.54 6220 Vehicle repairs 650.00 2,096.06 -1,446.06 Total 6000 Operational&Site Maintenance 124,248.07 30,881.76 93,366.31 7000 Capital Improvements&Purchases 7010 Major Purchase 1,756.00 -1,756.00 7110 Capital Improvements 20,000.00 -20,000.00 Total 7000 Capital Improvements&Purchases 21,756.00 -21,756.00 8000 Other Expenses 8030 Uncategorized Expense 0.00 0.00 8040 Other Miscellaneous Expenditure 58.80 0.00 58.80 Total 8000 Other Expenses 58.80 0.00 58.80 ,`.;,".!'tScr. ,....._!''v �`IlP`.��';, .iti',i�:%.Y,L+.._ +.;..:i?i $��; 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Mattituck Park District Statement of Activity January-June, 2023 TOTAL JAN-JUN,2023 JAN-JUN,2022(P1) CHANGE Square Fees 1,102.42 1,102.42 Total Expenditures $265,519.96 $178,095.84 $87,424.12 NET OPERATING REVENUE $406,298.05 $244,752.22 $161,545.83 NET REVENUE $406,298.05 $244,752,22 $161,545.83 r PiattituCtt Mattituck Park District Partt District .T" Actual vs. Budget (rev) January-June, 2023 TOTAL Revenue ACTUAL BUDGET REMAINING %OF BUDGET 1000 Revenue 1010 Tax Receipt Revenue 569,600.00 569,600.00 0.00 100.00% 1110 Room rentals 28,422.50 25,000.00 -3,422.50 113.69% 1120 Picnic rental 1,185.00 5,200.00 4,015.00 22.79% 1130 Field use 125.00 5,500.00 5,375.00 2.27% 1140 Lodge rental 10,045.00 12,000.00 1,955.00 83.71 % 1150 Permit fees, Resident 34,097.94 40,000.00 5,902.06 85.24% 1152 Daily Beach Pass 11890.00 4,000.00 2,110.00 47.25% 1155 Permits, Non-Residents 2,100.00 5,000.00 2,900.00 42.00% 1215 Service/Fee Revenue 1,500.00 1,000.00 -500.00 150.00% 1230 Special Events 14,750.00 13,600.00 -1,150.00 108.46% 1240 Donations by individuals 100.00 1,000.00 900.00 10.00% 1500 Bank Interest Earned 2,813.79 100.00 -2,713.79 2,813.79% Total 1000 Revenue 666,629.23 682,000.00 15,370.77 97.75% Total Revenue $666,629.23 $682,000.00 $15,370.77 97.75% GROSS PROFIT $666,629.23 $682,000.00 $15,370.77 97.75% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 6,059.36 14,500.00 8,440.64 41.79% 2020 Administrative 28,841.00 60,000.00 31,159.00 48.07% 2030 Beach Attendants 6,364.63 34,700.00 28,335.37 18.34% 2040 Buildings&Grounds 17,223.43 62,600.00 45,376.57 27.51 % 2060 Lifeguards 6,983.72 31,500.00 24,516.28 22.17% 2070 Lifeguard Manager 3,058.28 8,400.00 5,341.72 36.41 % 2080 Secretary 8,666.67 22,000.00 13,333.33 39.39% Total 2000 Payroll Wages 77,197.09 233,700.00 156,502.91 33.03% 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 20,678.29 87,000.00 66,321.71 23.77% 3040 Disability 741.37 1,800.00 1,058.63 41.19% Total 3000 Fringe Benefits 21,419.66 88,800.00 67,380.34 24.12% 4000 Office Supplies&Fees 4010 Office Supplies 3,639.34 6,800.00 3,160.66 53.52% 4020 Printing 900.00 900.00 4030 Postage 216.65 800.00 583.35 27.08% 4040 Computers&Software 225.31 1,500.00 1,274.69 15.02% 4050 Internet&Cells 2,185.28 6,100.00 3,914.72 35.82% 4070 Mileage Reimbursement 200.00 200.00 Total 4000 Office Supplies&Fees 6,266.58 16,300.00 10,033.42 38.45% 5000 Professional Fees Hatlituch Mattituck Park District Parts tllsirtcl Actual vs. Budget (rev) d� January-June, 2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 5010 Accounting fees 7,600.50 10,500.00 2,899.50 72.39% 5020 Legal fees 9,036.50 18,900.00 9,863.50 47.81 % 5030 Bank fees&service charges 441.75 1,800.00 1,358.25 24.54% 5040 Payroll service fees 5,693.91 18,800.00 13,106.09 30.29% 5060 Other professional fees 4,844.50 2,100.00 -2,744.50 230.69% 5070 Election Fees 700.00 700.00 5100 Property insurance -1,364.00 26,300.00 27,664.00 -5.19% 5210 Advertizing fees 2,625.32 200.00 -2,425.32 1,312.66% 5220 Website/email 611.34 1,100.00 488.66 55.58% 5300 Special Events 3,719.45 12,500.00 8,780.55 29.76% Total 5000 Professional Fees 33,209.27 92,900.00 59,690.73 35.75% 6000 Operational &Site Maintenance 6010 Natural Gas 1,334.84 5,500.00 4,165.16 24.27% 6015 Oil 811.79 5,500.00 4,688.21 14.76% 6020 Electricity 8,055.93 16,000.00 7,944.07 50.35% 6030 Water 527.61 1,400.,'00 872.39 37.69% 6040 Sanitation 7,057.03 10,000.00 2,942.97 70.57% 6100 Building Supplies 14,337.06 20,000:00 5,662.94 71.69% 6110 Small tools&equipment 4,262.95 2,100., 0 -2,162.95 203.00% 6120 Equipment lease&maintenance 1,066.70 1,60o.bo 533.30 66.67% 6130 Site Repairs&Maintenance 53,320.92 107,200.',00 53,879.08 49.74% 6140 Landscaping 31,313.04 70,000 00 38,686.96 44.73% 6210 Gas for Vehicles/Equipment 1,510.20 5,500100 3,989.80 27.46% 6220 Vehicle repairs 650.00 5,500 100 4,850.00 11.82% Total 6000 Operational&Site Maintenance 124,248.07 250,300,00 126,051.93 49.64% Total Expenditures $262,340.67 $682,000!00 $419,659.33 38'.47% NET OPERATING REVENUE $404,288.56 $0.00 $-404,288.56 0.000/0 NET REVENUE $404,288.56 $0.00 $-404,288.56 0.00% v%q±,l`;c°S_ Mattituck Park District Statement of Financial Position As of June 30, 2023 TOTAL ASSETS Current Assets Bank Accounts Money Market(*4827) 616,377.13 Operating Account (*9531) 69,234.86 Payroll (*9630) 2,575.67 Special Events (*2417) 14,420.54 Total Bank Accounts $702,608.20 Accounts Receivable $7,872.50 Other Current Assets Payments to deposit 0.00 Uncategorized Asset 0.00 Total Other Current Assets $0.00 Total Current Assets $710,480.70 Other Assets Security deposits -550.00 Total Other Assets $-550.00 TOTAL ASSETS $709,930.70 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable $15,609.58 Credit Cards. $7,956.34 Total Current Liabilities $23,565.92 Total Liabilities $23,565.92 Equity $686,364.78 TOTAL LIABILITIES AND EQUITY $709,930.70 AC'UE.ual 2'�)si2 Tigur•dny,July 20,2023 05:22 PM G€`•fT_04;00 if i