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Home My WebLink AboutCanon Rec Center Copier RESOLUTION 2023-490 s� ADOPTED DOC ID: 19186 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2023-490 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute lease agreement with Canon Solutions America, Inc. for the Recreation Center and associated support services at a rate of One Hundred Twenty Two Dollars and Zero Cents ($122.00)per month for a term of forty- eight(48) months , subject to the approval by the Town Attorney,funded from budget line A.1680.4.400.360. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell �O�aSUww�00,' O � � r ti�ol � gra°� Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Denis Noncarrow, Town Clerk From: Missy Mirabelli OCj Secretary to the Town Attorney �? Date: October 11, 2023 o Subject: Agreement Between Town of Southold and cannon solution ' America — Recreation Center With respect to the above-referenced matter, I am enclosing an original, fully executed Agreement for your records together with the resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures CC: Accounting N � Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Lloyd Reisenberg Network Systems Administrator From: Missy Mirabelli, Secretary to the Town Attorney Date: May 26,'2023 Subject: Agreement between Town of Southold and Canon Solutions of America (Recreation Center ) I am enclosing the original Agreement that has been signed by Scott in connection with the referenced matter. Please forward to Canon. Once Canon has signed can you please send me a copy so I can have the agreement recorded in the Town Clerks Office If you have any questions, please do not hesitate to call me. Thank you. /mm Enclosures Canon Lease Schedule('�Sohndu|a')'Blended (SER-800) Page 1 of 1 Customer:TOWN OFSDUTMOUO CFSApp#: 19n8D1s Salesperson:Linda CLehman 444—_-��'a, Trade in, Upgrade, Return, Buyout Schedule("Schedule") (SLS-900) Page 1 of 1 manReturn Schedule, Rider B of Agreement Canon Solutions America,Inc.("CSA") Customer: TOWN OF SOUTHOLD Salesperson: Linda C Lehman One Canon Park,Melville,NY 11747 (800)-613-2228 Agreement#' MA6196 Transaction#: S21007024 Order date: 5/11/2023., CiistoiirieiMt .',You.> Customer Account: 1 477 Service Reulestedca '"` "e 1."--' •..^A Company: TOWN OF SOUTHOLD Upgrade Address: 53095 MAIN RD Lease Information (if applicable) City: SOUTHOLD County: SUFFOLK Leasing company name Lease Number State: NY Zip: 11971-4642 Phone: 631-765-1891 CFS 001-0545927-023 Contact name:Lloyd Reisenberg Email:Iloyd.reisenberg@town.southold.ny.us Alternate Contact: Alternate Phone: If"Buyout Reimbursement"is selected above,the following MUST be completed: $ To be paid upon delivery/acceptance pursuant to Rider B,Section 1. Payable to: Reason for check issuance: If transaction includes a Lease Upgrade or Buyout the following MUST be completed: Select ❑ Not Applicable:No Equipment pick up required One: ❑✓ CSA will pick up the Equipment ❑✓ Return Equipment to CFS ❑ Return Equipment to CSA Original Order Date ❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement ❑You will retain the equipment. Will retained equipment remain under a CSA Maintenance Agreement? ❑ No ❑ Yes:SELECT ONE:under an Existing Contract ❑ Or New Contract ❑ I Trade in Equipment Condition: ,,.,. .. G u'•y,...... ..�, :(i rtyo-.• •yes �k::4y%"' "-c«r:.«5'i'"4 .:.a:" .t:,':'. .b'�..'e•.:w�.�w t,.r.,t;,;,vis:: y C?`•ts ,-s�: '�^,n "y.:_r.;Yi;. 'i'r`,. „X-, .7 ` ,- ,.=ext CS•'.�i-`�' `:'s•s-i :.r,.f w:.yy..., .•,-i.•,. .4:��•§.i:'^..'s:i '.l;r.r Ea:uj,�riieit�for.Trade=n .U" e`�ro 'star �'��' •a. .°/,,., ��=°>r�. :��. -�= =: .,'�:;�a�., '.7� �r�' ,r,,�,.. 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IFFitrarisa tlo irichidestaLeasere#iiirrthe`followiri MUST<becom letedi;�,,.'ts �. ,.�`-•�''�;a�• iv'°%`.��:`:� . ,, �.�^�,.��;:.,. ��:u�< .l, b:C-'a,....nia .:�.. ;.g.._..a-,v i. _.i�„ :,:." .,°�'s r:r:4,t.',-�' ...*.a. - _f..(, .w,^. ^r.. .5.: •:t5•�.r., .-wS;a.<`,:^'i��',`>5.;�)r� -Return Item Contact Name& Alt pick up code Code Description Serial# Equipment Location Phone Email date UGTR 3327CO01 IRADV45251V3 2RWO1355 970 PECONIC LN RECREATION 1ST FL Lloyd Reisenberg 631-765- Iloyd.reisenberg@town.southold.ny.us PECONIC NY 11958 1891 t urn liform"atio" ®P,' ,t`.,^.. Y,' ',t ,;{:' •rig,:::,, ,,> ❑ Same Date as Delivery of Listed Items Specified on the Agreement ❑ Other Specified Date: / / (but no longer than 30 days after delivery of Listed Items under Agreement Contact Name: Phone: Email: . Hours of Operation: Number of Steps: Elevator: Loading Dock: Special Instructions: THIS RETURN SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES ALL OF THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF. STANDARD TERMS AND CONDITIONS INCORPOFATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMLNTS,AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEM .YOU ACKNOWLEDGE RECEI T OF A COPY OF THIS RETURN SCHEDULE. Customer's Authorized Signature Printed NameSCOL 6 Title SLS-900'March 2020 !'�` RESOLUTION 2023-490 ADOPTED DOC ID: 19186 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-490 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute lease agreement with Canon Solutions America, Inc. for the Recreation Center and associated support services at a rate of One Hundred Twenty Two Dollars and Zero Cents ($122.00)per month for a term of forty- eight(48) months , subject to the approval by the Town Attorney, funded from budget line A.1680.4.400.360. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Of 01 01 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Lloyd Reisenberg Network Systems Administrator From: Missy Mirabelli, Secretary to the Town Attorney Date: May 26, 2023 Subject: Agreement between Town of Southold and Canon Solutions of America (Recreation Center ) I am enclosing the original Agreement that has been signed by Scott in connection with the referenced matter. Please forward to Canon. Once Canon has signed can you please send me a copy so I can have the agreement recorded in the Town Clerks Office If you have any questions, please do not hesitate to call me. Thank you. /mm Enclosures Lease Schedule("Schedule") -Blended (SER-800) Page 1 of 1 callan Customer:TOWN OF SOUTHOLD CFS App M 1938815 Salesperson: Linda C Lehman Canon Solutions America,Inc.("CSA") Agreement#:MA6196 Transaction M S21007024 Order Date: 05/11/23 One Canon Park,Melville,NY 11747 Payment Information Equipment Maintenance Information (800)-613-2228 Listed Items Lease Term #of Lease Payments Maintenance included for all Equipment Billing Information Customer Account: 1047792 48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS Company:TOWN OF SOUTHOLD DBA: Payment`("Plus Applicable Taxes) CFS Invoicing Per Unit Coverage Plan Total Lease Payment Fixed Price Plan Address:53095 MAIN RD _ Address 2: shall be invoiced Other Transaction Details $122.00 Monthly City: SOUTHOLD County: SUFFOLK Purchase Option:Fair Market Value State:NY Zip: 11971-4642 Phone M 631-765-1891 Due at Signing Tax Exempt(Certificate Attached) Contact:Lloyd Reisenberg Fax#: #of Payments in Advance Total Due at Signing Email: Ilo d.reisenber town.southold.n .us Rider A applies(Office Equip/Cut Sheet Production) Covered Images Included in Payment Excess Per Image Charge(s) i B&W:2,000 B&W:$0.00870 Item Code t Listed Items Description 1 Qty I Ship To&Maintenance Billing Information 59720002 MAGERUNNERADVANCE DX49251 1 {Shipping:970 PECONIC LN RECREATION 1ST FL Delivery Date: 06/19/23 I 40000002 INNER FINISHER-L1 1 'Addres$2: ± 56340001 I CABINET TYPE-W 1 ;City: PECONIC County:SUFFOLK State: NY Zip:11958 I l 38130001 DADF-BA1 1 Primary Customer Contact: Lloyd Reisenberg l 236BV119 1 LOW VOLUME CONNECTIVITY UP TO30PPM j 'Phone#:631-765-1891 Email: Iloyd.reisenberg@town.southold.ny.us 1972VO64 ESP NEXT GEN PCS POWER FILTER 120VOLTS 15 AMP XG-PCS-15D 1 'Meter Contact: 4282V202 IMAGERUNNER ADVANCE DX 49451/49351/49251 INSTALL PAK 1 I Phone#: Email: - 1IT Contact:Lloyd Reisenberg ' ;Phone#: 631-765-1891 Emai�d.reisenbera@town.southold.nY.us i 4 i ;Billing: 3Address 2: ;City: County: State: Zip Billing Contact: Phone M Email: _ =Elevator: No Loading Dock:No #of Steps:0 Hrs of Operation:9-5 Additional Requirements: Consumables:Toner Only Auto-Toner Fulfillment' Meter Method:Remote Reporting Agent For CSA USE ONLY. OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-18 Fiscal Funding a Config:A)56994905 'THIS SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE( CsREE7RENT),INCLUDING THE MASTER LEASE TFRMS SET FORTH AS `RIDER G THERETO WHICH SHALL CONTROL(THE-LEASE TERMS').TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE"EXISTING MASTER CFS LEASE-)AND ARE APPLICABLE TO THIS SCHEDULE,THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS (3NCORl ORATES HEREIN ARE AVAILABLE AT E.=S C`` N WCL1STOMERDO -A AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT.THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BINDING ON j `CUSTOMER UPON SIGNING BY CUSTOMER,AND i NDING ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS.THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER.CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY IAUTHOR[ZEO.BY YOUR SIGNATURE,CUSTOM- RE€S TO LEASE THE LISTED ITEMS AND,IF SELECTED,TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN,YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS SCHEDULE. Customer Authorized Signature: Printed Name:',-',( Title: \ Date �l _ ACCEPTANCE CERTIFICATE T A nd Lessor. Customer certifies that(a)the Listed Items referred to in the above Schedule have been received,(b)installation has been completed,(c)the Listed Items have been examined by Customer and are in good operating order land condition and are,in all respects,satisfactory to the Customer,and(d)the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Schedule. 1 Authorized Signature: Printed Name: Title: Date: For Internal Purposes Only: `CFS Authorized Signature: Printed Name: Title: Date: SER-800 Blended Lease March 2020 —Requires ImageWARE Remote Trade in, Upgrade, Return, Buyout Schedule("Schedule")(SLS-900) Page 1 of 1 ca"OUReturn Schedule, Rider B of Agreement Canon Solutions America, Inc.("CSA") Customer: TOWN OF SOUTHOLD Salesperson: Linda C Lehman One Canon Park,Melville, NY 11747 (800)-613-2228 Agreement#: MA6196 Transaction#: 521007024 Order date: 5/11/2023 ,Customer ..You Customer Account 1wp47792 Service Requested„ �y .. ,. _�.� ... .... ..�w.�. , ..� Company: TOWN OF SOUTHOLD Upgrade Address: 53095 MAIN RD Lease Information (i (if applicable) City: SOUTHOLD County: SUFFOLK Leasing company name Lease Number State: NY Zip: 11971-4642 Phone: 631-765-1891 CFS 001-0545927-023 Contact name:Lloyd Reisenberg Email:Iloyd.reisenberg @town.south old.ny.us Alternate Contact: Alternate Phone: _ _.... If 'Buyout Rwin . � $ ..�._..m, �. �. ......_ , Reimbursement”is above,the following MUST be completed To be paid upon delivery/acceptance pursuant to Rider B,Section 1 � -- yissuance: Pa able.t°... ._,. wW . .._.. _ _.... ._._m W Reason for check .... �...... . _..._m...,, , .. . .. _ �...... If transaction includes a Lease Upgrade or Buyout the following MUST be completed: Select ❑ Not Applicable:No Equipment pick up required one: ❑✓ CSA will pick up the Equipment ❑✓ Return Equipment to CFS ❑ Return Equipment to CSA Original Order Date ❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement ❑ You will retain the equipment. Will retained equipment remain under a CSA Maintenance Agreement? ❑ No ❑ Yes:SELECT ONE: under an Existing Contract ❑ Or New Contract ❑ i Trade in Equipment Condition Equipment for Trade-In, Upgrade, or Return �a Lease return the following MUST be completed' If transaction includes m ..._ . .. n ,.,...k., m .�. Description Serial# Equipment Location date Return Item _ Contact Name'-& Email Alt Pick up code Code Phone ddfk -3327&0171 tRADV45P51V3 2RW01355 06 Pff6-60&LN RECREATION 1ST-FCLlo ci Reis.. .o. y enberg 631-765 Iloyd.reisenberg@town Southold ny us PECONIC NY 11958 1891 ....... „ . .. .,..,...n _. ... �...._.m__ .. . Pick Up/Return Information: k ❑ Same Date as Delivery of Listed Items Specified on the Agreement ❑ Other Specified Date: / / (but no longer than 30 days after delivery of Listed Items under Agreement Contact Name: Phone. Email: H.. _ Hours of O p µ-�Operation: Number of Steps Elevator Loading Dock Special Instructions: HIS RETURN SCFNEf7ULE IS ENTERED INTO PURSUANT T ��O D SE ,AND INCORPOI�a0.TES ALL OF THE TERMS OF,THE MASTER SALES AN 'RVIGES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF. STANDARD TERMS AND CONDITIONS INCORPO TED HEREIN ARE AVAILABLE AT ES A. ANON.COM! USTOMEk�DOCUMEN TS,,AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEM ° YOU ACKNOWLEDGE RECEI T OF A COPY OF THIS RETURN SCHEDULE. Customer's Authorized Signature 4uwk Printed Name ID Title f e Date SLS-900 March 2020