HomeMy WebLinkAboutCanon Copier for Police Dept. RESOLU'T'ION 2021-796
SCHEDULED DOC ID: 17447
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-796 WAS
SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON OCTOBER 19,2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to'execute a renewal of the copier lease with Canon Financials
Services, Inc. for the Southold Police Department at a rate of Thirty Four Dollars and Thirty
Four Cents($34.34) per month,for 48 months, subject to the approval by the Town Attorney,
funded from budget line A.1680.4.400.360.
Elizabeth A.Neville
Southold Town Clerk
. Master Sales &Services Agreement
Customer Information Face Page
Canon Solutions America,Inc.("CSA") # MA19030
One Canon Park,Melville,NY 11747
(800)613-2228
Salesperson: Linda C Lehman Order Date:-9/9/2021
Customer("you").,,,
Company: TOWN OF SOUTHOLD, NEW YORK
-^ _......__.� ---------- - — -,
Address: 53095 MAIN ROAD
City: SOUTHOLD County: SUFFOLK
SNY- - W j Zip: 11971-4642 Phone#: 631.765.1891
Contact: Lloyd Reisenberg Fax#:
i Email Iloydr@southoldtownny.gov
Appiicatite Terms and Conditions Customer Organizational Information
TERMS AND CONDITIONS ARE AVAILABLE AT:
ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS Federal Tax ID Number:-
The CSA customer terms and conditions located at the
above website("Terms")form part of this Agreement.The Organization type:
Terms include general terms, and terms for product and
service purchase, maintenance, support and leasing #
(pursuant to the terms of Rider G); managed print !
services; and quotes. The Terms applicable to each of
your transactions will be referenced in the Order Schedule. Address for Notices:
By your initials herein and signature below, you Attn: LLoyd Reisenberg
. understand and acknowledge such Terms and agree to Address: 53095 MAIN ROAD
comply with those applicable to each Order Schedule. Address 2:
1I {
1i City:SOUTHOLD State:NY Zip: 11971-4642
�I Email:lloydr@southoldtownny.gov !
Customsr ti►iliats 3
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BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE, PURSUANT TO THE TERMS OF RIDER G, OR PURCHASE, AS
SPECIFIED IN THIS AGREEMENT,THE ITEMS LISTED IN ANY SCHEDULE, RIDER OR ADDENDA(AS APPROVED BY CSA)TO
THIS AGREEMENT.YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT,AND AGREE TO ABIDE BY ALL OF THE
TERMS AND CONDITIONS OF THIS FACE PAGE,APPLICABLE SCHEDULE(S), RIDER(S)AND SUCH ADDENDA,THE QUOTE,
AND THE APPLICABLE TERMS AND CONDITIONS IDENTIFIED ABOVE,ALL OF WHICH IS INCORPORATED HEREIN AND MADE
PART OF THIS AGREEMENT,
Customer's Authorized Signature -x
Printed Name_ x Title'
JL f � / Date
SLS-600 FACE March 2020
Lease Schedule("Schedule")-Blended(SER-800) Page 1 of 1
Customer:TOWN OF SOUTHOLD,NEW YORK CFS App M Salesperson:Linda C Lehman
Canon solutions America,Inc.("CSA") Agreement#:MA19030 Transaction#:S1214171 Order Date: 09/09721
One Canon Park,Melville,NY 11747 Payment lnfOritiia lOn">_ `- Equipment Malntenance,fnforma_tlon `
(800)-613-2228 Listed Items Lease term #of Lease Payments Maintenance included for all Equipment
Billing'Information -Customer Account:
48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS
Company:TOWN OF SOUTHOLD,NEW YORK
DBA: Payment`("Plus Applicable Taxes) CFS Invoicing Per Unit Coverage Pian
Address:53095 MAIN ROAD Total Lease Payment Fixed Price Plan
Address 2: shall be invoiced
$150.01 Monthly Other Transaction Details
City:SOUTHOLD County:SUFFOLK Purchase Option:Fair Market Value
State:NY Zip: 11971-4642 Phone#:631.765.1891 Due at Signing
Contact:Lloyd Reisenberg Fax M #of Payments in Advance Total Due at Signing
Email:Iloydr@southoldtownny.gov 0 $0.00 ..
Covered Device-Rider A(Office Equip/Cut,Sheet Production) f Covered Images Included in Payment Excess Per Image Charge(s)
€. B&W:4,000 — __... B&W:$0.007700
Item Code I Listed Items Description Q Ship To&Maintenance Billing Information
t 4054CO03 IRADVDX47451 1 IShippIng:41405 Route 25 Delivery Date: 09/27/21
e 1419CO02 CASSETTE FEEDING UNIT-ANI 1 Address 2:
1423CO02 INNER FINISHER-A I ICity: SOUTHOLD County:SUFFOLK State:NY Zip:11958
3752V508 IMAGERUNNER ADV DX 4751/4745 INSTALL PAK i IPrimary Customer Contact: LLoyd Reisenberg
2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM 1 Phone#:631.765.1891 Email: Iloydr@southoldtownny.gov
2807V116 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK 1 Meter Contact:
IntSupplies Pre-Installed Supplies Installed in Machine 1 Phone#: Email:
SIT Contact:LLoyd Reisenberg
Phone#: 631.765.1891 Email:Iloydr@southoldtownnV. ov
Billing;
Address 2:
City:' County: State: Zip:
I Billing Contact:
'Phone#: Email:
Elevator:No (:t7ading Dock:No #of Steps:0 Hrs of Operation:9-5
Additional Requirements: _ Consumables:Toner Only
Meter Method:imageWare Remote
For CSA USE ONLY:
OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-18 Config:A 161455668
Sr SGNCMUIE tS FNt E ED INTO PURSUANT TO.AND I ITCC RRORATES THE TERMS OF:THE MASTER 5AU S,AND SERV_SAGR"EEP.fENT REFERENCED AS THE AGREEMENT#.-ABOVE(."AGREEMENT),INCLUDING THE MASTER LEASE TERMS SET FORTH AS
r?4t3ERG THERETO WHICH SHALL CONTROL(THE"LEASE TERMS").TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE'EXISTING MASTER CFS LEASE")AND ARE APPLICABLE TO THIS
SCHEDULE,THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS
INCORPORATED HEREIN ARE AVAILABLE AT ESS.CASA.CANON.COM/CUSTOMERDOCUMENTS ANDSHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT,THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BINDING ON
CUS,tQMER UPON SIGNING BY CUSTOMER,AND I ' INOING ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS.THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER.CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY I
ALITHORIZEC?.BY YOUR SIGNATURE„CUSTOME REES TO LEASE THE LISTED ITEMS AND,IF SELECTED,TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN.YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS SCHEDULE. i
i I
yy Customet.Authorize&Sfg'hature: X, '- � y �” '' Printed Name: C� Q. � Title: 5 Date:
ACCEPTANCE CERTIFICATE
To:,OSA and Lessor. Customer certifies that(a)the Listed Items referred to ih-:fie above Schedule have been recetved;.(b)'installation has been completed,(c)the_Usted Items have been examined by Customer and are in good operating order
and condition and are,in all respects,satisfactory to the Customer,and(d)the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Schedule.
Authorized S(gfrature: Printed Name: Tifle: Date:
}For Internal Purposes Only:
CFS Authorized Signature:. _ Printed Name: Title: Date:
SER-800 Blended Lease March 2020 _ v -Requires ImageWARE Remote
dr'p Subscription Support Services (SLS-910) Pagel of 1
` .. Moil Subscription Schedule ("Schedule"), Rider D of Agreement .
Canon Solutions America,Inc.("CSA") Customer:TOWN OF SOUTHOLD.NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747 Agreement#: MA19030 Transaction#: S1214171
(800)-613-2228
Order date: 09/09/21
.Customer("You" Customer Account:
Company: TOWN OF SOUTHOLD,NEW YORK
Address: 41405 Route 25
City:SOUTHOLD State:NY Zip: 11958 Alternate Contact: Lloyd Reisenberg
Contact:LLoyd Reisenberg Phone:631.765.1891 Alternate Email: Iloydr@southoldtownny.gov
Email:Iloydr@southoldtoWnny.gov Alternate Phone: 631.765.1891
Subscription Support Services
Schedule Term: ❑ Months or ✓❑Lease term ❑Customer P.O.Reference on invoice:
Payment terms: ❑ Net 30 ✓❑ Bill with my CFS-Lease Payment ❑Credit Card(Requires secure credit card authorization form.)
Ordered Q Ifern Code':`'s .. "
ty . , ..,,, . Description Price:, Extended Price
1 2807V116 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK Included Included
r
Total
Sales Tax , I
Total Duel
- Resource Level
Unit s'1 hour Min.Hrs/En a ement
National Consultin and Su orf "NCS" En ineers 5 .. 10
Production Anal:st 4 g
Pro'edt M mt or Software Development Specialist 4 4
Local S Yttemt Analyst or:Sstems Engineer 3 1
Solutions Support.Center Agent 3
Product Trainer 2 1'
11,8u41pgt.to"Course minimum re4yirements,if applicable
THIS SUBSCRIPTION SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES ALL OF THE TERMS OF,THE MASTER SALES AND
SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE
BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER
REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO
EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF.STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT
ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS, D SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT.YOU ACKNOWLEDGE
RECEIPT OF A COPY OF THIS SUBSCRIPTIONS EDULE. _
Customers Authorized Signature
Printed Name: l.4044-Q %tK-,SQ u Tit e: Date:
SLS-910 March 2020
Canon
Trade in,Upgrade,Return,Buyout Schedule("Schedule")(SLS-900) Page 1 of 1
Ca �' Return Schedule,Rider B of Agreement
Canon Solutions America,Inc.(`CSA`) Customer: TOWN OF SOUTHOLD,NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747
(800)-613-2228 Agreement#: MA19030 Transaction#: S1214171
Order date: 09!14!21
Customer;('You'rJ , Customer Account: Service Requesteo.:
Company: TOWN OF SOUTHOLD,NEW YORK Return
Address:53095 MAIN ROAD Lease Information (if applicable)
City:SOUTHOLD County: SUFFOLK Leasing company name Lease Number
State: NY Zip: 11971-4642 Phone: 631 765.1691 _ CFS D01-0545927-018
Contact name:LLoyd Reisenberg
Email:Iloydr@southoldtownny.gov
Alternate Contact:
Alternate Phone:
If"Buyout Reimbursement"is selected above,the following MUST be completed:
$ To be paid upon delivery I acceptance pursuant to Rider B,Section 1.
Payable to: Reason for check issuance:
If transaction includes a Lease Upgrade or Buyout the following MUST be completed:
Select ❑Not Applicable:No Equipment pick up.required
one: ®GSA will pick up the Equipment
0 Return Equipment to CFS
❑ Return Equipment to CSA Original Order Date
❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement
❑You will retain the equipment.
Will retained equipment remain under a CSA Maintenance Agreement?
❑No
❑ Yes:SELECT ONE:under an Existing Contract ❑ Or New Contract ❑
Trade In Equipment Conditions
Equipment for Trade-ln,Upgrade,or Return
"transaction Inc_ludei_a.Lease,return the following.M_UST,be completed: y
Etuit Cortlact Name& Alt pick up
CodeDescription Serial# Equipment Location EmailPhony ...- -.,--W^-., .da54f:fk:� isilaoV¢ St :!svoii2t 6Sth}'r�4AtN l'2f51',U SC)UYNO:UNY 1't y75.T� "'"""`""'a "- - ..�m-._._...®.,......., 4612 .m.....-.....,.....,, Sf I
Pic ;U. .,�___.. _..,_ f...,,._....�_:....,..Y.._.__..n............w--M....__..._..., _,�,
k 112etum Information:
®Same Date as Delivery of Listed Items SpcciCed on the Agreement
❑Other Specified Date:_/ J____(bur no longer than 30 days after delivery of Listed Items under Agreement
COnttict Name: LLoyd Reisenberg Phone.- 631 765.1891 ^ Email: ligydet Sou3Ytyttlter rtny,cttisnYry
Hours of Operation:9-5 Number of Steps: 0 Elevator. No
_ m Loading Dock:No
Spugiat Instructions:
J
THlS Riw'TL(RN.SL:S�It,-ti!'1EE i$,ENTfaREC!.INTO'F'{JRSUANT TO.ANFS.tNG:SSRt?f}t"+feTi»S'AI.L't5s»TF1E 1-FRMS OF.TH!:M1vT'C:F2 SALES AND aEtlVit,E§
Al,PEEp.1ENT REFERENCED AS THE AGREEMENT'+ABOVE AND THE APPLICABLE RIDERS)('AGREEMENT"+.BY YOUR SIGNATURE BELOW,YOU AGREE
TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT CUSTOMER REPRESENTS THAT EXECUTION OF THIS
SCttEPULE HAS SEEN DULY AUTHORIZED,YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER S BEHALF.
STANDARD TERMS AND CONDITIONS INCORPORATL HEREIN ARE AVAILABLE AT 3K t„- t:�r N_0Lq CU 4'Cl}ST4�*1FRt YOt I w S.AND SHALL APPLY TO
THE EXTENT NOT MODIFIED BY Tt -AGREEMENT.`::U ACKNOWLEDGE RECEIPT OF A COPY OF THIS RETURN SCHEDULE
Customer's Authorized S' nrlur' r
Printed Nantes , 7>tle; � + Date
SLS-900 March 2026 f
Canon
CANON FINANCIAL SERVICES,INC. ("CFS') Munici tilfiscal Funding Addendum
Remittance Address: 14904 Collections Center Dr. CFS'Applicafion Number: 1835581
Chicago,Illinois 60693 800-220-0200
CFS'A reement Number.
Agreement Date:
GOVERNMENTAL ENTITY
Complete Legal Name
Town of Southold, New York ("Customer')
THIS MUNICIPAL FISCAL FUNDING ADDENDUM ("ADDENDUM")WILL BE OF NO FORCE OR EFFECT
IF THE CUSTOMER IS NOT A STATE OR A POLITICAL SUBDIVISION OF A STATE WITHIN THE
MEANING OF SECTION 103(C) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.
Customer warrants that it has funds available to pay Payments payable pursuant to the agreement(whether
designated a lease, rental, master lease, or otherwise, together with any schedules, the "Agreement") until
the end of its current appropriation period and warrants that it presently intends to make Payments in each
appropriation period from now until the end of this Agreement.The officer of Customer responsible for
preparation of Customer's annual budget shall request from its legislative body or funding authority funds to
be paid to CFS under this Agreement. If notwithstanding the making in good faith of such request in
accordance with appropriate procedures and with the exercise of reasonable care and diligence, such
legislative body or funding authority does not appropriate funds to be paid to CFS for the Equipment,
Customer may, upon prior written notice to CFS, effective upon the exhaustion of the funding authorized for
the then current appropriation period, return the Equipment to CFS, at Customer's expense and in
accordance with this Agreement, and thereupon, Customer shall be released of its obligation to make
Payments to CFS due thereafter, provided: (1)the Equipment is returned to CFS as provided for in the
Agreement; (2)the above described notice states the failure of the legislative body or funding authority to
appropriate the necessary funds as the reason for cancellation; and (3) such notice is accompanied by
payment of all amounts then due to CFS under the Agreement. In the event Customer returns the
Equipment pursuant to the terms of this Agreement, CFS shall retain all sums paid by Customer.
Customer's Payment obligations under this Agreement in any fiscal year shall constitute a current expense
of Customer for such fiscal year, and shall not constitute indebtedness or a multiple fiscal year obligation of
Customer under Customer's state constitution, state law or home rule charter. Nothing in this Agreement
shall constitute a pledge by Customer of any taxes or other monies, other than as appropriated for a
specific fiscal year for this Agreement and the Equipment.
The undersigned represents and warrants to CFS that all action required to authorize the execution and
delivery of this Addendum on behalf of the above referenced Customer by the following signatory has been
duly taken and remains in full force and effect. Customer agrees that CFS may accept a facsimile or other
electronic transmission of this Addendum as an original, and that facsimile or electronically transmitted
copies of Customer's signature will be treated as an original for all purposes.
ACCEPTED
Canon Financial Services, Inc. Customer
By By
Title Printed Name4.t-SS2-+I l
Date Title s 1 J�rV j/S_,f"
CFS-2020(04/16)
RESOLUTION 2021-640
ADOPTED DOC ID: 17294
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-640 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 10,2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a renewal of the copier lease with Canon Financials
Services,Inc. for the Southold Police Department Copier at a rate of One Hundred Fifty Dollars
and Nine Cents ($150.09) per month, subject to the approval by the Town Attorney,funded from
budget line A.1680.4.400.360.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS)
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:James Dinizio Jr, Councilman
AYES: Nappa, Dinizio Jr,Doherty, Ghosio,Russell
ABSENT: Louisa P. Evans
CANON FINANCIAL SERVICES,INC. ("CFS") Municipal_Fiscal Funding Addendum
Remittance Address: 14904 Collections Center Dr. CIFS'Application Number: 1835581
Chicago,Illinois 60693 800-220-0200 _
CFS'A reement Number:
Agreement Date:
GOVERNMENTAL ENTITY
Complete Legal Name
Town of Southold, New York ("Customer")
THIS MUNICIPAL FISCAL FUNDING ADDENDUM ("ADDENDUM")WILL BE OF NO FORCE OR EFFECT
IF THE CUSTOMER IS NOT A STATE OR A POLITICAL SUBDIVISION OF A STATE WITHIN THE
MEANING OF SECTION 103(C)OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.
Customer warrants that it has funds available to pay Payments payable pursuant to the agreement(whether
designated a lease, rental, master lease, or otherwise, together with any schedules, the "Agreement") until
the end of its current appropriation period and warrants that it presently intends to make Payments in each
appropriation period from now until the end of this Agreement. The officer of Customer responsible for
preparation of Customer's annual budget shall request from its legislative body or funding authority funds to
be paid to CFS under this Agreement. If notwithstanding the making in good faith of such request in
accordance with appropriate procedures and with the exercise of reasonable care and diligence, such
legislative body or funding authority does not appropriate funds to be paid to CFS for the Equipment,
Customer may, upon prior written notice to CFS, effective upon the exhaustion of the funding authorized for
the then current appropriation period, return the Equipment to CFS, at Customer's expense and in
accordance with this Agreement, and thereupon, Customer shall be released of its obligation to make
Payments to CFS due thereafter, provided: (1)the Equipment is returned to CFS as provided for in the
Agreement; (2)the above described notice states the failure of the legislative body or funding authority to
appropriate the necessary funds as the reason for cancellation; and (3) such notice is accompanied by
payment of all amounts then due to CFS under the Agreement. In the event Customer returns the
Equipment pursuant to the terms of this Agreement, CFS shall retain all sums paid by Customer.
Customer's Payment obligations under this Agreement in any fiscal year shall constitute a current expense
of Customer for such fiscal year, and shall not constitute indebtedness or a multiple fiscal year obligation of
Customer under Customer's state constitution, state law or home rule charter. Nothing in this Agreement
shall constitute a pledge by Customer of any taxes or other monies, other than as appropriated for a
specific fiscal year for this Agreement and the Equipment.
The undersigned represents and warrants to CFS that all action required to authorize the execution and
delivery of this Addendum on behalf of the above referenced Customer by the following signatory has been
duly taken and remains in full force and effect. Customer agrees that CFS may accept a facsimile or other
electronic transmission of this Addendum as an original, and that facsimile or electronically transmitted
copies of Customer's signature will be treated as an original for all purposes.
ACCEPTED
Canon Financial Services, Inc. Customer
By 6y
Title Printed Name Lxsse.II
Date - Title 1 JU �r
CFS-2020(04/16)
Master Sales &Services Agreement
Can 1 Customer Information Face Page
Canon Solutions America,Inc.("CSA") # MA19030
One Canon Park,Melville,NY 11747
(800)613-2228
Salesperson: Linda C Lehman Order Date: 9/9/2021
Customer("you")
Company: TOWN OF SOUTHOLD, NEW YORK
Address: 53095 MAIN ROAD �� �..._._•.- -�._ "�`_'-^—'—'�.�.__.______—_-..._......_,._...
City: SOUTHOLD i'County: SUFFOLK
State: NY
j Zip: 11971-4642 Phone#: 631.765.1891
Contact: LLoyd Reisenberg Fax#:
E m a i I: I loyd r@so uth o f dtown ny.g ov
Applicable Terms and Conditions Customer Organizational Information
TERMS AND CONDITIONS ARE AVAILABLE AT:
ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS Federal Tax ID Number: j
The CSA customer terms and conditions located at the
above website("Terms")form part of this Agreement.The Organization type:
Terms include general terms, and terms for product and
service purchase, maintenance, support and leasing J
(pursuant to the terms of Rider G); managed print !
I
services; and quotes. The Terms applicable to each of $
your transactions will be referenced in the Order Schedule. Address for Notices:
By your initials herein and signature below, you Attn: LLoyd Reisenberg
understand and acknowledge such Terms and agree to Address: 53095 MAIN ROAD
comply with those applicable to each Order Schedule. Address z:
City:SOUTHOLD State:NY Zip: 11971-4642
�( • .. Email:Iloydr@southoldtownny.gov
Customer Initials
i
1
i
I
I
i
I
i'
BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE, PURSUANT TO THE TERMS OF RIDER G, OR PURCHASE, AS
SPECIFIED IN THIS AGREEMENT,THE ITEMS LISTED IN ANY SCHEDULE, RIDER OR ADDENDA(AS APPROVED BY CSA)TO
THIS AGREEMENT.YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT,AND AGREE TO ABIDE BY ALL OF THE
TERMS AND CONDITIONS OF THIS FACE PAGE, APPLICABLE SCHEDULE(S), RIDER(S)AND SUCH ADDENDA,THE QUOTE,
AND THE APPLICABLE TERMS AND CONDITIONS IDENTIFIED ABOVE,ALL OF WHICH IS INCORPORATED HEREIN AND MADE
PART OF THIS AGREEMENT.-
Customer's
GREEMENT:Customer's Authorized Signature r,�x P aa.
Printed Name_x .6(.:qW Q - Ru Title 6uW I (Xs,of Date9h dl
SLS-600 FACE March 2020
Came" Lease Schedule("Schedule")-Blended(SER-800) Page 1 of 1
Customer:TOWN OF SOUTHOLD,NEW YORK CFS App#: Salesperson:Linda C Lehman
Canon Solutions America,Inc.("CSA") Agreement#:MA19030" Transaction#:S1214171 Order Date: 0971)9721
One Canon Park,Melville,NY 11747 '.`rPayment InfolmafiOn:',.`;, ,; ': Equipment Maintenan_ce,informa_tlon
(800)-613-2228 Listed Items Lease Term #of Lease Payments Maintenance included for all Equipment
Billing Information°'.=Customer Account: 48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS
Company:TOWN OF SOUTHOLD,NEW YORK
DBA: Paymene("Plus Applicable Taxes) CFS Invoicing Per Unit Coverage Plan
Address:53095 MAIN ROAD Total Lease Payment Fixed Price Plan
Address 2: shall be Invoiced
$150.01 Monthly Other Transaction Details
City:SOUTHOLD County:SUFFOLK Purchase Option:Fair Market Value
State:NY Zip: 11971-4642 Phone#:631.765.1891 Due at Signing
Contact:LLoyd Reisenberg Fax#: #of Payments in Advance Total Due at Signing
Email:Iloydr@southoldtownny.gov 0 $0.00
Covered Device-Rider A(Office Equip/Cut Sheet Production) i Covered Images Included in Payment Excess Per Image Charge(s)
B&W:4,000 B&W:$0.007700
( Item Code Listed Items.Description Qty Ship To&Maintenance Billing Information
4054CO03 IRADVDX47451 S 1 Shipping:41405 Route 25 Delivery Date: 09/27/21
(( 1419CO02 CASSETTE FEEDING UNIT-ANI 1 Address 2:
1423CO02 INNER FINISHER-JI 1 gCity: SOUTHOLD - County:SUFFOLK State:NY Zip:11958
3752V508 IMAGERUNNER ADV DX 4751/4745 INSTALL PAK 1 (Primary Customer Contact: LLoyd Reisenberg
f 2368VI20 MID VOLUME CONNECTIVITY 30+PPM UP To 79PPM 1 Phone#:631.765.1891 Email: Iloydr@southoidtownny.gov
iI 2807VI16 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK 1 Meter Contact:
IntSupplies Pre-Installed Supplies Installed in Machine 1 Phone#: Email:
j IT Contact:LLoyd Reisenberg
I Phone#: 631.765.1891 Email:Iloydr@southoldto,�Enj_Oov
Billing:
!! Address 2:
i
.city: County: State: Zip:
Billing Contact:
Phone#: Email:
Elevator:No Loading Dock:No #of Stops:0 Hrs of Operation:9-5
Additional Requirements: Consumables:Toner Only
!i Meter Method:ima eWare Remote
For CSA USE ONLY:
OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-18Contig:A I61455668
THIS SCHEDULE'IS ENTERED INTO PURBUtN7TO.ANOINCORPORATES THE TERMS OF,THE MASTER SALEs,AND SERViCES t1GREEMENT REFERENCED AS THE AGREEMENT#.ABOVE("AGREEMENT'),INCLUDING THE,MASTER'LEASE TERMS SET FORTH AS
RIDER THERETO WHICH SHALL CONTROL(THE-LEASE TERMS").TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE'EXISTING MASTER CFS LEASE-)AND ARE APPLICABLE TO THIS
SCHEDULE,THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS
INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA CANON COM/CUSTOMERDOCUMENTS AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT,THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BINDING ON
CUSTOMER,UPON SIGNING BY CUSTOMER,AND I INDT14G ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS,THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER.CUSTOMER REPRESENTS THATEXECLMON OF THISSCHEDULE HAS BEEN DULY
iAUTHORjZEO.BY YOUR SIGNATURE,;;CUST.OME REESTC LEASE THE LISTED ITEMS AND,IF SELECTED,TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN.YOU ACKNOWLEDGE RECEIPT OF ACOPY OF THIS SCHEDULE. )I
ry�
iy ICustamer.Authad ��1:'
zed Signature: x _ Printed Name: C)+-k--Q• F.Q�SsQkA TIUe:��(.�,1� �u 5�,r- Date:
(Y1 ACCEPTANCE CERTIFICATE
jTo:,CSA-snd Lessor. Customer certifies that(a)the Listed Items referred to iii the above Schedule have been received;(b)installation has been completed,(c)the Llsted Items have been examined by Customer and are in good operating order
{and,condition and are,in all respects,satisfactory to the Customer;and(d)the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Schedule.
Authorized Slghalure:, Printed Name: Title: Date:
For Internal Purposes Only:
.
CFS Authorized Signature: Printed Name:
_ _ _..._._...._.._._.;__. _ Title: Date:
SER-800 Blended Lease March 2020 "Requires ImageWARE Remote
��pp Subscription Support Services (SLS-910) Pagel of 1
®i Subscription Schedule ("Schedule"), Rider D of Agreement
Canon Solutions America,Inc.("CSA") Customer:TOWN OF SOUTHOLD.NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747 Agreement#: MA19030 Transaction#: S1214171
(800)-613-2228
Order date: 09/09/21
Ciasfomer('.'-You") (Customer Account:
Company: TOWN OF SOUTHOLD,NEW YORK
Address: 41405 Route 25
City:SOUTHOLD State:NY Zip:11958 Alternate Contact: Lloyd Reisenberg
Contact:Lloyd Reisenberg Phone:631.765.1891 Alternate Email: Iloydr@southoldtownny.gov
Email:Iloydr@sotAholdtownny.gov jAlternate Phone: 631.765.1891
Subscription Support Services
Schedule Term: ❑ Months or ✓❑Lease term ❑Customer P.O.Reference on invoice:
Payment terms: ❑ Net 30 ✓❑ Bill with my CFS.Lease Payment ❑Credit Card(Requires secure credit card authorization form.)
ed.Qty ,r'
Order Item Code' Description: ` :. Price Extended Price ,
1 2807V116 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK Included Included
s Total
Sales Tax
Total Duel -
s. __ .. .. . .. Resource Level—,.-.--.-. "Units/hour tMin.HrslEn a einent:
National Consultih and Support "NCS" Engineers 5 10
Production Anal st_ 4 8 ,..
Pro ect,M rrmt.or Software Development Specialist 4 4
Local S ytteM.s Analyst or S stems Engineer 3 1
Solutions SLIpport.Center Agent 3 1
Product Trainer 2 1* 1
'i'ZupjeCt.6 Course minlmuni requirements,if applicable
THIS SUBSCRIPTION SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES ALL OF THE TERMS OF,THE MASTER SALES AND
SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE
BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER
REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO
EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF.STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT
ESS.6SA.CAN6N.COM/C(JSTOMERD000MENTS,6ND SHALL.APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT.YOU ACKNOWLEDGE
RECEIPT OF A COPY OF THIS SUBSCRIPTION S EDULE. .
Customer's Authorized Signature
Printed Name: 5 W�0, � u Tite: Y�t'i,( LV' pate:
SLS-910 March 2020
Trade in,Upgrade,Return,Buyout Schedule("Schedule")(SLS-900) Page 1 of 1
CanonReturn Schedule,Rider B of Agreement
Canon Solutions America,Inc.("CSA") Customer: TOWN OF SOUTHOLD,NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747
(800)-613-2228 Agreement ilk MA19030 Transaction#: S1214171
Order date: 09)14121
Cus Ornpir(''You"}: Customer Account: ,Service Requested,:
Company: TOWN OF SOUTHOLD,NEW YORK Return
Address:53095 MAIN ROAD Lease Information (if applicable)
City:SOUTHOLD County: SUFFOLK Leasing company name Lease Number
'State: NY Zip: 119714642 Phone: 631 765.1891 CFS 001-0545927-018
Contact name:LLoyd Reisenberg
Email:II oydr@southoldlown ny,gov
Alternate Contact:
Alternate Phone:
If"Buyout Relmbursement"is selected above,the following MUST be completed:
$ To be paid upon delivery I acceptance pursuant to Rider B,Section 1.
Payable to: Reason for check issuance:
If transaction Includes a Lease Upgrade or Buyout the following MUST be completed:
Select ❑Not Applicable:No Equipment pick up required
one: ❑✓ CSA will pick up the Equipment
Q Return Equipment to CFS
❑ Return Equipment to CSA Original Order Date
C You will return Equipment to leasing company according to the terms and conditions of your lease agreement
❑You will retain the equipment.
Will retained equipment remain under a CSA Maintenance Agreement?
❑No
❑ Yes:SELECT ONE:under an Existing Contract ❑ Or New Contract ❑
Trade In Equipment Condition:
Equipment for Trade=ln,Upgrade,or Return
Ntransacdon Inc ludei-aLease,return tf►eYollowing MUST be cornpleted:
Return Item Description Serial Equipment Location Contact Name& Email Alt pick up
code Code Phone date
UG T R rw C Wi fUr—jv4sA6j U r :i:.i S:St�J.�AtA{N r2CFU 56U'THOi.t'�,RY t i J7t- {
4612
4
t
Ptet�'.Up 7Returro`infotiation '.
®Sante Date as Delivery of Listed Items Specified on the Agreement
❑Other Specified Date:`/ J (but no longer than 30 days after delivery of Listed Items udder Agreement
Contact Name: LLoyd Reisenberg Phone: 631.765.1891 Email' iloydr@southblb4ss:vany.�mJ,
Hours of Operation:9-5 Number of Steps: 0 Elevator: No
�.� Loadiilf}Dock:No _
Special Instructions:
THIS RETURN.SCHEDULE'IS,L-NTEREDRITO PURSUANTTO.AND INCORPORATES ALL,OF TFIP-TERMS OF,THE MASTf_R SALES AND SERVICES
AGREEMENT REFERENCED AS THE AGREEMENT V ABOVE AND THE APPLICABLE RIDER(S)(`AGREEMENT').BY YOUR SIGNATURE BELOW,YOU AGREE
TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT CUSTOMER REPRESENTS THAT EXECUTION OF THIS
SCHEDULE HAS BEEN DULY AUTHORIZED,YOU REPRESENT THAT YOU ARE AUTHORIZED f0 EXECUTE THIS SCHEDULE ON CUSTOMER 5 BEHALF,
STANDARD TERMS AND CONDITIONS INGORMT' TE HEREIN ARE AVAILABLE AT.E:?+S:C A_CId CItJ C0a3lCi 1sT dER f iF i�:AND SHALL APPLY TO
THE EXTENT NOT MODIFIED BY TE AGREEMENT. 'U
ACKNOWLEDGE RECEIPT OF A COPY OF THIS RETURN SCHEDULE,
Customers Authorized S' natur hon t
Printed Name . Title:
SLS-900 March 20k
`i"suw*ti
RESOLUTION 2021-640
ADOPTED DOC ID: 17294
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-640 WAS
ADOPTED AT THE REGULARMEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 10,2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a renewal of the copier lease with Canon Financials
Services,Inc. for the Southold Police Department Copier at a rate of One Hundred Fifty Dollars
and Nine Cents ($150.09)per month, subject to the approval by the Town Attorney, funded from
budget line A.1680.4.400.360.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:James Dinizio Jr, Councilman
AYES: Nappa, Dinizio Jr, Doheny, Ghosio,Russell
ABSENT: Louisa P. Evans
R1� Trade in,Upgrade,Return,Buyout Schedule("Schedule")(SLS-900) Page 1 of 1
lk_lamReturn Schedule,Rider B of Agreement
Canon Solutions America,Inc.("CSA") Customer: TOWN OF SOUTHOLD,NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747 A reement#:
(800)-613-2228 9 MA19030 Transaction#: S1219300
Order date: 09/29/21
Customer("y. 06"). Customer Account: Service Requested:
Company: TOWN OF SOUTHOLD,NEW YORK Return
Address:53095 MAIN ROAD Lease Information (if applicable)
City:SOUTHOLD County:SUFFOLK Leasing company name Lease Number
State: NY Zip: 11971-4642 Phone: 631.765.1891 CFS 001-0545927-019
Contact name:Lloyd Reisenberg
Email:Iloyd.reisenberg@town.southold.ny.us
Alternate Contact:
Alternate Phone:
If"Buyout Reimbursement"is selected above,the following MUST be completed:
$ To be paid upon delivery/acceptance pursuant to Rider B,Section 1.
Payable to: Reason for check issuance:
If transaction Includes a Lease Upgrade or Buyout the following MUST be completed:
Select ❑ Not Applicable:No Equipment pick up required
one: ❑✓ CSA will pick up the Equipment
❑✓ Return Equipment to CFS
❑ Return Equipment to CSA Original Order Date
❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement
❑You will retain the equipment.
Will retained equipment remain under a CSA Maintenance Agreement?
❑No
❑ Yes:SELECT ONE:under an Existing Contract ❑ Or New Contract ❑
Trade in Equipment Condition:
Equipment_for.Trade'1tn,Upgrade,or,Return
If;transaction,Ind udes aleas'e return the following'MUST be completed:
Return Item Contact Name 8 Alt pick up
code Code Description Serial# Equipment Location Phone Email date
UGTR 95wwot IR14351 RZE08oa5 41405 Rte 25-Peconic,NY"11958 Lloyd Reisenberg Iloyd.reisenberg(gtown.southold.ny.us
631.765.1891
j
r,
Pick
'Up/Retu`ryi.informatlon:
❑✓ Same Date as Delivery of Listed Items Specified on the Agreement
❑Other Specified Date: / / (but no longer than 30 days after delivery of Listed Items under Agreement
Contact Name: Lloyd Reisenberg Phone: 631.765.1891 Email: Iloyd.reisenberg@town.southold.ny.us . #.
Hours of Operation:9-5 Number of Steps: 0 Elevator: No Loading Dock:No
Special Instructions:
THIS,RETURN SCHEDULE IS ENTERED INTO:PURSUANTTO;.AND INCORPORATES ALLOFTHE TERMS',OF,THE.•MAS.T,ER SALES AND SERVICES:
AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT').BY YOUR SIGNATURE BELOW,YOU AGREE
TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT,CUSTOMER REPRESENTS THAT EXECUTION OF THIS
SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF.
STANDARD TERMS AND CONDITIONS INCORPORATED EIN ARE AVAILABLE AT ESS.CSA:CANON,COM/CUSTOMERDOCUMENTS,.AND SHALL APPLY TO
THE-EXTENT NOT MODIFIED BY THE AGREEMENT.YO .CKNOWLEDGE RECEIPT OF A COPY OF THIS RETURN SCHEDULE, i
Customer's Authorized Signature ,
Printed Name �C; lTitle �1SQl( Date Q IROC
SLS-900 March 2020 I
Lease Schedule("Schedule")-Blended(SER-800) Page 1 of I
C an I OR, Customer:TOWN OF SOUTHOLD,NEW YORK CFS App M 1847188 Salesperson:Linda C Lehman
Canon Solutions America,Inc.("CSA") Agreement#:MA1,9030 transaction M S1219300 Order Date: 09129/21,
--,- 7
One Canon Park,Melville,NY 11747 -aymiliotIn brmatiom_-, _Equipment cainformatloh,
(800)-613-2228 Listed Items Lease Term #of.Lease Payments Maintenance included for all Equipment
bfitlng'jii&rmdfi;nZCustomer Account: 48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS
Company:TOWN OF SOUTHOLD,NEW YORK Per Unit Coverage Plan
DBA, Payment*(*Plus Applicable Taxes) CFS Invoicing
Address:53095 MAIN ROAD Total Lease Payment Fixed Price Plan
Address 2: $34.34 shall be invoiced Other Transaction Details
I Monthly
City- SOUTHOLD County: SUFFOLK in:Fair Market Value
State:NY Zip: 11971-4642 Phone#:631.765.1891 ... Due at Signing. Tax Exempt(Certificate Attached)
Contact:Lloyd Reisenberg Fax M #of Payments in Advance Total Due at Signing
jEmail:lloyd.reisenberg@town.southold.ny.us I __ .0 $0400.-
Covered Device-Rider A(Office Equip/Cut Sheet Pr6ddct1ofi) Covered Images included In Payment Excess Per Image Charge(s)
B&W.400 B&W:$0.013800
Item Code Listed Items Description Qry Ship To&Maintenance Billing Information
36300001 i IR16431F = I Shipping:41405 Rte 25ADelivery Date: 1w9i21
1972VO64 ESP NEXT GEN PCS POWER FILTER(120W15A) XG-PCS-150 I Address 2:
3674VO30 IMAGERUNNER 16431/IFJP+INSTALL PAK t City: Peconic County:SUFFOLK State:NY Zip:11958
2368V120 MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM 1• Primary Customer Contact: Lloyd Reisenberg
IntSupplies Pre-Installed Supplies Installed in Machine 1 Phone#:631.765,1891 Email: lloyd.reisenberg@town.southold.ny.us
Meter Contact:
Phone#: Email:
IT Contact:
Phone#: Email:
Billing:
Address 2:
LCity: County: State: Zip:
Billing Contact:
Phone#. -Email:
'Elevator:No Loading Dock:No #of.Steps:O Hirs of,Operation:9-5
Additional Requirements: Consumables:Toner Only
Meter Method:,imageWare Remote
For CSA USE ONLY:
OC:COUNTY OF DUPAGE CONTRACT Fl-R-0251-18 Fiscal Funding Config:A 161917891
THIS SCHEDULE ISSNITERED INTO PURSUANT TO.AND INCORPORATES THE TERMS OF,THE MASTER�SALES AND SERVICES AGREEMENT-REFERENCED ASTHE AGREEMENT A-ABOVE(AGREEMENT"),INCLUDING THE MASTER LEASE TERMS SET FORTH AS
RICER G THERETO WHICH SHALL CONTROL(THE-LEASE TERMS).TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE-EXISTING MASTER CFS LEASE-)AND ARE APPLICABLE TO THIS
SCHEDULE,THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS
INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT:THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BIND]NG ON
CUSTOMER UPON SIGNING By CUSTOMER,AND I INCING ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS.THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER;CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY
tUTHO,RIZED.BY YOUR SIGNATURE,CUSTOM,P r- GIRE.5670 LEASE THE LISTED ITEMS AND,IF SELECTED,TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN.YOU ACKNOWLEDGE RECEIPTOFACCIPY OF THIS SCHEDULE.
Customer Authorized Signature Printed Name: Title: Date: '0
..ACCEPTANCE CERTIFICATE
To:CSA and Lessor: Customer certifies that(a)the Listed Items referred to in the above Schedule have been received,(b)installation has been completed,(c)the Listed Items have been examined by Customer and are in good operating order
land condition and are,in all respects,satisfactory to the Customer,and(d)the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement,,Accordingly,Customer hereby authorizes billing under this Schedule.
Authorized Signature: Printed Name: Title: Date:
-For-Internal Purposes Only:
CFS Authorized Signature:---- Printed Name: Title: Date:
—Requires ImageWARE Remote
SER-NO Blended Lease March 2020
4 r
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone: 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Michelle
From: Missy Mirabelli
Date: August 11, 2021
Subject: Agreement between The Town of Southold and Canon
Solutions America, Inc. — Police Dept. Copier
Please be advised that Damon has reviewed and approved the attached
Agreements in connection with the referenced matter. A copy of the resolution
authorizing Scott to sign this document is also attached.
In this regard, kindly have Scott sign the documents where indicated and
return to me for processing.
Thank you.
/mm
Enclosures
RESOLUTION 2021-640
4
ADOPTED DOC ID: 17294
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-640 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 10, 2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a renewal of the copier lease with Canon Financials
Services, Inc. for the Southold Police Department Copier at a rate of One Hundred Fifty Dollars
and Nine Cents ($150.09) per month, subject to the approval by the Town Attorney, funded from
budget line A.1680.4.400.360.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E. Nappa, Councilwoman
SECONDER:James Dinizio Jr, Councilman
AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Russell
ABSENT: Louisa P. Evans
Master Sales & Services Agreement
Customer Information Face Page
Canon Solutions America,Inc.("CSA") # MA19030
One Canon Park, Melville,NY 11747 ...........-........-. .
(800)613-2228
Salesperson: Linda C Lehman Order Date: 9/9/2021
Customer("you")-
Company:
"you"):Company: TOWN OF SOUTHOLD, NEW YORK
Address: 53095 MAIN ROAD
City: SOUTHOLD County: SUFFOLK
State NY Zip: 11971-4642 Phone#: 631.765.1891
Contact: LLoyd Reisenberg I Fax#:
j Email: Iloydr@southoldtownny.gov
Applicable Terms and Conditions Customer Organizational Information
TERMS AND CONDITIONS ARE AVAILABLE AT:
ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS Federal Tax ID Number:
The CSA customer terms and conditions located at the
above website("Terms")form part of this Agreement. The Organization type:
Terms include general terms, and terms for product and
service purchase, maintenance, support and leasing
(pursuant to the terms of Rider G); managed print
services; and quotes. The Terms applicable to each of
your transactions will be referenced in the Order Schedule. I Address for Notices:
By your initials herein and signature below, you Attn: LLoyd Reisenberg
understand and acknowledge such Terms and agree to Address: 53095 MAIN ROAD
comply with those applicable to each Order Schedule. Address 2:
City: SOUTHOLD State: NY Zip: 11971-4642
Email: Iloydr@southoldtownny.gov
Customer initials
i
BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE, PURSUANT TO THE TERMS OF RIDER G, OR PURCHASE, AS
SPECIFIED IN THIS AGREEMENT, THE ITEMS LISTED IN ANY SCHEDULE, RIDER OR ADDENDA (AS APPROVED BY CSA)TO
THIS AGREEMENT.YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT,AND AGREE TO ABIDE BY ALL OF THE
TERMS AND CONDITIONS OF THIS FACE PAGE, APPLICABLE SCHEDULE(S), RIDER(S)AND SUCH ADDENDA, THE QUOTE,
AND THE APPLICABLE TERMS AND CONDITIONS IDENTIFIED ABOVE,ALL OF WHICH IS INCORPORATED HEREIN AND MADE
PART OF THIS AGREEMENT.
ACustomer's Authorized Signature x
Printed Name x Title , (, Date d1
SLS-600 FACE March 2020
Canon Lease Schedule("Schedule")-Blended(SER-800) Page 1 of 1
Customer:TOWN OF SOUTHOLD,NEW YORK CFS App#: Salesperson:Linda C Lehman
Canon Solutions America,Inc.("CSA") Agreement#:MA19030 Transaction#:S1214171 Order Date: 09109/21
One Canon Park,Melville,NY 11747 Payment Information Equipment Maintenance Information
613-2228 Listed Items Lease Term #of Lease Payments Maintenance included for all Equipment
Billinillin g Information Customer Account:
Company: TOWN OF SOUTHOLD,NEW YORK 48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS
DBA: Payment*("Plus Applicable Taxes) CFS Invoicing Per Unit Coverage Plan
Address:53095 MAIN ROAD Total Lease Payment Fixed Price Plan
Address 2: shall be invoiced
$150.01 Other Transaction Details
City: SOUTHOLD County: SUFFOLK Monthly
Purchase Option:Fair Market Value
State:NY Zip: 11971-4642 Phone#:631.765.1891 Due at Signing
Contact:LLoyd Reisenberg Fax#: #of Payments in Advance Total Due at Signing
Email:Iloydr@southoldtownny.gov 0 $0.00
Covered Device-Rider A(Office Equip/Cut Sheet Production) Covered Images Included in Payment Excess Per Image Charge(s)
--- �e
B&W:4,000
B&W:$0.007700
Item Code Listed Items Description Qty ; Ship To 8 Maintenance Billing Information
40540003 IRADVDX47451 1 ;Shipping:41405 Route 25 Delivery Date: 09/27/21
1419CO02 CASSETTE FEEDING UNIT-AN1 1 ;Address 2:
14230002 INNER FINISHER-J1 1 .City: SOUTHOLD County:SUFFOLK State:NY Zip:11958
3752V508 IMAGERUNNER ADV DX 4751/4745 INSTALL PAK i 1 Primary Customer Contact: LLoyd Reisenberg
2368V120 MID VOLUME CONNECTIVITY 30+PPM UP To 79PPM 1 i Phone#:631.765.1891 Email: Iloydr@southoldtownny.gov
2807V116 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK 1 ;,Meter Contact:
IntSupplies Pre-Installed Supplies Installed in Machine 1 Phone#: Email:
IT Contact:LLoyd Reisenberg
Phone#: 631.765.1891 Email:Iloydy @southoldtownn .q.gov
;Billing; __..._
Address 2:
i
Com= County: State: Zip:
'Billing Contact:
-Phone#: Email:
Elevator: No Loading Dock:No #of Steps:0 Hrs of Operation.9-5
Additional Requirements: _ Consumables:Toner Only
Meter Method:imageWare Remote_
For CSA USE ONLY:
OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-18 Config:A 1 61455668
�__ _ _ ___ __.,_ _ —s._ _
THIS SCHEDULE IS ENTERED INTO PURSUANT=v_AND INCORPORATES THE TERMS OF,THE MASTER SALES AND SER"ICE$AGREEMENT REFERENCED AS THE AGREEMENT#ADCVE �€ae EEPAEN INCLUDING THE MASTER ER
AS _ LEASE T.._.,AS SET FORTH AS
.RME.R G THERETO WHICH SHALL CONTROL(THE-LEASE TERMS')_TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE"EXISTING MASTER CFS LEASE")AND ARE APPLICABLE TO THIS
SCHEDULE,THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS
INCORPORATED HEREIN ARE AVAILABLE AT ESS.CSA.CANON COM/CUSTOMERDOCUMENTS AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND;S BINDING ON
CUSTOMER UPON SIGNING BY CUSTOMER,AND 1 NDiNG ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS.THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER,CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY
,AUTHORIZED HORIEED..BY YOUR SIGNATURE CUSTOMF . REES TO-EASE THE LISTED ITEMS AND,IF SELECTED,TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN,YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS SCHEDULE-
Cv enaerAuthorized Sir�nature: x - 1
'� Printed Name._� C� Title: �' Date:
_ - ACCEPTANCE CERTIFICATE � � � ��
To:CSA and Lessor: Customer certifies that(a)the Listed Items referred to in the above Schedule have been received,(b)installation has been completed,(c)the Listed Items have been examined by Customer and are in good operating order
and condition and are,in all respects,satisfactory to the Customer.and(d)the Listed Items are irrevocably accepted by the Customer for all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Schedule.
:Authorized Signature_ Printed Name: Title: Date:
For Internal Purposes Only:
CFS Authorized Signature: Printed Name: Title: Date:
SER-800 Blended Lease March 2020 —Requires ImageWARE Remote
Subscription Support Services (SLS-910) Page 1 of 1
ciallon Subscription Schedule ("Schedule"), Rider D of Agreement
Canon Solutions America,Inc. ("CSA") Customer: TOWN OF SOUTHOLD,NEW YORK Salesperson: Linda C Lehman
One Canon Park,Melville,NY 11747 A reement#: MA19030
(800)-613-2228 9 Transaction#; 51214171
Order date: 09/09/21
Customer("You") Customer Account
Company. TOWN OF SOUTHOLD NEW YORK
Address: 41405 Route 25
m®... �.. _..w_.,.. ,. .._..._ ._. ......... - .
City: SOUTHOLD State:NY Zip: 11958 Alternate Contact: Lloyd Reisenberg
Contact:LLoyd Reisenberg Phone: 631.765.1891 Alternate Email: Iloydr@southoldtownny.gov
® Alternate Phone: 765.1891
Email:Ilo dr@ authoidtownny gov 631.
Y
Schedule Term: ❑ Months or ✓❑
Subscription Support Services
Lease term
❑Customer P.O.Reference on invoice:
Payment terms ❑ Net 30 BIII with my CFS Lease Payment ❑Credit Card(Requires secure credit card authorization form.)
Qty. .,. .,.
Ordered Q Item Code Description i Price Extended Price
1 2807V116 SUBSCRIPTION SUPPORT SERVICES 6 UNIT BLOCK
Included Included
t
N
I
i
I
6
I
r
i
Total ti
Sales Tax
...._... "I",
Total DueC
— I
Resource Level Units/hour Min l-Irs/En a ernent
National Consultin and Support NCS") En ineers 5 10
Production Analyst 4 g
ELoject,Mqmt or Software Development Specialist 4 4
Local Systems Analyst ora stems Engineer 3 1
i
Solutions Su ort,Center Agent 3 1 f
Product Trainer 2 1
`i Subject to Course minirnu.am requirements,if applicable
THIS SUBSCRIPTION
ULE IS ENTERED INTO
T TO,AND
SERVICES AGREEMENT REDFERENCED AS THE AGREEMENT N#ABOVE AND CTHE P
APPLICABLE RIDER(S)("A�
BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND MASTER SALES AND
AND CONDITIIONS OF THE AGREEMENT.
YOUR SIGNATURE
T.CUSTOMER
REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO
EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF, STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT
E A CANON OMlCU'ST - DOCUMENT D SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT.YOU ACKNOWLEDGE
RE
T OF A COPY OF THIS SUBSCRIPTIONS EDULE
Customer's Authorized Signature
Panted Name C0 4-J, � Q Title. Dete
SLS-910 March 2020
"W"irade fin,Upgrade,Return,Buyout Schedulle("Scheduile")(SLS 900) U::aage I of 1
Return Schedule,Rider IB of Agreement
Clanon So:kifions AmeTkw, Mc ("CSA") CustornerTOWIN OF SOU71101-D,NEW YORK Sallesperson: I linda C I.ehimain
(>iie Canon pIaii 11k,IIG1eUwaUlfle,NY'11747
A
(80%Z13 2228 greerneint#: KAA�9030 ................. Transacfion#� 51214171
Order date09114121
.......... ...........
Customer("You")_[Custorner Account: eimice Requested:
Ccwripany: "11 OWN OF SOJ D K)LD,NII:EW Y01I:ZK R ehan
... ........... ........................
Adqlrpm 53095 MAIIN ROAD cease Information (ilif applicable)
city. So�J"11��0�1) Cotainty: SUI::4:011 K 11 easing company nairne 11 ease lNumber
State: N11Y Zi'. 11971-4642 Phom 631 7651891 001-0545921-018
Cointact nainfieV k Voyd pyeisenberg
AHernate CoiintacC
Alternate Phone�
514B,,u",y,o u t R-e-I 1'rn",b,-u-v-,s e,,ime ri-r- is' s"e,Ili—cle-,d--a"I-b o--v e i 1he",-- ®.
f 0-1111 0,WI rr g--1111"-T- --6 eco
..............
To be paiid upon d0very I accepkance pursuant to Rider B, Section 1,
�PaX,?We to: Reason for check issuarim
.... .... ............ j
a v'i s-a"c"Uon IncIludes a ease Upgirade ow,11:1uyout the folilowing mus"T be cornplete&
S',e"I e--ci- 'N'n�'A—p p I I i t�"a"I'L�ic-: I c—p j,i,p-,'rr,i-ie,n-t t'j'p' requred
one., cm wi�il Pi(*,up the EejOpnivint
Ifl,etwn&pjiprnent to(1:S
Return Eqdjpment to C.SA OdOnM OrdeT Date
Lo Uhe torms and cond0ons of your pease agmernent
You wi0 retain tll,e cqApmeyft,
WHII retained eqd;xneM reniain undfl a CSA Maointe.Fwiince Agmciment?
Vara
Vy'
Am��SS,ECI�r OINE�unftr ain Ex�Mirq(bintract Or ww contract
1'rade in IEqu ipirneint Condftiow
ineint for Trade-ft-ii,Upgrade,or Return
III train adorn Includes a Lease return the foHowling MUST be complIeWd
uYmiaW
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kip Meturn w4ormadoin:
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&:ime DaW Bs Dellivoy ai U!s�ed Items,3pedfied on flre,rkgreenent
Offiet SV�P&Jfied Date� �bO no k�inge �han 30�Jays,lfte� deliv(�iy n� kted �ems unde� Ageo2went
CWAAct NaMW I&oyd Reisenberg Phorw 631 765 1891 11:EMMIL
Houirs of OjperaUon:9-5 INuaranber of Steps: 0 U:Aevatoir No 1,oadm� Dock�No
SpactM linstructiom
TO-AJA)M (A,,P�)RA�F�;At� OV NJI,
BYV0URS1GNA1IR.P,[
T�.'�'rE:FUWS AS SIN:�CV:11:1)ABOVIIE: SOJIJEC�T TO �11�E TERhIS AtH)(�ONIN C VD1,JS()F I 1,VE AGREIDAI:: ,4 D 151()mDf Rj:-:j:1R1::SFN7 S T11 Ire I EXED,ITNA14 OF THIS
HIEDUU`HAS 11:�EEI,1,DLLY ALI T 11 101RIZED lil)lj 11:�EJPRESE�,4 11 f HA 1! Y01 A ARE AU i0RQ1kU I' k�XE(M T W)SU1 fl::D 111::: X4(A IS C4ADR!:i :HHAI,F
"I At4DM1D ['ERMS AND CONCY11 04S VIGORPORA H I I�ERIIEA14 MRF AVAILABLEA
IS M1,1D SHAI AFfIt lil 110
'rW iE EXTEN MODPED BY I AG,1R1I:T1K4E11,V A JACKI dOWLII[!,Gl[
AvWwwized SqqmAw
r"Irinted t1ane, f
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Sr.S.900 Ilamnn,rn 2 C,3O
Canon
CANON FINANCIAL SERVICES,INC. ("CFS") Mu111C1 Fiscal FunC ina Addendum
Remittance Address: 14904 Collections Center Dr. CFS'Application Number: 1835581
Chicago,Illinois 60693 800-220-0200 — '
CFS'A reement Number:
A reement Date:
GOVERNMENTAL ENTITY
Complete Legal Name
Town of Southold, New York ("Customer")
THIS MUNICIPAL FISCAL FUNDING ADDENDUM ("ADDENDUM")WILL BE OF NO FORCE OR EFFECT
IF THE CUSTOMER IS NOT A STATE OR A POLITICAL SUBDIVISION OF A STATE WITHIN THE
MEANING OF SECTION 103(C) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.
Customer warrants that it has funds available to pay Payments payable pursuant to the agreement (whether
designated a lease, rental, master lease, or otherwise, together with any schedules, the "Agreement") until
the end of its current appropriation period and warrants that it presently intends to make Payments in each
appropriation period from now until the end of this Agreement. The officer of Customer responsible for
preparation of Customer's annual budget shall request from its legislative body or funding authority funds to
be paid to CFS under this Agreement. If notwithstanding the making in good faith of such request in
accordance with appropriate procedures and with the exercise of reasonable care and diligence, such
legislative body or funding authority does not appropriate funds to be paid to CFS for the Equipment,
Customer may, upon prior written notice to CFS, effective upon the exhaustion of the funding authorized for
the then current appropriation period, return the Equipment to CFS, at Customer's expense and in
accordance with this Agreement, and thereupon, Customer shall be released of its obligation to make
Payments to CFS due thereafter, provided: (1) the Equipment is returned to CFS as provided for in the
Agreement; (2)the above described notice states the failure of the legislative body or funding authority to
appropriate the necessary funds as the reason for cancellation; and (3) such notice is accompanied by
payment of all amounts then due to CFS under the Agreement. In the event Customer returns the
Equipment pursuant to the terms of this Agreement, CFS shall retain all sums paid by Customer.
Customer's Payment obligations under this Agreement in any fiscal year shall constitute a current expense
of Customer for such fiscal year, and shall not constitute indebtedness or a multiple fiscal year obligation of
Customer under Customer's state constitution, state law or home rule charter. Nothing in this Agreement
shall constitute a pledge by Customer of any taxes or other monies, other than as appropriated for a
specific fiscal year for this Agreement and the Equipment.
The undersigned represents and warrants to CFS that all action required to authorize the execution and
delivery of this Addendum on behalf of the above referenced Customer by the following signatory has been
duly taken and remains in full force and effect. Customer agrees that CFS may accept a facsimile or other
electronic transmission of this Addendum as an original, and that facsimile or electronically transmitted
copies of Customer's signature will be treated as an original for all purposes.
ACCEPTED
Canon Financial Services, Inc. Customer
BY _ .... BY
Title Printed Name
l I
Date -._ Title 9 -Si ..........
CFS-2020(04/16)
lWaster,Sales & SeirvIc.es AgirceIrrien't
Custounier Informatioui F4ce Page
Canion&)l0ons Ammicz,Mc,('CSA"') # MA61196
One Carron Padk,r0ellvffle,n,11'(11747
(800)613-2228
Salesl*rsmi I inda C It d'owian Order Date11112020
...................
Customer("you")�
Cornpanyr rr) 0 II� '1
Address: 53095 MAIN Iif)
Uy SOUI piU D County SlJF:F:C[lK
slatehuy Zr), 1111'1"71..464'2 1111horle4! 6"I'l 165.yBgj
Ccriltact pIcryd F(essenbwg Fw(A
Erniiwl 11poy2v@Cinii,21F"ocwpdtowii,iny,�ov
ApIlAkallble rervins and Coindkions Custariner Organizafionat hnimninalion
TEFWS AN11)CONDFIT01142a ARE AVAll AW E Ar:
ESS,CSA CANOFCCUMICUSTOME:FWOC�flIDEN rS F:vdcrat Tax 0 Numbor�
The CSA customer teiiiirm, and coindiHons located at the
allmve websto("F'emns")form part of ffiis Agreement, "The Organization typeState oii Locar a3,overnrnjeiirr
reirims Iiinclude geriiera& tell'MS,, and terms for product aiild
seMce Ilanl.suwclhaase, n4ntenance, support and peasriirg
(PlUrSUallt to the tenns Iof ':?,Jder G)j, aauaauaage Ilalriiww4
servIices; and qUotes, rhe Terms apphcakfle to each of
your trarisacUoro swM be referenced Grit the Order Sche6jOe, AdMess for 1114crflces�
By your bMiWs IhA.aua n and sgnature b0cm, you Attn I roydReisenberg
understand and acknoWedge such Ferims and agee to Addrcss53095 NAAVIA RD
ccrmp0�y w1h those appkallbtle to each Order S0edullle. Addruss 2
CltY SOUTHOMZl�)' 11971 11642
STale "ry
gov
BY YOUR tirrWillATURE BEI 0Wii (OU AGREE 'I II EAS11-:E, FnURSL)ANT to rHE TER111AS OF FWErt G, OR PlI PriCt qArEll AS
SPECIFlEll)rN lrNS AGF:tEEMEIN T, rTEMS USlED 04 A1114Y SCI ffIDL]LE,RIIDF:111:i�()Ft ADII)ENDA (AS A�)m:kOVED BY CSA)TO
t :
'n,m AGIIkEEMEWI.YOU ACKNOWLE�,)GE FtECEIPT 2„n M”`A COF"r'OF Tt US AGRF:EMEN1 a APID AGREE TO AE,11DE BYAL L OF THE
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