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Home My WebLink AboutCutchogue Fire Dept Annual Chicken BBQ Vendor No. CfieckNo €€€ ................::::::::::::::::::: .................. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered+a: . > :: ':` ...........Y................................................. ....................................................................... �r� QILL� (�0 1�Pit-c� SAf ............. . :::: .. ::: ::::::::::::::::::::.:::::::::::.::::..: Vendor Telephone N'u-t ber(� ` ` n'Y I Q G, ::::::: ::: ................ CP31- 1 3�1 lll�� IIU� 'V l�cJ ...... s:a: : C� ................................................................. Vendor Contact .................................................................... n --Ti ln� ry� yrs Invoice Invoice Invoice Net Purchase Order ::.::::::::::::::::.:::::::::::::::::::::::::.:::::::::......: : :::::::: ................................................................................... Number Date Total Discount Amount ClaimedNumber Description of Goods or Services GeneraYZedgdt'Fundand Acc.... Iiumber a..................................................... �. 1 b r I i _ i ......:............................................................................ k :::::::.:::.::::.::::::::.:.:::::::::::::.:::::.::::::::::::::::::.:::: i i : ::::::::::::::::::::::::::::::::::. .....::.::::::::................................................. .................. f c ...... .. .....................:. .. , .... .::::::, ,..... . a . vacu Payee Certification Department Certification — ——--The undersigned-(Claimant)-(Actittg-on behalf of the above named claimant)—- -- ---- --I-hereby certify that the materials above-specified-have been received'by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signatur Titlel�j�! Signature Company Name Date Titl 'bwyL Clef k. Date q t',3 P3 RESOLUTION 2023-792 ADOPTED DOC ID: 19490 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-792 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 12, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following i Name Date Received Amount of Deposit Cutchogue Fire Department 6/09/2023 $250.00 260 New Suffolk Rd. Cutchogue,NY 11935 Southold Boy Scout Troop 6 3/28/2023 $250.00 PO Box 67 Peconic,NY 11958 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Southold Town Board - Letter Board Meeting of June 20, 2023 RESOLUTION 2023-560 Item# 5.14 ADOPTED DOC ID: 19256 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-560 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2023: RESOLVED the Town Board of the Town of Southold hereby grants Police Department assistance to the Cutchogue Fire Department for its Annual Chicken BBQ on Saturday, August 26, 2023 at the Cutchogue Fire Department field, 260 New Suffolk Road, Cutchogue, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS.] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated June 21, 2023 Page 23 4StlFF01 DENIS NONCARROW h�0 C�G.f; Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 y = Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS S • .F Fax(631)765-6145 MARRIAGE OFFICER 'f'� O`' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER01 `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD June 22, 2023 Attn: Tim Winters Cutchogue Fire Dept. 260 New Suffolk Rd Cutchogue,NY 11935 Dear Mr. Shalvey, The Southold Town Board, at its regular meeting held on June 20th, 2023 has granted permission to the Cutchogue Fire Department to hold its Annual Cutchogue Fire Dept. BBQ on Saturday, August 26th, 2023. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold'Town Clerk Encl. FOL��o ELIZABETH A.NEVILLE MMC O Town Hall,53095 Marin Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 0 Fax(631)76576145 MARRIAGE OFFICER ,j. 0�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER Ol �`� www.soutboldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JUN APPLICATION FOR A.PERMIT TO HOED A Southold Town Clerk SPECIAL EVINT Please provide ALL ofthe information requested below:.Incomplete applications WILL NOT be reviewed. Date of Submission Tune 06,,2023 Name of Event Cutchogue FD BB Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Yes, Contact's Name: Tim Winters Mailing Address: 260 New Suffolk Road Cutchogue,NY 11935 Contact's Phone Number: 631-734-6907 cutfdoffice850@Mail.com Contact's Email Address: Event Location and Site Diagram: See attached (Use additional paper if necessary) Saturday August 26,2023 Event Date(s): (Include set up and shutdown times and dates) Nature of Event: CFD BBQ (Please attach a detailed description to this application) Time Period(Hours)of Event: From 0900 hrs.. to 2330 hrs. Maximum Number.of Expected Attendees: 2500-3000 Specify any special requirements(i.e.road closure,police presence): Limited road closures. Police traffic Control will be needed.See attached IAP. r If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Cutchogue Fire Department 760 NeM Cuffalk Road, Cutehegue NY 11935 Event Fees: $250 for events with.less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. _t "f\I I L Thomas ShalveJr v,,� , 0 Print name of Authorized Person filling out Signature of Authorized Person fiymg out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 r y Industry and Investment NSW INCIDENT ACTION PLAN CUTCHOGUE FIRE DEPARTMENT BARBECUE Be brief and concise with your entries Location: Control Level: Operational Period: Cutchogue, NY Traffic, Crowd Control, Fromo8-26-23 0700 To 08-26-23 2230 Liquor Liability 1.0 SITUATION CURRENT Disease,community, Chicken Barbecue Fundraiser for Cutchogue Fire Department environment PROMPTS: PREDICTED Weather,disease trends, Resources,Hazards&safety 3200 people over 5 hours REFERENCE: Maps,weather reports,Sitreps, appreciation,warnings,alerts 2.0 OBJECTIVES CURRENT (or MISSION) Provide traffic control. Provide EMS support. Provide back-up fire protection for fire district. PROMPTS: Provide assistance in parking vehicles safely. Time&space Provide assistance with guests and workers crossing New REFERENCE: Suffolk Road. Appreciation—control options, ALTERNATE courses open to disease N/A 3.0 EXECUTION add safety information as appropriate GENERAL OUTLINE Use of Southold Police units and fire police units to control flow PROMPTS: of traffic in front of 260 New Suffolk Road. Use of Southold Police Strategies&tactics and New York State Police units in crowd control and liquor (current/proposed/altemate) liability issues that may arise. REFERENCE: Appreciation,Control Options GROUPINGS Southold Town Police. New York State Police. Cutchogue Fire Department. Mutual Aid Fire Departments as needed. COORDINATING Times: INSTRUCTIONS Prep time: 0700-1600 hrs. PROMPTS: Serving time 1600-2330 hrs. Timings,routes,assembly Traffic control needed most during serving time. areas,staging areas IAP[insert location]—V# Version date: 3 May 2010 Page 1 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) Industry and Investment NSW 4.0 ADMINISTRATION (Logistics support) PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by,enroute SUPPLY Southold Town Police 765-2600 WHO,WHAT,WHERE,WHEN Cutchogue Fire Department 734-6907 of resources not readily available Mutual aid Fire Police Chairman of event:Tim Winters GROUND SUPPORT EMS units: Transport of personnel,traffic One on stand-by at event site. mgt,refuelling,mechanical repair/maintenance One on stand-by at fire house. Engine crew on stand-by at fire house COMMUNICATIONS Radios supplied by agencies Involved in the event Installation,maintenance, technical advice STAGING AREA/ 260 New Suffolk Road Cutchogue Fire Department Parking lot FCP Setting up,communications, staffing 5.0 ADMINISTRATION (Logistics services) PROMPTS:Unit names,locations,contact names,phone no's,timings,duties/tasks,routes,suppliers,quantities,status(required,organised, stand by,enroute FACILITIES Bathroom facilities provided by Cutchogue Fire Department, Security,waste,cleaning porta johns in FD parking lot additional facilities located in Fire House. CATERING Refreshments provided by Cutchogue Fire Department. Staffed ambulance at Cutchogue Fire House and event site on OH&S/MEDICAL East side of 260 New Suffolk Road. Medical plan,first aid plan FINANCE NIA ACCOMMODATION NIA IAP[insert location]—V# Version date: 3 May 2010 Page 2 of 3 Incident Action Plan template V3—3 May 2010(INT10/24125) Industry and Investment NSW 6.0 CONTROL, COORDINATION & COMMUNICATION Southold Town PD on site to assist with traffic and crowd CONTROL & control. COORDINATION NY State Police on site to assist with crowd control &liquor STRUCTURE liability issues. REFERENCE Fire police units to control parking. Structural Chart Southold Town PD COORDINATION & NY State Police LIAISON Cutchogue FD Chiefs: Bill Brewer, Chris Voegel, Chris Dinizio Cutchogue FD Captain:Joseph Hinton Local knowledge,police,agency reps,emergency mgt reps Cutchogue FD Fire Police Captain:Arthur Brewer Chairman:Tim Winters Co-Chairman: Christian Fi urniak Portable and base stations radios. COMMUNICATIONS Personnel to use normal working channels. PROMPTS Communications structure, operational comms plan, information mgt EXTRAS Attachments PROMPTS:: Site map showing serving and parking areas maps,weather,organisational charts,resources,comms diagram Plan developers PROMPTS Tom Shalvey PO,Logs Mgr,Controller Approval Approved by Southold Town Board : Controller,ops Director Approved by Cutchogue Fire District April 2023 IAP[insert location]-V# Version date: 3 May 2010 Page 3 of 3 Incident Action Plan template V3-3 May 2010(INT10124125) Noncarrow, Denis From: Flatley, Martin Sent: Wednesday,June 14, 2023 2:52 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Ginas,James; Goodwin, Dan; Mudd, Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Cc: Born, Sabrina; Mudd,Jennifer; Franke, Diana Subject: RE: Cutchogue FD events. Attachments: CFD BBQCA.xls I have no objections to this event being approved. My Cost.Analysis Report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 i WE The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or.other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday,June 9, 2023 2:02 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun @town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born, Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Born, Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us> Subject: Cutchogue FD events. Please see attached for 2 FD events. Stuff a sleigh Chicken BBQ Please respond as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York 1 L Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue Fire Department Annual Barbecue Date(s): August 26, 2023 Location: Cutchogue FD Campus iP to of Allocation for Everit Reg Hours OT Hrs Hrly Wage Total Comments Police Officers Special Patrol, Y -3 Reg Hours OT Hrs Total Comments Bicycl�e;;Patirol� ,��. PO Bogden 7 $510.09 K-9 uiiit` H gtiway f?atrol{ Marine Units', ' raffic.Control Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.64 $149.12 TC Officer#2 8 $18.64 $149.12 TC Officer TC Officer TC Officer Egyuipment Costs . , PD Vehicles #of vehicles $/10hr Total 2 16 hrs $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event= $96$.33 Prepared by Chief M. Flatley 6/14/2023 Pagel