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HomeMy WebLinkAboutRoof Replacement at Annex } i %,SfFot,� RECEIVED AUG 2 8 20 d Town Clete Southold Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Denis Noncarrow, Town Clerk From: Melissa M Mirabelli Secretary to the Town Attorney Date: August 25, 2023 Subject: Agreement between Town-of Southold and Roof Services of New York _ With respect to the above-referenced matter, I am enclosing the original Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mmm Enclosures cc: Accounting DPW Engineer THIS AGREEMENT made and entered into this of August 2023, by and between Town of Southold (hereinafter referred to as "Town"), a municipal corporation organized and existing under and by virtue of the laws of the State of New York (mailing address: c/o Dennis Noncarrow, Town Clerk, P.O. Box 1179, Southold, New York 11971-0959), party of the first part, and Roof Services of New York, a Tecta America Company, LLC (hereinafter referred to as "Contractor") with an address at 48 West Jefryn Boulevard, Deer Park,New York 11709, party of the second part. WITNESSETH: That the Town and Contractor, for the consideration named, hereby agree as follows: 1. PURPOSE. The Contractor shall provide professional services in conjunction with the total roof replacement and asbestos abatement of the Town Hall Annex Building located at 54375 Route 25, Southold,New York. 2. SPECIFIC SERVICES. The Contractor shall perform all the tasks as set forth in the Proposal submitted to the Town dated July 15, 2023 and specifically the scope of work identified at pages 7-9 of said Proposal, a copy of which is attached hereto as Appendix"A"and made a part hereof, for the total sum of$442,600.00. 3. TIME AND ATTENDANCE; COOPERATION BY THE TOWN. The services to be rendered under this Contract shall be completed within two (2) months of execution of the contract. The Town agrees to cooperate with Contractor, as needed, and to provide Contractor with copies of any records, documents and other information needed for performance of this agreement in a timely basis. The Town further agrees to provide Contractor with access to all work areas and appropriate officials and/or employees of the Town, as may be needed in the performance of the agreement. Moreover, both parties understand and agree that mutual accountability and responsiveness is critical to the successful completion of the project, and therefore both shall always use their best faith efforts to be accountable and promptly responsive to each other. 4. COMPENSATION. In payment for the services to be performed hereunder by Contractor, the Town shall make payments to Contractor as follows: (a) For the services to be performed by Contractor pursuant to Paragraph"2" hereof,the Town shall pay Contractor as set forth in the Proposal (Appendix "A"). Contractor shall submit an itemized voucher for work actually completed on a monthly basis to the Town Comptroller. Such voucher shall be due and payable within 45 days after receipt of such voucher, subject to review of the Comptroller and approval for payment by the Town Board. (b) The Town shall process any vouchers received from Contractor as expeditiously as possible. 5 r r z (c) In the event that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this paragraph, the Town shall, within 30 days of the receipt of such voucher, notify Contractor in writing of such dispute or objection. (d) Contractor acknowledges that Contractor is familiar with the requirements of Section 118 of the Town Law which, in effect, prohibits payment of any of Contractor's claims against the Town unless an itemized voucher therefore shall have been presented to the Town Board/Town Comptroller and shall have been audited and allowed by the Town Board/Town Comptroller. 5. TERM OF AGREEMENT; TERMINATION. This agreement shall commence on the Agreement being fully executed and shall terminate upon completion of, and payment for, all the tasks outlined in the Proposal, provided, however, that this agreement shall terminate immediately in the event that (a) Contractor dies; (b) Contractor incurs a disability which makes Contractor unable to perform the services which Contractor is required to perform hereunder; (c) Contractor files a Petition in Bankruptcy Court or a Petition is filed against Contractor in Bankruptcy Court, or Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors; or (d) a Receiver or Liquidator is appointed for Contractor and/or Contractor's property and is not dismissed within 20 days after such appointment or the proceedings in connection therewith are not stayed on appeal within the said 20 days. In the event that Contractor refuses or fails to provide the services required hereunder with due diligence, or fails to make prompt payment to persons supplying labor for Contractor's services hereunder,or refuses or fails to comply with applicable statutes, laws or ordinances, or is guilty of a substantial violation of any provision of this agreement, the Town shall send Contractor written notice that Contractor has 20 days to cure said default; and if, at the end of said 20-day period, Contractor has not cured said default, the Town may then terminate this agreement on 7 days'prior written notice to Contractor. Except as prohibited by law,the Town and Contractor hereby waive trial by jury in any litigation arising out of, or connected with, or relating to this Agreement. 6. SKILLS OF CONTRACTOR; CONFLICTS OF INTEREST. Contractor represents that Contractor, and any subcontractor performing work under this contract, have the requisite skills and experience to perform the services hereunder. 7. INDEPENDENT CONTRACTOR STATUS. Contractor and the Town agree that in the performance of Contractor's services hereunder, Contractor is an independent contractor and shall not be deemed to be an employee or agent of the Town for any purpose whatsoever. The Contractor shall assume all blame, loss and responsibility of any nature by reason of neglect or violation of any federal, state, county or local laws, regulations or ordinances. 8. CONTRACTOR'S INSURANCE The Contractor and any and all subcontractors performing work, labor or services shall not commence work under this Contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the Town. (a) Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract Workers' Compensation Insurance for its employees to be assigned to the work hereunder. (b) Liability Insurance: The Contractor shall take out and maintain during the life of this Contract such general liability, property damage, and commercial auto liability insurance as shall protect it and the Town from claims for damages for personal injury, including accidental death, as well as from claims for property damage which may arise from operations under this Contract. The amounts of such insurance shall be as follows: 1. General liability insurance in an amount not less than $2,000,000 for injuries, including wrongful death to any one person and subject to the same limit for each person, in an amount not less than $5,000,000 on account of any one occurrence. 2. Property damage insurance in an amount not less than $500,000 for damage on account of all occurrences. The Town shall be named as a certificate holder and an additional insured on all policies of insurance and shall furnish proof of same to the Town Attorney prior to its commencement of any work under this Agreement. (c) Any accident shall be reported to the office of the Town Clerk as soon as possible and not later than twenty-four (24) hours from the time of such accident. A detailed written report must be submitted to the Town as soon thereafter as possible, but not later than three (3) days after the date of such accident. 9. INDEMNIFICATION Contractor and its subcontractors, agents, servants and employees shall release, indemnify, defend and hold harmless the TOWN, its officers, employees, and representatives from and against any and all demands, liabilities,losses,damages,expenses(including attorney's fees)and judgments for any personal injuries, death, or property damage in any way relating to or arising from this Contract and the services to be performed under this contract. 10. PROHIBITION AGAINST ASSIGNMENT. Contractor is hereby prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this agreement or his right, title or interest in this agreement without prior written consent of the Town. 11. COMPLIANCE WITH STATUTES. Contractor agrees that Contractor will comply with all statutes, ordinances, local laws, codes, rules and regulations which are or may be applicable to Contractor's services, activities and duties set forth in this agreement. 12. NOTICES. ' Any and all notices and payments required hereunder shall be addressed as follows, or to such other address as may hereafter be designated in writing by either party hereto: To Town: Dennis Noncarrow Town Clerk Town of Southold PO Box 1179 Southold, NY 11971-0959 To Contractor: Roof Services of New York Ralph Plotke, President 48 West Jefryn Boulevard Deer Park,New York 11709 13. WAIVER. No waiver of any breach of any condition of the Agreement shall be binding unless in writing and signed by the party waiving said breach. No such waiver shall in any way affect any other term or condition of this Agreement or constitute a cause or excuse for a repetition of such or any other breach unless the waiver shall include the same. 14. APPLICABLE LAW. This Agreement and the rights and obligations of parties hereunder shall be construed in accordance with and be governed by the laws of the State of New York without regard to conflicts of laws and principles. Contractor hereby submits to the jurisdiction of the Courts of the State of New York for all disputes relating to this Agreement and agrees that venue for all disputes shall be in Suffolk County. 15. COMPLETE AGREEMENT; MODIFICATION. This Agreement constitutes the complete understanding of the parties. No modification of any provisions thereof shall be valid unless in writing and signed by both parties. IN WITNESS WHEREOF, the Town of Southold has caused its corporate seal to be affixed hereto and these presents to be signed by Scott A. Russell, its Supervisor, duly authorized to do so, and to be attested to by Dennis Noncarrow, Town Clerk, and the Contractor has caused its corporate seal to be affixed hereto and these presents to be signed by its President, the day and year first above written. TOWN OF SOUTHOLD By: Scott A. Russell, Supervisor ROOF SERVICES OF NEW YORK, A Tecta America Company, LLC By: President STATE OF NEW YORK) COUNTY OF SUFFOLK) ss: On the d 4 of August in the year 2023 before me, the undersigned,personally appeared Scott A. Russell, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity and that by his signature on the instrument, the individual or the person upon whose behalf of which the individual acted, executed the instrument. N(MA j,n `711 h Notary Public LAUREN M.STANDISH NOTARY PUBLIC,STATE OF NEW YORK R istration No.01 ST61 MOO Qual fled in Suffolk County Ill Commission Exores April 9,20--1'"i ti STATE OF NEW YORK) COUNTY OF SUFFOLK) ss: On the of August in the year 2023 before me, the undersigned, personally appeared at RI. P f o+j4e ,personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity and that,by his signature on the instrument,the individual or the person upon whose behalf of which the individual acted, executed the instrument. 8 - Notary Public FTAMEST.KELLER PuBuq STATE OF NMYORK istrationNo.O1KE6393580 ualifiedinSuffolk Expires ( Z, � 4r RESOLUTION 2023-669 +� ADOPTED DOC ID: 19366 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-669 WAS ADOPTED AT THE ANNUAL FISHERS ISLAND MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 2,2023: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Roof Services of New York,A Tecta America Company, LLC, for removal and replacement of the roof of the Town Hall Annex, including the scope of work identified at pages 7-9 of the proposal dated July 15, 2023,through NCPA, a national government purchasing cooperative,by competitively solicited contract solicited by the State of Texas and extended to the Town of Southold pursuant to §103(16) of the General Municipal Law, subject to the approval of the Town Attorney. Funds are available in account H.1620.2.500.150, Town Hall Annex Improvement. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell J' l Appendix A ? a =Y VE vices of NY A-_ �* `TECTA AMERICA COMPANY, LLC July 15, 2023 Town of Southold 53095 Route 25 O NCPA An OMNIA Partners Company PO Box 1179 0419 JOC Contract Southold, NY 11971 RQN#2023-0268 Attn: Tim Abrams&Michael Collins Re: Town Hall Annex Dear Tim, As per your request, an inspection was performed of the roofs on the Town Hall Annex. Roof inspection findings and recommendations are as follows: Roof Plan .y,,,..;;.,w -,--°==.:..:..<-='._-_w-.: �a�nc*re^ „e•;z: ,.�€r�+ `ras..�„`.._.r. it At 7'0_ytij.of;S(iU_thOl<liTOwq rv�latl Annez'� .. �;�?�^d�ss� �,,; �)j::,:t,� ..i• 1. .rS..'.s'.'1"aiM1.. e.r .fP`-L':^ •f f.f «r a Rg,.,..s 'NgM+sTew✓^a'•".4w`c,w.p....+q+p.✓aa¢¢r�..i.,row , ,r � `, , �i1. �- �� ..♦ �,• :fry,•. as s s - ;L '�^*'..,'4r �3Est?"=iv^a�.R=�', "f:. "i•t, .x i. s;�-q•:+,±.,, '�'• The photo above is a roof numbering plan labeling roofs #1-5. .The building is a masonry constructed building with a combination of structural steel decking and poured in place concrete. The roof drains through internal roof drains. The building is comprised of five (5) roof areas totaling 9,500 sq. ft. 48 West Jefryn,Deer Park,NY 11729 1 631-666-3232 Active/Town of Southold/Town Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 2 of 9 As per our conversation, the building has been tested for asbestos and roof#1 contains asbestos and will be removed as ACM containing material. Roofs#2-5 do not have asbestos. NOTED CONDITIONS ���1 :��`. .is-x•k4 V...-( •.et .C._�: Damaged Roof Vent ^�"�:=.5`�*=: >'.�;.ate."'_.,:�..,r i•.", ;%'y ,"°�a r .�x•;�...=r,". it; .s.. tt�...� { The photo to the right is a copper roof vent on roof#1 {" '7.:r:���,: -- � `' ' a�`; T '$ ,• which is damaged and in poor condition. If this is no longer functional, we recommend removing the vent and closing the opening.` :�•�'W�''::%:ti 17•Xi:.'L;-...-i a t.-, iris-s.:.�> �j-.'S -'-� ';'�'_-� f:�`�;��K:��-.�.rywF`�;.;5=%:•`.exr{t+:$,'.<�-.��r", a'�`�;<:':::-'its R•A:�';: ��.r/'9kt•``.f>:�'?.�ti:��c-`•�'=:fa'.r;�••'.�; .. 1•` �:a� S r^.7.'*.:KGt�i.--:.1_c�s r.r:.�a:.xt.aXz'-'1.'_•ii::Y: ..N��'ua:t��./iu..,.3 Abandoned Penetrations [Y,�'.4"'�,,',':r••,•z:xr'w�f.,..a^�s!u;=,,^.-..r':'.w,'�c:;"aA�,^-,$,. .a"�.'?`;�.-';�"'t;"t"' "tet,y,� 'S";�C' u+ tit :.Fy :!'F`,.31� µw• 'nsNA}e.x`_..s...•a.?. ,.y. :•✓.J;,,. 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"4q`Z*' ;,�y.",,.+..�:.<'- fi;F ' •3';,.,,.,r's��,',C.':a: } "' � *'n.<5r:"qyz"��;i.�'>,���°' � a 'r' i•. aC`�t;'" �s � < � 1_��ap(Y"`r'aM...�':.5:•. ��•:' ^ $���' aK.' -%sir.,' �'Y.�.4 .r!ttig-Y'��---"4 i>,S •'r-' . LRS�':� `E �r ,yX 'V'"N:. T»e +�-��4o-o-5i�ttr��f�yy'-z '�.,. w.'�. `"1�:a• � h 'J'l'�S%.:"4airT-':rYr� '<Ir:y...,c�r.�1s���«r�,:���(�, 4� �.. �^.f4<�•' ""'..a wiw.y�.i�'�\�"!'w�•�9. J7Skv? �s. -a ,`.�'•,I:w SL ii.5i "tea.-!f �+" M: "��h';l`'^y�^'z�•°:•iiw F;k;'-`s�,2c'fiy',,,�.r`w "� 4c" '�';r:r .�' 1!.ni• �-<• ai.gf:•l>••.'.,y^�,,��.i. t�,�„.y-�l r• ��-2� t'. z,.'•*Y,,,.s°" T' . �, y:�, �•�i^�,?,, •. ��.rfr'��r. ff ,.c:;r%�-r`,�.,"rj,� Yr ^�sie".•"`u•�.,..�:t'...�:,<r*,-s..�cr: .�•�',�c�., r.�x �+": :S i. ^t' �ri'i •�t �",���'•`�"'. ��.?�..�..�.��" �,��.w~`�-".r"i?,; �risi4�."`'•.:$;'r{ ���, .j.,;• '+.s....:`t'..•`j�`I ,�,:.c• �..''^'' -�:'.«:i". '�"t ..,, a .�,,�x•. -. �• '�i�".fj [�a ;r:*-,:�" tTM,�..`' :^ �` 8 r Y' v;'��-.}, ; � �:�•. ^s:�'�l,i�`' tom_ i' f'=:_ �•, <<,'�: ,�: y;�:. +"i ' : (. "�:,�'•�� 3'x1' f j•..i. q ''.'`''�'"':'�'�""ZaT�v..e.ras.!•e +' '�`' �' �.�%r•'y k'.�'"-1 ..�4e%t''�tl-'7,�- iJ' e�!,r� y.�,�.ne.��r�.,•^Y4:,j: '. ,�.f"1.,3ct'��s+, 'f'�'�;w} ,.�_.. These photos are of several penetrations that are abandoned. Included in the scope of work and pricing is the removal of these penetrations and the repair of the structural deck.It should be noted that in the area where there is concrete deck,the deck patch will be performed with 20-gauge type- B steel decking supported by 18-gauge galvanized cleats. 48 West Jefryn,Deer Park,NY 11729 1 631-666-3232 Active/Town of Southold/Town Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 3 of 9 Loose Wall Flashings •��'�"w,g: �E„R��,�- Fes.-. _' The photo to the right is of roof#1. There is clear ''. evidence that the roofing that ties up onto the a .M> perimeter walls is no longer adhered to and is starting to pull away from the walls.This condition : is absolutely contributing to the active leaks. y qr�.,�„ � � Yilyx'hi:�`3. •'.:.Tfi'L w .., 'dfJ Repaired Counter Flashing �Casr�za �w�ltel�9(� ts•:, This photo shows the metal counter flashingsany& - installed on roof#1.The green metal is the original and the brown is newer. This is a repair and was `" + ' '+ s ='° ,.•;, performed in the last few years. This was done to address a problem with the wall flashings. x x . . . F;r<:s>";^::"t'7k��-<'.:ri:...��M-..._..�_i':=....•r.:.... t.^%iV.a:s•..�.-........w.,..-,i 1 Porous Masonry Coping Stones M The photo to the right shows the front parapet wall. Please note the white staining below the ` s` masonry coping stones. This is a sign that the coping is taking in water. Should you proceed `- with the work porosity testing could be _' `' ."" k • ' ` performed to determine if there is an issue with the wall that need addressing. -,:�':�„�����`����`- '`_'.�.,,� �'�• � Rs=.-` Z'.li-J:I..T"L.nYr 48 West Jefryn,Deer Park,NY 11729 631-666-3232 Active/Town of Southold/Town Hall Annex/ own Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 4 of 9 Damaged Plumbing and Vent Pine '� ,_yam.. ti-ti j�=x;�..r•�•yz.�:;�i��- J ✓. v�.`,�y 3'`.'-�ri..z,.neCri..i^-fY,,. V�`".7L• fes- :!�:?,t:i1��h,�4�h��:'.r�..v ft �.Na�� This is the vent pipe on roof#1. You can see that the pipe is at an angle. The pipe should be completely perpendicular. 1 Should we proceed with the work, an investigation will be conducted to determine whether this is properly attached below. This may require the services of a plumber. The cost of a plumber has not been included in our pricing. �,.� .�=f; ` .• • -'�- � , .Nth%`='kms,,u��'4'`}„3ta•„�; ”. i{�,"t.y zi Patches on Roof#2 t...�•=.`'•-ark=: •:>;� .�s,��':% §i -rZ �.=`''�� •fir•;:,"tt,,;cf.:: °,.�:,', �,�*ti�,r:,,.yg,}'•Y�'eti'•'^1'`�°'r r 1 � € _: 4ty-•�. s- r-�uklY r.:,..t^`i d�*:.,,�; ;D :,7>j',,r, :+_.:,.,•.•-5:° � Y�c*s�'::-e;�,br:.,..�-.: .r a.;YF'c. ... ,•_ 7 ,V :„^� .::�•'•'""""�'.-"c';.-...:4• n°r 'R`x" c�d?r"4���':i i'.":.`,�,''.em aYy?^ 1. �',,ry-.�wir'..'•d"'-:.,wa•fit"b�.:• �:%k �.!'.,C• These photos show several areas on roof 42 that have been patched.The existing roofing is failing, and these patches are clear indications that the roof is at the end of its serviceable life. Open Wall FIashine Awa. '}l j/+��•.- K' j':,}} 1 a•*'� j *ml p" _ to 41`af,• „ty.. ,.may:,+ w�' x�;,• ♦�- y. :ti•'E..,i ._:.d}:',. "^�_�y�"`tri# k<� � •,..'i;.r•, ":1 e;s" r::;. ;r r`� i•cs.'sk'}��•;..-, 6t Iry iia '✓ t-..�.a_.;.,^_'.,:,r::-.•.+:�.,�::"`,e . 4�'+�"¢ _ ,.w:f..f,:•',+,�",'�a�j �a�:3.;,��, .:<+s,'i�:_.i:«.�..Wit;c,:s,..:.';i _ .�., g�'�;f„^ ;s.-'.' w�°»i•;wk�"��``:z i.•rsrs;:::;:-;t::�ar .:, "'k»a x.Jr,3,_' •;{'.` '.?y`,>.,«..-;t:,cr ":a:,;•q; 3 .y.•:A%F�`i..:.igyn. :.x -..�i.i: ... '�;.;.;.i+•Gio- F.-h'ij`v-�r'S':"-».E;zr.ij'�i+T-:`. ''^f::�:-4�'r t' �i'%'�: r t ':� 1''..:•i��?L=?:;::._:.^�' rv'.=�•,. �^;'::"•r':.`-A�t e:'"iY y��`n=C�%;.�.YY �''';, :- •y+q +',. ;i-yam:-;•rr...:•. r',.•a,; r cb..• .. r-+�r•:['.::'7•r yri�.-:y :,i s„•ahnr«t- ?....y :rn.:7.��f��::,;:�5. .-�^:«rani.:,^' "�•T;u`:1�r'�r:=if'•'c:?+�;r" ;!f'��'.:Jy G?w r+4'=y3s f,3:'^ :1y,..�y:•��•„' � ,.�K�i"M a X11:s`p r,.Sr:''; ?••..•s•'a?;"+! �.. Y....,. .it {,r•i.. •`•f e.-. � .p:•; f:''.ay.,°::c:•'•:rr>:"' 'k•>-'i:`s:,,. Y' ,;.�t.,.�:r,;,,,i•� �'_.'.+�r���•,'t'if`,.,t4,`'t-.�"✓,S�Y.�'«; �.; w:4°R•. z-� ..i:�.:'.e.rt�y •°is..'v a .a7'.�b`-..s::ay.. a,�.,,4. �•+~ �.. .,� �i l The photos above show two (2) of a number of areas where the roofing as it turns up the wall between roofs 1 &2, the flashing is failing and open and is allowing water to enter the building. 48 West Jefryn,Deer Park,NY 11729 1 631-666-3232 Active/Town of Southold/Town Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 r � Roof Services of NY—Town of Southold Page 5 of 9 Roof#2 Storm Damage The photo to the right shows the equipment room penthouse. You can see that the blue tarp on top of this portion of the building. This roof blew off down to the structural deck and the tarp has been installed to temporarily maintain watertight conditions. This tarp :" should not be left on for an extended period. ^° Copper Roof Over Stairwell -r, A , .�pt+s"G4r*t5�:'� .„k• ...�`Y' �,n.%76r`:Asp. 4d x"�''+s��`:isr�t r,.. _ =.}r''sH.; t.,+� 4'n_;:-� (e:-.'"'"�' � .. '�fi:?'a a-"'-',�Y � �g�{s�`... .s:' _ ,we'�,pJc..'T.'Y'�Wtl� ,'�^ •:.� The photos above are of roof#4. This is a copper clad panel system installed over the stairwell. The copper is starting to wear, and the seams are starting to fail. Included in the scope of work is the removal of the copper and the installation of a new flat roof system which will be covered by the manufacturer's warranty. This is a photo on the right is of the underside of the copper roof. On the concrete plank to the right of the light fixture you can see some water staining. Water is migrating through the copper panels and getting through into the building. This is another clear indication that the roof is at the end of its serviceable life. Possible Abandoned Pitch Pocket F t r k ��'�• � Jvty:. The photo to the right shows a pitch pocket installed on roof#2.You can see three (3) copper lines which have been cut and closed. Provided they are cut below the roof, it is my recommendation that at the time of a new roof installation these copper lines be removed. ~r' We will then install a pitch pocket, sized to a single electrical conduit. '4. 48 West Jefryn,Deer Park,NY 11729 631-666-3232 Active/Town of Southold/Town Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 6 of 9 Short Wall Flashing _ - �{,���_Y�x�,�<`.`y`per�.'�a�:y'�$`�r� `�'�" �„"• s''•-"' Via'-`yi �'i .�1:� '��:.r� :••«`'.y".'.� ."t �-�iC�ti',z.tSi�j�a- aim€:.ir' .�-t. The wall flashings shown here are of the wall separating }- ' roofs #1 & #2. You can see that the roofing membrane only extends up about 8" and there is 12"-16" of exposed block which has been coated with roof tar. As part of the new roof system the old roofing membrane will be ' Jk`,•_ d x of,}w,`�'„},,y4�iJ � ,,'�A,�{y,5(:.c. removed,and a new roofing system will bei stalled to the underside of the stone cornice with proper metal flashings. ted =` ="r,-. 3:� r :' ' ..'s.�...v� wyr4••r '�,'.,J.^•:-',Y.,•i�{RCVfw�•"h;M�. :�J l.: 'li^�'.+°'`. t.'J^a�cs�•1° :''n^+•t _ R}:•f 1Kt�.'-•',- :f-";''•�Sa�'Yivr'':`>.:r: i ?jIFs _<i;t:..�:,`-:�:y •�..-•�.:. "'`"- � %^;-;:•; ^'-y K^2'u:.C:L.:.,—........�a-..+.::\?.,..,.......-..n..r..,." 4.::.:.:.�':.:'. :^.: Uninsulated Copper Lines qpo"�-t �:,P,,: v,. ;." 'ate'.}Ye��'+s%.`"•V «t�t'}+ •'Cv°"f,-'�_�...�:.i�^'?:�'�::y This photo shows copper lines that are feeding the rooftop equipment where the pipe insulation is completely worn away. You should contact your mechanical contractor to have this repaired. If you would like us to insulate them just let us know. i - ::4;`. .-:.��'•``�-' •-:'�'`:}=?ik',.�,�;;�'n,.Nom'.•f Vii:. `s.l :.���t :.....- �-u+^x+•'n....<;r ••s:-..r•+.I C.-4.(:•.:z..,,+t.e. .ti..:;:'3'!'.r.'•�.L :v:a:s' '93:�:•4i^=�r 51_.:.L Cracking Water Joints r y;::v..' -'1'`�•:"sd'`'•.r`�?*r`-f y.�`a.+,�SttF?�:,N,f�Y :. .. * kaw3 i..,zi,_,r °"•Sfi�,r(:. rx t4 This is a photo of the coping stones on roof 42. You can see =.R;=. 3,'�, zr, 'A'"-=° 'i'}! •7 the mortar joints are starting to crack open and fail. At the � ° �,'',;K•" °�'`` time of the new roof installation, porosity testing will be *�� �-�;:-�X> ;�.,...::fin;;.,.,•,n .;1=�z 3t performed what the correct scope of work will be to address +�' .+•s =• -Ott.•�j',-.� h�! '�i this condition. '�-� __�� �=�;Fr�..W�_,:..-•�•;-; �, .��• .i,tet?��.s;v";(„,n?y ;es;;y:.:?°i:::•w-:i::�.: b�.�.,Fia r �:�: :��;;f"r. :.. ,., .:�':�c - .;,cam'•. 48 West Jefryn,Deer Park,NY 11729 631-666-3232 Active/Town of Southold/Town Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 7 of 9 Damaged Chimney Cap on Roof#1 This photo is of the chimney top on the corner of roof#1. Please note that the cap is rusted and has had white tape L installed around the perimeter. Included in the scope of work and pricing is the custom fabrication of and the installation of a new sheet metal cap. �4 $ , _ft4_,} CONCLUSION STATEMENT Our roof inspection found that all five (5)roof areas are at the end of their useful life and need to be replaced. This is clearly evidenced by the failing of the flashings,the patches,the wall material coming loose, and the number of repairs that have been made. As stated above, the town performed an asbestos test, and they determined that roof#1 contains asbestos. The removal of this roofing will be done in compliance with the proper disposal of asbestos containing material.Pricing includes hiring a licensed asbestos abatement company. Sl Roof#2 has minimal roof pitch and has evidence of standing water. Included in the installation of the new roofing system will be the installation of `.� c��:•y 4. � .„� ;. tapered sumps at each of the roof drains. This will cover approximately 60-70% of the roof area, dramatically reducing standing water. As stated at the time of the onsite investigation, the roof over the equipment room on roof#3 has blown off and I have provided separate pricing for the completion of that roof if you wish to complete that before the balance of the rest of the building. SCOPE OF WORK The recommended scope of work below is for the removal of the existing roofing, followed by the installation of a new roof. The removal of the existing roofing material on roofs#2, #4 &#5 will be performed by Roof Services of NY, while the removal of the roofing material that contains asbestos on roof#1 &Roof#3 will be removed by a licensed asbestos abatement contractor. The scope of work and pricing are as follows: 48 West Jefryn,Deer Park,NY 11729 1 631-666-3232 Active/Town of Southoldfrown Hall Annex/Town Hall Annex Roof Report&'Proposal 7-15-23 Roof Services of NY—Town of Southold Page 8 of 9 • Work in conjunction with the town staff to identify any abandoned roof penetrations that can be removed as part of the roof project.Please note that it is possible that the roof penetrations on roof#1, which is sheathed with a concrete deck, may have a concrete curb. This will be left in place to not damage the structural curb. In that event the covered roof curb will be completely roofed in compliance with manufacturers installation. • Inspect existing masonry coping and perform porosity testing to identify the volume of water being absorbed into the exposed masonry. We can then provide a solution based on the conditions found. • Hire a licensed abatement contactor to remove the roof on roof#I and Roof 43 down to the structural deck. Roof Services of NY will work in coordination daily with the abatement contractor to ensure the building is left in watertight condition at the end of each workday. It should be noted that the abatement will occur during the evening and roof work will begin first thing in the morning. • Removal of roof surfaces will be performed by Roof Services of NY daily, and the roof will be left in watertight condition at the end of every day. • Remove existing blue tarp on roof#3 and inspect perimeter wood nailers.Any damaged wood nailers will be replaced. • Supply and install new roof hatch on roof#3 to replace the one that blew off the building. • Install two (2) layers of 2.6" polyisocyanurate insulation over exposed deck. This insulation will provide R30 thermal value,which will meet energy code requirements. Insulation will be fully adhered to the existing concrete deck with low-rise adhesive on roofs#1, #3, and#4. On roofs 42 and#5,the roofs will be mechanically fastened with screw and disc type fasteners at a rate of one(1) every two (2) foot on center. • Install 16' x 16' tapered insulation sumps at the roof drains on roof#2 to eliminate 60-70%of the standing water. • Install 4' x 8' tapered sumps on roof#I at each roof drain. • Install .060 fully adhered EPDM roof system over the newly installed insulation. EPDM will be sealed with factory applied inseam tape. Material will be installed as per manufacturers' requirements. • Extend EPDM membrane up onto all parapet walls. Membrane will be tucked under the existing metal counter flashing and secured with an extruded aluminum termination bar and/or an .040 aluminum nail-on counter flashing. • Remove existing pitch pockets and install new EPDM-compatible pitch pockets. • Custom fabricate and install new chimney cap for roof#1. • Install .040 aluminum edge metal for roofs#3, #4, and #5. Edge metal will be installed with a continuous cleat and concealed splice plates. • Custom fabricate and install two (2) roof scuppers for roof#3. Install new leader heads and leader pipes. • All job-related debris will be removed in dumpsters provided by Roof Services of NY. • Prior to the start of work, submit scope of work included in this proposal to manufacturer and receive approval prior to start of work. • Once work is complete, coordinate inspection by manufacturer to ensure proper installation and pay all warranty fees. • Supply owner with a 20-year full system,No Dollar Limit manufacturer's warranty. 48 West Jefryn,Deer Park,NY 11729 1 631-666-3232 Active/Town of Southoldfrown Hall Annex/Town Hall Annex Roof Report&Proposal 7-15-23 Roof Services of NY—Town of Southold Page 9 of 9 • Labor rates in this scope of work are based on the prevailing wage scale. Certified payroll can be provided on a weekly basis. Price Roof#1 $185,000.00 Roof#2 $189,260.00 Roof#3 $ 38,300.00 Roof#4 $ 19,200.00 Roof#5 $ 21,600.00 Total (if done separately) $453,360.00 Total (completed together) $442,600.00 If I can be of any further assistance,or if you would like to proceed with the above-described scope of work,please do not hesitate to contact me. Sincerely, Roof Services of NY Ralph Plotke ralphra?roofseryices.com RP:kk NCPA An OMNIA Partners Company 04-19 JOC Contract 48 West Jefryn,Deer Park,NY 11729 631-666-3232 Active/Town of Southold/Town Hall Annexfrown Hall Annex Roof Report&Proposal 7-15-23 A4CC?R"® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 8/14/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND 'OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT HUB International Midwest Limited PHONE CSU Construction Fax 1411 Opus Place, Suite 450 E-MAIL Ext:630-468-5600 (AIC,No): Downers Grove IL 60515 ADDRESS: CSUConstruction@hubinternational.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Libeq Mutual Fire Insurance Company 23035 INSURED TECTAME-01 INSURER B:LM Insurance Corporation 33600 Roof Services of New York, a Tecta America Company, LLC 48 West Jefryn Blvd INsuRERc:Liberty Insurance Corporation 42404 Deer Park NY 11729 INSURER D:Navigators Insurance Company 42307 rINSURERE:Starr Indemnityand Liability38318 INSURER F COVERAGES CERTIFICATE NUMBER:36763882 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY Y EB2-641-435487-43 3/31/2023 3/31/2024 EACH OCCURRENCE $3,000,000 CLAIMS-MADE MOCCUR DAMAGE TO RENTED- ' PREMISES Ea occurrence) $300,000 X Contractual Liab MED EXP(Any one person) $10,000 X XCU Cov Inlcuded PERSONAL&ADV INJURY $3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $6,000,000 POLICY a JECT X]LOC PRODUCTS-COMP/OP AGG $6,000,000 OTHER: $ A AUTOMOBILE LIABILITY AS2-641-435487-44 3/31/2023 3/31/2024 COMBINED(E, LE LIMIT Ea accident $5,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident I D UMBRELLA LIABX OCCUR LA23EXCZ04Q521C 3/31/2023 3/31/2024 EACH OCCURRENCE $13,000,000 E 1000586973231 3/31/2023 3/31/2024 X EXCESS LIAR CLAIMS-MADE AGGREGATE $13,000,000 DED I X I RETENTION$n I is B WORKERS COMPENSATION WAS-64D-435487-393 AOS 3/31/2023 3/31/2024 X PER OTH- C AND EMPLOYERS'LIABILITY ( ) STATUTE ER B YIN WA7-640-435487-403(MA) 3/31/2023 3/31/2024 ANYPROPRIETOR/PARTNER/EXECUTIVE N] NIA WC5-641-435487-413(WI&MN) 3/31/2023 3/31/2024 E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED9 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:Town Hall Annex Roof Replacement; Town of Southold c/o Denis Noncarrow,Town Clerk are included as additional insureds under General Liability,when agreed in a written contract,subject to policy terms,conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Of Southold ACCORDANCE WITH THE POLICY PROVISIONS. c/o Denis Noncarrow,Town Clerk 53095 Main Road AUTHORIZED REPRESENTATIVE Southold NY 11971 lc'D, c ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: E132-641-435487-43 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations Any person or organization for whom you have All locations where required by written contract or agreed in a written contract or agreement prior agreement. to loss. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for"bodily injury", "property This insurance does nota I to "bodilyinjury" or damage" or "personal and advertising injury" property damage occurring after: apply in ry caused, in whole or in part, by: 1. Your acts or omissions; or 1. All work, including materials, parts or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed; or However: 2. That portion of "your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law; and engaged in performing operations for a 2. If coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 04 13 ©Insurance Services Office, Inc., 2012 Pagel of 2 C. With respect to the insurance afforded to these 2. Available under the applicable Limits of additional insureds, the following is added to Insurance shown in the Declarations; Section 111—Limits Of Insurance: whichever is less. If coverage provided to the additional insured is This endorsement shall not increase the required by a contract or agreement, the most we applicable Limits of Insurance shown in the will pay on behalf of the additional insured is the Declarations. amount of insurance: 1. Required by the contract or agreement; or Page 2 of 2 ©Insurance Services Office, Inc., 2012 CG 20 10 04 13 POLICY NUMBER: EB2-641-435487-43 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization for whom you All locations where required by written have agreed in a written contract or contract or agreement. agreement prior to loss. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for "bodily injury" or If coverage provided to the additional insured is "property damage"caused, in whole or in part, by required by a contract or agreement, the most we "your work" at the location designated and will pay on behalf of the additional insured is the described in the Schedule of this endorsement amount of insurance: performed for that additional insured and included in the "products-completed operations 1. Required by the contract or agreement; or hazard". 2. Available under the applicable Limits of However: Insurance shown in the Declarations; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permitted This endorsement shall not increase the applicable by law; and Limits of Insurance shown in the Declarations. 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 04 13 ©Insurance Services Office, Inc., 2012 Page 1 of 1