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HomeMy WebLinkAboutMacari Vineyard 2023-46 RESOLUTION 2023-700 ADOPTED DOC ID: 19392 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-700 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD.TOWN BOARD ON AUGUST 15,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and Winery, to hold Special Events 2023-46 at Macari Vineyard, 36230 Main Rd., Cutchogue,New York a&applied for in Application MAC5a for Wedding on September 16, 2023 from 5PM to 11 PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event: Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell y P CC 4 JIG �Z3 Office of the Town Attorney 04V� ClArk Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: August 22, 2023 Subject: Special Events —Macari (MAC5a) With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: Macark. Address: Application number: Date of Event: 01 Le ;o Time: Date Received by Town Clerk: Date Received by Committee: -41 acvI &Og-� Nature of Event (S): Committee Comments Received by: Government Liaison Lillian McCullough Leslie Weisman Missy Mirabelli Chief Flatley Mikael Kerr- County—m'� 'Ch -'V6'A Heather Lanza Andrew Amakawa-County Mike Verity Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: Approve as applied L Approve with Additional conditions: SQ�Q. r� (,hCT& Hold Public Hearing Deny Special Event No: �qk Resolution No: ab �' �� Date: V51 ao*3 RECEIVED 'r*=�„' JJ ., ,.i.�':� •%'"fi t`."; �. "R�C V D r JUL 2 2023 w. -ii ,,,x` k{y,..`•.", . �9',.h0.., ) rtr y� )g i, , (� �`ytssr°%i � # ;.am 'st� ~° Southold Town Clerk, Town AttorneyQ lie TOWN OF SOUTHOLD Town Code Chanter 205`4Publie En1ertAh1fie_'n0 ltd Special.Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a-Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applieati6ii§ must be seabtnittesl at lens"t 64'btiginess des be om,the event. AMicants are encuuraged tta'stobtiait apolicoti®ns as early"as pos4ble . Any m,pleted anPlir,�titan 4hat"i� not:sulara�itteal 6Ql or rrgn.e usiaa�,s a s.ririax to the scliediYled event mayhe'rejec nt snlaject to.a late ai�cicessin ;fee of X250 OQ ley'Ilie dimeg of'tlie'Town Clerks auinless a Ivaiver is obtiained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward .completed applications to the Town Board with a recommendation as 'to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. When is as Permit&quir ed'1- AlI Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use nf`residential ar.�onerty far,profit'"such as a venue for"wed&gs or other events i5 prohibited. his" Bi."ti i. " e n 'd "om leB" . " ce "1 .ae illci in .r" Air ii'en , is`mitt to"tlae' #n, perk• Please indicaatrtr subniis hm of the,fog))di ghyghecldng,off the h6xi s stall signW Tbeltavv. A completed Wplication form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[ ] Yes ( ]No If Yes,Fee of$ has been submitted El If No,Fee of$ has been submitted . Updated 8/7/2018 G VV The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Snuthold as an additional insured UN A ParkinglBvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more'people require submission and approval of a traffic control. pia acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. / Dated ignatirre Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served it must be catered and.prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT P16ak'prOlde ALLIncomnlete anulicAdfisMILL NOT-be reviewg[1 . . Special Event Permit# Applicant(s)name: Ca v! ►Y? y. d_s �1a Date of Submission. Name of Event Lo hQ .016d vpy 'S _.wQ d d SCTM#'s 1000-Section (bD b Block- ip, Dates of Each Event: °t 2023 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: VV d (Please attach a detailed description of EACH event to this applieation) Time Period(Hours)of Event: From, S 00,?Yip to )[ 00:0h_0 Town Services requested: ( )Yes Q No If yes,Describe Police Dept. „Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: Number of cars expected U Is a Tent or other temporary structure being used?t;-j- Yes [ ]No If yes provide sizes) 130 X G9D-E" Will food be served?M Yes [ ]No If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 +/ Suffolk County permit#(s) " 3 S Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): A Ve Y00d ro. Mma j it AM- Main Ga j , C 44 '.heAQP /V.y 1 l t5r Contact Person and Contact Tel.# G.�tuy.1'1 )� %Y)' L'2d �� � '2— e-mail address. � X67 f'Y�L) lel I(] f7i1 f_G6M Event Location:Street-Hamlet Address: ZA 9t V MaihOl; �7�ra V scT3# q7-3=sSc? 10"1.. -I - 131 Mailing Address to Send Event Permit to: r vt a ra 6 - U iae,�ja 5 . SPO BM*2 ; IUl 1 nick N Have any of the development rights been sold to the Town of Southold[ ]Yes J No and/or Suffolk County Agricultural Program? [ ]Yes QC]No ,eS either-or_both.a1st?indicate on the attached,plan tfte boundaries of the roserved area upon y0i'dh the�verit will take place. YOTT hIiT T ATTACffI t4 t'AR1l�lllyCa/E' 1�1Z`PSA N TO THIS AP LICAT-x()N'1T T�'- EXPE-01FD AT-TENDANCE1fS 300 OR MORE, PE'-O 'LL,,YOIL- DST AL�50,ATTACH A. T!tAMC CnNTR-OL.PL N(;see ne. na m) •A I'ar[tin$ venfylan`may be a survey,site plan and/or aerial view-(for exaanlile Ga®�le Earth. e siitijec nr©petty WATE t�iad']<'l(�PLAid ALLofthe=ftiilowiiig i a�Pana�gn•. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (S) Location of all entries and exits, (6) The location of all fine extinguishers and other fire safety equipment, (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8{7/2018 (14) Location of sanitary facilities on site. Traffic Control.Plan- Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND aQualified tfaf5c controller must be j2_rp_As[gd Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. oW1V"Is.k-s S 0mMR— : I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding- to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspectiotis,necessary in con!:e thin with this Special,Event. f all,---An rAv(l A-,.I�d 15ri 't nAine of Owner i e of Owner (fj _-� ri if r me of A aho" ed Person/Representative ignature-of Authorized Person/Representative ff'1 kMISS-10-N IS HEREMY�I�A�'�l>�*StU{II�C IC'l'Q��`�l;�OL 035- A1C,C-ONWITI'UNS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, andto to provide parking assistants and any additional traffic controls necessary for this event.Parking i "s:'c 1 r' r. hilsi etl un'. '1' x n _ ` n ' r` t e Ro r Iti hts of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant-indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 iiusines,dais prior.Lo the.,schedulM event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8(1/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but riot 1imitM to Par ifi -inf e� ss/e�restilaccesS tents}or temporary structurefs).or temporary suiita!t fae'ilitie% shall be cdndti&ed on Town of Southold Purchase of Development Rights hind.- 10..K0 and10. NO activities associated with this event including but not limited to vatkihq ingress/egress/access tent(O or temporary-structure(O or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Devetti ment Rights land" without a permit issueby -the "uffollc County Farmland_ Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or reinote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 z w •f (Kip IN �/ l�n♦�w� �"�'x't•. 'y�%�1,y ' gam ��f�Cy� tr V-x CL e `.+a"• `w,•'` i Cie' g� LS IN L IV 17 ov % s COT e6� tiro �� �, ''� � �•'�'.;�. * - ,. w MACA V=-VA-NPID vat'.'.10 W LTO t ki -42 SPO 79S § too" 4 M f� L p(f(p�J�' sY 4 � f h i s w i e� Lo� Y ¢' Lor 4 �q i ..rfs...w.t i D p d � ` Mirabelli, Melissa - From: Lanza, Heather Sent: Thursday,July 27, 2023 9:42 AM To: Mirabelli, Melissa; F|at|ey, Martin;Verity, Mike; Oe[hanoe, Paul;Weisman, Leslie Subject: RE: K4acoriSpecia| Event MA[Sa No objections. Plenty ofparking there. / From: Mirabelli, Me|issa<nne|issa.nnirabeUi@toxvn.southo|d.ny.us^ Sent Thursday,July 27 20I39:38AM To: F|at|ey, Martin <mnflat|ey@tovvn.southo|d.ny.us>;Verity, Mike<Mike)Jerity@tom/n.southo|d.ny.us>; DeChance, Paul <pau|d@southo|dtovvnny.gov>; Lanza, Heather<heather]anza@toxvn.suutho|doy.us>;Weisman, Leslie <|es|ievv@tovvn.suutho|d.ny.us> Subject: MacariSpecial Event' MA[Sa Again please send me any questions and or comments Thank you - Melissa M. Mirabelli ` Secretary to the Town Attorney Town ofSouthold Southold Town Hall Annex 543 75 Route 25 (MoioRI]) P.O. Bos 1179 Southold,NY 11971 Office (631) 765-1939 Fax (63l)-65'6834 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying ordisclosing it. ******************************************************************************************* ` 1 RE: Macari Special Event - MAC5a Kangas, Melissa <Melissa.Kangas@suffolkcountyny:gov> 07/27/2023 at 10:11 AM From: Kangas, Melissa <Melissa.Kang as@suffolkcou ntyny.gov> Sent: 07/27/2023 at 10:11 AM To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Cc: Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov>, Hamm, Christina <Christina.Ham m@suffolkcountyny.gov> Good morning Missy, Regarding the Macari special event, we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Our new Planner, Christina Hamm,will be reviewing the special event applications moving forward. She is cc'ed on this email, please add her to the special event emails. Thank you, Planner Suffolk County Dept. of Economic Development & Planning Division of Planning & Environment 100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11788 631-853-4910 Tel 631-853-4044 Fax Melissa.Kangas@suffolkcountyny.gov p r a c t i c e G R E E N Save a tree.Read,don't print,emails. CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Sent: Thursday, July 27, 2023 9:39 AM To: Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.clew@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Kangas, Melissa<Melissa.Kangas @s uffol kcou ntyny.gov>; Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov> Subject: Macari Special Event- MAC5a Again please send me any questions and or comments Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email security and cyber resilience. Mimecast integrates email defenses with brand protection, security awareness training, web security, compliance and other essential capabilities. Mimecast helps protect large and small organizations from malicious activity, human error and technology failure; and to lead the movement toward building a more resilient world. To find out more, visit our website. Mirabelli, Melissa From: Visser III, Fredric Sent: Friday,July 28, 2023 8:15 AM To: Mirabelli, Melissa Subject: RE: Macari Special Event- MAC5a No opposition,tent permit required. Fredric Visser, Fire Marshal Town of Southold Phone: (631)765-1802 Web: https:Hsoutholdtownny.gov/1736/Fire-Marshal Email: Fredv@southoldtownny.gov PO Box 1179 _ 54375 Main Road Southold, NY. 11971 From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday,July 27, 2023 9:39 AM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>; mikael.kerr@suffolkcountyny.gov; McCullough, Lillian<lillianm@southoldtownny.gov> Subject: Macari Special Event- MAC5a Again please send me any questions and or comments Thank you Melissa Al Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Tuesday, August 8, 2023 10:52 AM To: Born, Sabrina Cc: Rudder, Lynda; Noncarrow, Denis Subject: Special Event- Macari - MAGA RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and Winery,to hold Special Events 2023- at Macari Vineyard, 24385 Main Rd., Cutchogue,New York as applied for in Application MAC5a for Wedding on September 16, 2023 from 5PM to 11PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking can be on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Afelissa M Mirabelli. Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 RECEIVEDC 5 a, JUL 21 2023 0 Southold Town,Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as posslible. Any completed applieation that is not submitted 60 or.more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward .completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article 1,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete gnce all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking�off the boxes and sig ung below. LA A completed application forret signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. Q FEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No VN If Yes,Fee of$ has been submitted El If No,Fee of$ has been.submitted Updated 8/7/2018 LN The applicant/owner of the property where the.special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of do-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control 1p�n acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated ligna re Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take placid on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO BOLD A SPECIAL EVENT Please providg ALL of the information requested below.Ingomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name:A,Q 01 Cq ISI Viuvardi b W f n ev j Date of Submission Name of Event Uj Q owd kamy 'S Ngd SCTM#'s 1000-Section J b 1J b Block- 10Lot(s) —13 •1 Dates of Each Event: °, 1(0 20�3 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: w e-4 'V71 (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 5-00 I?M to 11 .00 Pro Town Services requested: ( )Yes QQ No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: Number of cars expected Is a Tent or other temporary structure being used? [-] Yes [ ]No If yes provide size(s) 13 U X toD Will food be served?Qom]Yes [ ]No If yes provide number and name(s)of food vendor(s) nw Updated 8/7/2018 • Suffolk County permit#(s) A:�Y 13:13 S T Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): AI-eYayidrn MwC6l� 3(0 230 /Vl�,in Gad , Gu�rhD�il.y IVY �Mr �—„ Contact Person and Contact Tel.# LaV rW Conkl r) CZD I) 40 - g-tokZ e-mail address Ol-VI V P�lrl L ►Nl Gl CLx G'l I���V/���f, 66M Event Location:Street-Hamlet Address:- -�� 3 /►IL7�n PUJoI (✓til rC v� N� II93c1 SCTM# 4�3�s�°t �0�. —1 Mailing Address to Send Event Permit to:-- 84 a coVI Viauayd5 TO BIX IVY ZHave any of the development rights been sold to the Town of Southold [ ] Yes No and/or Suffolk County Agricultural Program? [ ]Yes K No If yes to either or both, also indicate on the L attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parkin vent Plan maybe,ji survey, site plan,and/or aerial view (for example Google Earth) of . the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,.exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,d hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in con a tion with this Special Event. n z All 1/0/l ri t name of Owner i e of Owner t e of A tho zed Person/Representative ignature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town,County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and Iosses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the .time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business days prior to the schedulgdeven t. 7. Adequate temporarysanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8 //2018 r 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event. including but not limited to parking, ingress/egcress/access, tents or temporary structure(s). or temporary sanitaU facilities, shall be conducted on Town of Southold Purchase of Development Rights Iand. 10. NO activities associated with this event, including but not limited to parking, ingress/e egr ss/access, tents or temporary structure(S). or temporary sanitary facilities. shall be conducted on Suffolk Coum Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 Noncarrow, Denis To: Mirabelli, Melissa Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer; Norklun, Stacey; Franke, Diana Subject: Special events/ Macari. Attachments: macari_20230721130004.pdf HW There are 4 application's attached. One has multiple events. Thank you Denis Noncarrow► Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/21/23 Receipt#: 313632 Quantity Transactions Reference Subtotal 1 Event Fee 7 total $950.00 Total Paid: $950.00 Notes: Payment Type Amount Paid By CK#13795 $950.00 Vineyards, Macari Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Vineyards, Macari Pob 2 Mattituck, NY 11952 Clerk ID: DENISN Internal ID:7 total