HomeMy WebLinkAboutMacari Vineyard 2023-45 RESOLUTION 2023-699
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ADOPTED DOC ID: 19391
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-699 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 15,2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari
Vineyards and Winery,to hold Special Events 2023-45 at Macari Vineyard, 36230 Main Rd.,
Cutchogue,New York as applied for in Application MAC4a for Wedding on August 26, 2023
from 3:30PM to 9:30PM, subject to the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application,permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilman
SECONDER:Sarah E.Nappa, Councilwoman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
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p� Gym
400 2 3
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Office of the Town Attorney ®`"0' ®�,k
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Mr. Denis Noncarrow, Town Clerk
From: Melissa Mirabelli
Secretary to the Town Attorney
Date: August 22, 2023
Subject: Special Events —Macari (MAC4a)
With respect to the above-referenced matter, I am enclosing the original application with
committee comments and resolution of Town Board approval of event.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
J '
Special Events Committee
Application Summary and Recommendation
Application name: MUOLYI V (UQOYdS
Address: og(aw May) pig Cl. 4ph.o►lAge Nq I (q3!�-
Application number:
Date of Event: a I aba3
Time: • ad PM— Or W 42M
Date Received by Town Clerk: �+I o311o1Q gN3
Date Received by Committee: . �' 101�0� aO�l
Nature of Event (S):
Committee Comments Received by:
Government Liaison Lillian McCullough
Leslie Weisman Missy Mirabelli
Chief Flatley Mikael Kerr- County-mtitswiChnA"
Heather Lanza Andrew Amakawa-County
Mike Verity Fred Visser III
Paul DeChance Kevin Webster/ Claire Glew
Committee Recommendation's:
Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No: Ak 4S
Resolution No: Date: %\ kb 'a.�
RECEIVED 00
RECEIVED
JUL 2 2�� q•
1 4
` .;Fa ye- ,'-5' -.
.- JUL 216,.2023 = #
11'1 i
Southold Town Clerk
r w Town Attorney's_OffiF�)i.- `
TOWN OF SOUTHOLD
,Town Coda Chapter-'205 "PulnlicEuterfaianniHerit:ind yecial.lEyent5"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Boaid,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission. ;
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee-of$150.00. However,specific
details of each event must be included with this application.
All apnli&fioaasiniust be submitted iit least b0 buisiness-da llcforc'ttie evemt. A1361ic:nnts
are'eiicourajZed to subinit arnnalicatitins as early gs:possible
Any CoM rleted'aMnlic��tian t�At' a�oi"submitted 60,or more bminess fts',Prior to'the'schWiuled
ev nt sna h6-01`eeted o-r-subj6et t ro sin - o . '250: e: fii a tif'tlne T «n Her
wiles a.waiver is ohfaWed Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When j5 a Permit Reuruired?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit_
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use,�f resitleniial pronerty`for profit,sueh as'a venue-for weddin- s'or other=dveiits is prohibited.
This anplicati6n is deemed eotir Wete once all the following rel trirerei�nts are siifiii�atted to the Town
�rlc� JPle��e ina3icate mission of Elie fallo�vina lzy ciee�.g���xes aiilid sgeiing Below
1^ A completed applicatiou foam signed by the owner and the event manager. Applications without
nn property owner's signature/approval will be rejected.
1- 1 FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ J No
F1 If Yes,Fee of:$ has been submitted
VN If No,Fee of$ has been submitted
Updated 8/7/201$
vN The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming thefiown of Southold as an•addigonal
maureIVId
VsL A I:ing/Evenf Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking,sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or-more people require submission and approval of. a Waffic control
p1m acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
(�( event.(See application form for details)
1�! Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information-required above in connection
with my application. °
�la-16-
/A..4, 617�al /t El
Dated5ignattire
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit
r
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please�ianvide ALL`of#la in r on r� eiested&ela�v Inc®iriPide anlilicati6ns WILL:=NOT:he
reviewed.
Special Event Permit# Applicant(s)name: N�A'Ca-►!! Vi' tt -at%'c�s. .wiyl"
Date of Submission Name of Event .LlAti rit and Ra141oddid
SCTM#'s 1000-Section I h 6 D Block- °1 Lots)
Dates of Each Event: 2
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event:_ ke d d.,t.n
(Please attach''s detailed description of EACH event to this application)
Time Period(Hours)of Event: From 3 , 3,D em to. 1130 P P►']
Town Services requested: ( )Yes No If yes,Describe Police Dept._Highway Dept.
Describe Services.
Maximum Number of Persons Attending At One Time: Number of cars expected 3�
Is a Tent or other temporary structure being used?M Yes[ ]No If yes provide size(s)
Will food be served?[,C]Yes [ ]No If yes provide number and name(s)of food vendor(s) l F
Updated 81712018
Suffolk County permit#(s) Z �I J I
Will other vendors be on the premises during the event?[ ]Yes [ ]No if yes how many? Describe
Type of vendor(s)
Property Owner(name/address): Maca h 1 J1o23a laaim '&t'dl j t ii-hoLt2 /V Y
19 3
Contact Person and Contact Tel.# La u rf-o h k j i cil
e-mail address a W r ,-YVIA('ld l!1 j4I 11!1� ' QM-
Event Location:Street-Hamlet Address: 2 316" Meld Tr m i, i71^
Mailing Address to Send Event Permit to: mole y- -
-P6
--P.b Sox It2 .N,y ,i .
Have any of the development rights been sold to the Town of Southold[ ] Yes [ No and/or Suffolk
County Agricultural Program? [ ] Yes M No If yes'to eitlier or b'oth �lso-indicate on the
attached Plan the boundaries of the reserved area upon which the evenimill take filace
YOU MUST ATTACH A PARICINGYIE' TNT`PLAN TO THIS APPLJCA-TION IF TETE
rimpten-' )1�T NDANC IS 34f1`4 1t MIRE PEOPtE_,YO]1 A4tT8t ALSO AT'l-AC'H A
TRA , t C COWROL;lPLAN(ste next p
A, 1Plan thay h6 a survey;site Pl:at�'aa�d/ar OMA mew-(fair exann le'Ooatgle E a'th)of
fhe subject pron�rt iftiCATIE ON THE IPI:AN ALL of the fii 6-w-ln�inforn4ations
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles"and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio egtfipment:
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic.Controi Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a.aualified(raffic.controller.must-be.provided:Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OIi'NER S-SIGMA TU)
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event,t Hake any and all inspections necessary in
con .ection with this Special Event
nt ntim'e.of Ow' n' e
g
r nature of Owner
..
I'riiit, -,,no
of AWiorx.ell Person/'Represeritative Sia a{ure'of Wtftfioeiied Person/Representative
.
>�El [1[SSffON Ys REI3Y=CRAFT 11D SLIT; CT`TU TIEIF IAC LILCf�VIN C NDI'll I-N3:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parking is stfi&lv'prohibited on ANY Town Count} of.19. Roads orRiLbts of,
Way-
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit,
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc.at.least fib business days,prior to th s lyeduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event,.including bvt not limited to narkiJiZ Jrigress/egresslaecesti .
tends)nr.tefnborary sstructare,{, or temnaranitM facilifies -shall be,ccinduct6d(1n Towri�of South6ld;
Purchase of.l]evelopment Rights land
10. NO Actiyitiesassociated with-this event including:-but not limited to }iarki -in e55learefis/accetis
fent(s)nr temporary+ structures) gr temporary sanitatu facilities shall e cgnduct`ed'on Suffolk County,
rah ge of Devel_aati%ent Rights land with a nerc►�it issued by the Suffolk Conntti� Farniland-
t�n;3l�niitree.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS: r
ANY VIOLATIONS IN CONNECTION WI'M THE CONDITIONS LISTED HEREIN,WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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Mirabelli, Melissa
From: Lanza, Heather
Sent: Thursday,July 27, 2023 9:43 AM
To: Mirabelli, Melissa;Verity, Mike; DeChance, Paul; Flatley, Martin;Weisman,Leslie
Subject: RE: Macari Special Event MAC4a
No objections. Plenty of parking.
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday,July 27, 2023 9:35 AM
To:Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie
<lesliew@towmsouthold.ny.us>
Subject: Macari Special Event MAC4a
Please send questions and or comments
Thank you
.4felissca M. Afirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
*******************************************************************************************
1
RE: Macari Special Event MAC4a
Kangas, Melissa<Melissa.Kangas@suffolkcountyny.gov>
k 07/27/2023 at 10:10 AM
From: Kangas, Melissa <Melissa.Kang as@suffolkcou ntyny.gov>
Sent: 07/27/2023 at 10:10 AM
To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>
Cc: Amakawa,Andrew<And rew.Amakawa@suffol kcou ntyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov>,
Hamm, Christina <Christina.Hamm @suffolkcountyny.gov>
Good morning Missy,
Regarding the Macari special event,we do not have any comments as the property is neither SC PDR nor is it adjacent to
County holdings.
Our new Planner, Christina Hamm, will be reviewing the special event applications moving forward. She is cc'ed on this
email, please add her to the special event emails.
Thank you,
Metim, Ka+tgak
Planner
Suffolk County
Dept. of Economic Development & Planning
Division of Planning & Environment
100 Veterans Memorial Highway, 2nd Floor
Hauppauge, NY 11788
631-853-4910 Tel
631-853-4044 Fax
Melissa.Kangas@suffolkcountyny.gov
i
p r a c t i c e G R E E N
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or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the
sender immediately by e-mail and delete the original message.
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent: Thursday, July 27, 2023 9:37 AM
To: Visser III, Fredric<fredv@southoldtownny.gov>; Kangas, Melissa<Melissa.Kangas@suffolkcountyny.gov>; Kerr,
Mikael <mikael.kerr@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin
<kevin.webster@town.southold.ny.us>; McCullough, Lillian <fllianm@southoldtownny.gov>
Subject: Macari Special Event MAC4a
Please send questions and or comments
Thank you
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
This electronic mail transmission may contain confidential or privileged information.If you
believe that you have received the message in error,please notify the sender by reply
transmission and delete the message without copying or disclosing it.
Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and
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Mirabelli, Melissa
From: McCullough, Lillian
Sent: Tuesday, August 1, 2023 11:08 AM
To: Mirabelli, Melissa
Subject: RE: Macari Special Event MAC4a
Hi Missy,
Has there been any clarification on where the tent for this wedding will be?There's plenty of room on the development
rights intact parcel (and it might be practically impossible to place the tent on the PDR land unless they've removed
vines), but figured I'd double check because I'm not seeing it on the site plan they submitted. Same comments on
MAC5a and MAC6ta. Thanks!
k � f
� F
�F3 f S
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday,July 27, 2023 9:37 AM
To:Visser III, Fredric <fredv@southoldtownny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>;
mikael.kerr@suffolkcountyny.gov; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin
<kevin.webster@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>
Subject: Macari Special Event MAC4a
Please send questions and or comments
Thank you
c��lfcy�f/
Melissa M. Mirabelli
i
Secretary to the Town Attorney r
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
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believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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2
Mirabelli, Melissa
From: Visser III, Fredric
Sent: Friday,July 28, 2023 8:16 AM
To: Mirabelli, Melissa
Subject: RE: Macari Special Event MAC4a
No opposition,tent permit required.
Fredric Visser,
Fire Marshal
Town of Southold
Phone: (631)765-1802
Web: https:Hsoutholdtownny.gov/1736/Fire-Marshal
Email: Fredv@southoldtownny.gov
PO Box 1179
54375 Main Road Southold, NY. 11971
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday,July 27, 2023 9:37 AM
To:Visser III, Fredric<fredv@southoldtownny.gov>; Kangas, Melissa <Melissa.Ka ngas@suffolkcountyny.gov>;
mikael.kerr@suffolkcountyny.gov; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov>
Subject: Macari Special Event MAC4a
Please send questions and or comments
Thank you
�l
Melissa 1I Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
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believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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1
i'
Mirabelli, Melissa
' From: Mirabelli, Melissa
Sent: Tuesday, August 8, 2023 10:49 AM
To: Born, Sabrina
Cc: Rudder, Lynda; Noncarrow, Denis
Subject: Special Event- Macari - MAC4a
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and
Winery, to hold Special Events 2023- at Macari Vineyard, 24385 Main Rd., Cutchogue,New York as
applied for in Application MAC4a for Wedding on August 26, 2023 from 3:30PM to 9:30PM, subject to the
following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the special event
application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for
Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions
of the approval or is unable to properly control traffic flow into and out of the event.
!Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
*******************************************************************************************
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believe that you have received the message in error, please notify the sender by reply
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1
FFo
su
RECEIVED a—
® y�
JUL 21 2023, v
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months,may be permitted on one(1) application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications Os early aspossible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town,. County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit,such as a venue for weddings or,other events is prohibited.
This application is deemed coniplete once all the fg1lowing_requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below,
A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ ]No
ElIf Yes,Fee of$ has been submitted
If No,Fee of$ has been submitted
Updated 8/7/2018
® The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
lU1 Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information-required above in connection
with my application.
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Sq ffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
f
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Ineomplete applications WILL NOT be
reviewed,
I
Special Event Permit# Applicant(s)name: .M ACuV I Virlej 4k'cd S Wwh vy
Date of Submission Name of Event b a rri e and Rob's P ddi nQ ,
SCTM#'s 1000-SectionI h d D Block- 1001 Lots)
Dates of Each Event: 9 2�
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: w 2 d d► n
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From 3 30 pm to 9 , 30 awl
Town Services requested: ( )Yes No If yes,Describe Police Dept._Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: Number of cars expected 3
Is a Tent or other temporary structure being used? [X] Yes [ ]No If yes provide size(s)
Will food be served?[x]Yes [ ]No If yes provide number and name(s)of food vendor(s,
Updated 8/7/2018
Suffolk County permit#(s) LPT3- 3��
Will other vendors be on the premises during the event?{ ]Yes [ ]No If yes how many? Describe
Type of vendor(s) J/
Property Owner(name/address): fl 142XQV1d(o Mam 1'1 t 3 to 23o ma;n QO,tcl I emicheygLt2 /V y
Contact Person and Contact Tel.# . Lcl ZVi �on k l i e7 (20 gb
e-mail address 1 011 V'h 6nwla ri 11 VI&F. am
Event Location:Street-Hamlet Address: Pa d) C �ch qq
SCTM#?� gFS 1��.—I — 131
Mailing Address to Send Event Permit to: MOICO lel Vlvr eqa y-ds
b B-ox 2- Ma-447h4ck , 1
Have any of the development rights been sold to the Town of Southold[ ]Yes M No and/or Suffolk
County Agricultural Program? [ ] Yes ,bl No If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTWOL PLAN(see next page)
A Parking/Event Plan may be a survgy,site plan and/or aerial view(for example Google Earth) of
the subject Property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
+ (14) Location of sanitary facilities on site.
Traffic Conttol Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified.traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will'be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations,.conditions,and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Futtllermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice-to the Town immediately should there be any material changes regarding
to this application. .
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event t ake any and all inspections necessary in
con ection with this Special Event.
Y,k /&I/--
'n name of Owner gn tore of Owner
s
Print ame of AihorXed Person/Representative Si a of Authorized Person/Representative
PERNIISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of
Way=
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc, at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although-food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, including but not limited to parking, ingress/egress/access,
tent(s)or tempos structure(s). or temporary sanitary facilities. shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access.
tent(s) or temporary structure((). or tempop rary sanitaU facilities. shall be conducted on Suffolk Coum
Purchase of. Development Rights land without a permit issued by the Suffolk County Farmland
Committee,
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS,
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued.-
Updated
ssued:Updated 8/7/2018
Noncarrow, Denis
To: Mirabelli, Melissa
Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer; Norklun, Stacey;
Franke, Diana
Subject: Special events/ Macari.
Attachments: macari_20230721130004.pdf
HI!!
There are 4 application's attached. One has multiple events.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisnPsoutholdtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
4 Town of Southold
P.O Box 1179
Southold, NY 11971
* * *
RECEIPT * * *
Date: 07/21/23 Receipt#: 313632
Quantity Transactions Reference Subtotal
1 Event Fee 7 total $950.00
Total Paid: $950.00
1
Notes:
Payment Type Amount Paid By
CK#13795 $950.00 Vineyards, Macari
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Vineyards, Macari
Pob 2
Mattituck, NY 11952
Clerk ID: DENISN Internal ID:7 total