HomeMy WebLinkAboutMacari Vineyard 2023-47 RESOLUTION 2023-701
ADOPTED DOC ID: 19393
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-701 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
AUGUST 15,2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari
Vineyards and Winery,to hold Special Events 2023-47 at Macari Vineyard, 36230 Main Rd.,
Cutchogue,New York as applied for in Application MAC6a for Wedding on October 7, 2023
from 5:30PM to 11PM, subject to the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Greg Doroski, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
4110
1V17 C/elk
Office of the Town Attorney
Town of Southold
Town Hall Annex, ,54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631,-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Mr. Denis Noncarrow, Town Clerk
From: Melissa Mirabelli
Secretary to the Town Attorney
Date: August 22, 2023
Subject: Special Events —Macari (MAC6a)
With respect to the above-referenced matter, I am enclosing the original application with
committee comments and resolution of Town Board approval of event.
If you have any(questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
Special Events Committee
Application Summary and Recommendation
Application name: Wan, V
Add ress: 3WOL ..1 A , CI,AC. 69 U1,
Application number:
Date of Event: i a I ��
Time: 06 'Prn
Date Received by Town Clerk: —+I a% l aoa3
Date Received by Committee:
Nature of Event (S):
Committee Comments Received by:
Government Liaison Lillian McCullough
Leslie Weisman Missy Mirabelli
Chief Flatley k Mikael Kerr- County 'rrriVi'���'
Y Heather Lanza Andrew Amakawa-County
Mike Verity Fred Visser III
Paul DeChance Kevin Webster/ Claire Glew
Committee Recommendation's:
Approve as applied
Approve with Additional conditions:��-e_�,
Hold Public Hearing
Deny
Special Event No:
Resolution No: ab?�) '� �y Date15� X10
RECEIVEDe-
l 'i;":?.:,'. '; ;• r is '
•� ,� ;�':'t^H;:�,1�..;?.'9Yt�ya;' .f2�a �z � - .�,, Pi k....^
Town Atto ney's' ff c
Southold Towle Clerkw
TOWN OF SOUTHOLD
To�vn Code Ch (er 205 6G1. 6Wk EW-dainoteml aid Special Events"
SPECIAL.EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departmenis,`and the Suffolk County Planning Commission.
Alplication fee: $150.00 per application. Up to six(6) multiple.events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific
details of each event must be included with this application.
A11 Aonlicafions niust be sub miMM at least 60`baisinOs§ days Mfake-,he ee&At A placants
Are eaacntaged to snbniitan6lications as enr� ossa➢ile•
r li tion t i nm ,u mi 6 r,4n6 roes• day - ri th sat dial d
even. e•Ie or _a .-a.l ro 'ria.fee cef. 2 i1.6D®' t#re 4 ice of e. own etc,
urileas o ivaeve�is olrtai Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community,
-Wien is a P-emit RequireO-
All Special Events,per Southold Town Code Article 1,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any-use of residential P-012ertYfor-profit such as a veiiueTfor weddings or-othet-events is prbhibited.
This.460666a is deertxed cannnlete office all the faillowing joiremetnts.are s q bioiitfe'd to the`I'ovm
Ci k• 7'7'l s�i yeate stiiiniis ion til'tite fotirawiny-cfi�goff thie Taint `oiiil i hg elo�v.
A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
FEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No
10-1 If Yes,Fee of$ has been submitted
DIf No,Fee of$ has been submitted
Updated 8/7/2018
YN The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town:of Southold'as an additional
VN A.PWr in , n" .Plan;: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffm control.
pl=acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
ZJSignature of Property Owner on the application authorizing Code Enforcement Personnel,of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the inforiiiaiio fequired above in connection
with my application. IL
���---'.
J r
Dated-1 Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development-rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared'off--site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
r
Updated 8/712018
1
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
I e r e'AI;I,of thpinformatlone ted hdq,_vv.Incom l to bi-oulkaflows WILL NOT be
-reviewed.,
Special Event Permit# Applicaut(s)nAme: 0.6.1C4V, al i � wine-
Date of Submission _ Dame of given( �'trQ� Lf' , '(%I GIC i 21d`c�a_j
SCTM#'s 1000-Section 1606 Block- 1 2°1 Lots) ' 13
Dates of Each Event: 2-02
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event:'
(Please'att eh a detailed description of EACH event to this application)
Time Period(Hours)of Event: From S� • 3 1 M to 11 j"yo P'
Town Services requested: ( )Yes No If yes,Describe Police Dept. Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: ) 3 a Number of cars expected__, b
Is a Tent or other temporary structure being used?[x]Yes[ ]No If yes provide size(s)
Will food be served?[>—']Yes [ ]No If yes provide number-and name(s)of food vendor(s) 'L of1/i.fI a f' 4
Updated 8/7/2018 laic e,
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe
Type of vendor(s) / n�
Property Owner(name/address): ( Xli)h O1►N� fAu l 3&23�_AJP j n wd1 l- CGfj� t/�I oe Ivy 1193F
Contact Person and Contact Tel.# I rl k-Ply L Ot k&? 101 ) L107- -8'(o ff2
e-mail address 1 Ct lel!' ? wt.a Ctt 6%+ 614 k7,G 110M
Event Location:Street-Hamlet Address: Maio ; i Cw DgW` aV 1113r
SCTM# q ygf l 109
Mailing Address to Send Event Permit to; Wi Call
Have any of the development rights been sold to the Town of Southold[ ]Yes No and/or Suffolk
County Agricultural Program? [ ]Yes [ ]No If yes to either oi-Bath,also indicate on the
attache elan the boundes of the-reserved area upon ' iich the everitWill take:place:
YOU 1VIITSI�A'i'B'Ai1l A PARICiN flv LENT PLANT()TICS APPLICATION IE">4`H
-EXPECTED ATIIENDANCE IS300 OR MORE ff°EOrI `-(-t711rIlUST-ALSO ATTACH A
TII;A)H�'IC C�hi7CRUL'PLAN flee iae�t ria�el
A 0rkinzakysntTlan may hto suryM site- r. ial 'e 'to _ 1' 1 ar#h f
_. .
the cu eCk inrotierttj lfNl�l1CATE ON THE PLAN ALL iil<tl9e fi�llcs��ri�ihfOirnnabititi•
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout,of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
'i'raffie.eontrol Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified tr6ffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic, 2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWN
I am the Owner of the Property where this event is to he held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
coursed' h with this Special Event.
Fria,t, ame of Owner f.Signa ti-,-o' caner
P "ti-.i(ame of Authorized Person/Representative si na, fe of Authorized Person/Represeutative
E Y�1ti1 I SIE ElS . IIAI+�TCD S9UII� T T V0LL0 lG•C . ITI NS:
1. By aceeptauce of this permit,applicant agiees to:adequately"supervise and:direct all' arking to be on
the premises; or at another site, and,to- provide parking assistants and any additional;traffic controls
necessary for this event.Parking is strictl l�toiiiliited on ANYn County p --State Roads or Rights of.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan:
3. One"on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant.indeir►nifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc.at least 60 business days nribr to the scheduled'event.
r
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO a6fivide: associa d with this nt' .incl •i -bt t t l' it a a s./egress access,
-tent(s)or temporMst.ructuLa 6rlen2licrM, sanitary facilities shAl 6contiucted tan Town'of Southold
"Pumase.gf Development Rights, land.
10. NO activities associated with this ev&ht including but not limitedl to p6tking, iingress/eQressYaccess
tent(s) or temporary stnicturefsl ortemgorary, sanitaryfaeilitte shall he sonducted'on•Suff6lk Codnt�
Purchase of Development kights -land Wi bout a permit issued by the Suffolk Count+• .Farmland.
�'�mmittee. •
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations.under the fire code or other codes which would prohibit such increased occupancy,
12. Access shall.be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LIS'T'ED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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Mirabelli, Melissa
From: Lanza, Heather
Sent: Thursday,July I7, 2023 9:42 AM
To: Mirabelli, Melissa; F|a1|ey, Martin;Verity, Mike; Oe[hance, Paul;Weisman, Leslie
Subject: RE: MacahSpecial Event- MAC6a
No objections,plenty of parking there.
Fmmnn: Mirabelli, Me|issa<moe|issa.mirabeUi@tovvn.suutho|d.ny.us^
Sent:Thursday,July 27 20239:40AM `
To: F|otiey, Martin<noflat|ey@tovvn.southo|d.ny.us>;Verity, Mike<W1ike!Vehty@tovvn.southn|d.ny.us>; De[honce, Paul
<pauld@southoldtownny.gov>; Lanza, Heather<heather.lanzd@town.southold.ny.us>;Weisman, Leslie
<|ex|iem/@tovvn.southo|d.ny.us>
Subject: MocahGpecia| Event MAC6a
Again send me any questions and or comments
Thank you
Xfelissa M. Alfiraboli
Secretary to the Towm,4/tormey
Town of Southold
Southold Town Hall Annex
54375Route 25 (Main RD)
P.C). Box ll7Q
Southold,NYllg7l
Office (63l) 765-lg39
Fax (631)765-6639
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believe that you have received the message in error, please notify the sender by reply
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'
1
RE: Macari Special Event -MAC6a
Kangas, Melissa <Melissa.Ka ngas@suffol kcou ntyny.gov>
07/27/2023 at 10:11 AM
From: Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>
Sent: 07/27/2023 at 10:11 AM
To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Cc: Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>, Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov>,
Hamm, Christina<Christina.Hamm @suffolkcou ntyny.gov>
Good morning Missy,
Regarding the Macari special event,we do not have any comments as the property is neither SC PDR nor is it adjacent to
County holdings.
Our new Planner, Christina Hamm, will be reviewing the special event applications moving forward. She is cc'ed on this
email, please add her to the special event emails.
Thank you,
Md&�Xa4Va
Planner
Suffolk County
Dept. of Economic Development & Planning
Division of Planning & Environment
100 Veterans Memorial Highway, 2,d Floor
Hauppauge, NY 11788
631-853-4910 Tel
631-853-4044 Fax
Melissa.Kangas@suffolkcountyny.gov
p r a c t i c e G R E E N
Save a tree.Read,don't print,emails.
CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may
contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,
or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the
sender immediately by e-mail and delete the original message.
From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>
Sent: Thursday, July 27, 2023 9:41 AM
To: Visser III, Fredric<fredv@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Glew, Claire
<Claire.Glew@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Kangas, Melissa
<Melissa.Kangas@suffolkcountyny.gov>; Kerr, Mikael <mikael.kerr@suffolkcountyny.gov>
Subject: Macari Special Event-MAC6a
Again as always please send me any questions and or comments
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
This electronic mail transmission may contain confidential or privileged information. If you
believe that you have received the message in error,please notify the sender by reply
transmission and delete the message without copying or disclosing it.
Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and
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This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast, a leader in email
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Mirabelli, Melissa
From: Visser III, Fredric
Sent: Friday,July 28, 2023 8:14 AM
To: Mirabelli, Melissa
Subject: RE: Macari Special Event-MAC6a
No, opposition.
Fredric Visser,
Fire Marshal
Town of Southold
Phone: (631)765-1802
Web: https:Hsoutholdtownny.gov/1736/Fire-Marshal
Email: Fredv@southoldtownny.gov
PO Box 1179
54375 Main Road Southold, NY. 11971
From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday,July 27, 2023 9:41 AM
,To:Visser III, Fredric<fredv@southoldtownny.gov>; McCullough, Lillian<liIlia nm@southoldtownny.gov>; Glew, Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa
<Melissa.Kangas@suffolkcountyny.gov>; mikael.kerr@suffolkcountyny.gov
Subject: Macari Special Event-MAC6a
Again as always please send me any questions and or comments
Melissa M.Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
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believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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1
Mirabelli; Melissa
From: Flatley, Martin
Sent: Thursday,July 27, 2023 10:57 AM
To: Mirabelli, Melissa
Subject: RE: Macari Special Event - MAC6a
I have no objections to all of these proposed events at Macari Vineyards
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged, confidential and exempt from disclosure under applicable law. if the reader of this message is not the
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dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than
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From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>
Sent:Thursday,July 27, 2023 9:40 AM
To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul
<pauld@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie
<lesliew@town.southold.ny.us>
Subject: Macari Special Event- MAC6a
Again send me any questions and or comments
Thank you
Melissa Al. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex I
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (63.1)765-6639
i
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believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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2
Mirabelli, Melissa
From: Mirabelli, Melissa
Sent: Tuesday,August 8, 2023 10:55 AM
To: Born, Sabrina
Cc: Rudder, Lynda; Noncarrow, Denis
Subject: Special Event Macari - MAC6a
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and
Winery, to hold Special Events 2023- at Macari Vineyard, 36230 Main Rd., Cutchogue,New York as
applied for in Application MAC6a for Wedding on October 7, 2023 from 5:30PM to 11PM, subject to the
following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the special event
application.
2. No parking can be on land where development rights have been sold to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for
Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions
of the approval or is unable to properly control traffic flow into and out of the event.
lVelissa Il. 1Mhwbelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25.(Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
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believe that you have received the message in error, please notify the sender by reply
transmission and delete the message without copying or disclosing it.
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1
Ck-
REGI ' " '
Southold Towle Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
A plica 'on fee: $150.00 per application. Up to six (6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any com len ted application that is not submit ed 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
pnless a waiver is ol2,tiined. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential proper for profit.such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing belo-w..
A completed =1ication form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ ]No
LN If Yes,Fee of$ has been submitted
F1 If No,Fee of$ has been submitted
Updated 8/7/2018
i
NA
JZI The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
ensured
® A ParkingLEvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or othertemporary structure(s).
(See application form for details)
ElEvents for three hundred (300) or more people require submission and approval of a traffic control
lin acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all Aa informatio equired above in connection
with my application.
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
c
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incom 1�ete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: l J Ol C 0 V i V(O eV eq rd S & W i yr 6
Date of Submission Name of Event Pi VyJnJ 'PsS o Gk W e d d i n!q
SCTM#'s 1000-Section 10 0 D Block- l o g Lots) ' 13
Dates of Each Event: 12-02,3
If Multiple Dates are requested, applicant must give all information for all dates.
Nature of Event: VJ e- i 12
(Please a ch a detailed description of EACH event to this application)
Time Period(Hours)of Event: From S': 3012rn to 11 .00 p111
Town Services requested: ( )Yes (x)No If yes;Describe Police Dept: Highway Dept.
Describe Services
Maximum Number of Persons Attending At One Time: ) 3 0 Number of cars expected 3
Is a Tent or other temporary structure being used? M Yes [ ]No If yes provide sizes)
Will food be served?[e]Yes [ ]No If yes provide number and name(s)of food vendor(s) L ow h a�d l s
Updated 8/7/2018 b✓c 1 a l
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe
Type of vendor(s) ` p
Property Owner(name/address): Alf-w hdo M� a a rj, 3&)-3t) Main Aloo�� CU�" OR N
Contact Person and Contact Tel.# La l/Q,� C/onK&'I (WI q0�-&0 8-Z_
e-mail address a L4 V1PA 0 Wl a Cavi w)V),P.I . / oyn
Event Location:Street-Hamlet Address: 83,?T Maio ba I Ct4 hh d q(�(.Q IV�01,3.E .
SCTM# 4T3 W11001 — 1 - 131
Mailing Address to Send Event Permit to: M G1 CGV'I VI'V!?_y a l�S
�0 13 _2_ J1013J—
Have any of the development rights been sold to the Town of Southold[ ]Yes No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKIN /EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next nage)
A ParkingX ent Plan may be a survey,Site plan and/or aerial view- for example Google Earth)
the subj cwt propejU.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to he held and I agree to comply with the laws,
rules,regulations,conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby'swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connec ' n with this Special Event.
t Aame of Owner Signa of wner
I
r
P t Aane of Authorized Person/Representative gna a of Authorized Person/Representative
PERMISSION IS HEREBYRA ED UB /TT(OTHE FOLLOWING TTI N :
r
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly-prohibited on ANY Town,County or State Roads or Rights,of
Way_
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc.at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event, including_but not limited to parking ingress/egress/access
tents or tem o�racy structures or te=orM sanitat_.y- facitities. shall be-conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event including but not limited to parking ingress/egress/access
tent(s) or temporM structure(,g) or tempop racy sanitary facilities, shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk Couft Farmland
Committee,
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitationsunder the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in'connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
Noncarrow, Denis
To: Mirabelli, Melissa
Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd, Jennifer; Norklun, Stacey;
Franke, Diana
Subject: Special events/ Macari.
Attachments: macari_20230721130004.pdf
HIII
There are 4 application's attached. One has multiple events.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.south oldtownny.gov
denisn southoldtownny.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 07/21/23 Receipt#: 313632
Quantity Transactions Reference Subtotal
1 Event Fee 7 total $950.00
Total Paid: $950.00
Notes:
Payment Type Amount Paid By
CK#13795 $950.00 Vineyards, Macari
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Vineyards, Macari
Pob 2
Mattituck, NY 11952
Clerk ID: DENISN Internal ID:7 total