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HomeMy WebLinkAboutSouthold Yacht Club Southold Town Board - Letter Board Meeting of August 15, 2023 b��W`p5°"°`r`°� RESOLUTION 2023-685 Item 4 6.11 r o ADOPTED DOC ID: 19369 �.z THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-685 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 15, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Cutchogue-NS Historical Council 4/07/2023 $250.00 PO Box 714 Cutchogue,NY 11935 Southold Yacht Club 5/16/2023 $500.00 PO Box 546 Southold,NY 11971 North Fork Country Club 5/5/2023 $250.00 PO Box 725 Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated August 16, 2023 Page 26 Vendor No. Checlr'No:: Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered:by.;.; s�� l , 5�(J. ./ Aud.tt.Date Vendor Telephone Number �/ �/ /� / � •,- ,,;' Invoice Invoice Invoice ' i Net Purchase Order Niunberpate Total Discount jAmount Claimed _Num4pr, Description of Goods or Services General Ledger Find and Account Number �b .Z� S(�(�• � S( -� (, �S T1.03,0 i - i i j Total Payee Certification oote ,asn t Certif' tion The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify tha ove'sp ified een received by me does hereby certify that the foregoing claim is true and correct,that no part has in good cubsti tion ie rvice perly been paid,except as therein stated,that the balance therein stated is actually performed and thatere hav ee ve ' ed w h the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or d ,an ay is appro d. Signature Title::Demuty Town Clerk Clerk Signature Company Name Date Title: own Cleric Date v�� Southold Town Board - Letter Board Meeting of May 23, 2023 RESOLUTION 2023-464 C ,. Item # 5.25 ADOPTED DOC ID: 19160 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-464 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 15, 2023 (rain date July 16, 2023) for their World's Longest Sunfish Race; July 20-21, 2023 (rain date July 31, 2023) for their Annual Carol Smith Regatta provided the applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with all provisions and conditions will result in the revocation of the permit. Placards will be supplied by the Yacht Club for members that do not have a Southold Town parking permit which should be placed on the vehicle's dashboard for those participants who do not have parking permits. Southold Yacht Club is required to provide Capt. Ginas a copy of the placard prior to the event. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated May 24, 2023 Page 43 DENIS NONCARROW h� G.f, Town Hall,53095 Main Road TOWN CLERK o= - P.O.Box 1179 ti Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS Q Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER ��l �a� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Greg G Young, Commodore P.O. Box 546 Southold New York 11971 May 25, 2023 Dear Mr. Young, The Southold Town Board, at its regular meeting held on May 23rd ,2023 the Town Board granted permission to the Southold Yacht Club to Sunfish Race and Annual Carol Smith Regatta with dates of July 15th and July 20 -21St 2023. Please review Resolution as there is information in regards to parking and placards. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very tr ly yours, Denis Noncarrow Southold Town Clerk Enc. RE��I111 V E17 s_ MAY 1 2023 `Outhdd Town, Ctl r SOUTHOLD YACHT CLUB P.O. Box 546 North Parish Drive • Southold, New York 11971 631-765-5629 www.southoldyachtclub.com May 11,2023 Mr.Denis Noncarrow Southold Town Clerk 53095 Main Road PO Box 1179 Southold,NY 11971 Re:Application for A Permit to Hold a Special Event Dear Mr.Noncarrow: We enclose a completed Application for a Permit to Hold a Special Event and request that this Application be considered at the next Town Board meeting. We enclose one(1)application for two(2)events of the same type occurring over a period of less than three months. The events are sailing regattas as follows: The 52nd Annual World's Longest Sunfish Race Around Shelter Island,NY—July 15,2023(rain date July 16,2023),and The 471h Annual Carol Smith Regatta—July 20-21,2023(rain date July 31,2023). Specific event details of each event are included with this application. Event descriptions are included on Attachment#1. We enclose: (1) Completed Application for a Permit to Hold a Special Event, (2) Application fee of$250, (3) Clean-up deposits of$250 for each event, (4) Southold Yacht Club's current Certificate of Liability Insurance,and (5) Parking/Event plan(Attachment#2). Please notify me in writing(at the above PO address)or via e-mail to gregyoung8l@gmail.com at your earliest convenience to confirm that the permit has been granted. Please e-mail or call me at(917)847-6541 if you have any questions regarding this application or if you require additional information. Thank you for your kind attention to this matter. Sincerely,. �reg Young Commodore Southold Yacht Club DENIS NONCARROW ,,ea� �. Town Hall,53095 Main Road TOWN CLERH o' :^ P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 1;5iFax(631)765-6145 MARRIAGE OFFICER ° ., � Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT PPease provide ALL:oftlie in%6 mation reguesfedi below:Incomniefe nnplicAtions'WILI;NOT be reviewed. Date of Submission,. 5/15 12d Z 5 52 ►3'D Pr0QUA4- khOP4-"D'S Name of Event 41 -M A p►J tj P,tc cAfZZ L sti%1--A 0C-G ATT A- Name of Organization: eobU o q0 L-Q yAGtkT CA-LL1 Is this a Not-For-Profit Event? es No Contact's Name: l QE G ►J! , C o H Mo 1-7o2C- Mailing Address: ,'PO S( 5 4lc_, SOOS*0�-D. M q 110,711 Contact's Phone Number: (91-D S4-1 -- (o541 Contact's Email Address: QMC Il. mf" tjj g 0 0 .. Event Location and Site Diagram: 1tPrO 0. PA2tslrl -D0.t\fC- ,Eg)Orvh yh I" 1000 01 -03 (Use additional paper if necessary) Jt1L-.( 20_Z I .)ZO b Event Date(s): jULj 1c:) .2-02-j (R,l11--�Vn-c- U-LA 6 102::�)", LRA 10.2WK Jt1LJ 3i,202) (Include set up and shutdown times and dates) Nature of Event: SbA u 's 6 QE4A-T i A e, ^- 41 1 Aa 1-- V-J --ik 1 (Please attach a detailed description to this application) Time Period(Hours)of Event: From A. to Maximum Number of Expected Attendees:. `GJ 0 Specify any special requirements(i.e. road closure,police presence): 9APV,I061 0V3 -Tbmt---� Ok SOul-AfiI� If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 5DiJTQ OL-D Ny CAT C,t__&Ib Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) —$250 or more Clean-up deposit all other events CERTIFICATE.:OF INSURANCE, RE,OUIRED: Not less than$2,000,000 naming the Town o Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED. TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature of Alffthorigid Pers&filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Southold Yacht Club Attachment#1 to Application for a Permit to hold a Special Event 52"d Annual World's Longest Sunfish Race Around Shelter Island, NY Southold Yacht Club proposes to host the 52nd Annual World's Longest Sunfish Race Around Shelter Island, NY on Saturday,July 15, 2023. (Rain date July 16, 2023.) This unique nautical marathon is open to single and doubles Sunfish sailors. As the crow flies,the nautical distance around Shelter Island,starting and finishing at Southold Yacht Club, is 21.3 miles.Since crows don't tack, however, it is estimated that the distance for the average race sailed over the years is the equivalent of a nautical marathon (approximately 26 miles). The World's Longest Sunfish Race has become one of the most exciting,enduring and popular competitions on the Sunfish Class calendar. Sunfish sailors from across the country have enjoyed spirited competition in sometimes challenging conditions that vary wildly from year to year. 47th Annual Carol Smith Regatta The Carol Smith Regatta is SYC's signature junior regatta for Optimist,sunfish, laser and c420 sailors ages 7-18. The regatta originated in 1976 as the Peconic Gardiners Junior& Midget Sunfish Championships and was expanded to include additional fleets in the early 2000's. Junior sailors return to SYC year after year for competitive racing and outstanding hospitality. Dates:July 20 and 21, 2023. (Rain date July 31, 2023.) The regatta is part of the Peconic Gardiners Junior Sailing Association Championship Series. Client#:25104 SOUTHYAC DATE(MMIDD/YYYY) ACORD.. CERTIFICATE OF LIABILITY INSURANCE 05/01/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT Linda J.Wagner Starkweather&Shepley(WE) PHONE 401 596-2212 FAX 401-735-1059 AIC,No,Ext: AIC,No PO Box 549 E-MAIL wa ner/�sarse ADDRESS: Ig @thp•com Providence, RI 02901-0549 INSURER(S)AFFORDING COVERAGE NAIC# 401 596-2212 INSURER A:Intact Insurance INSURED INSURER B: Southold Yacht Club INSURERC: PO Box 546 INSURER D Southold,NY 11971 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYY A X COMMERCIAL GENERAL LIABILITY X B5JH52642 4/19/2023 04/19/2024 EACH OCCURRENCE $1,000,000 CLAIMS-MADE 51OCCUR PREM SES Ea oNcurrenca $100,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY JECT 7 LOC PRODUCTS-COMP/OP AGG $1,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ A UMBRELLA LIAR HOCCUR X B5JH52842 4/19/2023 04/19/2024 EACH OCCURRENCE $2 OOO OOO EXCESS LIAB CLAIMS-MADE AGGREGATE s2,000,000 DED I X RETENTION$10000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ST UT ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder is included as Additional Insured ATIMA per Written Contract or Agreement CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Hall P.O.Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S2117435/M2117425 LJW Southold Yacht Club Attachment#2 to Application for a Permit to hold a Special Event Parking Plan/Survey 1/2 We respectfully request to use the Town of Southold property adjacent to the Southold Yacht Club for temporary event only parking. Please see attached survey with details. As in prior years, event participants would use both the asphalt parking lot(blue)and the open grass area (green)south of the parking lot/restrooms. Southold Yacht Club organizers will encourage participants to use the open grass area so Town residents retain access to the parking lot. . . ' Attachment toApplication for aPermit u,hold aSpecial Event Parking Plan/S�Lrwjy 211 AT SOUTHOLD TOWN OF SOUTHOLD SUFFOLK COUNTY, IV.Y. 1000-77-01-03 "Cadm 16,2074 JUNE 1.2015(UTUXM ADDM� CD 5 cc ZONE 0 NZ AE IrRI IL"ZONE nWM nW MAP NLWaM 3520=166H .9018 Saint=Mr, =FI4-128 Noncarrow, Denis From: Noncarrow, Denis Sent: Tuesday, May 16, 2023 11:03 AM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Ginas, James; Goodwin, Dan; jennifer.mudd@town.southold.ny.us; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Sabrina Born (sabrina.born@town.southold.ny.us); Spiro, Melissa Cc: Douglass,Janet Subject: special event permit Attachments: shd yacht club_20230516110214.pdf Please review this application from Southold Yacht club.There are 2 events listed. Let us know your thoughts. Thank you Denis Noncarrow► Southold Town Clerk. Town of Southold, New York www.southold townn y.gov denisn @south oldtownn y.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. • Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/16/23 Receipt#: 310376 Quantity Transactions Reference Subtotal 1 Event Fee 7.15 7,20,21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#513 $250.00 Southold, Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11971 Clerk ID: DENISN Internal ID:7.15 7,20,21 i • Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/16/23 Receipt#: 310377 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.15/7.20-21 $500.00 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#514 $500.00 Southold, Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11971 Clerk ID: DENISN Internal ID:7.15/7.20-21 Noncarrow, Denis From: Flatley, Martin Sent: Tuesday, May 16, 2023 4:16 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Ginas,James; Goodwin, Dan; Mudd, Jennifer, Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Born, Sabrina; Spiro, Melissa Cc: Douglass,Janet Subject: RE: special event permit I have no objections to these events being approved. If the designated parking areas cannot contain the amount of vehicles and trailers involved, and they are to park in areas controlled by"Beach Parking Permits" restrictions, attendees should be given a special parking placard by the SYC to be displayed on the dashboard of their vehicles so officers can identify participants. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 1 Peconic, N.Y. 11958 i1 MAY 1 6 23 Tel: 631-765-3115 f 20 ) r i 00 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday, May 16, 2023 11:03 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun @town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born, Sabrina <sabrina.born@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Douglass,Janet<janetd@town.southold.ny.us> Subject: special event permit Please review this application from Southold Yacht club.There are 2 events listed. Let us know your thoughts. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York 1 www.southoldtownny.pov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. z